Part 3. Submission Processing
Chapter 24. ISRP System
Section 8. Information Returns Processing
3.24.8 Information Returns Processing
Manual Transmittal
November 22, 2023
Purpose
(1) This transmits revised IRM 3.24.8, ISRP System, Information Return Processing.
Material Changes
(1) IRM 3.24.8.3.2(8) Added instruction on duplicate names in Name 1 and Name 2. IPU 23U0840 issued 07-20-2023
(2) IRM 3.24.8.4 (1) Note added to process ISRP IRP documents on ISRP and not SCRIPS due to a delay in programming. IPU 23U0148 issued 01-20-2023
(3) IRM 3.24.8.4 (1) Removed note to process ISRP IRP documents on ISRP and not SCRIPS due to a delay in programming. Also added a caution that the ISRP instructions are being left as a back-up to SCRIPS.
(4) Exhibit 3.24.8-22 Corrected box numbers for elements 15 and 16. IPU 23U0454 issued 03-24-2023
Effect on Other Documents
IRM 3.24.8 dated November 17, 2022 (effective January 01, 2023) is superseded. This IRM incorporates the following IRM Procedural Updates (IPU): IPU 23U0148, IPU23U0454, IPU 23U0840 dated 01-20-2023 through 07-20-2023.
Audience
Wage and Investment - Submission Processing, Data Conversion Operation
Effective Date
(01-01-2024)
James L. Fish
Director, Submission Processing
Wage and Investment Division
Program Scope and Objectives
(1) This section provides instructions for entering and verifying data from information documents and block control forms for the Information Returns Program (IRP), using the Integrated Submission and Remittance Processing System (ISRP).
This chapter also provides information for Quality Review in performing the review of information transcribed on ISRP.
Use IRM 1.11.10, Interim Guidance Process, and elevated through the appropriate channels for operational situations, temporary procedures, pilot program, or a change to current procedures.
(2) Purpose: The instructions in this section apply to the processing of IRP returns through ISRP.
(3) The following is a list of the control documents:
Form 1332, Block and Selection Record
Form 3893, Re-entry Document Control Slip
(4) The list of IRP source documents is in Exhibit 3.24.8-44, Source Document List.
(5) Audience: The content in this IRM is intended for the use of the following audience:
Wage and Investment
Submission Processing
Data Conversion clerks and ISRP support staff.
(6) Policy Owner: Director, Submission Processing, Wage and Investment Division.
(7) Program Owner: Paper Processing Branch, Mail Management/Data Conversion Section (an Organization within Submission Processing).
(8) Primary Stakeholders: Submission Processing, Receipt and Control IRP Sort Team, Data Conversion ISRP processing personnel and Input Corrections Error Resolution personnel.
(9) Program Goals: Capture IRP data through data transcription of information via the ISRP system and output records downstream to the Information Return Master File (IRMF), Payer Master File (PMF) and the Information Returns Database (IRDB).
Internal Control
(1) The Federal Managers’ Financial Integrity Act (FMFIA) of 1982 requires each executive agency to conduct annual evaluations of its systems of control using guidelines set by the Office of Management and Budget (OMB).
(2) In December 2004, OMB issued Circular Number A-123, revised, to provide guidance to Federal managers on improving the accountability and effectiveness of Federal programs and operations by establishing, assessing, correcting, and reporting on internal control.
(3) For specific guidelines and responsibilities, refer to the Circular, and to IRM 1.4.1, Management Roles and Responsibilities, and IRM 1.4.2, Monitoring and Improving Internal Control.
Background
(1) Among the updates made to this IRM were items necessitated by legislative mandates as listed below:
Public Law (PL) 114-113, PATH Act, provision 201 created changes on Form 1099-MISC, Miscellaneous Information.
Public Law (PL) 114-113, PATH Act, provision 201 created new Form 1099-NEC, Nonemployee Compensation.
Public Law (PL) 115-97, Tax Reform, provision 11011 created changes for Form 1099-PATR, Taxable Distributions Received from Cooperatives.
Authority
(1) This IRM takes into consideration information contained in 26 CFR 601.602 and Rev. Proc. 2016-35.
Responsibilities
(1) At each processing site execution of instructions within this IRM are to be applied by the following personnel as listed below:
Planning and Analysis - Works in unison with the Data Conversion Operation (DCO) Manager to ensure that all specific business goals are accomplished timely for applicable site.
Data Conversion Operation Manager - Executes work plan decisions to enable applicable site to timely meet Program Completion Dates (PCD’s).
ISRP Department Manager - Ensures that work plan decisions directed by the DCO Operation Manager are executed to ensure PCD’s are met timely.
ISRP team leader - Provides direct leadership and guidance to local ISRP personnel on processing and releasing of tax returns to maximize efficiency critical to meeting established PCD’s.
Program Objectives and Review
(1) Program Goals - Ensure that PCD is met timely as specified in IRM 3.30.123, Work Planning and Control, Processing Timeliness: Cycles, Criteria, and Critical Dates.
(2) Annual Review - An IRM Document Clearance review is completed annually to ensure accuracy of the contents and to promote consistent tax administration. The reviewers are provided with the opportunity to provide feedback to the IRM author for consideration in completing the IRM.
Acronyms/Definitions
(1) The following is a list of terms and acronyms utilized within this IRM.
Acronym | Definition |
---|---|
BMF | Business Master File |
DLN | Document Locator Number |
EIN | Employer Identification Number |
GPP | General Purpose Programming |
IMF | Individual Master File |
ISRP | Integrated Submission and Remittance Processing |
KV | Key Verification |
MCC | Major City Code |
OE | Original Entry |
SOP | Supervisory Operator |
SSN | Social Security Number |
TIN | Taxpayer Identification Number |
Related Resources
(1) IRM 3.24.37, ISRP System - IMF General Instructions, and IRM 3.24.38, ISRP System - BMF General Instructions, should be utilized when specific instruction is not given.
(2) IRMs are found on Servicewide Electronic Research Program (SERP) at the following site: http://serp.enterprise.irs.gov/homepage.html. Specific instructional links are available on the IMF Data Conversion Research Portal found at http://serp.enterprise.irs.gov/databases/portals/sp/imf/data-conversion/data-conversion.html.
(3) The IRS adopted the Taxpayer Bill of Rights in June 2014. Employees are responsible for being familiar with and acting in accordance with taxpayer rights. See IRC 7803(a)(3), and the following site for additional information about the Taxpayer Bill of Rights: https://www.irs.gov/taxpayer-bill-of-rights.
IRM Deviations
(1) IRM deviations must be submitted in writing following instructions from IRM 1.11.2.2, Internal Management Documents System - Internal Revenue Manual (IRM) Process, IRM Standards, and elevated through appropriate channels for executive approval. No deviations can begin until reviewed by the program owner and approved at the executive level.
Information Return Program Processing Information
(1) This section provides vital information needed for the processing of Income IRP returns on ISRP.
Forms/Program Numbers/Tax Class and Document Codes/Format Codes
(1) The following covers the Forms, Program Numbers, Tax Class (5), Document Codes, and Format Codes:
FORM NUMBER | PROGRAM CODE (ISRP SYSTEM INPUT) | TAX CLASS AND DOCUMENT CODE | FORMAT CODE |
---|---|---|---|
Form 1096 Note: Master File Tax Code (MFT) "69" MUST be present when processing this IRP document. | 44310 | 569 | 007 |
Form 1097-BTC | 44307 | 550 | 050 |
Form 1098 | 44312 | 581 | 353 |
Form 1098-C | 44312 | 578 | 357 |
Form 1098-E | 44312 | 584 | 358 |
Form 1098-F | 44300 | 503 | 360 |
Form 1098-Q | 44311 | 574 | 355 |
Form 1098-T | 44312 | 583 | 359 |
Form 1099-A | 44309 | 580 | 354 |
Form 1099-B | 44301 | 579 | 021 |
Form 1099-C | 44303 | 585 | 397 |
Form 1099-CAP | 44303 | 573 | 029 |
Form 1099-DIV | 44302 | 591 | 032 |
Form 1099-G | 44303 | 586 | 026 |
Form 1099-INT | 44300 | 592 | 033 |
Form 1099-K | 44300 | 510 | 037 |
Form 1099-LS | 44300 | 516 | 361 |
Form 1099-LTC | 44300 | 593 | 034 |
Form 1099-MISC | 44305 | 595 | 040 |
Form 1099-NEC | 44300 | 571 | 571 |
Form 1099-OID | 44304 | 596 | 060 |
Form 1099-PATR | 44307 | 597 | 061 |
Form 1099-Q | 44308 | 531 | 031 |
Form 1099-QA | 44351 | 51A | 514 |
Form 1099-R | 44306 | 598 | 025 |
Form 1099-S | 44308 | 575 | 396 |
Form 1099-SA | 44300 | 594 | 035 |
Form 1099-SB | 44300 | 543 | 362 |
Form 3921 | 44317 | 525 | 048 |
Form 3922 | 44318 | 526 | 049 |
Form 5498 | 44313 | 528 | 022 |
Form 5498-ESA | 44313 | 572 | 028 |
Form 5498-QA | 44352 | 52A | 515 |
Form 5498-SA | 44315 | 527 | 023 |
Form W-2G | 44314 | 532 | 010 |
Payer Identifier
(1) This document shows a change in payer identifier.
Blocks with Payer Identifier Label Attached
(1) Payer identifier labels are usually red.
