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REVENUE PROCEDURES ON MAGNETIC DISKETTE REPORTING FOR FORMS 1098, 1099, 5498, AND W2G SERIES IS EXPLAINED BY IRS

SEP. 26, 1985

Rev. Proc. 85-47; 1985-2 C.B. 512

DATED SEP. 26, 1985
DOCUMENT ATTRIBUTES
  • Institutional Authors
    Internal Revenue Service
  • Jurisdictions
  • Language
    English
  • Tax Analysts Electronic Citation
    85 TNT 191-84
Citations: Rev. Proc. 85-47; 1985-2 C.B. 512

Superseded by Rev. Proc. 86-34

Rev. Proc. 85-47

                              CONTENTS

 

 

PART A. GENERAL

 

 

SECTION 1. PURPOSE

 

SECTION 2. BACKGROUND--PRIOR YEAR CHANGES (TAX YEAR 1984)

 

SECTION 3. NATURE OF CHANGES--CURRENT YEAR (TAX YEAR 1985)

 

SECTION 4. WAGE AND PENSION INFORMATION FILED WITH SSA

 

SECTION 5. APPLICATION FOR MAGNETIC MEDIA REPORTING AND REQUESTS FOR

 

           UNDUE HARDSHIP WAIVERS

 

SECTION 6. FILING OF MAGNETIC MEDIA REPORTS

 

SECTION 7. FILING DATES

 

SECTION 8. EXTENSIONS OF TIME TO FILE

 

SECTION 9. PROCESSING OF MAGNETIC MEDIA RETURNS

 

SECTION 10. HOW TO FILE CORRECTED RETURNS

 

SECTION 11. TAXPAYER IDENTIFICATION NUMBERS

 

SECTION 12. EFFECT ON PAPER RETURNS

 

SECTION 13. MAGNETIC MEDIA COORDINATOR CONTACTS

 

SECTION 14. COMBINED FEDERAL/STATE FILING

 

SECTION 15. DEFINITIONS OF TERMS

 

SECTION 16. U.S. POSTAL SERVICE STATE ABBREVIATIONS

 

 

PART B. DISKETTE SPECIFICATIONS

 

 

SECTION 1. GENERAL

 

SECTION 2. DISKETTE HEADER LABEL

 

SECTION 3. PAYER/TRANSMITTER "A" RECORD

 

SECTION 4. PAYER/TRANSMITTER "A" RECORD--RECORD LAYOUT

 

SECTION 5. PAYEE "B" RECORD--GENERAL INFORMATION FOR ALL FORMS

 

SECTION 6. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORMS 1098,

 

           1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID,

 

           1099-PATR, 1099-R and 5498

 

SECTION 7. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORMS 1098, 1099-DIV,

 

           1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R

 

           and 5498

 

SECTION 8. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM 1099-A

 

SECTION 9. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM 1099-A

 

SECTION 10. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM 1099-B

 

SECTION 11. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM 1099-B

 

SECTION 12. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM W-2G

 

SECTION 13. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM W-2G

 

SECTION 14. END OF PAYER "C" RECORD

 

SECTION 15. END OF PAYER "C" RECORD--RECORD LAYOUT

 

SECTION 16. STATE TOTALS "K" RECORD

 

SECTION 17. STATE TOTALS "K" RECORD--RECORD LAYOUT

 

SECTION 18. END OF TRANSMISSION "F" RECORD

 

SECTION 19. END OF TRANSMISSION "F" RECORD--RECORD LAYOUT

 

 

NOTE: THIS REVENUE PROCEDURE MAY ONLY BE USED TO PREPARE MAGNETIC DISKETTE SUBMISSIONS FOR TAX YEAR 1985. UPDATED COPIES ARE PUBLISHED EACH YEAR. PLEASE READ THIS PUBLICATION CAREFULLY; YOU MAY BE SUBJECT TO PENALTIES IF YOU FAIL TO FOLLOW THE INSTRUCTIONS IN THIS REVENUE PROCEDURE. THESE INCLUDE PENALTIES OF $50 PER DOCUMENT FOR EACH DOCUMENT SUBMITTED WITHOUT A TAXPAYER IDENTIFICATION NUMBER (TIN) OR WITH AN INCORRECT TIN, AND FOR EACH DOCUMENT NOT SUBMITTED ON MAGNETIC MEDIA IF YOU ARE REQUIRED TO FILE THIS WAY. THE MAXIMUM PENALTY IS $50,000 (PAYERS OF INTEREST AND DIVIDENDS ARE NOT SUBJECT TO THIS MAXIMUM.)

PART A. -- GENERAL

SECTION 1. PURPOSE

01 The purpose of this revenue procedure is to provide the requirements and conditions for filing information return Forms 1098, 1099, 5498, and W-2G on diskette. THIS REVENUE PROCEDURE IS TO BE USED FOR THE PREPARATION OF TAX YEAR 1985 INFORMATION RETURNS ONLY. THIS PROCEDURE IS UPDATED YEARLY TO REFLECT NECESSARY CHANGES. PLEASE READ THIS PUBLICATION CAREFULLY. Specifications for filing the following forms are contained in this procedure:

(a) Form 1098, Mortgage Interest Statement.

(b) Form 1099-A, Information Return for Acquisition or Abandonment of Secured Property.

(c) Form 1099-B, Statement for Recipients of Proceeds from Broker and Barter Exchange Transactions.

(d) Form 1099-DIV, Statement for Recipients of Dividends and Distributions.

(e) Form 1099-G, Statement for Recipients of Certain Government Payments.

(f) Form 1099-INT, Statement for Recipients of Interest Income.

(g) Form 1099-MISC, Statement for Recipients of Miscellaneous Income.

(h) Form 1099-OID, Statement for Recipients of Original Issue Discount.

(i) Form 1099-PATR, Statement for Recipients of Taxable Distributions Received From Cooperatives.

(j) Form 1099-R, Statement for Recipients of Total Distributions from Profit-Sharing, Retirement Plans, Individual Retirement Arrangements, etc.

(k) Form 5498, Individual Retirement Arrangement Information.

(l) Form W-2G, Statement for Recipients of Certain Gambling Winnings.

02 This procedure also provides the requirements and specifications for diskette filing under the Combined Federal/State Filing Program. Refer to Part A, Sec. 14.

03 The following revenue procedures and publications provide more detailed filing procedures for certain information returns, payer identification, transfer agents and paper substitute specifications, respectively.

(a) 1985 "Instructions for Form 1099 Series, 1098, 5498, and 1096, "provide further information on filing returns with the Internal Revenue Service (IRS). These instructions are available at local IRS offices.

(b) Rev. Proc. 84-24, 1984-1 465, regarding preparation of transmittal documents for information returns.

(c) Rev. Proc. 84-33, 1984-1 C.B. 502, regarding the optional method for agents to report and deposit backup withholding.

(d) Publication 1179, Requirements for Reproducing Paper Substitutes of Forms 1096, 1099 series, 5498, W-2G and W-3G. A supplement will be issued to include instructions for substitutes of Form 1098, Mortgage Interest Statement.

04 This procedure supersedes the following revenue procedure: Rev. Proc. 84-68, 1984-42, also published in Publication 1255 Rev. (10-84). Requirements and Conditions for Filing Information Returns in the Forms 1099, 5498, and W-2G Series on Magnetic Diskette.

05 Refer to Part A, Sec. 15 for definitions of terms used in this publication.

SEC. 2. BACKGROUND--PRIOR YEAR CHANGES (TAX YEAR 1984)

01 This section contains a REVIEW of the changes described in the revenue procedure last year. PLEASE insure that the necessary reprogramming was accomplished in order to comply with last year's changes as these changes will still be necessary in the program for the current year.

02 The following were general changes:

(a) Procedures for applying for waivers for undue hardship were added.

(b) An explanation of penalties was added.

(c) Reports from different branches for one payer were consolidated under one Payer/Transmitter "A" Record for each type of information return. For example, all like Form 1099-INT documents must be sorted together under one Payer/Transmitter "A" Record, followed by Payee "B" Records and one End of Payer "C" Record.

(d) The explanation of Taxpayer Identification Numbers (TINs) was rewritten to clarify changes concerning backup withholding and due diligence requirements.

(e) Changes were made to the requirements concerning the paper copy of the information return furnished to the payee.

(f) A definition for "Transfer Agent" was added.

(g) A list of valid U.S. Postal Service State Abbreviations was added to aid in developing the State Code portion of Name Line fields.

03 The following changes have been made to the Payer/Transmitter "A" Record:

(a) Amount Indicator "2" has been added for Form 5498.

(b) "Type of Return" and "Amount Indicators" have been added for Form W-2G.

(c) The codes for "Type of Payer" and "Payee 'B' Record Surname Indicator" fields should have been deleted from your programs. However, the positions in the record SHOULD NOT have been deleted. Fill these positions with blanks.

(d) The "Second Payer Name" field has been shortened from 40 characters to 39 characters. The contents of the "Second Payer Name" field, as well as the contents of the "Payer Shipping Address" and the "Payer City, State and ZIP Code" fields, are dependent upon the value in the "Transfer Agent Indicator".

(e) A "Transfer Agent Indicator" was added following the "Second Payer Name" field. The contents of this field will let IRS programs know if the information in "Second Payer Name", "Payer Shipping Address" and "Payer City, State and ZIP Code" pertains to the Payer or to the Transfer Agent.

(f) The name of "Payer Mailing Address" was changed to "Payer Shipping Address". Beginning with Tax Year 1984 returns, IRS notified payers of any information returns not containing valid TINs. This notification includes a payee notice for each such information return. Therefore, we must have an address capable of accepting volume mail.

04 The following changes have been made to the Payee "B" Record:

(a) The meaning of the "Document Specific Code" for Form 1099-G has been expanded.

(b) The use of the "Document Specific Code" has been increased to include Type of Wager for Form W-2G.

(c) PLEASE NOTE: If any one Payment Amount Field exceeds "9999999999" (dollars and cents), as many SEPARATE Payee "B" Records as necessary to contain the total MUST be submitted for the Payee. Example: the total money amount to be reported for Payee ABC is $250,371,491.87. Three Payee "B" Records will have to be submitted for Payee ABC to contain the entire total amount. (DO NOT enter dollar signs, commas, or decimal points, in the Payee Amount fields.)

(d) New field definitions specific to Form W-2G were added.

SEC. 3. NATURE OF CHANGES--CURRENT YEAR (TAX YEAR 1985)

01 DUE TO NUMEROUS LEGISLATIVE AND FORMS CHANGES BETWEEN TAX YEARS 1984 AND 1985, CHANGES HAVE NOT BEEN LISTED INDIVIDUALLY UNDER THIS SECTION. THIS ENTIRE PUBLICATION HAS BEEN REVISED. REVIEW THIS REVENUE PROCEDURE IN ITS ENTIRETY.

SEC. 4. WAGE AND PENSION INFORMATION FILED WITH SSA

01 Section 8(b), Public Law 94-202, 1976-1 C.B. 503, enacted in January 1976, authorized the combined reporting of FICA detailed information in one consolidated annual W-2 (Copy A) to the Federal government. AS A RESULT, FORMS W-2 AND W-2P ARE TO BE FILED WITH THE SOCIAL SECURITY ADMINISTRATION (SSA), NOT WITH THE INTERNAL REVENUE SERVICE.

02 SSA will accept magnetic media filing of Forms W-2 and W-2P and has issued the following concerning this: TIB-4a, "MAGNETIC TAPE REPORTING, Submitting FICA Wage and Tax Data to the Social Security Administration"; TIB-4b, "MAGNETIC TAPE REPORTING, Submitting Annuity, Pension, Retired Pay or IRA Payment to the Social Security Administration"; and TIB-4c, "DISKETTE REPORTING, Submitting FICA wage and tax data to the Social Security Administration". Applications for Filing Forms W-2 and W-2P on magnetic media appear in TIBs-4a, 4b, and 4c.

03 Copies of Social Security Administration publications TIB-4a, 4b, and 4c are available from any local Social Security Administration office or the SSA Regional Magnetic Media Coordinators.

SEC. 5. APPLICATION FOR MAGNETIC MEDIA REPORTING AND REQUESTS FOR UNDUE HARDSHIP WAIVERS

01 For purposes of this revenue procedure, the PAYER is the organization making the payments and the TRANSMITTER is the organization preparing the diskette file. The payer and transmitter may be the same organization. Payers or their transmitters are required to complete Form 4419, Application for Magnetic Media Reporting of Information Returns. A copy of this form, for your use, can be found at the end of this publication. Requests for additional information or forms relating to magnetic media processing should be addressed to the Magnetic Media Coordinator at the appropriate service center or the National Computer Center.

On January 1, 1985, the National Computer Center assumed responsibility for the magnetic media processing previously handled by the Philadelphia, Kansas City, and Austin Service Centers. Beginning January 1, 1986, magnetic media process for ALL service centers will be centralized at the National Computer Center. Addresses are listed in Part A, Sec. 13 of this revenue procedure.

02 Applications should be filed with the National Computer Center or the appropriate service center 90 days before the due date of the return. IRS will act on an application and notify the applicant, in writing, of authorization to file. A five character TRANSMITTER CONTROL CODE will be assigned and included in an acknowledgement letter within 30 days of receipt of the application. Diskette returns may not be field with IRS until the application has been approved. Do not enter blanks in the "A" Record Transmitter Control Code field; enter the five character Transmitter Control Code which is assigned to you by IRS after you have filed an application and it has been approved.

03 After you have received approval to file on magnetic media, you do not need to reapply each year UNLESS:

(a) there are hardware or software changes that would affect the characteristics of the magnetic media submission (e.g., changing from diskette to tape filing or vice versa) or,

(b) you discontinue filing on magnetic media for a year (your five character Transmitter Control Code may be reassigned).

If either of these conditions applies to you, you should contact your coordinator for clarification. In ALL correspondence, refer to your current five character Transmitter Control Code to assist the coordinator in locating your files.

04 IRS will assist new filers with their initial diskette submission by reviewing "TEST" files submitted in advance of the filing season. Approved payers or transmitters should submit "TEST" files with the Magnetic Media Coordinator at the appropriate service center or the National Computer Center. You MUST submit a "TEST" file in order to participate in the Combined Federal/State Program; however, you are encouraged to submit "TEST" files if you are a new filer on magnetic media. As a guideline, IRS prefers that all "TEST" files be submitted between September and December. Refer to Part A, Sec. 13 for addresses. Do not submit "TEST" diskettes after January 1. If you are unable to submit your "TEST" file by the end of December, you may ONLY send a sample hardcopy printout or diskette dump to the National Computer Center which shows a sample of each record (A, B, C, K and F) USED.

Clearly mark the hardcopy printout or diskette dump as "TEST DATA", and include identifying information such as name, address and telephone number of someone familiar with the "TEST" print or diskette dump who may be contacted to discuss its acceptability. After January 1, 1986, submit the "TEST" print or diskette dump showing a sample of each record to the National Computer Center only.

05 If your magnetic media files have been prepared for you in the past by a service agency, and you now have computer equipment compatible with that of IRS and wish to prepare your own files, you must request your own five character Transmitter Control Code by filing an application, Form 4419, as described above.

06 If you as an individual or organization are an approved filer on magnetic media and you change your name or the name of your organization, please notify the National Computer Center or service center Magnetic Media Coordinator so that your file may be updated to reflect the proper name.

07 In accordance with section 1.6041-7(b) of the Income Tax Regulations, payments to providers of medical and health care services from separate departments of a health care carrier may be reported as separate returns on magnetic media. In this case, the headquarters office will be considered to be the transmitter and the individual departments of the company filing reports will be considered to be payers. A SINGLE application form covering ALL the departments which will be filing on diskette should be submitted. One five character Transmitter Control Code may be used for all departments.

08 Section 1.6045-1(l) of the Income Tax Regulations requires brokers and barter exchanges to use magnetic media in reporting all Form 1099-B data to the IRS. Generally, NEW brokers and NEW barter exchanges may request an undue hardship exception by filing an application, by the end of the second month following the month in which they became a broker or barter exchange, with the National Computer Center or service center Magnetic Media Coordinator.

09 ALL requests for undue hardship exemptions should be submitted at least 90 days before the due date of the return, except as stated in Sec. 5.08 above.

10 The requirements to receive a waiver from filing REQUIRED information returns on magnetic media for tax year 1985 are more stringent than they were for tax year 1984. Filers must submit a WRITTEN statement requesting an undue hardship waiver from magnetic media filing for a specific period of time, not to exceed one tax year. If the filer requires a waiver for a longer period of time, the filer must reapply at the appropriate time each year (90 days before the due date of the return). Filers may not apply for a waiver for more than one tax year at a time. The written statement MUST contain the following identifying information:

(a) The filer's name and address.

(b) The filer's Taxpayer Identification Number (SSN or EIN).

(c) The period for which the waiver is requested: Tax Year 1985.

(d) The name and telephone number of a person to contact who is familiar with the information contained in the waiver request.

(e) The type of returns and expected volume of each form.

(f) The reason for the request.

(g) An estimated cost for filing the returns on paper, on magnetic media if YOU prepare the files, and on magnetic media using the services of an agency who will charge you for this service. IF YOU EXPECT TO FILE OVER 500 RETURNS, YOU MUST SUBMIT A COPY OF A WRITTEN COST ESTIMATE FOR MAGNETIC MEDIA FILING FROM A SERVICE AGENCY; FOR 500 OR LESS, SUBMIT AN ESTIMATE AS DESCRIBED ABOVE.

11 If you request a waiver from filing on magnetic media and it IS approved, DO NOT SEND A COPY OF THE APPROVED WAIVER TO THE SERVICE CENTERS. Do NOT staple, paperclip or use rubber bands on any scannable forms. Paper returns are read by an optical scanner (OCR) at the service centers.

12 Waivers are granted on a case-by-case basis and may be approved at the discretion of the service center or National Computer Center Magnetic Media Coordinators. Refer to Part A, Sec. 13 for addresses. Waiver requests should be filed 90 days before the due date of the return, except as stated in Sec. 5.08 above.

13 If you are required to file on magnetic media but fail to do so, and you do not have an approved waiver on record, you may be subject to a failure to file penalty. Refer to Sec. 6.02 below.

14 AN APPROVED WAIVER FROM FILING INFORMATION RETURNS ON MAGNETIC MEDIA DOES NOT PROVIDE EXEMPTION FOR ALL FILING; YOU MUST SUBMIT YOUR INFORMATION RETURNS ON ACCEPTABLE PAPER FORMS.

15 A diskette reporting package, which includes all the necessary transmittals, labels, and instructions, will be mailed to all approved filers between October and December of each year.

SEC. 6. FILING OF MAGNETIC MEDIA REPORTS

01 Section 6011(e) of the Internal Revenue Code, as amended by the Interest and Dividend Tax Compliance Act of 1983, Pub. L. 98-67, 1983-2 C.B. 352, requires that any person, including individuals, estates and trusts, required to file more than 50 information returns in the aggregate for payments of interest (Forms 1099-INT and 1099-OID), dividends (Form 1099-DIV) or patronage dividends (Form 1099-PATR) for any calendar year, must file such returns on magnetic media. For example, if a payer must file 30 Forms 1099-DIV and 25 Forms 1099-INT, filing on magnetic media is required. This requirement shall not apply if you establish that it will cause you undue hardship.

02 The penalty for both the failure to timely file certain information returns and failure to file returns as prescribed by is now $50 per payee up to a maximum of $50,000 a year. However, there is no maximum penalty for returns of 1099-INT, 1099-OID, 1099-DIV, 1099-PATR or 5498. If the failure to file is due to intentional disregard of the filing requirements, the penalty may be greater than $50 per payee and there is no maximum penalty.

03 Generally, payers are now subject to a $50 penalty for EACH failure to include the payee's correct TIN on an information return.

04 Rev. Proc. 84-24, 1984-1 C.B. 465, gives detailed information on preparing transmittal documents for information returns and is available at your local IRS office. Specific guidelines are given on how to report the payer's name, address and TIN on transmittal documents and information returns. Instructions for multiple transmittals and the submission of transmittals by service bureaus or agents are also covered.

05 THE DISKETTE RECORDS ARE TO BE SUBMITTED TO THE NATIONAL COMPUTER CENTER; HOWEVER, PAPER INFORMATION RETURNS ARE TO CONTINUE TO BE FILED WITH THE APPROPRIATE SERVICE CENTERS. SEE PART A, SEC. 13 FOR ADDRESSES. Form 4804, Transmittal of Information Returns Reported on Magnetic Media, must accompany diskette submissions. If you file for multiple payers and have the authority to sign the affidavit on Form 4804, you should also submit Form 4802, Multiple Payer Transmittal for Magnetic Media Reporting.

FOR THE IRS TO ENSURE THAT YOUR ACTUAL DATA RECORDS WERE FORMATTED FOLLOWING THIS REVENUE PROCEDURE, INCLUDE A HARDCOPY PRINTOUT, FAST PRINT OR DISKETTE DUMP SHOWING A SAMPLE OF EACH TYPE OF RECORD (A, B, C, K AND F) USED ON THE DISKETTE. This will be reviewed prior to actual processing to ensure that the data is in the proper format. Be sure to include Form 4804, 4802, or computer generated listing WITH your diskette shipment. IRS encourages the use of computer generated Form 4804 which includes ALL necessary information requested on the actual form. DO NOT MAIL THE DISKETTES AND THE TRANSMITTAL DOCUMENTS SEPARATELY.

Paper information returns must be transmitted to the appropriate service center using Form 1096, Annual Summary and Transmittal of U.S. Information Returns. DO NOT SEND INFORMATION RETURNS FILED ON PAPER FORMS TO THE NATIONAL COMPUTER CENTER.

06 The affidavit which appears on Form 1096 and Form 4804 should be signed by the payer; however, the transmitter, service bureau, paying agent, or disbursing agent may sign the affidavit on behalf of the payer if all of the following conditions are met:

(a) It has the authority to sign the affidavit under an agency agreement (either oral, written, or implied) that is valid under the state law.

(b) It has the responsibility (either oral, written, or implied) conferred on it by the payer to request the TINs of borrowers, recipients, or participants reported on magnetic media or paper returns.