(2) The block may have more than one payer identifier, but a payer identifier must be attached to the first document. If not present, see your supervisor.
Note: If there is only one document in the block and there is no payer identifier present, input the data.
(3) Enter the payer’s name, taxpayer identification number (TIN), complete address, and payer document locator number in Section 16 of any document attached to a payer identifier.
DO NOT enter Section 16 on subsequent documents until another payer identifier appears. Section 16 automatically duplicate until a new payer is presented.
Note: You must enter a new Section 16 each time the payer changes.
DO NOT enter foreign payer addresses in Section 16.
(4) If a payer’s identifier is attached to a document, but the payer’s name and TIN are not underlined or identified, enter the data if it can be determined. If there is a change to the TIN in Section 16, it must be transcribed.
(5) If a payer’s identifier is not attached, and the payer information has changed from the previous document, stop processing the block and consult your supervisor for return to the Control Team. Change in payer not identified in the payer header count will result in block out of balance instances requiring reprocessing. A change in any one of the following is considered a change in payer: TIN, name, address, and payer DLN.
Caution: Payer count on Form 1332, Block and Selection Record, must be verified against total payers entered to avoid block out of balance conditions.
Blocks without Payer Identifier Label Attached
(1) This block won’t have any payer identifiers attached to the information documents. Each information document is for a new payer and should be treated as if a payer identifier were attached.
(2) Enter the underlined payer data in Section 16 of each document, except Form 1096, Annual Summary and Transmittal of U.S. Information Returns.
(3) If the payer data isn’t underlined, enter the data if it can be determined.
Document Blocking
(1) All documents in any given block should be of the same type, for example, all Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc. If documents of multiple types are present in the batch (mixed), consult your supervisor.
Specific Instructions for Entry of Data
(1) IRM 3.24.37, ISRP System - General Instructions, and IRM 3.24.38, ISRP System - BMF General Instructions, should be utilized when specific instruction is not given.
(2) IRM 3.24.37, ISRP System - General Instructions, and Exhibit 3.24.8-45, Entity Abbreviations, are available when entering or shortening an address or shortening business name.
Required Sections
(1) Original Entry - Section 01 and Section 06 are always required.
(2) Key Verification - Section 01 and Section 06 always require verification.
Name Entries - Business Master File (BMF) and Individual Master File (IMF)
(1) Except as noted below, enter the information exactly as shown or edited on the document, including all trust numbers and dates if part of name line.
Example of Taxpayer Entry | Enter as: |
---|---|
Iris Frank | IRIS FRANK |
Estate of Lilly Family | ESTATE OF LILLY FAMILY |
Trust 11323 | TRUST 11323 |
(2) Space before and after an ampersand (&). In the payer’s name line, enter "and" or "&" as shown.
Example of Taxpayer Entry | Enter as: |
---|---|
Jim Lime and Joe Doe, Ptrs. | JIM LIME AND JOE DOE PTRS |
J. Elm & R. Ash, Inc. | J ELM & R ASH INC |
(3) Omit all punctuation, except for hyphens (-). The hyphen will be keyed using the MINUS (-) Field Termination key.
Example of Taxpayer Entry | Enter as: |
---|---|
O'Talcum | OTALCUM |
Maple-Pecan | MAPLE-PECAN |
(4) Space within a true last name (surname), if shown.
Example of Taxpayer Entry | Enter as: |
---|---|
De Pine | DE PINE |
Van Yew | VAN YEW |
(5) Enter underlined entity information as the second name line. Enter the SURNAME even if not underlined when only a first name or title has been underlined.
Example: Alexander Redwood or Jane Redwood
Enter name | In Prompt |
---|---|
ALEXANDER REDWOOD | (First Name Line) |
JANE REDWOOD | (Second Name Line) |
Example: Joe and Ann Walnut
Enter name | In Prompt |
---|---|
JOE WALNUT | (First Name Line) |
ANN WALNUT | (Second Name Line) |
(6) In the second name line, change "and" to "&".
Example: Roger Banana c/o Anaconda Trucking and Moving Corporation
Enter name | In Prompt |
---|---|
ROGER BANANA | (First Name Line) |
% ANACONDA TRUCKING & MOVING CORP | (Second Name Line) |
(7) If there are two or more names in the second name line, separate them with the word "OR," unless "and" (&) or "C/O" (%) is present. Enter "&C" when edited after second name line data (no space between the two characters).
Example: Wood N Willow, Tulip R. Spaniel or Rose E. Locust, Edmund Beech, Evergreen R. Henry &C
Enter name | In Prompt |
---|---|
WOOD N WILLOW | (First Name Line) |
TULIP R SPANIEL OR ROSE E LOCUST &C | (Second Name Line) |
Example: Robert Woodpecker OR Eleanor Woodpecker or Gloria Robin
Enter name | In Prompt |
---|---|
ROBERT WOODPECKER | (First Name Line) |
ELEANOR WOODPECKER OR GLORIA ROBIN | (Second Name Line) |
Example: Albert Palm, Jr. OR Rose Holly or Robert Coffee
Enter name | In Prompt |
---|---|
ALBERT PALM JR | (First Name Line) |
ROSE HOLLY OR ROBERT COFFEE | (Second Name Line) |
Example: Arthur AND Roberta Poplar or Stephen Poplar
Enter name | In Prompt |
---|---|
ARTHUR POPLAR | (First Name Line) |
ROBERTA POPLAR OR STEPHEN POPLAR | (Second Name Line) |
(8) If the filer submitted the same name twice on a form, enter it only once. If Name 1 and Name 2 are exactly the same, delete Name 2 field. If there is any information that is different from Name 1 in Name 2, leave the information as is on Name 2.
(9) IMF Only - Don’t enter titles such as Mr., Mrs., Capt., Dr., Rev., in any individual's name in Section 01 (except for Form 1096, Annual Summary and Transmittal of U.S. Information Returns).
Exception: Enter "MRS" or "MS" if it precedes a masculine name, or initials or a first name which could be masculine (the husband's first name), or a name that can be for a male or female.
Example: Taxpayer entry is Mr. or Mrs. Joe Walnut.
Enter name | In Prompt |
---|---|
JOE WALNUT | (First Name Line) |
MRS JOE WALNUT | (Second Name Line) |
(10) BMF Only
Abbreviate name information only when it is abbreviated on the document, except standard corporate must use abbreviations.
Note: The standard corporate abbreviations that must be used are:
CO for Company,
CORP for Corporation,
INC for Incorporated,
LLC for Limited Liability Corporation,
PA for Professional Association,
PC for Professional Corporation,
PS for Professional Service and
SC for Small Corporation.For the "#" symbol, enter "NO".
For the "¢" symbol, enter "CENT".
Omit designations only and input any data following the designation listed: "TA, DBA, AKA, Owner, Proprietor."
Note: Do not enter the designation or any data that follows these specific designations: "Formerly Known As (FKA), formerly or formerly DBA."
If a city or state is shown as part of the first name line, enter the complete name of the city or state, with no abbreviations.
If the name begins with the word "The" and has more than one word following "The" DO NOT enter "The".
If the name begins with the word "The" and has only one word following "The" enter "The" as the first word on the name line.
If there are initials in a person’s name or a company name with abbreviations such as "LLC, MD, PC, Ltd.," don’t space for periods.
If there are titles included in a corporate name line such as Dr. or Mr., then include the title as part of the official corporate name.
Enter a space for special characters unless otherwise instructed above. If the business name line begins with a special character, omit the special character and don’t enter a space. The following special characters are neither alpha nor numeric:
The following special characters can be spelled out: plus (+), at (@), dollar ($), and for .com enter a space for the period (.). See IRM 3.24.38.3.4.14.6, Name Line Entries, for further instruction on BMF name lines.
Symbol | Definition |
---|---|
! | exclamation point |
# | pound or number sign |
% | percent sign |
^ | caret |
& | ampersand |
* | asterisk |
( ) | left and right parentheses |
_ | underscore |
- | hyphen or minus sign |
= | equal sign |
{ } | left and right braces |
l | vertical bar |
; | semi-colon |
: | colon |
’ | apostrophe |
. | period |
, | comma |
> < | angle brackets |
? | question mark |
~ | tilde accent |
á | a letter with an acute accent |
" | quotation mark |
Example of Paragraph (9) alpha above | Taxpayer entry | Enter (First Name Line) as |
---|---|---|
a, f | The Spaniel Corporation Apple Spaniel, Pres. | SPANIEL CORP |
b | Banana Dental Office #5 Ltd. | BANANA DENTAL OFFICE NO 5 LTD |
a | Fig Spaniel Corporation | FIG SPANIEL CORP |
i | Dr. Fig Spaniel Inc. | DR FIG SPANIEL INC |
c | 5 & 10 & 25¢ Store | 5 & 10 & 25 CENT STORE |
d, h | Service Cleaners L.L.C. DBA The Clean Machine | SERVICE CLEANERS LLC |
d, f | The Clean Machine, Irene R. Servis Proprietor | CLEAN MACHINE |
e | First Bank of GA | FIRST BANK OF GEORGIA |
g | The Hideaway | THE HIDEAWAY |
Address Elements
(1) Enter the Major City Code (MCC) if the city is in the designated district. For Major City Codes, see IRM 3.24.37, ISRP System - General Instructions.
(2) Enter standard abbreviations for street addresses as shown in IRM 3.24.37, ISRP System - General Instructions.
If the address begins with P.O. BOX, press <F11> in place of P.O. BOX.
Note: You do not need to space between pressing <F11> and entering the box number.