(c) It signs the affidavit and adds the caption "For: (name of payer)."

07 Although a duly authorized agent signs the affidavit, the payer is held responsible for the accuracy of the Form 4804, and the payer will be liable for penalties for failure to comply with filing requirements.

08 If a portion of the returns are submitted on paper documents with the service center, include a statement on the Form 1096 that the remaining returns are being filed on magnetic media with the National Computer Center. DO NOT REPORT THE SAME INFORMATION ON PAPER FORMS THAT YOU REPORT ON MAGNETIC MEDIA. IF YOU REPORT PART OF YOUR RETURNS ON PAPER AND PART ON MAGNETIC MEDIA, BE SURE THAT DUPLICATE RETURNS, WITH THE SAME INFORMATION, ARE NOT INCLUDED ON BOTH. This does not mean that corrected documents are not to be filed. If a return has been prepared and submitted improperly, you must file a corrected return as soon as possible. Refer to Part A, Sec. 10 for requirements and instructions on filing corrected returns.

09 Reports from different branches for one payer MUST be consolidated under one Payer/Transmitter "A" Record for each type of information return. For example, all Forms 1099-INT must be sorted together under one Payer/Transmitter "A" Record followed by the appropriate "B" Records and one "C" Record.

10 Health care carriers, or their agents, filing Form 1099-MISC per Part A, Sec. 5.07, may submit part of their returns on paper documents and part on magnetic media if the records of some departments are not maintained on computer files. However, an information return is required if the aggregate amount paid to a health care service provider from all departments equals $600 or more. For example, Department A pays $200, Department B pays $300, and Department C pays $100 to the same health care service provider. The aggregate amount paid from all departments equals $600. The health care carrier or agent must submit either one information return for the aggregate amount of $600 or three separate returns, from the departments, indicating the amount paid by each department.

11 Before submitting magnetic media files, include the following:

(a) A signed Form 4804 or computer generated substitute. If you send TWO copies of the Form 4804, one will be used as an acknowledgement.

(b) A Form 4802 (if you transmit for multiple payers).

(c) A hard copy printout or listing of the first five and last two blocks of your file. The listing should show a sample of each type of record (A, B, C, K and F) used on the magnetic media being submitted.

(d) The magnetic media with an external identifying label as described in part B, Sec. 1.

(e) On the outside of the shipping container, include a Form 4801 or a substitute for the form which reads "DELIVER UNOPENED TO TAPE LIBRARY--MAGNETIC MEDIA REPORTING--BOX ____ of ____." If there is only one container, mark the outside as Box 1 of 1. For multiple containers, include the sequence (i.e., Box 1 of 33, 2 of 33, etc.).

(f) If you were granted an extension and are filing late, include a copy of the approved extension letter with the magnetic media.

12 IRS will not pay or accept "Collect on Delivery" or "Charged to IRS" shipments of reportable tax information that an individual or organization is legally required to submit. The current policy is to return magnetic materials or requested information from the IRS, at U.S. Government expense.

13 Files returned to you due to coding or format errors are to be corrected and returned to IRS within 30 days of receipt by the filer.

SEC. 7. FILING DATES

01 The dates prescribed for filing paper returns with IRS also apply to magnetic media filing. Magnetic media reporting to the IRS for all types of Form 1098, 1099 Series, 5498, and W-2G must be on a calendar year basis.

02 Information returns filed on magnetic media for Forms 1098, types of Forms 1099, and W-2G must be submitted to IRS by February 28. The due date for furnishing the required copy or statement to the recipient is January 31.

03 Information returns filed on magnetic media for Form 5498 must be submitted to IRS by May 31. Copies of this form or statements are due to the participant by May 31 for contributions made to IRAs and SEPs; however, participant copies or statements for DECs are due the time the contribution is made or January 31, whichever is the later. Form 5498 is filed for contributions to be applied to 1985 that are made between January 1, 1985, and April 15, 1986.

SEC. 8. EXTENSIONS OF TIME TO FILE

01 If a payer or transmitter of returns on magnetic media is unable to submit their magnetic media file by the dates prescribed in Sec. 7.02 and 7.03 above, submit a letter requesting an extension of up to 30 days to file, as soon as you are aware that an extension will be necessary. The request MUST be filed BEFORE the due date of the return. The letter should be sent to the attention of the Magnetic Media Reporting Program at the National Computer Center where the diskette file is to be submitted. See part A, Sec. 13 for the address. The request should include:

(a) The filer's name and address.

(b) The filer's Taxpayer Identification Number (SSN or TIN).

(c) The tax year for which the extension of time is requested: tax year 1985.

(d) The name and telephone number of a person to contact who is familiar with the request.

(e) The type of returns and expected volume.

(f) The Transmitter Control Code assigned to the organization or individual requesting the extension (if a number has been assigned).

(g) The reason for the delay and date that you WILL be able to file.

02 If an extension of time to file on magnetic media is granted by the National Computer Center, a COPY of the letter GRANTING THE EXTENSION MUST be attached to the transmittal Form 4804 or computer generated substitute when the file is submitted.

SEC. 9 PROCESSING OF MAGNETIC MEDIA RETURNS

01 The National Computer Center will process tax information from magnetic media files. All magnetic media files that are received timely by the National Computer Center will be returned to the filers by August 15 of the year in which submitted.

02 After January 1, 1986, all magnetic media processing will be centralized at the National Computer Center. Due to the volume of input received and the cost to return special containers, special shipping containers should not be used for transmitting data to the National Computer Center since IRS cannot guarantee return of such containers.

03 Files will be returned to you for correction if they are unprocessable due to format or coding errors, or by the request of the filer. Files must be corrected and returned to the National Computer Center within 30 days of receipt by the filer. The corrected files will be returned to the filer by the National Computer Center within 6 months of receipt. PLEASE BE SURE THAT YOUR FORMAT AND CODING COMPLY WITH THIS REVENUE PROCEDURE. THIS REVENUE PROCEDURE IS TO BE USED FOR THE PREPARATION OF TAX YEAR 1985 INFORMATION RETURNS ONLY. AS SOME LEGISLATIVE AND FORMS CHANGES AFFECTING INFORMATION RETURNS OCCUR EACH YEAR, THIS PROCEDURE IS UPDATED TO REFLECT NECESSARY CHANGES. PLEASE READ THIS PUBLICATION CAREFULLY.

SEC. 10. HOW TO FILE CORRECTED RETURNS

01 If a return has been prepared and submitted improperly, you must file a complete corrected return as soon as possible. ALL FIELDS OR BOXES MUST BE COMPLETED WITH THE CORRECT INFORMATION, NOT JUST THE DATA FIELDS NEEDING CORRECTION. If you file corrected returns on paper forms, submit Copy A to the appropriate service center. There are numerous types of errors. It may require more than one transaction to properly correct the initial error. You are strongly encouraged to read this ENTIRE section before attempting to make ANY correction. If the initial return was filed as an aggregate, you must consider this in filing the corrected returns.

02 Corrected returns submitted to IRS on magnetic media, using a "G" coded Payee "B" Record, may be submitted on the same diskette as those corrections submitted WITHOUT the "G" code; however, they must be submitted using a separate "A" Record. Corrected returns for different tax years may not be submitted on the same file. Corrected returns are to be identified as corrections on the transmittal document and the EXTERNAL label of the file.

03 The instructions that follow will provide information on how to file corrected returns on magnetic media AND on paper forms. Please refer to the appropriate chart AND type of error for instructions on how to PROPERLY file the corrected return(s).

04 You may file corrected returns on paper forms; however, you are encouraged to file on magnetic media if you file MORE than 50 corrected returns.

05 If you file your corrected returns on paper forms, do not submit the paper returns to the National Computer Center. ALL PAPER RETURNS, WHETHER ORIGINAL OR CORRECTED, MUST BE FILED WITH THE APPROPRIATE SERVICE CENTER. CORRECTED RETURNS FILED ON MAGNETIC MEDIA MUST BE FILED WITH THE NATIONAL COMPUTER CENTER. Refer to Part A, Sec. 13 for address information.

06 Statements to the recipient or participant should be identified as "CORRECTED" and should be provided to them as soon as possible.

07 If you file corrected returns on paper forms, use IRS forms or acceptable OCR scannable paper substitutes. Always submit Copy A to the appropriate service center. NOTE: Form W-2G is not required to be in OCR scannable format. Publication 1179, "Requirements for Reproducing Paper Substitutes of Forms 1096, 1099 Series, 5498, W-2G and W-3G" provides requirements and instructions. A supplement will be issued to include instructions for paper substitutes of Form 1098, Mortgage Interest Statement.

08 For further instructions on filing information returns with IRS, refer to the 1985 "Instructions for Form 1099 Series, 1098, 5498 and 1096." If these instructions are not included in your magnetic media reporting packages, request a copy from your local IRS office.

09 Type or machine print all information on returns filed on paper.

10 Use the proper form. If you are in doubt, review the instructions noted in 08 above or contact your local IRS office.

11 Use only the boxes provided on the paper forms. Do not add additional boxes.

12 Do not change the title of any box on the paper forms.

13 Use the same name and TIN (SSN or EIN) for the filer on the Form 1096 transmittal form and all related forms that follow.

14 A separate transmittal Form 1096 is required for each TYPE of paper information return filed in the 1098, 5498 and 1099 Series. A transmittal Form W-3G is required to transmit paper Forms 1099-R and W-2G. DO NOT USE THE SAME TRANSMITTAL DOCUMENT TO FILE ORIGINAL AND CORRECTED RETURNS WHETHER ON PAPER FORMS OR MAGNETIC MEDIA. A transmittal Form 4804 or computer generated substitute is used to transmit magnetic media. A Form 4802 is a CONTINUATION form for a Form 4804. Please utilize a Form 4802 if you file on magnetic media for multiple payers and are an authorized agent for the payers.

15 Do not staple, fold, paperclip or use rubberbands on any paper information returns filed with IRS. This could impair the OCR scanning process.

16 Use the correct tax year's forms to file information returns with IRS (i.e., do not submit tax year 1985 returns using 1984 forms). The same is true for magnetic media filing. You must submit your returns filed on magnetic media using the revenue procedure for the tax year of the returns. Forms and revenue procedures are normally updated each year to include necessary changes.

17 Most information returns contain a "VOID" box and a "CORRECTED" box. The "VOID" box is used only if you make an error while typing or printing the paper forms. Mark this box ONLY when you wish the return to be disregarded or passed over. The OCR scanner at the service centers WILL NOT READ a "VOID" return; it will pass over it and go to the next form if the "VOID" box is marked. Do not confuse the "VOID" box and the "CORRECTED" box.

18 On magnetic media files, the Payee "B" Record provides space to enter a Payer's Account Number for the Payee. This same account number may be provided on paper forms. In order to properly file corrected returns, this number will help identify the appropriate incorrect return. DO NOT ENTER A TIN (SSN OR EIN). A PAYER'S ACCOUNT NUMBER FOR THE PAYEE MAY BE A CHECKING ACCOUNT NUMBER, SAVINGS ACCOUNT NUMBER, SERIAL NUMBER OR ANY OTHER NUMBER ASSIGNED TO THE PAYEE BY THE PAYER, WHICH WILL DISTINGUISH THE SPECIFIC ACCOUNT. THIS NUMBER MUST APPEAR ON THE INITIAL RETURN AND ON THE CORRECTED RETURN IN ORDER TO IDENTIFY AND PROCESS THE CORRECTION PROPERLY.

19 REVIEW BOTH CHARTS 1 AND 2 THAT FOLLOW. The types of errors made will NORMALLY fall under one of the four categories listed. Next to each TYPE of error made, you will find a list of instructions to tell you how to PROPERLY file the corrected return for THAT type of error. READ ALL OF THE INSTRUCTIONS LISTED AND FOLLOW THEM FOR THE TYPE OF ERROR MADE ON THE INITIAL RETURN. IN SOME CASES TWO TRANSACTIONS ARE REQUIRED TO PROPERLY FILE CORRECTIONS. IF THE ORIGINAL RETURN WAS FILED AS AN AGGREGATE, YOU MUST CONSIDER THIS IN FILING THE CORRECTED RETURNS.

  CHART 1. GUIDELINES FOR FILING CORRECTED RETURNS ON MAGNETIC MEDIA

 

 

 (PLEASE READ SEC. 10.01 THROUGH 10.19 OF THIS PUBLICATION BEFORE

 

 MAKING ANY CORRECTIONS.)

 

 ____________________________________________________________________

 

 

 Type of Error Made on the

 

 Original Return Filed on      How to File the Corrected Return On

 

 Magnetic Media                Magnetic Media

 

 ____________________________________________________________________

 

 

 1. Original return was         TRANSACTION 1: Identifying return

 

    filed with NO Payee TIN     submitted with NO TIN or an INCORRECT

 

    (SSN or EIN) OR the         TIN

 

    return was filed with

 

    an INCORRECT Payee TIN     A. FORM 4804 AND/OR 4802 (OR COMPUTER

 

    (SSN or EIN). THIS WILL       GENERATED SUBSTITUTE)

 

    REQUIRE TWO SEPARATE

 

    TRANSACTIONS TO MAKE       1. Prepare a NEW transmittal Form

 

    THE CORRECTION PRO-           4804 (and 4802 if you file for

 

    PERLY. READ AND FOLLOW        multiple payers), or a computer

 

    ALL INSTRUCTIONS FOR          generated substitute, that includes

 

    BOTH TRANSACTIONS 1 AND       information related to this new

 

    2.                            file. (A Form 4802 is a

 

                                  continuation form for multiple

 

                                  payers and may be used if you have

 

                                  the authority to sign the affidavit

 

                                  on the Form 4804.)

 

 

                               2. Write, type or machine print in

 

                                  uppercase letters "MAGNETIC MEDIA

 

                                  CORRECTION" at the top of the

 

                                  transmittal form or computer

 

                                  generated substitute.

 

 

                               3. Provide ALL requested information

 

                                  correctly.

 

 

                               4. Include a hardcopy print, listing or

 

                                  diskette dump exhibiting a small

 

                                  sample of each type of RECORD (A, B,

 

                                  C and F), which can be reviewed for

 

                                  accuracy and acceptability of record

 

                                  FORMAT.

 

 

                               5. If you are a Combined Federal/State

 

                                  filer, IRS will not transmit

 

                                  corrected returns to the state. This

 

                                  will be the responsibility of the

 

                                  filer.

 

 

                               B. 1098, 1099 SERIES, 5498 AND W-2G

 

                                  RETURNS

 

 

                               1. Prepare a new file.

 

 

                               2. Use a separate Payer/Transmitter "A"

 

                                  Record for each TYPE of return being

 

                                  reported. The information in the "A"

 

                                  Record will be the same as it was in

 

                                  the original submission.

 

 

                               3. The Payee "B" Record must contain

 

                                  exactly the same information as

 

                                  submitted previously EXCEPT: insert

 

                                  a "G" code in diskette position 6 of

 

                                  the "B" Record AND for ALL payment

 

                                  amounts used, enter "0" (zero).

 

 

                               4. Corrected returns submitted to IRS

 

                                  using a "G" coded "B" Record may bE

 

                                  submitted on the same diskette as

 

                                  those corrections submitted WITHOUT

 

                                  the "G" code; however, a separate

 

                                  "A" Record is required.

 

 

                               5. Mark the EXTERNAL label of the

 

                                  diskette "MAGNETIC MEDIA

 

                                  CORRECTION."

 

 

                               6. Submit the diskette(s), a diskette

 

                                  dump showing sample records coded

 

                                  for this type of filing, and the

 

                                  transmittal document to the National

 

                                  Computer Center. (Refer to Part A,

 

                                  Sec. 13 for address information.)

 

 

                               TRANSACTION 2: Reporting the correct

 

                               information

 

 

                               A. FORM 4804 AND/OR 4802 (OR COMPUTER

 

                                  GENERATED SUBSTITUTE)

 

 

                               1. If you submit records with the

 

                                  corrected information on a separate

 

                                  diskette from those that are "G"

 

                                  coded, prepare a NEW transmittal

 

                                  Form 4804 (and 4802 if you file for

 

                                  multiple payers), or a computer

 

                                  generated substitute, that includes

 

                                  information related to this new

 

                                  file. (A Form 4802 is a continuation

 

                                  form for multiple payers and may be

 

                                  used if you have the authority to

 

                                  sign the affidavit on the Form

 

                                  4804.)

 

 

                               2. Write, type or machine print in

 

                                  uppercase letters "MAGNETIC MEDIA

 

                                  CORRECTION" at the top of the

 

                                  transmittal form or computer

 

                                  generated substitute.

 

 

                               3. Provide ALL requested information

 

                                  correctly.

 

 

                               4. Include a hardcopy print, listing or

 

                                  diskette dump exhibiting a small

 

                                  sample of each type of RECORD (A, B,

 

                                  C and F), which can be reviewed for

 

                                  accuracy and acceptability of record

 

                                  FORMAT.

 

 

                               5. If you are a Combined Federal/State

 

                                  filer, IRS will not transmit

 

                                  corrected returns to the state. This

 

                                  will be the responsibility of the

 

                                  filer.

 

 

                               B. 1098, 1099 SERIES, 5498 AND W-2G

 

                                  RETURNS

 

 

                               1. Prepare a NEW file with the correct

 

                                  information in ALL records.

 

 

                               2. Use a separate Payer/Transmitter "A"

 

                                  Record for each TYPE of return being

 

                                  reported.

 

 

                               3. DO NOT CODE THE PAYEE "B" RECORD AS

 

                                  A CORRECTED RETURN FOR THIS TYPE OF

 

                                  CORRECTION. (Remove the "G" Code.)

 

 

                               4. Provide all of the correct

 

                                  information supplying the correct

 

                                  TIN (SSN or EIN).

 

 

                               5. Mark the EXTERNAL label of the

 

                                  diskette "MAGNETIC MEDIA

 

                                  CORRECTION."

 

 

                               6. Submit the diskette(s), a diskette

 

                                  dump showing sample records coded

 

                                  for this type of filing, and the

 

                                  transmittal document to the National

 

                                  Computer Center. (Refer to Part A,

 

                                  Sec. 13 for address information.)

 

 

 2. Original return was        A. Form 4804 and/or 4802 (or computer

 

    filed with an incorrect       generated substitute)

 

    payment amount(s) in the

 

    Payee "B" Record, OR a     1. Prepare a NEW transmittal Form 4804

 

    money amount was reported     (and 4802) if you file for multiple

 

    using an incorrect Pay-       payers), or a computer generated

 

    ment Amount Indicator         substitute, that includes

 

    Code in the original          information related to this new

 

    Payer/Transmitter "A"         file. (A Form 4802 is a continuation

 

    Record. Correct TYPE OF       form for multiple payers and may be

 

    RETURN indicator was used     used if you have the authority to

 

    in the "A" Record. THIS       sign the affidavit on the Form

 

    WILL REQUIRE ONLY ONE         4804.)

 

    TRANSACTION TO MAKE THE

 

    CORRECTION. (NOTE: If      2. Write, type or machine print in

 

    the wrong TYPE OF RETURN      uppercase letters "MAGNETIC MEDIA

 

    indicator was used, see       CORRECTION" at the top of the

 

    number 3 of this chart.)      transmittal form or computer

 

                                  generated substitute.

 

 

                               3. Provide ALL requested information

 

                                  correctly.

 

 

                               4. Include a hardcopy print, listing or

 

                                  diskette dump exhibiting a small

 

                                  sample of each type of RECORD (A,

 

                                  B, C and F), which can be reviewed

 

                                  for accuracy and acceptability of

 

                                  record FORMAT.

 

 

                               5. If you are a Combined Federal/State

 

                                  filer, IRS will not transmit

 

                                  corrected returns to the state.

 

                                  This will be the responsibility of

 

                                  the filer.

 

 

                               B. 1098, 1099 SERIES, 5498 AND W-2G

 

                                  RETURNS

 

 

                               1. Prepare a NEW file.

 

 

                               2. Use a separate Payer/Transmitter "A"

 

                                  Record for each TYPE of return being

 

                                  reported. The information in the "A"

 

                                  Record will be the same as it was in

 

                                  the original submission EXCEPT, the

 

                                  CORRECT Amount Indicators will be

 

                                  used.

 

 

                               3. The Payee "B" Record must contain

 

                                  exactly the same information as

 

                                  submitted previously EXCEPT: insert

 

                                  a "G" code in diskette position 6 of

 

                                  the "B" Record AND report the

 

                                  correct payment amounts as they

 

                                  should have been reported on the

 

                                  initial return.

 

 

                               4. Corrected returns submitted to IRS

 

                                  using a "G" coded "B" Record may be

 

                                  submitted on the same diskette as

 

                                  those corrections submitted without

 

                                  the "G" code; however, a separate

 

                                  "A" Record is required.

 

 

                               5. Mark the EXTERNAL label of the

 

                                  diskette "MAGNETIC MEDIA

 

                                  CORRECTION."

 

 

                               6. Submit the diskette(s), a diskette

 

                                  dump showing sample records coded

 

                                  for this type of filing, and the

 

                                  transmittal document to the National

 

                                  Computer Center. (Refer to part A,

 

                                  Sec. 13 for address information.)

 

 

 3. Original return was filed  TRANSACTION 1: Identifying return

 

    using the WRONG TYPE OF    submitted with an incorrect Type Of

 

    RETURN indicator in the    Return indicator.

 

    Payer/Transmitter "A"

 

    Record. (For example, a    A. FORM 4804 AND/OR 4802 (OR COMPUTER

 

    return was coded using        GENERATED SUBSTITUTE)

 

    the TYPE OF RETURN

 

    indicator for 1099-DIV     1. Prepare a NEW transmittal Form 4804

 

    and it should have been       (and 4802 if you file for multiple

 

    coded 1099-INT.) THIS         payers), or a computer generated

 

    WILL REQUIRE TWO              substitute, that includes

 

    SEPARATE TRANSACTIONS TO      information related to this new

 

    MAKE THE CORRECTION           file. (A Form 4802 is a continuation

 

    PROPERLY. READ AND            form for multiple payers and may be

 

    FOLLOW ALL INSTRUCTIONS       used if you have the authority to

 

    FOR BOTH TRANSACTIONS         sign the affidavit on the Form

 

    1 AND 2.                      4804.)

 

 

                               2. Write, type or machine print in

 

                                  uppercase letters "MAGNETIC MEDIA

 

                                  CORRECTION" at the top of the

 

                                  transmittal form or computer

 

                                  generated substitute.