If the address is illegible, missing, or coded "Z," enter a "Z" and press <Enter>.
(3) If more than one address is present (including a P.O. BOX) enter as much of both addresses as possible.
(4) Enter standard abbreviations for states and territories as shown in IRM 3.24.37, ISRP System - General Instructions.
(5) Enter all "City, State, ZIP Code" elements, if present; otherwise leave the field blank.
Exception: If the city is missing, illegible, or coded "ZZZ", enter "ZZZ" and press <Enter>.
(6) For APO, FPO, and DPO instructions, see IRM 3.24.37, ISRP System - General Instructions.
(7) If two addresses are present OR field overflow, enter as many characters as permitted. Follow the standard street abbreviations found in IRM 3.24.37, ISRP System - General Instructions, then press <Enter>, DO NOT ENTER the (#) pound sign.
Foreign Address
(1) The foreign street address should be transcribed in the "NAME2" field (2nd Name Line, Section 01).
(2) IRM 3.24.37, ISRP System - General Instructions, general address rules apply for this field, except for the special characters hyphen (-), slash (/), and pound sign (#).
(3) This field should NOT be used for "in care of" information.
(4) The foreign city, state or province, and mailing code, if present, should be transcribed in the "ADDR" field (Street Address, Section 02).
(5) The foreign "country" should be transcribed in the "CITY" field.
(6) A dollar sign ($) will be edited in the city/state area. Always enter a period (.) instead of the dollar sign ($) in the first position of the "ST" field (State).
(7) Foreign addresses should NEVER be entered in Section 16. Enter through the payer address fields if not circled out by Code and Edit.
Amount Fields
(1) Amount box field numbers correspond to the preprinted number on each document, except when changed by Code and Edit.
(2) On other than standard forms, the amount box field numbers will be edited.
(3) If an amount is illegible, or more than one amount is entered in one amount box, press the question mark (?) key on the keyboard. It may or may not be necessary to press <Enter>.
(4) All fields will be dollars only. A space and a dollar sign following the prompt (i.e., LN2_ $) denote dollars only fields.
(5) Negative amounts won’t necessarily be bracketed in red. A taxpayer indicates an amount is negative with either a minus sign (-) before the amount or parentheses around the amount, honor the taxpayer’s intent. If the taxpayer enters a negative amount in positive only field, enter zero.
Example: If "-$10,000" or parentheses around the amount "($10,000)" enter the amount as negative.
MUST ENTER Fields
(1) Some fields require entry of data. These fields are referred to as MUST ENTER fields. They are indicated in the transcription operation sheets by the presence of stars (★★★★★★). See IRM 3.24.37, ISRP System - General Instructions, for procedures related to MUST ENTER fields.
All Dates
(1) See IRM 3.24.37, ISRP System - General Instructions, for procedures for all dates. Enter the date in MMDDYY format.
ISRP Transcription Operation Sheets
(1) The following exhibits represent specific data entry procedures.
Note: With the Taxpayer First Act (TFA) Provision 2102 processing of IRP documents has changed. All IRP forms will be processed through SCRIPS as of processing year 2023.
Exception: Form 1099-QA, Form 5498-QA and prior year Form 1096 will continue to be processed through ISRP.
Caution: These instructions are currently being left as a back-up to SCRIPS.
Block Header Data Entry Form 1332, Block and Selection Record, OR Form 3893, Re-Entry Document Control
(1)
Exception: See Exhibit 3.24.8-38, Block Header Data Entry Form 1332, Block and Selection Record, For All Form 1099-QA and Form 5498-QA Block Inputs General Purpose Programming (GPP), for input instruction.
Source Document or Record: Form 1332 or Form 3893
Elem. No. | Data Element Name | Prompt | Fld. Term | Instructions |
---|---|---|---|---|
(1) | SC Block Control | ABC | <Enter> | The screen displays the ABC that was entered in the EOP dialog box, as described in IRM 3.24.37.2.5. It cannot be changed. Note: Change the SOP if the ABC is already in use. |
(2) | Block DLN | DLN | <Enter> | Enter the 11-digits as shown:
|
(3) | Batch Number | BATCH | <Enter> | Enter the batch number as follows:
|
(4) | Document Count | COUNT | <Enter> | Enter the document count as follows:
|
(5) | Credit Amount | CR | <Enter> | No entry required. Press <Enter> only. |
(6) | Debit Amount | DB | <Enter> | No entry required. Press <Enter> only. |
(7) | Tax Year Indicator | TRCODE | <Enter> | Enter the last two digits of the "tax year" as follows:
Note: This field is valid for Form 1096 only and should be the TAX YEAR of the documents being transcribed. |
(8) | Account Type Code | IRPACC | <Enter> | Enter the alpha-numeric digits from the "Trans. Code" box. Do not enter a hyphen (-) if present. Note: If no digits are present in the TRANS. CODE box, see supervisor. |
(9) | MFT | MFT | <Enter> |
|
(10) | Secondary Amount | SECAMT | <Enter> | No entry required. Press <Enter> only. |
(11) | Source Code | SOURCE | <Enter> | If the control document is Form 3893, enter "4". |
(12) | Year Digit | YEAR | <Enter> |
Note: This is a MUST ENTER FIELD if the Source Code "4" has been entered. |
(13) | Prior Year Prompt | PRIOR YEAR | <Enter> | Auto generates "0". |
(14) | RPS | RPS | <Enter> | Enter this field as a blank for all IRP programs covered in this IRM. Enter a blank if misblocked, but under the right program. |
Section 01 ALL Information Return Processing Documents Transmitted By Form 1096, Annual Summary and Transmittal of U.S. Information Returns
(1)
Exception: See Exhibit 3.24.8-39, Section 01 Form 1099-QA Distributions from ABLE Accounts, and Form 5498-QA, ABLE Account Contribution Information, (Program 44351 and 44352), input instruction.
Source Document or Record: All Documents
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Section "01" is always generated. No entry is required. |
(2) | DLN Serial Number | SER# | <Enter> | Enter the last two digits of the 13-digit DLN from the upper portion of the form. If the serial number has been generated by the system (see IRM 3.24.37.4.5) verify that it matches the document being entered. |
(3) | TIN of Payee (Payer for Form 1096) | TIN | <Enter> | Enter the nine-digit TIN
Note: If documents in the block lack editing, alert your manager. |
(4) | Delete Indicator | DELE | <Enter> | Enter a "D" in this field and end the document whenever it is determined a document is misblocked or misplaced. Example: 1099-A is mixed with a block of 1099-S's. Caution: DO NOT REMOVE THE DOCUMENT FROM THE BLOCK. |
(5) | First Name Line | NAME1 | <Enter> | Enter the full name(s) as shown or edited on the document. If present but illegible, enter a period (.) for the illegible characters. If blank enter a single period. DO NOT apply to Section 16 entries. Note: Examples of special rules are presented in the narratives. |
(6) | Second Name Line | NAME2 | <Enter> | Enter the second name line as follows:
|
Section 02 ALL Information Return Processing Documents Transmitted By Form 1096, Annual Summary and Transmittal of U.S. Information Returns
(1)
Exception: See Exhibit 3.24.8-40, Section 02, Form 1099-QA , Distributions from ABLE Accounts, and Form 5498-QA, ABLE Account Contribution Information, (Program 44351 and 44352) for input instruction.
Source Document or Record: All Documents
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "02" always. Note: See narrative portion of this IRM for address and foreign address procedures. |
(2) | Street Address | ADDR | <Enter> | Enter the street address from the employee's, recipient's, or payer's (Form 1096) entity area.
|
(3) | City | CITY | <Enter> | Enter the city from the appropriate entity area.
|
(4) | State Code | ST | <Enter> | Enter the state code.
|
(5) | ZIP Code | ZIP | <Enter> | Enter the ZIP Code. |
(6) | Payee Account number | PACCT# | <Enter> | Enter the alpha-numeric digits from the account number box. Omit any special characters. |
(7) | 2nd TIN Notification | 2NDTIN | <Enter> |
|
(8) | Amended Document Code | ADC | <Enter> | Enter a "G" if the "Corrected" box is checked or marked. Note: For Form 1096, press <Enter> always, including prior year. |
Section 06 Form 1096, Annual Summary and Transmittal of U.S. Information Returns, (Program 44310)
Source Document or Record: Form 1096
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Number of Original Documents | BOX3/ | <Enter> |
|
(3) | Number of Amended Documents | /BOX3 | <Enter> |
|
(4) | Federal Income Tax Withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(5) | Total Amount Reported | BOX5 $ | <Enter> | Enter the amount from box 5. |
(6) | TIN Type and Document Code | T/DC | <Enter> | Enter the three digits identifying which document series was transmitted as follows:
|
(7) | Kind of Payments Reported Code | PC | <Enter> | Enter the edited alpha character from the area to the right of the bold words "INSTRUCTIONS," if present. |
(8) | Delinquent Return Code | CODE | <Enter> | Enter the edited code shown in the first "For Official Use Only" box to right of the entity area. Note: Edits made in pencil or pen other than red will be present in this field. |
(9) | Received Date | DATE | <Enter> | Enter the date in MMDDYY format as follows: Note: Edits made in pencil or pen other than red may be present in this field.
|
(10) | Correspondence Indicators | CORR | <Enter> | Enter the edited digits from the last two positions of the "For Official Use Only" boxes. |
(11) | Number of Original Documents Subject to Penalty | BOT LF/ | <Enter> |
|
(12) | Number of Amended Documents Subject to Penalty | /BOT LF | <Enter> |
|
(13) | Year Indicator Note: Prior year only. | BOT RT | <Enter> |
Note: The document will automatically end after the last item has been entered. |
Section 06 Form 1097-BTC, Bond Tax Credit, (Program 44307)
Source Document or Record: Form 1097-BTC
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Total | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Code | BOX2A | <Enter> | Enter the code present in box 2a. Note: Valid codes are "A, C or O." |
(4) | Unique identifier | BOX2B | <Enter> | Enter the ID from box 2b. |
(5) | Bond type code | BOX3 | <Enter> | Enter the three-digits from box 3. |
(6) | January | BOX5A $ | <Enter> | Enter the amount from box 5a. |
(7) | February | BOX5B $ | <Enter> | Enter the amount from box 5b. |
(8) | March | BOX5C $ | <Enter> | Enter the amount from box 5c. |
(9) | April | BOX5D $ | <Enter> | Enter the amount from box 5d. |
(10) | May | BOX5E $ | <Enter> | Enter the amount from box 5e. |
(11) | June | BOX5F $ | <Enter> | Enter the amount from box 5f. |
(12) | July | BOX5G $ | <Enter> | Enter the amount from box 5g. |
(13) | August | BOX5H $ | <Enter> | Enter the amount from box 5h. |
(14) | September | BOX5I $ | <Enter> | Enter the amount from box 5i. |
(15) | October | BOX5J $ | <Enter> | Enter the amount from box 5j. |
(16) | November | BOX5K $ | <Enter> | Enter the amount from box 5k. |
(17) | December | BOX5L $ | <Enter> | Enter the amount from box 5l. |
(18) | 1097-BTC issuer checkbox | 5LFCKBX | <Enter> | Enter "1" if the first check box is marked. |
Section 06 Form 1098, Mortgage Interest Statement (Program 44312)
Source Document or Record: Form 1098
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Mortgage interest | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Outstanding mortgage principal | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Mortgage origination date | BOX3 | <Enter> | Enter the date from box 3 in MMDDYY format. |
(5) | Refund of overpaid interest | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | Mortgage insurance premium | BOX5 $ | <Enter> | Enter the amount from box 5. |
(7) | Points paid on purchase of principal residence | BOX6 $ | <Enter> | Enter the amount from box 6. |
(8) | Address of property verification checkbox | BOX7 | <Enter> | Enter "1" if box 7 is marked. Press <Enter> if box is not marked. |
(9) | Address of property securing mortgage | BOX8 | <Enter> | Enter information if present. |
(10) | Number of mortgaged properties | BOX9 | <Enter> | Enter the information from box 9. |
(11) | Other | BOX10 | <Enter> | Enter the information if present. |
(12) | Mortgage acquisition date | BOX11 | <Enter> | Enter the date from box 11 in MMDDYY format. |
Section 06 Form 1098-C, Contributions of Motor Vehicles, Boats, and Airplanes (Program 44312)
Source Document or Record: Form 1098-C
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Date of contribution | BOX1 | <Enter> | Enter the date from box 1, in the MMDDYY format. |
(3) | Year | BOX2A Caution: Screen prompt does not match form box 2b. | <Enter> | Enter the information from box 2b, in YYYY format. |
(4) | Make | BOX2B Caution: Screen prompt does not match form box 2c. | <Enter> | Enter alpha characters from box 2c. Do not enter numeric or special characters. |
(5) | Model | BOX2C Caution: Screen prompt does not match form box 2d. | <Enter> | Enter the alpha numeric information from box 2d. Do not enter special characters. |
(6) | Vehicle or other identification number | BOX3 | <Enter> | Enter the information from box 3. |
(7) | Vehicle sold at arms length checkbox | 4ACKBX | <Enter> | Enter a "1" if box 4a is checked. Press <Enter> if box is not marked. |
(8) | Date of sale | BOX4B | <Enter> | Enter the date from box 4b, in the MMDDYY format. |
(9) | Gross proceeds from sale | BOX4C $ | <Enter> | Enter the amount from box 4c. |
(10) | Vehicle will not be transferred checkbox | 5ACKBX | <Enter> | Enter a "1" if box 5a is checked. Press <Enter> if box is not marked. |
(11) | Donee certifies needy individual | 5BCKBX | <Enter> | Enter a "1" if box 5b is checked. Press <Enter> if box is not marked. |
(12) | Description of material improvements | BOX5C | <Enter> | Enter the description from box 5c up to 39 alpha, numeric and special characters. Abbreviate, if possible, to enter as much data as possible. |
(13) | Did you provide goods or services | 6ACKBX | <Enter> | Enter a
|
(14) | Value of goods provided | BOX6B $ | <Enter> | Enter the amount from box 6b. |
(15) | Description of goods and services | BOX6C | <Enter> | Enter the description from box 6c up to 39 alpha, numeric and special characters. Abbreviate, if possible, to enter as much data as possible. |
(16) | Intangible religious benefit | 6CCKBX | <Enter> | Enter a "1" if box 6c is checked. Press <Enter> if box is not marked. |
(17) | Under law cannot claim more than $500 | 7CKBX | <Enter> | Enter a "1" if box 7 is checked. Press <Enter> if box is not marked. |
Section 06 Form 1098-E, Student Loan Interest Statement (Program 44312)
Source Document or Record: Form 1098-E
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Student loan interest received by lender | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Check if box 1 does not include loan origination fees | BOX2 | <Enter> | Enter a "1" if box 2 is checked. |
Section 06 Form 1098-F, Fines, Penalties, and Other Amounts
Source Document or Record: Form 1098-F
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Total amount required to be paid | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Amount to be paid for violation or potential violation | BOX2 | <Enter> | Enter the amount from box 2. |
(4) | Restitution/remediation amount | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Compliance amount | BOX4$ | <Enter> | Enter the amount from box 4. |
(6) | Date of order or agreement | BOX5 | <Enter> | Enter the date from box 5, in the MMDDYY format. |
(7) | Court or Entity | BOX6 | <Enter> | Enter the description from box 6 up to 39 alpha, numeric and special characters. |
(8) | Case number | BOX7 | <Enter> | Enter the description from box 7 up to 39 alpha, numeric and special characters. |
(9) | Name or description of matter/suit/agreement | BOX8 | <Enter> | Enter the description from box 8 up to 39 alpha, numeric, and special characters. Abbreviate, if possible, to enter as much data as possible. |
(10) | Code | BOX9 | <Enter> | Enter the code present from box 9 up to five characters. |
Section 06 Form 1098-Q, Qualifying Longevity Annuity Contract Information (Program 44311)
Source Document or Record: Form 1098-Q
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Annuity amount on start date | BOX1A $ | <Enter> | Enter the amount from box 1a. |
(3) | Annuity start date | BOX1B | <Enter> | Enter the date from box 1b in MMDDYY format. |
(4) | Start date may be accelerated checkbox | BOX2 | <Enter> | Enter "1" if box is marked. Press <Enter> if box is not marked. |
(5) | Total premiums | BOX3 $ | <Enter> | Enter the amount from box 3. |
(6) | FMV of QLAC | BOX4 $ | <Enter> | Enter the amount from box 4. |
(7) | January amount | BOX5A $ | <Enter> | Enter the amount from box 5a. |
(8) | February amount | BOX5B $ | <Enter> | Enter the amount from box 5b. |
(9) | March amount | BOX5C $ | <Enter> | Enter the amount from box 5c. |
(10) | April amount | BOX5D $ | <Enter> | Enter the amount from box 5d. |
(11) | May amount | BOX5E $ | <Enter> | Enter the amount from box 5e. |
(12) | June amount | BOX5F $ | <Enter> | Enter the amount from box 5f. |
(13) | July amount | BOX5G $ | <Enter> | Enter the amount from box 5g. |
(14) | August amount | BOX5H $ | <Enter> | Enter the amount from box 5h. |
(15) | September amount | BOX5I $ | <Enter> | Enter the amount from box 5i. |
(16) | October amount | BOX5J $ | <Enter> | Enter the amount from box 5j. |
(17) | November amount | BOX5K $ | <Enter> | Enter the amount from box 5k. |
(18) | December amount | BOX5L $ | <Enter> | Enter the amount from box 5l. |
Section 06 Form 1098-T, Tuition Statement (Program 44312)
Source Document or Record: Form 1098-T
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Qualified tuition and related expenses | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Student’s TIN indicator | TINCKBX | <Enter> | Enter a "1" if box is marked. Press <Enter> if box is not marked. |
(4) | Adjustments made for a prior year | BOX4 $ | <Enter> | Enter the amount from box 4. |
(5) | Scholarships or grants | BOX5 $ | <Enter> | Enter the amount from box 5. |
(6) | Adjustments to scholarships or grants for a prior year | BOX6 $ | <Enter> | Enter the amount from box 6. |
(7) | Checkbox academic period Jan-Mar | BOX7 | <Enter> | Enter a "1" if box 7 is checked. Press <Enter> if box is not marked. |
(8) | Check if at least half-time student | BOX8 | <Enter> | Enter a "1" if box 8 is checked. Press <Enter> if box is not marked. |
(9) | Check if a graduate student | BOX9 | <Enter> | Enter a "1" if box 9 is checked. Press <Enter> if box is not marked. |
(10) | Ins. reimb./refund | BOX10 $ | <Enter> | Enter the amount from box 10. |