 

 

                               3. Provide ALL requested information

 

                                  correctly.

 

 

                               4. Include a hardcopy print, listing or

 

                                  diskette dump exhibiting a small

 

                                  sample of each type of RECORD (A, B,

 

                                  C and F), which can be reviewed for

 

                                  accuracy and acceptability of

 

                                  record FORMAT.

 

 

                               5. If you are a Combined Federal/State

 

                                  filer, IRS will not transmit

 

                                  corrected returns to the state. This

 

                                  will be the responsibility of the

 

                                  filer.

 

 

                               B. 1098, 1099 SERIES, 5498 AND W-2G

 

                                  RETURNS

 

 

                               1. Use a separate Payer/Transmitter "A"

 

                                  Record for each TYPE of return being

 

                                  reported. The information in the "A"

 

                                  Record will be exactly the same as

 

                                  it was in the original submission

 

                                  using the same incorrect type of

 

                                  return indicator.

 

 

                               2. The corrected Payee "B" Record must

 

                                  contain the same information as

 

                                  submitted previously EXCEPT: insert

 

                                  a "G" code in diskette position 6 of

 

                                  the "B" Record and for ALL payment

 

                                  amounts USED, enter "0" (zero).

 

 

                               3. Corrected returns submitted to IRS

 

                                  using a "G" coded "B" Record may be

 

                                  submitted on the same diskette as

 

                                  those corrections submitted without

 

                                  the "G" code; however, a separate

 

                                  "A" Record is required.

 

 

                               4. Mark the EXTERNAL label of the

 

                                  diskette "MAGNETIC MEDIA

 

                                  CORRECTION."

 

 

                               5. Submit the diskette(s), a diskette

 

                                  dump showing sample records coded

 

                                  for this type of filing, and the

 

                                  transmittal document to the National

 

                                  Computer Center. (Refer to part A,

 

                                  Sec. 13 for address information.)

 

 

                               TRANSACTION 2: Reporting the correct

 

                               information

 

 

                               A. FORM 4804 AND/OR 4802 (OR COMPUTER

 

                                  GENERATED SUBSTITUTE)

 

 

                               1. If you submit records with the

 

                                  corrected information on a separate

 

                                  diskette from those that are "G"

 

                                  coded, prepare a NEW transmittal

 

                                  Form 4804 (and 4802 if you file for

 

                                  multiple payers), or a computer

 

                                  generated substitute, that includes

 

                                  information related to this new

 

                                  file. (A Form 4802 is a

 

                                  continuation form for multiple

 

                                  payers and may be used if you have

 

                                  the authority to sign the affidavit

 

                                  on the Form 4804.)

 

 

                               2. Write, type or machine print in

 

                                  uppercase letters "MAGNETIC MEDIA

 

                                  CORRECTION" at the top of the

 

                                  transmittal form or computer

 

                                  generated substitute.

 

 

                               3. Provide ALL requested information

 

                                  correctly.

 

 

                               4. Include a hardcopy print, listing or

 

                                  diskette dump exhibiting a small

 

                                  sample of each type of RECORD (A, B,

 

                                  C and F), which can be reviewed for

 

                                  accuracy and acceptability of record

 

                                  FORMAT.

 

 

                               5. If you are a Combined Federal/State

 

                                  filer, IRS will not transmit

 

                                  corrected returns to the state. This

 

                                  will be the responsibility of the

 

                                  filer.

 

 

                               B. 1098, 1099 SERIES, 5498 AND W-2G

 

                                  RETURNS

 

 

                               1. Prepare a NEW file with the correct

 

                                  information in ALL records.

 

 

                               2. Use a separate Payer/Transmitter "A"

 

                                  Record for each TYPE of return being

 

                                  reported and use the correct Type Of

 

                                  Return indicator.

 

 

                               3. DO NOT CODE THE PAYEE "B" RECORD AS

 

                                  A CORRECTED RETURN FOR THIS TYPE OF

 

                                  CORRECTION. (Remove the "G" Code.)

 

 

                               4. Provide all of the correct

 

                                  information.

 

 

                               5. Mark the EXTERNAL label of the

 

                                  diskette "MAGNETIC MEDIA

 

                                  CORRECTION."

 

 

                               6. Submit the diskette(s), a diskette

 

                                  dump showing sample records coded

 

                                  for this type of filing, and the

 

                                  transmittal document to the National

 

                                  Computer Center. (Refer to part A,

 

                                  Sec. 13 for address information.)

 

 

    CHART 2. GUIDELINES FOR FILING CORRECTED RETURNS ON PAPER FORMS

 

 

 (PLEASE READ SEC. 10.01 THROUGH 10.19 OF THIS PUBLICATION BEFORE

 

 MAKING ANY CORRECTIONS.)

 

 ____________________________________________________________________

 

 

 Type of Error Made on the

 

 Original Return Filed on      How to File the Corrected Return on

 

 Magnetic Media                PAPER Forms

 

 ____________________________________________________________________

 

 

 1. Original return was         TRANSACTION 1: Identifying return

 

    filed with NO Payee TIN     submitted with NO TIN or an INCORRECT

 

    (SSN or EIN), OR the         TIN

 

    return was filed with

 

    an INCORRECT Payee TIN     A. FORM 1096 OR W-3G

 

    THIS WILL

 

    REQUIRE TWO SEPARATE       1. Prepare a NEW transmittal Form 1096

 

    TRANSACTIONS TO MAKE          or W-3G depending on the TYPE of

 

    THE CORRECTION                return being filed.

 

    PROPERLY. READ AND

 

    FOLLOW ALL INSTRUCTIONS    2. MARK OVER THE "X" IN THE "CORRECTED"

 

    FOR BOTH TRANSACTIONS         BOX AT THE TOP OF THE FORM.

 

    1 AND 2.

 

                               3. Provide ALL requested information

 

                                  correctly.

 

 

                               4. Type or machine print in upper case

 

                                  letters "MAGNETIC MEDIA CORRECTION"

 

                                  in the blank space below the

 

                                  instructions.

 

 

                               5. Do NOT staple this transmittal form

 

                                  to the related returns.

 

 

                               6. Use a separate transmittal form for

 

                                  each TYPE of return.

 

 

                               7. A transmittal Form 1096 or W-3G MUST

 

                                  be present. (Refer to .14 of this

 

                                  section for clarification.)

 

 

                               B. FORM 1098, 1099 SERIES, 5498 OR

 

                               W-2G:

 

 

                               1. Prepare a NEW information return on

 

                                  the proper TYPE of form.

 

 

                               2. MARK OVER THE "X" IN THE "CORRECTED"

 

                                  BOX AT THE TOP OF THE FORM(S).

 

 

                               3. Enter the Payer, Recipient and

 

                                  Account Number information (if any)

 

                                  EXACTLY as it appeared on the

 

                                  original incorrect return filed with

 

                                  NO TIN or INCORRECT TIN: HOWEVER,

 

                                  enter "0" (zero) for ALL money

 

                                  amounts.

 

 

                               4. File the transmittal document and

 

                                  Copy A of the returns with the

 

                                  appropriate service center.

 

 

                               5. Do NOT cut the forms that are three

 

                                  to a page.

 

 

                               6. Do NOT staple, paperclip or use

 

                                  rubberbands on the forms.

 

 

                               7. Use a separate transmittal Form 1096

 

                                  or Form W-3G (depending on the TYPE

 

                                  of return) to transmit the

 

                                  "CORRECTED" return(s).

 

 

                               8. DO NOT INCLUDE COPIES OF THE

 

                                  ORIGINAL RETURN THAT WAS FILED

 

                                  INCORRECTLY.

 

 

                               TRANSACTION 2: Reporting correct

 

                               information

 

 

                               A. FORM 1096 OR W-3G

 

 

                               1. Prepare a NEW transmittal Form 1096

 

                                  or W-3G depending on the TYPE of

 

                                  return being filed.

 

 

                               2. DO NOT MARK OVER THE "X" IN THE

 

                                  "CORRECTED" BOX AT THE TOP OF THE

 

                                  FORM FOR THIS TYPE OF CORRECTION.

 

 

                               3. Provide ALL requested information

 

                                  correctly.

 

 

                               4. Type or machine print in upper case

 

                                  letters "MAGNETIC MEDIA CORRECTION"

 

                                  in the blank space below the

 

                                  instructions.

 

 

                               5. Do NOT staple this transmittal form

 

                                  to the related returns.

 

 

                               6. Use a separate transmittal form for

 

                                  each TYPE of return.

 

 

                               7. A transmittal Form 1096 or W-3G MUST

 

                                  be present. (Refer to .14 of this

 

                                  section for clarification.)

 

 

                               B. FORM 1098, 1099 SERIES, 5498 OR

 

                               W-2G:

 

 

                               1. Prepare a NEW information return on

 

                                  the proper TYPE of form.

 

 

                               2. DO NOT MARK OVER THE "X" IN THE

 

                                  "CORRECTED" BOX AT THE TOP OF THE

 

                                  FORM(S) FOR THIS TYPE OF CORRECTION.

 

                                  Submit the NEW returns as though

 

                                  they were originals.

 

 

                               3. Include ALL of the correct

 

                                  information supplying the TIN (SSN

 

                                  or EIN).

 

 

                               4. File the transmittal document and

 

                                  Copy A of the returns with the

 

                                  appropriate service center.

 

 

                               5. Do NOT cut the forms that are three

 

                                  to a page.

 

 

                               6. Do NOT staple, paperclip or use

 

                                  rubberbands on the forms.

 

 

                               7. Use a separate transmittal Form

 

                                  1096 or W-3G (depending on the TYPE

 

                                  of return) to transmit the corrected

 

                                  returns. YOU MUST NOT USE THE SAME

 

                                  TRANSMITTAL USED IN TRANSACTION 1.

 

 

                               8. DO NOT INCLUDE COPIES OF THE

 

                                  ORIGINAL RETURN THAT WAS FILED

 

                                  INCORRECTLY.

 

 

 2. Original return was        A. FORM 1096 OR W-3G

 

    filed with an incorrect

 

    payment amount(s) in the   1. Prepare a NEW transmittal Form 1096

 

    Payee "B" Record, OR a        or W-3G depending on the TYPE of

 

    money amount was reported     return being filed.

 

    using an incorrect

 

    payment Amount Indicator   2. MARK OVER THE "X" IN THE "CORRECTED"

 

    Code in the original          BOX AT THE TOP OF THE FORM.

 

    Payer/Transmitter "A"

 

    Record. Correct TYPE OF    3. Provide ALL requested information

 

    RETURN indicator was used     correctly.

 

    in the "A" Record. THIS

 

    WILL REQUIRE ONLY ONE      4. Type or machine print in upper case

 

    TRANSACTION TO MAKE THE       letters "MAGNETIC MEDIA CORRECTION"

 

    CORRECTION. (If the           in the blank space below the

 

    WRONG TYPE OF RETURN          instructions.

 

    indicator was used, see

 

    number 3 of this chart.)   5. Do NOT staple this transmittal form

 

                                  to the related returns.

 

 

                               6. Use a separate transmittal form for

 

                                  each TYPE of return.

 

 

                               7. A transmittal Form 1096 or W-3G MUST

 

                                  be present. (Refer to .14 of this

 

                                  section for clarification.)

 

 

                               B. FORM 1098, 1099 SERIES, 5498 OR W-2G

 

 

                               1. Prepare a NEW information return on

 

                                  the proper TYPE of form.

 

 

                               2. MARK OVER THE "X" IN THE

 

                                  "CORRECTED" BOX AT THE TOP OF THE

 

                                  FORM(S).

 

 

                               3. Enter the Payer, Recipient and

 

                                  Account Number information EXACTLY

 

                                  as it appeared on the original

 

                                  incorrect return; HOWEVER, ENTER ALL

 

                                  CORRECT MONEY AMOUNTS IN THE CORRECT

 

                                  BOXES AS THEY SHOULD HAVE APPEARED

 

                                  ON THE ORIGINAL RETURN.

 

 

                               4. File the transmittal document and

 

                                  Copy A of the returns with the

 

                                  appropriate service center.

 

 

                               5. Do NOT cut the forms that are three

 

                                  to a page.

 

 

                               6. Do NOT staple, paperclip or use

 

                                  rubberbands on the forms.

 

 

                               7. Use a separate transmittal Form

 

                                  1096 or W-3G (depending on the TYPE

 

                                  of return) to transmit the corrected

 

                                  returns.

 

 

                               8. DO NOT INCLUDE COPIES OF THE

 

                                  ORIGINAL RETURN THAT WAS FILED

 

                                  INCORRECTLY.

 

 

 3. Original return was filed  TRANSACTION 1: Identifying return

 

    using the WRONG TYPE OF    submitted with an incorrect Type Of

 

    RETURN indicator in the    Return indicator.

 

    Payer/Transmitter "A"

 

    Record. (For example, a    A. FORM 1096 OR W-3G

 

    return was coded using

 

    the TYPE OF RETURN         1. Prepare a NEW transmittal Form 1096

 

    indicator for 1099-DIV        or W-3G depending on the TYPE of

 

    and it should have been       return being filed.

 

    coded 95 1099-INT.) THIS

 

    WILL REQUIRE TWO           2. MARK OVER THE "X" IN THE "CORRECTED"

 

    SEPARATE TRANSACTIONS TO      BOX AT THE TOP OF THE FORM.

 

    MAKE THE CORRECTION

 

    PROPERLY. READ AND         3. Provide ALL requested information

 

    FOLLOW ALL INSTRUCTIONS       correctly.

 

    FOR BOTH TRANSACTIONS

 

    1 AND 2.                   4. Type or machine print in upper case

 

                                  letters "MAGNETIC MEDIA CORRECTION"

 

                                  in the blank space below the

 

                                  instructions.

 

 

                               5. Do NOT staple this transmittal form

 

                                  to the related returns.

 

 

                               6. Use a separate transmittal form for

 

                                  each TYPE of return.

 

 

                               7. A transmittal Form 1096 or W-3G MUST

 

                                  be present. (Refer to .14 of this

 

                                  section for clarification.)

 

 

                               B. FORM 1098, 1099 SERIES, 5498 OR W-2G

 

 

                               1. PREPARE A NEW INFORMATION RETURN ON

 

                                  THE SAME TYPE OF FORM THAT WAS USED

 

                                  INITIALLY.

 

 

                               2. MARK OVER THE "X" IN THE

 

                                  "CORRECTED" BOX AT THE TOP OF THE

 

                                  FORM(S).

 

 

                               3. Enter the Payer, Recipient and

 

                                  Account Number information EXACTLY

 

                                  as it appeared on the original

 

                                  incorrect return; HOWEVER, enter "0"

 

                                  (zero) for ALL money amounts.

 

 

                               4. File the transmittal document and

 

                                  Copy A of the returns with the

 

                                  appropriate service center.

 

 

                               5. Do NOT cut the forms that are three

 

                                  to a page.

 

 

                               6. Do NOT staple, paperclip or use

 

                                  rubberbands on the forms.

 

 

                               7. Use a separate transmittal Form

 

                                  1096 or W-3G (depending on the TYPE

 

                                  of return) to transmit the

 

                                  "CORRECTED" return(s).

 

 

                               8. DO NOT INCLUDE COPIES OF THE

 

                                  ORIGINAL RETURN THAT WAS FILED

 

                                  INCORRECTLY.

 

 

                               TRANSACTION 2: Reporting correct

 

                               information on the correct TYPE of

 

                               return

 

 

                               A. FORM 1096 OR W-3G

 

 

                               1. Prepare a NEW transmittal Form 1096

 

                                  or W-3G depending on the TYPE of

 

                                  return being filed.

 

 

                               2. DO NOT MARK OVER THE "X" IN THE

 

                                  "CORRECTED" BOX AT THE TOP OF THE

 

                                  FORM FOR THIS TYPE OF CORRECTION.

 

 

                               3. Provide ALL requested information

 

                                  correctly.

 

 

                               4. Type or machine print in upper case

 

                                  letters "MAGNETIC MEDIA CORRECTION"

 

                                  in the blank space below the

 

                                  instructions.

 

 

                               5. Do NOT staple this transmittal form

 

                                  to the related returns.

 

 

                               6. Use a separate transmittal form for

 

                                  each TYPE of return.

 

 

                               7. A transmittal Form 1096 or W-3G MUST

 

                                  be present. (Refer to .14 of this

 

                                  section for clarification.)

 

 

                               B. FORM 1098, 1099 SERIES, 5498 OR W-2G

 

 

                               1. Prepare a NEW information return

 

                                  utilizing the proper TYPE of form.

 

 

                               2. DO NOT MARK OVER THE "X" IN THE

 

                                  "CORRECTED" BOX AT THE TOP OF THE

 

                                  FORM(S) FOR THIS TYPE OF CORRECTION.

 

                                  Submit the new return(s) as though

 

                                  they were originals.

 

 

                               3. Include ALL of the correct

 

                                  information.

 

 

                               4. File the transmittal document and

 

                                  Copy A of the returns with the

 

                                  appropriate service center.

 

 

                               5. Do NOT cut the forms that are three

 

                                  to a page.

 

 

                               6. Do NOT staple, paperclip or use

 

                                  rubberbands on the forms.

 

 

                               7. Use a separate transmittal Form

 

                                  1096 or W-3G pending on the TYPE of

 

                                  return) to transmit the corrected

 

                                  returns. You MUST NOT use the same

 

                                  transmittal used in Transaction 1.

 

 

                               8. DO NOT INCLUDE COPIES OF THE

 

                                  ORIGINAL RETURN THAT WAS FILED

 

                                  INCORRECTLY.

 

 

SEC. 11 TAXPAYER IDENTIFICATION NUMBERS

01 Under section 6109 of the Internal Revenue Code, recipients of all reportable payments on information returns are required to furnish Taxpayer Identification Numbers (TINs) to the payer. The number must be furnished to the payer whether or not the payee is required to file a tax return or is covered by social security. Refer to Sec. 15 for a definition of Taxpayer Identification Number (TIN).

02 The recipient's TIN is used to associate and verify amounts reported to IRS with corresponding amounts on tax returns. Therefore, it is particularly important that correct social security and employer identification numbers for payees be provided on magnetic media or paper forms submitted to IRS. DO NOT ENTER HYPHENS, ALPHA CHARACTERS, ALL 9s OR ALL ZEROES.

03 Under section 6676 of the Internal Revenue Code, a $50 penalty applies for each failure to furnish a TIN to another person who is required to file an information return, and for each failure to include a TIN on an information return. The penalty for payments other than interest or dividends applies unless the failures were due to reasonable cause and not willful neglect.

04 With respect to all payers of interest and dividends, section 6676 of the Internal Revenue Code provides that the payer must self-assess a $50 PENALTY for each failure to include a payee's TIN or each inclusion of an incorrect TIN on an information return, unless the payer can demonstrate that the payer met the due diligence requirements in attempting to acquire correct TINs for payees. Use form 8210, Self-Assessed Penalties Return.

05 For any reportable payment, if the payee fails to provide a TIN to the payer or if IRS notifies you that the TIN provided is incorrect, then backup withholding must be instituted for that payee. In the case of notice of an incorrect TIN from IRS, the payer must begin withholding on the 31st day after the notice is received. If the payer receives another TIN in the manner required from the payee within 30 days of notice from IRS, no withholding is required.

06 The TIN to be furnished to IRS depends primarily upon the manner in which the account is maintained or set up on the payer's record. The TIN to be provided must be that of the owner of the account. If the account is recorded in more than one name, furnish the TIN and name of one of the owners of the account. The TIN provided must be associated with the name of the payee provided in the first name line of the Payee "B" Record. For individuals, including sole proprietors, the payee TIN is the payee's social security number. For other entities, the payee TIN is the payee's employer identification number.

07 Sole proprietors who are payers should show their employer identification number in the Payer/Transmitter "A" Record. However, sole proprietors that are not otherwise required to have an employer identification number should use their social security number.

08 Sole proprietors' social security numbers must be used in the Payee "B" Record.

09 The charts below will help you determine the number to be furnished to IRS for recipients of reportable payments (payees).

            CHART 1. GUIDELINES FOR SOCIAL SECURITY NUMBERS

 

 _____________________________________________________________________

 

 

                          In the Taxpayer

 

                          Identification Number   In the First Payee

 

                          Field of the Payee      Name Line of the

 

 For this type            "B" Record, enter the   Payee "B" Record

 

 of account:              SSN of:                 enter the name of:

 

 _____________________________________________________________________

 

 

 1. An individual's       The individual.         The individual.

 

    account.

 

 

 2. A joint account       The actual owner        The individual

 

    (Two or more          of the account. (If     whose SSN is

 

    individuals,          more than one owner,    entered.

 

    husband and wife).    the first individual

 

                          on the account.)

 

 

 3. Account in the name   The ward, minor, or     The individual

 

    of a guardian or      incompetent person.     whose SSN is

 

    committee for a                               entered.

 

    designated ward,

 

    minor, or

 

    incompetent person.

 

 

 4. Custodian account     The minor.              The minor.

 

    of a minor

 

    (Uniform Gift to

 

    Minors Act).

 

 

 5. The usual revocable   The grantor-trustee.    The grantor-trustee.

 

    savings trust

 

    account (grantor is

 

    also trustee).

 

 

 6. A so-called trust     The actual owner.       The actual owner.

 

    account that is not

 

    a legal or valid

 

    trust under state

 

    law.

 

 

 7. A sole proprietor-    The owner.              The owner.

 

    ship.

 

 _____________________________________________________________________

 

 

        CHART 2. GUIDELINES FOR EMPLOYER IDENTIFICATION NUMBERS

 

 _____________________________________________________________________

 

 

                               In the Taxpayer      In the First

 

                               Identification       Payee Name

 

                               Number field of      Line of the

 

                               the Payee "B"        Payee "B"

 

 For this                      Record, enter        Record, enter

 

 account type:                 the EIN of:          the name of:

 

 _____________________________________________________________________

 

 

 1. A valid trust, estate,     Legal entity. 1    The legal trust,

 

    or pension trust.                               estate, or

 

                                                    pension trust.