Section 06 Form 1099-A, Acquisition or Abandonment of Secured Property (Program 44309)
Source Document or Record: Form 1099-A
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Balance of principal outstanding | BOX2 $ | <Enter> | Enter the amount from box 2. |
(3) | Fair market value of property | BOX4 $ | <Enter> | Enter the amount from box 4. |
(4) | Check here if the borrower was personally liable > | BOX5 | <Enter> | Enter "1" if box 5 is checked. Press <Enter> if box is not checked. |
(5) | Description of property | BOX6 | <Enter> | Enter the description from box 6 up to 39 alpha, numeric and special characters. Abbreviate, if possible, to enter as much data as possible. |
Section 06 Form 1099-B, Proceeds From Broker and Barter Exchange Transactions (Program 44301)
Source Document or Record: Form 1099-B
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Description of property | BOX1A | <Enter> | Enter the description from box 1a up to 39 alpha, numeric and special characters. Abbreviate if possible, to enter as much data as possible. |
(3) | Date acquired | BOX1B | <Enter> | Enter the date from box 1b, in MMDDYY format. |
(4) | Date sold or disposed | BOX1C | <Enter> | Enter the date from box 1c, in MMDDYY format. |
(5) | Proceeds | BOX1D $ | <Enter> | Enter the amount from box 1d. |
(6) | Cost or other basis | BOX1E $ | <Enter> | Enter the amount from box 1e. |
(7) | Accrued market discount | BOX1F $ | <Enter> | Enter the amount from box 1f. |
(8) | Wash sale disallowed | BOX1G $ | <Enter> | Enter the amount from box 1g. |
(9) | Type of gain or loss | 2CKBX | <Enter> | Enter the checked boxes from box 2 as follows:
|
(10) | Check if proceeds from | 3CKBX | <Enter> | Enter the checked boxes from box 3 as follows:
|
(11) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(12) | Check if noncovered security | 5CKBX | <Enter> | Enter "1" if box 5 is checked. Press <Enter> if box is not checked. |
(13) | Report to IRS Gross/Net | 6CKBX | <Enter> | Enter the checked boxes from box 6 as follows:
|
(14) | Check if loss is not allowed based on amount in 1d | 7CKBX | <Enter> | Enter "1" if box is checked. Press <Enter> if box is not marked. |
(15) | Profit or (loss) realized in yyty on closed contracts Note: yyty = tax year being processed | BOX8 $ | <Enter> MINUS(-) | Enter the amount from box 8. |
(16) | Unrealized profit or (loss) on open contracts --12/31/yyty-1 | BOX9 $ | <Enter> MINUS(-) | Enter the amount from box 9. |
(17) | CUSIP number | CUSIP | <Enter> | Enter the CUSIP number found in the bottom left box. |
(18) | FATCA checkbox | FATCACKBX | <Enter> | Enter a "1" if box is marked. Press <Enter> if box is not marked. |
(19) | Unrealized profit or (loss) on open contracts --12/31/yyty | BOX10 $ | <Enter> MINUS(-) | Enter the amount from box 10. |
(20) | Aggregate profit or (loss) | BOX11 $ | <Enter> MINUS(-) | Enter the amount from box 11. |
(21) | Check if basis reported to IRS | 12CKBX | <Enter> | Enter a "1" if marked. Press <Enter> if box is not marked. |
(22) | Bartering | BOX13 $ | <Enter> | Enter the amount from box 13. |
Section 06 Form 1099-C, Cancellation of Debt (Program 44303)
Source Document or Record: Form 1099-C
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06"always. |
(2) | Date of identifiable event | BOX1 | <Enter> | Enter the date from box 1, in the MMDDYY format. |
(3) | Amount of debt discharged | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Interest included in box 2 | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Debt description | BOX4 | <Enter> | Enter the description from box 4 up to 39 alpha, numeric and special characters. Abbreviate, if possible, to enter as much data as possible. |
(6) | Was debtor personally liable | BOX5 | <Enter> | Enter a "1" if box 5 is checked. Press <Enter> if the box is not marked. |
(7) | Identifiable event code | BOX6CD | <Enter> | Enter the code present in box 6. |
(8) | Fair market value of property | BOX7 $ | <Enter> | Enter the amount from box 7. |
Section 06 Form 1099-CAP, Changes in Corporate Control and Capital Structure (Program 44303)
Source Document or Record: Form 1099-CAP
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Date of sale or exchange | BOX1 | <Enter> | Enter the date from box 1, in MMDDYY format. |
(3) | Aggregate amount rec’d | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | No. of shares exchanged | BOX3 | <Enter> | Enter from box 3. |
(5) | Classes of stock exchanged | BOX4 | <Enter> | Enter from box 4. |
Section 06 Form 1099-DIV, Dividends and Distributions (Program 44302)
Source Document or Record: Form 1099-DIV
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Total ordinary dividends | BOX1A $ | <Enter> | Enter the amount from box 1a. |
(3) | Qualified dividends | BOX1B $ | <Enter> | Enter the amount from box 1b. |
(4) | Total capital gain distr. | BOX2A $ | <Enter> | Enter the amount from box 2a. |
(5) | Unrecap. Sec 1250 gain | BOX2B $ | <Enter> | Enter the amount from box 2b. |
(6) | Section 1202 gain | BOX2C $ | <Enter> | Enter the amount from box 2c. |
(7) | Collectible (28%) gain | BOX2D $ | <Enter> | Enter the amount from box 2d. |
(8) | Section 897 Ordinary dividens | BOX2E $ | <Enter> | Enter the amount from box 2e. |
(9) | Section 897 Capital gain | BOX2F $ | <Enter> | Enter the amount from box 2f. |
(10) | Nondividend distributions | BOX3 $ | <Enter> | Enter the amount from box 3. |
(11) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(12) | Section 199A dividends | BOX5 $ | <Enter> | Enter the amount from box 5. |
(13) | Investment expenses | BOX6 $ | <Enter> | Enter the amount from box 6. |
(14) | Foreign tax paid | BOX7 $ | <Enter> | Enter the amount from box 7. |
(15) | Cash liquidation distributions | BOX9 $ | <Enter> | Enter the amount from box 9. |
(16) | Noncash liquidation distributions | BOX10 $ | <Enter> | Enter the amount from box 10. |
(17) | FATCA checkbox | FATCACKBX | <Enter> | Enter a "1" if box is marked. Press <Enter> if box is not marked. |
(18) | Exempt-interest dividends | BOX11 $ | ENTER> | Enter the amount from box 11. |
(19) | Specified private activity dividends | BOX12 $ | ENTER> | Enter the amount from box 12. |
Section 06 Form 1099-G, Certain Government Payments (Program 44303)
Source Document or Record: Form 1099-G
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06"always. |
(2) | Unemployment compensation | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | State or local income tax, refunds, credits, or offsets | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Box 2 amount is for tax year | BOX3 | <Enter> | Enter the year from box 3 in YY format. |
(5) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | RTAA Payments | BOX5 $ | <Enter> | Enter the amount from box 5. |
(7) | Taxable grants | BOX6 $ | <Enter> | Enter the amount from box 6. |
(8) | Agricultural payments | BOX7 $ | <Enter> | Enter the amount from box 7. |
(9) | Trade or business checkbox | BOX8 | <Enter> | Enter a "1" if box 8 is checked. |
(10) | Market gain | BOX9 $ | <Enter> | Enter the amount from box 9. |
Section 06 Form 1099-INT, Interest Income (Program 44300)
Source Document or Record: Form 1099-INT
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Interest income | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Early withdrawal penalty | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Interest on U.S. Savings Bonds | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | Investment expenses | BOX5 $ | <Enter> | Enter the amount from box 5. |
(7) | Foreign tax paid | BOX6 $ | <Enter> | Enter the amount from box 6. |
(8) | Foreign country or U.S. possession | BOX7 | <Enter> | Enter the information from box 7. |
(9) | Tax-exempt interest | BOX8 $ | <Enter> | Enter the amount from box 8. |
(10) | Specified private activity bond interest | BOX9 $ | <Enter> | Enter the amount from box 9. |
(11) | Market discount | BOX10 $ | <Enter> | Enter the amount from box 10. |
(12) | Bond premium | BOX11 $ | <Enter> | Enter the amount from box 11. |
(13) | FATCA checkbox | FATCACKBX | <Enter> | Enter a "1" if box is marked. Press <Enter> if box is not marked. |
(14) | Bond premium on Treasury obligations | BOX12 $ | <Enter> | Enter the amount from box 12. |
(15) | Bond premium on tax-exempt bond | BOX13 $ | <Enter> | Enter the amount from box 13. |
(16) | Tax-exempt and tax credit bond CUSIP no. | BOX14 | <Enter> | Enter the alpha/numeric information from box 14. |
Section 06 Form 1099-K, Payment Card and Third Party Network Transactions (Program 44300)
Source Document or Record: Form 1099-K
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise, enter "06" always. |
(2) | (PSE) or (EPF) checkbox | PSE/EPF | <Enter> | Enter a
|
(3) | Payment Card/Third party network checkbox | PAY/3RD | <Enter> | Enter a
|
(4) | Gross payment card/third party payments | BOX1A $ | <Enter> | Enter the amount from box 1a. |
(5) | Card Not Present transactions | BOX1B $ | <Enter> | Enter the amount from box 1b. |
(6) | Merchant category code | BOX2 | <Enter> |
|
(7) | Number of payment transactions | BOX3 | <Enter> | Enter the number in box 3. |
(8) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(9) | January | BOX5A $ | <Enter> | Enter the amount from box 5a. |
(10) | February | BOX5B $ | <Enter> | Enter the amount from box 5b. |
(11) | March | BOX5C $ | <Enter> | Enter the amount from box 5c. |