 

 

 2. A corporate account.       The corporation.     The corporation.

 

 

 3. An association, club,      The organization.    The organization.

 

    religious, charitable,

 

    educational or other

 

    tax-exempt organization.

 

 

 4. A partnership account      The partnership.     The partnership.

 

    held in the name of

 

    the business.

 

 

 5. A broker or registered     The broker or        The broker or

 

    nominee/middleman.         nominee/middleman.   nominee/middleman.

 

 

 6. Account with the Depart-   The public entity.   The public entity.

 

    ment of Agriculture in

 

    the name of a public

 

    entity, such as state

 

    or local government,

 

    school district or

 

    prison, that receives

 

    agriculture program

 

    payments.

 

 _____________________________________________________________________

 

 1 Do not furnish the identification number of the personal

 

 representative or trustee unless the name of the representative or

 

 trustee is used in the account title.

 

 

SEC. 12 EFFECT ON PAPER RETURNS

01 Diskette reporting of the information returns listed in Part A, Sec. 1 applies only to the original (Copy A).

02 For payments of dividends or interest (reported on Forms 1099-DIV, 1099-PATR, 1099-INT or 1099-OID), the payer is required to furnish an official Form 1099 to a payee either in a separate mailing by First-Class mail or in person. These forms may not be combined or mailed with other information furnished to the recipient except Form W-9 or other Form 1099 statements. The payer may use substitute Forms 1099 if they are substantially similar to the official forms and if the payer complies with all revenue procedures relating to substitute Forms 1099 in effect at the time (see Publication 1179, Requirements for Reproducing Paper Substitutes of Forms 1096, 1099 Series, 5498, W-2G and W-3G). A supplement will be issued to include instructions for substitutes of Form 1098, Mortgage Interest Statement. Copy B (For Recipient) of the substitute forms must contain the statement "This is important tax information and is being furnished to the IRS. If you are required to file a return, a negligence penalty will be imposed on you if this income is taxable and IRS determines that it has not been reported."

03 Statements to recipients for Forms 1098, 1099-A, 1099-B, 1099-G, 1099-MISC (except for substitute payments in lieu of dividends and tax-exempt interest), 1099-R, 5498 or W-2G need not be a copy of the paper form filed with IRS. It is important that income items be properly classified for Federal tax purposes on the statement the payer gives to recipients. The message "This information is being furnished to IRS" must appear on the statements. The payer may combine the statements with other reports or financial or commercial notices, or expand them to include other information of interest to the recipient. Also, be sure that all copies of the forms are legible and provide the recipient with applicable instructions that appear on the back of the recipient's copy of the official IRS form so that the information may properly be used by the recipient in meeting his or her tax obligations.

04 If a portion of the returns is reported on diskette and the remainder is reported on paper forms, those returns not submitted on diskette must be filed on official forms or on acceptable paper substitutes meeting specifications in Publication 1179, Requirements for Reproducing Paper Substitutes of Forms 1096, 1099 Series, 5498, W-2G and W-3G. A supplement will be issued to include instructions for substitutes of Form 1098, Mortgage Interest Statement. SEC. 13 MAGNETIC MEDIA COORDINATOR CONTACTS

01 On January 1, 1985, the National Computer Center assumed responsibility for the MAGNETIC MEDIA processing previously handled by the Philadelphia, Kansas City, and Austin Service Centers. Beginning January 1, 1986, magnetic media processing for ALL service centers will be centralized at the National Computer Center. N OR AFTER JANUARY 1, 1986, PLEASE DIRECT ALL REQUESTS FOR MAGNETIC MEDIA RELATED PUBLICATIONS, INFORMATION, UNDUE HARDSHIP WAIVERS, OR FORMS TO THE FOLLOWING ADDRESS:

     Magnetic Media Reporting

 

     Internal Revenue Service

 

     National Computer Center

 

     Post Office Box 1359

 

     Martinsburg, WV 25401-1359

 

 

Hours of operation at this address will be 8:30 AM until 8:00 PM Eastern Time Zone.

Prior to January 1, 1986, requests for MAGNETIC MEDIA related publications, forms, undue hardship waivers, or information will still be handled by the following service centers only:

     (a) Internal Revenue Service

 

          Andover Service Center

 

          Post Office Box 311

 

          Stop 481

 

          Andover, MA 01810

 

 

     (b) Internal Revenue Service

 

          Brookhaven Service Center

 

          Post Office Box 486

 

          Holtsville, NY 11742

 

 

     (c) Internal Revenue Service

 

          Atlanta Service Center

 

          Post Office Box 47-421

 

          Doraville, GA 30362

 

 

     (d) Internal Revenue Service

 

          Memphis Service Center

 

          Post Office Box 1900

 

          Memphis, TN 38101

 

 

     (e) Internal Revenue Service

 

          Cincinnati Service Center

 

          Post Office Box 267

 

          201 West Second Street

 

          Covington, KY 41019

 

 

     (f) Internal Revenue Service

 

          Ogden Service Center

 

          Post Office Box 9941

 

          1160 West 12th Street

 

          Ogden, UT 84409

 

 

     (g) Internal Revenue Service

 

          Fresno Service Center

 

          Post Office Box 12866

 

          Fresno, CA 93779

 

 

02 The National Computer Center will process returns filed on magnetic media only. ALL information returns filed on paper forms should be submitted to the appropriate service center, not the National Computer Center. Organizations who file their information returns on magnetic media but who submit their corrected returns on paper forms with the Philadelphia, Kansas City and Austin Service Centers, please use the following addresses for returns filed on paper:

     (a) Internal Revenue Service

 

          Philadelphia Center

 

          Post Office Box 245

 

          Bensalem, PA 19020

 

 

     (b) Internal Revenue Service

 

          Kansas City Service Center

 

          2306 East Bannister Road

 

          Stop 36

 

          Kansas City, MO 64131

 

 

     (c) Internal Revenue Service

 

          Austin Service Center

 

          Post Office Box 934

 

          Austin, TX 78767

 

 

SEC. 14. COMBINED FEDERAL/STATE FILING

01 The Combined Federal/State Program was established to simplify information returns filing for the taxpayer. IRS will accept, upon prior approval, diskette files containing state reporting information only for those states listed in Table 1 in this section. FORMS 1098, 1099-A, 1099-B AND W-2G CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM.

02 To request approval to participate in the Combined Federal/State Program, a "test" file, CODED FOR THIS PROGRAM, must be submitted between September and December using the revenue procedure that will be used for the actual data files. Refer to Part A, Sec. 13 for address information. See Part A, Sec. 5.04 for general guidelines on submission of "test" files. Each record, both in the "test" file and actual data file, must be 360 positions in length, and the file must conform EXACTLY to the revenue procedure for the tax year of the ACTUAL data. Combined Federal/State records must be coded using each state's dollar criteria from Table 2 of this Section for each TYPE of return.

If the "test" diskette is determined to be acceptable, IRS will return it to the filer with a letter of approval to participate in the Combined Federal/State Program, Form 6847, Consent For Internal Revenue Service to Release Tax Information, will be included with the letter of approval. You MUST complete Form 6847, include your 5 character Transmitter Control Code on the form, and return it to IRS before IRS will release tax information to any of the participating states. Do not submit ACTUAL data records coded for the Combined Federal/State Program without prior approval from IRS. The first time you submit actual data files coded for this program, include the signed Form 6847.

03 States that participate in this program and the valid state code assigned to each are listed in Table 1 of this Section. If the state that you wish information released to does NOT participate in the program, do NOT code your records for that state. If the state participates, if you have received prior approval, and if all other conditions are met, IRS will forward the tax information to the participating state at no charge to the filer.

04 IF CORRECTIONS MUST BE MADE, IRS WILL NOT TRANSMIT CORRECTED RETURNS TO THE STATES. THIS WILL BE THE RESPONSIBILITY OF THE FILER.

05 IRS will make no attempt to process files with any deviations. Approval to participate in the Combined Federal/State Program will be revoked if any files are submitted that do not TOTALLY conform.

06 IRS is acting as a forwarding agent ONLY. Some participating states require separate notification that you are filing in this manner. It is your responsibility to contact the appropriate states for further information.

07 The appropriate state code should be entered for those documents which meet that state's filing requirements. IT IS THE FILER'S RESPONSIBILITY to determine the state code to be used and to obtain the filing requirements from the appropriate state(s).

08 If you meet all of the requirements for this program, you MUST provide the state totals from the "K" record on a separate Form 4804, Transmittal of Information Returns on Magnetic Media (or Form 4802, Multiple Payer Transmittal For Magnetic Media Reporting) or computer generated substitute for each state, OR you must include a listing which identifies each state and the "K" record totals for each.

09 If you have met ALL of the above conditions:

(a) You must submit all records using two 128 position sectors which indicate the appropriate coding related to this program.

(b) The "C" record MUST be followed by a "K" Record for each state. The "K" record indicates the number of payees (different TINs) being reported to each particular state.

(c) Payment amount totals and the valid participating state code must be included in the state totals "K" Record. Refer to Part B, Sec. 16, for a description of the "K" Record.

(d) The "K" record is followed by an end of transmission "F" Record (if this is the last record of the entire file).

10 Only those states listed in Table 1 below will receive information from IRS. IT IS THE FILER'S RESPONSIBILITY TO FILE INFORMATION RETURNS WITH STATES THAT DO NOT PARTICIPATE IN THIS PROGRAM.

        TABLE 1. PARTICIPATING STATES AND THEIR CODES

 

 ___________________________________________________________

 

 State          Code State        Code  State         Code

 

 ___________________________________________________________

 

 

 Alabama         01 Iowa           19 New York         36

 

 Arizona         04 Kansas         20 North Carolina   37

 

 Arkansas        05 Maine          23 North Dakota     38

 

 California      06 Massachusetts  25 Oregon           41

 

 Delaware        10 Minnesota      27 South Carolina   45

 

 District

 

  of Columbia    11 Mississippi    28 Tennessee        47

 

 Georgia         13 Missouri       29 Wisconsin        55

 

 Hawaii          15 Montana        30

 

 Idaho           16 New Jersey     34

 

 Indiana         18 New Mexico     35

 

 ___________________________________________________________

 

 

11 To simplify filing, several of the participating states have provided lists of their information return reporting requirements (see Table 2). This cumulative list is for information purposes only and represents dollar criteria. For complete information on state filing requirements, contact the appropriate state tax agencies.

                  TABLE 2. DOLLAR CRITERIA

 

 ___________________________________________________________

 

                                   1099-   1099-  1099

 

 STATE                   1099-R    DIV     INT    MISC

 

 ___________________________________________________________

 

 

 Alabama                 1500     1500    1500   1500

 

 Arizona /a/              300      300     300    300

 

 Arkansas                2500      100     100   2500

 

 District of

 

  Columbia /b/            600      600     600    600

 

 Hawaii                   600       10      10/c/ 600

 

 Idaho                    600       10      10    600

 

 Iowa                    1000      100    1000   1000

 

 Minnesota                600       10      10/d/ 600 /e/

 

 Missouri                  NR       NR      NR   1200 /f/

 

 Montana                  600       10      10    600

 

 New Jersey              1000     1000    1000   1000

 

 New York                 600       NR     600    600 /g/

 

 North Carolina           100      100     100    600

 

 Oregon                   600 /h/   10      10    600

 

 Tennessee                NR        25      25    NR

 

 Wisconsin                500      100     100    100

 

 NR--No filing requirement.