(12) | April | BOX5D $ | <Enter> | Enter the amount from box 5d. |
(13) | May | BOX5E $ | <Enter> | Enter the amount from box 5e. |
(14) | June | BOX5F $ | <Enter> | Enter the amount from box 5f. |
(15) | July | BOX5G $ | <Enter> | Enter the amount from box 5g. |
(16) | August | BOX5H $ | <Enter> | Enter the amount from box 5h. |
(17) | September | BOX5I $ | <Enter> | Enter the amount from box 5i. |
(18) | October | BOX5J $ | <Enter> | Enter the amount from box 5j. |
(19) | November | BOX5K $ | <Enter> | Enter the amount from box 5k. |
(20) | December | BOX5L $ | <Enter> | Enter the amount from box 5l. |
Section 06 Form 1099-LS, Reportable Life Insurance Sale (Program 44300)
Source Document or Record: Form 1099-LS
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise, enter "06" always. |
(2) | Amount paid to payment recipient | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Date of sale | BOX2 | <Enter> | Enter the date from box 2, in MMDDYY format. |
(4) | Issuer’s name | INAME | <Enter> | Enter the contact’s name if present up to 39 alpha, numeric and special characters. Abbreviate, if possible, to enter as much data as possible. |
Section 06 Form 1099-LTC, Long-Term Care and Accelerated Death Benefits (Program 44300)
Source Document or Record: Form 1099-LTC
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise, enter "06" always. |
(2) | Gross long-term care benefits paid | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Accelerated death benefits paid | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Check one | BOX3 | <Enter> | Enter the boxes checked from box 3 as follows:
|
(5) | Insured's TIN | ITIN | <Enter> | Enter the TIN from the Insured's TIN box. |
(6) | Insured's name | INAME | <Enter> | Enter the Insured’s name. |
(7) | Chronically ill/Terminally ill checkboxes | BOX5 | <Enter> | Enter the boxes checked from box 5 as follows:
|
(8) | Date certified | DATE | <Enter> | Enter the date in MMDDYY format, from the Date certified box. |
Section 06 Form 1099-MISC, Miscellaneous Information (Program 44305)
Source Document or Record: Form 1099-MISC
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06"always. |
(2) | Rents | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Royalties | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Other income | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | Fishing boat proceeds | BOX5 $ | <Enter> | Enter the amount from box 5. |
(7) | Medical and health care payments | BOX6 $ | <Enter> | Enter the amount from box 6. |
(8) | Direct sales indicator | BOX7 | <Enter> | Enter a "1" if box 7 is marked. Press <Enter> if the box is not marked. |
(9) | Substitute payments | BOX8 $ | <Enter> | Enter the amount from box 8. |
(10) | Crop insurance proceeds | BOX9 $ | <Enter> | Enter the amount from box 9. |
(11) | Gross proceeds paid to an attorney | BOX10 $ | <Enter> | Enter the amount from box 10. |
(12) | Fish purchased for resale | BOX 11 $ | <Enter> | Enter the amount from box 11. |
(13) | Section 409A deferrals | BOX12 $ | <Enter> | Enter the amount from box 12. |
(14) | FATCA checkbox | FATCACKBX | <Enter> | Enter a "1" if box is marked. Press <Enter> if the box is not marked. |
(15) | Excess golden parachute payments | BOX14 $ | <Enter> | Enter the amount from box 14. |
(16) | Nonqualified deferred compensation | BOX15 $ | <Enter> | Enter the amount from box 15. |
Section 06 Form 1099-NEC, Nonemployee Compensation (Program 44300)
Source Document or Record: Form 1099-NEC
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Nonemployee compensation | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Direct sales of $5,000 or more | BOX2 $ | <Enter> | Enter a "1" if box is marked. Press <Enter> if the box is not marked. |
(4) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
Section 06 Form 1099-OID, Original Issue Discount (Program 44304)
Source Document or Record: Form 1099-OID
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Original issue discount for yyty | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Other periodic interest | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Early withdrawal penalty | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | Market discount | BOX5 $ | <Enter> | Enter the amount from box 5. |
(7) | Acquisition premium | BOX6 $ | <Enter> | Enter the amount from box 6. |
(8) | Description | BOX7 | <Enter> | Enter the description from box 7 up to 39 alpha, numeric and special characters. Abbreviate, if possible, to enter as much data as possible. |
(9) | Original issue discount | BOX8 $ | <Enter> | Enter the amount from box 8. |
(10) | FATCA checkbox | FATCACKBX | <Enter> | Enter a "1" if box is marked. Press <Enter> if box is not marked. |
(11) | Investment expenses | BOX9 $ | <Enter> | Enter the amount from box 9. |
(12) | Bond premium | BOX10 $ | <Enter> | Enter the amount from box 10. |
(13) | Tax exempt OID | BOX11 $ | <Enter> | Enter the amount from box 11. |
Section 06 Form 1099-PATR, Taxable Distributions Received From Cooperatives (Program 44307)
Source Document or Record: Form 1099-PATR
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Patronage dividends | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Nonpatronage dividends | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Per-unit retain allocations | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | Redeemed nonqualified notices | BOX5 $ | <Enter> | Enter the amount from box 5. |
(7) | Section 199A(g) deduction | BOX6 $ | <Enter> | Enter the amount from box 6. |
(8) | Qualified payments (Sec. 199A(b)(7)) | BOX7 $ | <Enter> | Enter the amount from box 7. |
(9) | Section 199A(a) qual. items | BOX8 $ | <Enter> | Enter the amount from box 8. |
(10) | Section 199A(a) SSTB items | BOX9 $ | <Enter> | Enter the amount from box 9. |
(11) | Investment credit | BOX10 $ | <Enter> | Enter the amount from box 10. |
(12) | Work opportunity credit | BOX11 $ | <Enter> | Enter the amount from box 11. |
(13) | Other credits and deductions | BOX12 $ | <Enter> | Enter the amount from box 12. |
(14) | Specified Coop | 13CKBX | <Enter> | Enter a "1" if box 13 is checked. Press <Enter> if box is not marked. |
Section 06 Form 1099-Q, Payments From Qualified Education Programs (Under Sections 529 & 530) (Program 44308)
Source Document or Record: Form 1099-Q
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Gross distribution | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Earnings | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Basis | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Trustee-to-trustee transfer | BOX4 | <Enter> | Enter a "1" if box 4 is checked. Press <Enter> if box is not marked. |
(6) | Private, State, or Coverdell ESA | BOX5 | <Enter> | Enter the boxes checked from box 5 as follows:
|
(7) | Not designated beneficiary | BOX6 | <Enter> | Enter a "1" if box 6 is checked. Press <Enter> if box is not marked. |
Section 06 Form 1099-R, Distributions From Pensions, Annuities, Retirement or Profit Sharing Plans, IRAs, Insurance Contracts, etc. (Program 44306)
Source Document or Record: Form 1099-R
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Gross distribution | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Taxable amount | BOX2A $ | <Enter> | Enter the amount from box 2a. |
(4) | Taxable amount not determined/Total distribution boxes | 2BBXS | <Enter> | Enter the boxes checked from box 2b as follows from line 2b:
|
(5) | Capital gain | BOX3 $ | <Enter> | Enter the amount from box 3. |
(6) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(7) | Net unrealized appreciation | BOX6 $ | <Enter> | Enter the amount from box 6. |
(8) | Distribution codes | BOX7 | <Enter> | Enter the codes from box 7. |
(9) | IRA/SEP/SIMPLE | IRA/ | <Enter> | Enter a "1" if the IRA/SEP/SIMPLE box is checked. Press <Enter> if box is not marked. |
(10) | Amount allocable to IRR within 5 years | BOX10 $ | <Enter> | Enter the amount from box 10. |
(11) | 1st year of desg. Roth contrib. | BOX11 | <Enter> | Enter the year in YYYY format from box 11. |
(12) | FATCA checkbox | FATCACKBX | <Enter> | Enter a "1" if box 12 is marked. Press <Enter> is box is not marked. |
(13) | Date of payment | BOX13 | <Enter> | Enter the date if present in MMDDYY format in box 13 after the account number. Press <Enter> if no date is present. |
Section 06 Form 1099-S, Proceeds From Real Estate Transaction (Program 44308)
Source Document or Record: Form 1099-S
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Date of closing | BOX1 | <Enter> | Enter the date from box 1 in MMDDYY format. |
(3) | Gross proceeds | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Address or legal description | BOX3 | <Enter> |
|
(5) | Transfer indicator | BOX4 | <Enter> | Enter a "1" if box 4 is checked. Press <Enter> if box is not marked. |
(6) | Foreign indicator | BOX5 | <Enter> | Enter a “1” if box 5 is checked. Press <Enter> if not marked. |
(7) | Buyer’s part of real estate tax | BOX6 $ | <Enter> | Enter the amount from box 6. |
Section 06 Form 1099-SA, Distributions From an HSA, Archer MSA, or Medicare Advantage MSA (Program 44300)
Source Document or Record: Form 1099-SA
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Gross distribution | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Earnings on excess cont. | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Distribution code | BOX3 | <Enter> | Enter the digit from box 3. |
(5) | FMV on date of death | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | HSA, Archer MSA or MA MSA checkboxes | BOX5 | <Enter> | Enter the checked boxes from box 5 as follows:
|
Section 06 Form 1099-SB, Seller's Investment in Life Insurance Contract (Program 44300)
Source Document or Record: Form 1099-SB
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise, enter "06" always. |
(2) | Investment in contract | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Surrender amount | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Issuer’s contact name | INAME | <Enter> | Enter the contact’s name if present up to 39 alpha, numeric and special characters. Abbreviate, if possible, to enter as much data as possible. |
Section 06 Form 3921, Exercise of an Incentive Stock Option Under Section 442(b) (Program 44317)
Source Document or Record: Form 3921
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Date option granted | BOX1 | <Enter> | Enter the date from box 1 in MMDDYY format. |
(3) | Date option exercised | BOX2 | <Enter> | Enter the date from box 2 in MMDDYY format. |
(4) | Exercised price per share | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Fair market value per share on exercise date | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | No. of shares transferred | BOX5 | <Enter> | Enter the number from box 5. |
(7) | If other than Transferor, name/address/TIN | BOX6 | <Enter> | Enter the name, address, and TIN. Note: Enter as many characters as possible up to 39. |
Section 06 Form 3922, Transfer of Stock Acquired Through an Employee Stock Purchase Plan Under Section 423(c) (Program 44318)
Source Document or Record: Form 3922
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Date option granted | BOX1 | <Enter> | Enter the date from box 1 in MMDDYY format. |
(3) | Date option exercised | BOX2 | <Enter> | Enter the date from box 2 in MMDDYY format. |
(4) | Fair market value per share on grant date | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Fair market value per share on exercise date | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | Exercise price paid per share | BOX5 $ | <Enter> | Enter the amount from box 5. |
(7) | No. of shares transferred | BOX6 | <Enter> | Enter the number from box 6. |
(8) | Date legal title transferred | BOX7 | <Enter> | Enter the date from box 7 in MMDDYY format. |
(9) | Excise price per share determined as if the option was exercised on the date shown in box 1. | BOX8 $ | <Enter> | Enter the amount from box 8. |
Section 06 Form 5498, IRA Contribution Information (Program 44313)
Source Document or Record: Form 5498
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | IRA contributions | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Rollover contributions | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Roth IRA conversion amount | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Recharacterized contributions | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | FMV of account | BOX5 $ | <Enter> | Enter the amount from box 5. |
(7) | Life insurance cost included in box 1 | BOX6 $ | <Enter> | Enter the amount from box 6. |
(8) | IRA/SEP/SIMPLE/Roth IRA checkboxes | BOX7 | <Enter> | Enter the boxes checked from box 7 as follows:
Note: The field can have up to four entries. |
(9) | SEP contributions | BOX8 $ | <Enter> | Enter the amount from box 8. |
(10) | SIMPLE contributions | BOX9 $ | <Enter> | Enter the amount from box 9. |
(11) | Roth IRA contributions | BOX10 $ | <Enter> | Enter the amount from box 10. |
(12) | RMD checkbox | BOX11 | <Enter> | Enter a "1" if box 11 is checked. Press <Enter> if box is not marked. |
(13) | RMD date | BOX12A | <Enter> | Enter the date from box 12a in MMDDYY format. |
(14) | RMD amount | BOX12B $ | <Enter> | Enter the amount from box 12b. |
(15) | Postponed/late contrib. | BOX13A $ | <Enter> | Enter the amount from box 13a. |
(16) | Year | BOX13B | <Enter> | Enter the year from box 13b in YY format. |
(17) | Code | BOX13C | <Enter> | Enter the code from box 13c. |
(18) | Repayments | BOX14A $ | <Enter> | Enter the amount from box 14a. |
(19) | Code | BOX14B | <Enter> | Enter the code from box 14b. |
(20) | FMV of certain specified assets | BOX15A $ | <Enter> | Enter the amount from box 15a. |
(21) | Code(s) | BOX15B | <Enter> | Enter the code or codes from box 15b. Note: If more than two codes are present enter "H". |
Section 06 Form 5498-ESA, IRA Contribution Information (Program 44313)
Source Document or Record: Form 5498-ESA
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Coverdell ESA contributions | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Rollover contributions | BOX2 $ | <Enter> | Enter the amount from box 2. |
Section 06 Form 5498-SA, HSA, Archer MSA, or Medicare Advantage Information (Program 44315)
Source Document or Record: Form 5498-SA
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Employee MSA contributions | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Total contributions | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Total HSA or Archer MSA contributions | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Rollover contributions | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | Fair market value | BOX5 $ | <Enter> | Enter the amount from box 5. |
(7) | HSA, Archer MSA or MA MSA checkboxes | BOX6 | <Enter> | Enter the checked boxes from box 6 as follows:
|
Section 06 Form W-2G, Certain Gambling Winnings (Program 44314)
Source Document or Record: Form W-2G
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "06" always. |
(2) | Gross winnings | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Date won | BOX2 | <Enter> | Enter the date from box 2 in MMDDYY format. |
(4) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. |
(5) | Winnings from identical wages | BOX7 $ | <Enter> | Enter the amount from box 7. |
Section 16 Each New Payer on Information Return Processing Documents Transmitted By Form 1096 (except Form 1096, Annual Summary and Transmittal of U.S. Information Returns)
(1)
Reminder: A payer may be identified on forms as one of the following listing:
Fiduciary
Estate
Trust
Partnership
Corporation
Employer
Payer
Trustee
Issuer
Filer
Lender
Borrower
Source Document or Record: Each New Payer Indicator on Documents
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present; otherwise enter "16" always. |
(2) | Payer Name Line 1 | Name 1 | <Enter> |
|
(3) | Payer Name Line 2 | Name 2 | <Enter> |
Note: Foreign addresses should not be entered in this section. |
(4) | Payer Street Address | ADDR | <Enter> |
|
(5) | Payer City | CITY | <Enter> | For only the form attached to any payer identifier, enter the Payer City shown on the form.
|
(6) | Payer State | ST | <Enter> | For only the form attached to any payer identifier, enter the Payer State shown on the form.
|
(7) | Payer ZIP | ZIP | <Enter> | For only the form attached to any payer identifier, enter the Payer ZIP shown on the form.
|
(8) | TIN Group | TIN | <Enter> | Enter the nine-digit payer identifier TIN shown on the form as follows:
|
(9) | Payer DLN | PDLN | <Enter> |
|
(10) | Foreign Country Code | FORE | <Enter> | AUSPC only—Enter the two-character alpha code found immediately below the payer’s name. |
Block Header Data Entry Form 1332, Block and Selection Record, For All Form 1099-QA and Form 5498-QA Block Inputs General Purpose Programming (GPP)
(1) (1) Form 1099-QA, Distributions from ABLE Accounts, Program 44351.
(2) (2) Form 5498-QA, ABLE Account Contribution Information, Program 44352.
Elem. No. | Form 1332, Block and Selection Record | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Alpha Block Control | ABC |
| Create an ABC and place the ABC on the Form 9382 and Form 1332. Reminder: Never use the letter "I" or "O" when creating the ABC. |
(2) | File Location Code | FLC/DO | <Enter> | File location code "00" will always be generated. No entry is required. |
(3) | Format Code | FCODE | <Enter> | Enter the three-digit format from the document locator box on Form 1332:
|
Section 01 Form 1099-QA, Distributions from ABLE Accounts, and Form 5498-QA, ABLE Account Contribution Information, (Program 44351 and 44352) Returns
Elem. No. | Section 01 | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Section "01" will always be generated. No entry is required. |
(2) | DLN Serial Number | SER# | <Enter> | Enter the last two-digits of the 13-digit DLN from the upper portion of the form. If the serial number has been generated by the system (see IRM 3.24.37.4.5) verify it matches the document being entered. |
(3a) | Block-DLN | DLN | <Enter> | Enter the first 11 digits of the DLN in the block of the first document of the block (serial number 00). Caution: The fifth character will always be "A". |
(3b) | Year Digit | YRDIGIT | <Enter> | Enter the year digit of the DLN for the first document in the block (serial number 00). |
(4) | Tax Year | YEAR | <Enter> | Enter the tax year for the first document 00. This is a must enter field for the first document and will generate in all subsequent documents in the block. Back into the field to change the year on subsequent documents if needed. |
(5) | Recipient/Beneficiary TIN | SSN | <Enter> | Enter the nine-digit SSN present.
|
(6) | Recipient’s/Beneficiary’s name | NAME | <Enter> | Enter the full name(s) as shown or edited on the document up to 80 characters. If character is present but illegible, enter a space for the illegible character. Do not enter two spaces in a row. |
Section 02, Form 1099-QA, Distributions from ABLE Accounts, and Form 5498-QA, ABLE Account Contribution Information, (Program 44351 and 44352)
Elem. No. | SECTION 02 | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "02" always. |
(2) | Recipient/Beneficiary Street Address | ADDR | <Enter> |
|
(3) | Recipient/Beneficiary City | CITY | <Enter> | Enter the city from the appropriate entity area. If the city is missing, check for the city for the same entity on the return directly behind the document. If the city is not present or illegible press <Enter>. Caution: DO NOT USE Major City Codes (MCC) on this program. |
(4) | Recipient/Beneficiary State/Province | ST | <Enter> |
|
(5) | Recipient/Beneficiary ZIP/Foreign Postal Code | COUN/ZIP | <Enter> |
|
(6) | Account number | ACCT# | <Enter> | Enter the alpha-numeric digits from the account number box. Omit any special characters. |
(7) | Amend Code | CODE | <Enter> |
|
Section 03, Form 1099-QA, Distributions from ABLE Accounts, (Program 44351)
Elem. No. | SECTION 03 | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "03" always. |
(2) | Gross distribution | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | Earnings | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Basis | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Program-to-program transfer | BOX4 | <Enter> |
|
(6) | ABLE account terminated checkbox | BOX5 | <Enter> |
|
(7) | Not designated beneficiary checkbox | BOX6 | <Enter> |
|
Section 03, Form 5498-QA, ABLE Account Contribution Information, (Program 44352)
Elem. No. | SECTION 03 | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "03" always. |
(2) | ABLE contributions | BOX1 $ | <Enter> | Enter the amount from box 1. |
(3) | ABLE to ABLE Rollovers | BOX2 $ | <Enter> | Enter the amount from box 2. |
(4) | Cumulative contributions | BOX3 $ | <Enter> | Enter the amount from box 3. |
(5) | Fair market value | BOX4 $ | <Enter> | Enter the amount from box 4. |
(6) | Check if account opened checkbox | BOX5 | <Enter> |
|
(7) | Basis of eligibility | BOX6 | <Enter> | Enter the character present.
|
(8) | Code | BOX7 | <Enter> | Enter the character present.
|
Section 04, Form 1096, Annual Summary and Transmittal of U.S. Information Returns, Transmitting Program 44351 and 44352 Returns
(1) (1) Section 04 must be transcribed on document number "00". Section 04 will be generated into subsequent documents until a change in Section 04 (a new Form 1096, Annual Summary and Transmittal of U.S. Information Returns, is entered by the data entry clerk.
Elem. No. | SECTION 04 | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT | <Enter> | <Enter> if already present on the screen; otherwise enter "04" always. |
(2) | 1096 DLN | 1096DLN | <Enter> | Enter the 14-digit DLN found at the upper right-hand corner of Form 1096. Note: The fourth digit will be "0" and the fifth character will be "A". |
(3) | 1096 Tax Year | 1096YEAR | <Enter> | Enter the four-digit tax year printed on the upper right hand portion of Form 1096. |
(4) | E. I. Number Caution: This field must be present with nine numerics. Stop processing and alert your manager if otherwise. | EIN | <Enter> | Enter the nine-digit EIN.
|
(5) | SSN | SSN | <Enter> | Enter the nine-digit SSN. Exception: This field will not have an entry for Program 44351 or 44352, press <Enter>. |
(6) | Filers Name Caution: This field must be present. Stop processing and alert your manager if otherwise. | Name | <Enter> |
|
(7) | Filers Street Address | ADDR | <Enter> |
|
(8) | Filers City | CITY | <Enter> | Enter the city from the appropriate entity area. If the city is missing, check for the city for the same entity on the return directly behind the document. If the city is not present or illegible, press <Enter>. Caution: DO NOT USE Major City Codes (MCC) on this program. |
(9) | Filers State/Province | ST | <Enter> |
|
(10) | Filers ZIP/Foreign Postal Code | COUN/ZIP | <Enter> |
|
(11) | # of Original Documents | BOX3/ | <Enter> |
|
(12) | # of Amended Documents | /BOX3 | <Enter> |
|
(13) | Federal income tax withheld | BOX4 $ | <Enter> | Enter the amount from box 4. Caution: No entry will be present for program 44351 and 44352. Press <Enter>. |
(14) | Total amount reported | BOX5 $ | <Enter> | Enter the amount from box 5. |
(15) | 1099-MISC NEC checkbox | 1099-MISC | <Enter> | This field is no longer on the form. Enter "0" always and continue. |
(16) | TIN Type and Doc Code | TIN/DC | <Enter> | Enter the three-characters identifying which document series was transmitted as follows:
|
(17) | Kind of Payments Reported Code | PCODE | <Enter> | Enter the edited alpha character from the area to the right of the bold words INSTRUCTIONS, if present. |
(18) | Delinquent Return Code | CODE | <Enter> | Enter the edited code shown in the first"For Official Use Only" box to right of the entity area. Note: Edits made in pencil or pen other than red will be present in this field. |
(19) | Received Date | RDATE | <Enter> | Enter the date in MMDDYY format as follows: Note: Edits made in pencil or pen other than red may be present in this field.
|
(20) | Correspondence Indicator | CORR | <Enter> | Enter the edited digits from the last two positions of the "For Official Use Only" boxes. |
(21) | # of Original Documents Subject to Penalty | BOT LF/ | <Enter> |
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(22) | # of Amended Documents Subject to Penalty | /BOT LF | <Enter> |
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Source Document List
Number | Form Title |
---|---|
Form 1096 | Annual Summary and Transmittal of U.S. Information Returns |
Form 1097-BTC | Bond Tax Credit |
Form 1098 | Mortgage Interest Statement |
Form 1098-C | Contributions of Motor Vehicles, Boats and Airplanes |
Form 1098-E | Student Loan Interest Statement |
Form 1098-F | Fines, Penalties, and Other Amounts |
Form 1098-Q | Qualifying Longevity Annuity Contract Information |
Form 1098-T | Tuition Statement |
Form 1099-A | Acquisition or Abandonment of Secured Property |
Form 1099-B | Proceeds from Broker and Barter Exchange Transactions |
Form 1099-C | Cancellation of Debt |
Form 1099-CAP | Changes in Corporate Control and Capital Structure |
Form 1099-DIV | Dividends and Distributions |
Form 1099-G | Certain Government Payments |
Form 1099-INT | Interest Income |
Form 1099-K | Payment Card and Third-Party Network Transactions |
Form 1099-LS | Reportable Life Insurance Sale |
Form 1099-LTC | Long Term Care and Accelerated Death Benefits |
Form 1099-MISC | Miscellaneous Information |
Form 1099-NEC | Nonemployee Compensation |
Form 1099-OID | Original Issue Discount |
Form 1099-PATR | Taxable Distribution Received from Cooperatives |
Form 1099-Q | Payment from Qualified Education Programs (Under Sections 529 and 530) |
Form 1099-R | Distributions From Pensions, Annuities, Retirement or Profit-Sharing Plans, IRAs, Insurance Contracts, etc. |
Form 1099-S | Proceeds From Real Estate Transactions |
Form 1099-SA | Distributions from HSA, Archer MSA or Medicare Advantage MSA |
Form 1099-SB | Seller's Investment in Life Insurance Contract |
Form 5498 | IRA Contribution Information |
Form 5498-ESA | Coverdell ESA Contribution Information |
Form 5498-SA | HSA, Archer MSA or Medicare Advantage Information |
Form 3921 | Exercise of an Incentive Stock Option Under Section 422(b) |
Form 3922 | Transfer of Stock Acquired Through Employee Stock Purchase Plan Under Section 423(c) |
Form W-2G | Certain Gambling Winnings |
Form 1099-QA | Distributions from ABLE Accounts Note: Processed as general purpose programming. |
Form 5498-QA | ABLE Account Contribution Information Note: Processed as general purpose programming. |
Form 1096 | Annual Summary and Transmittal of U.S. Information Returns Note: Transmitting general purpose programming. |
Entity Abbreviations
(1) The following abbreviations MUST BE used if the entity name is too long. These are the abbreviations honored by the Postal Service. Do not abbreviate the name if used as a name control.
Note: *Corporate rules for BMF name lines require corporate designations to always be abbreviated.
WORD | ABBR | WORD | ABBR |
---|---|---|---|
Air Force Base | AFB | Headquarters | HDQTRS |
Blue Cross/Blue Shield | BCBS | Hourly | HRLY |
First National Bank | FNB | Human Resources | HUM RES |
United States | US | Human Development | HUM DEV |
Accounting | ACCTG | *Incorporated | INC |
Accounts | ACCTS | Industry(ies) | INDUST |
Administration | ADMIN | Institute, Institution | INST |
America(n) | AMER | Insurance | INS |
Associates | ASSOC | International | INT |
Association | ASSN | Investment, Investors | INVEST |
Brotherhood | BRTHHD | Limited | LTD |
Brothers | BRO | Management | MGMT |
Building | BLDG | Manufacturing | MFG |
Casualty | CASLTY | Mental Health | MEN HLTH |
Center | CTR | Municipal | MUN |
Commission | COMM | Mutual | MUTL |
Company | CO | National | NAT |
Comptroller | COMPT | National Guard | NAT GD |
Computer | COMP | Northeast | NE |
Consolidated | CONS | Northern, North | NO |
Construction | CONST | Northwest | NW |
*Corporation | CORP | Pension | PENS |
Cooperative | COOP | Products | PROD |
Credit Union | CU | Railroad | RR |
Data Processing | DP | Realty | RLTY |
Department | DEPT | Retirement | RET |
District | DIST | Room | RM |
Division | DIV | Salary(ies) | SAL |
East, Eastern | E | Savings | SAV |
Electrical | ELEC | Savings & Loan | SL |
Employee | EMP | Service | SERV |
Enterprise | ENT | Southeast | SE |
Federal | FED | Southern, South | SO |
Federal Credit Union | FCU | Southwest | SW |
Finance | FIN | Stevedoring | STVDG |
US Army | USA | Suite | STE |
US Coast Guard | USCG | Transportation | TRANS |
US Marine Corps | USMC | Telegraph | TEL |
US Navy | USN | Telephone | TEL |
General | GEN | University | UNIV |
Group | GRP | Western, West | W |