 

 

                            TABLE 2 (Cont.)

 

 ___________________________________________________________

 

                   1099-            1099

 

 STATE             PATR     1099-G  OID      5498

 

 ___________________________________________________________

 

 Alabama           1500      NR     1500      NR

 

 Arizona /a/        300     300      300      NR

 

 Arkansas          2500    2500     2500     /i/

 

 District of

 

  Columbia /b/      600      600     600      NR

 

 Hawaii              10      all      10     /i/

 

 Idaho               10       10      10     /i/

 

 Iowa              1000     1000    1000      NR

 

 Minnesota           10       10      10      NR

 

 Missouri            NR       NR      NR      NR

 

 Montana             10       10      10     /i/

 

 New Jersey        1000     1000    1000      NR

 

 New York            NR      600      NR      NR

 

 North Carolina     100      100     100     /i/

 

 Oregon              10       10      10      NR

 

 Tennessee           NR       NR      NR      NR

 

 Wisconsin          100       NR      NR      NR

 

 

 NR--No filing requirement.

 

 -----------------------------------------------------------

 

 /a/ These requirements apply to individuals and business entities.

 

 /b/ Amounts are for aggregates of several types of income from the

 

     same payroll.

 

 /c/ State regulation changing filing requirement from $600 to $10 is

 

     pending.

 

 /d/ $10.01 for Savings and Loan Associations and Credit Unions.

 

 /e/ $600.01 for Rents and Royalties.

 

 /f/ Aggregate both types of returns. The state would prefer those

 

     returns filed with respect to non-Missouri residents to be sent

 

     directly to the state agency.

 

 /g/ Aggregate of several types of income.

 

 /h/ Return required for state of Oregon residents only.

 

 /i/ Same as Federal requirement for this type of return.

 

 

 NOTE: Filing requirements for any state not shown on the above

 

 chart are the same as the Federal requirement.

 

 

SEC. 15. DEFINITIONS OF TERMS

 _____________________________________________________________________

 

 Element                  Description

 

 _____________________________________________________________________

 

 

 b                                 Denotes a blank position.  Enter

 

                                   blank(s) when this symbol is used

 

                                   (do NOT enter the letter "b"). This

 

                                   appears in numerous areas

 

                                   throughout the record descriptions.

 

 

 Coding Range                      Indicates the allowable code for a

 

                                   particular type of statement.

 

 

 EIN                               Employer Identification Number

 

                                   which has been assigned by

 

                                   IRS to the reporting entity.

 

 

 Excess Golden                     Parachute payments (also called

 

 Parachute Payment                 "golden parachutes") are certain

 

                                   payments in the nature of

 

                                   compensation which corporations

 

                                   make to key individuals, often in

 

                                   excess of their usual compensation,

 

                                   in the event that ownership or

 

                                   control of the corporation changes.

 

 

 File                              For purposes of this procedure, a

 

                                   file consists of all diskette

 

                                   records submitted by a Payer or

 

                                   Transmitter

 

 

 Payee                             Person(s) or organization(s)

 

                                   receiving payments from the Payer,

 

                                   or for whom an information return

 

                                   must be filed.

 

 

 Payer                             Person or organization, including

 

                                   paying agent, making payments or

 

                                   the person liable for filing an

 

                                   information return. The Payer will

 

                                   be held responsible for the

 

                                   completeness, accuracy and timely

 

                                   submission of diskette files.

 

 

 Special Character                 Any character that is not a

 

                                   numeral, a letter or a blank.

 

 

 SSA                               Social Security Administration.

 

 

 SSN                               Social Security Number.

 

 

 Taxpayer Identification           May be either an EIN or SSN.

 

 Number (TIN)

 

 

 Transfer Agent                    The transfer or paying agent is the

 

 (Paying Agent)                    entity who has been contracted or

 

                                   authorized by the payer to perform

 

                                   the services of paying and

 

                                   reporting backup withholding (Form

 

                                   941). The payer must submit to IRS

 

                                   a Form 2678. Employer Appointment

 

                                   of Agent under Section 3504, which

 

                                   notifies IRS of the transfer agent

 

                                   relationship.

 

 

 Transmitter                       Person or organization preparing

 

                                   diskette file(s).  May be Payer or

 

                                   agent of Payer.

 

 

 Transmitter Control Code          A FIVE character number assigned by

 

                                   IRS to the transmitter prior to

 

                                   actual filing on magnetic media.

 

                                   This number is inserted in the "A"

 

                                   Record of your files and MUST be

 

                                   present before the file can be

 

                                   processed. An application Form 4419

 

                                   must be filed with IRS to receive

 

                                   this number. See Part A, Sec. 5.

 

                                   (Abbreviation for this term is

 

                                   TCC.)

 

 

SEC. 16 U.S. POSTAL SERVICE STATE ABBREVIATIONS

You MUST use the following U.S. Postal Service State abbreviations when developing the state code portion of Name Line fields. (This table provides state abbreviations only and does not represent those states participating in the Combined Federal/State Program. For a list of states that participate in the Combined Federal/State Program, refer to Sec. 14.10.)

 ___________________________________________________________

 

 State       Code   State         Code    State         Code

 

 ___________________________________________________________

 

 

 Alabama      AL    Kentucky        KY    North Dakota    ND

 

 Alaska       AK    Louisiana       LA    Ohio            OH

 

 Arizona      AZ    Maine           ME    Oklahoma        OK

 

 Arkansas     AR    Maryland        MD    Oregon          OR

 

 California   CA    Massachusetts   MA    Pennsylvania    PA

 

 Colorado     CO    Michigan        MI    Rhode Island    RI

 

 Connecticut  CT    Minnesota       MN    South Carolina  SC

 

 Delaware     DE    Mississippi     MS    South Dakota    SD

 

 District of        Missouri        MO    Tennessee       TN

 

   Columbia   DC    Montana         MT    Texas           TX

 

 Florida      FL    Nebraska        NE    Utah            UT

 

 Georgia      GA    Nevada          NV    Vermont         VT

 

 Hawaii       HI    New Hampshire   NH    Virginia        VA

 

 Idaho        ID    New Jersey      NJ    Washington      WA

 

 Illinois     IL    New Mexico      NM    West Virginia   WV

 

 Indiana      IN    New York        NY    Wisconsin       WI

 

 Iowa         IA    North Carolina  NC    Wyoming         WY

 

 Kansas       KS

 

 

PART B. DISKETTE SPECIFICATION

SECTION 1. GENERAL

01 The specifications contained in this part of the revenue procedure prescribe the required format and contents of the records to be included in the diskette file. These specifications must be adhered to unless deviations have been specifically granted by IRS in writing.

02 To be compatible, a diskette file must meet the following specifications in total:

(a) 8 inches in diameter.

(b) recorded in basic data exchange mode.

(c) contain 77 tracks of which:

(1) Track 0 is the index track

(2) Tracks 1 through 73 are data tracks

(3) Track 74 is unused

(4) Tracks 75 and 76 are alternate data tracks.

(d) each Track must contain 26 sectors.

(e) each Sector must contain 125 bytes.

(f) data must be recorded on only one side of the diskette.

(g) IRS can only process single sided, single density, soft sectored diskettes, double sided, double density, hard sectored diskettes are NOT acceptable and will be returned if submitted.

(h) an IBM 3741 compatible diskette would meet the above specifications. Other types of diskettes would have to be tested to determine acceptability.

03 Payers who can substantially conform to these specifications, but who require some minor deviations, MUST contact the Magnetic Media Coordinator at the National Computer Center or the service centers. Under no circumstances may diskettes deviating from the specifications in this revenue procedure be submitted without prior written approval from IRS. If you file under the Combined Federal/State program, your files must conform totally to this revenue procedure.

04 An external label must appear on each diskette submitted for processing. The following information is needed:

(a) The transmitter's name.

(b) The five character Transmitter Control Code.

(c) The type of computer equipment that the data was prepared on.

(d) The type of drive utilized.

(e) The tax year of the data (e.g., 1985).

(f) Document types (e.g., 1099 INT).

(g) The total number of payers (from the "F" record).

(h) The total number of payees (from the "C" record).

(i) The total number of diskettes in the file.

(j) A diskette number assigned by the transmitter.

(k) The sequence of each diskette (e.g., 001 of 008).

This information will assist IRS in processing the file or in locating a file, should the transmitter request that it be returned due to errors. IRS advises that special shipping containers not be used for transmitting data since it cannot be guaranteed that they will be returned.

SEC. 2 DISKETTE HEADER LABEL

01 The header label on the diskette must be formatted as shown in the following layout:

 _____________________________________________________________________

 

 HDR1   Blank   Data Set Name   Blank   Sector   Blank   Beginning

 

                 (For Trans-            Length           of Extent

 

                  mitter's Use)                            (BOE)

 

 (a)     (b)         (c)         (b)     (d)      (b)       (e)

 

 _____________________________________________________________________

 

 1-4      5          6-13       14-22   23-27      28      29-33

 

 _____________________________________________________________________

 

 Blank   End of    Blank     Bypass     Data Set      Write   Blank

 

         Extent             Data Set  Accessibility  Protect

 

         (EOE)

 

 (b)      (f)       (b)        (g)         (h)         (i)      (b)

 

 _____________________________________________________________________

 

 34     35-39        40        41          42           43       44

 

 _____________________________________________________________________

 

 Multi-Volume   Blank   Expiration    Verify     Blank     End of Data

 

                           Date        Mark

 

                          YYMMDD

 

 (j)             (b)       (k)         (l)        (b)          (m)

 

 _____________________________________________________________________

 

 45             46-66      67-72        73         74         75-79

 

 

(a) Header 1--Positions 1 through 4; enter HDR 1. (b) Unused--Any field marked blank is unused and should contain only blanks. (c) Data Set Name--Positions 6 through 13; you can use this field to identify your data set. (d) Sector Length--Positions 23 through 27; enter the sector length 128, right justify and fill positions 23 and 24 with zeroes. (e) Beginning of Extent (BOE)--Positions 29 through 33; enter the five-digit address designated for the first record of this data set. For example, if the first record is to go in track 01, sector 02, enter 01002, or xx0yy where xx is the track number and yy is the sector number.

(f) End of Extent (EOE)--Positions 35 through 39; enter the five-digit address of the last position of the disk reserved for this data set. For example, to reserve the entire disk for a data set, enter 73026.

(g) Bypass Data Set--Position 41; enter B if you want to bypass this data set; otherwise, enter a blank.

(h) Data Set Assessability--Position 42; enter a blank, any other character in this field causes the equipment to refuse the disk.

(i) Write Project--Position 43; this field defines the protected status of the associated data set. P = read only; blank = read write. With P is this position, you can only select the Update (U) mode.

(j) Multi-Volume--Position 45; this field indicates whether a complete data set is on a disk. Blank = data set complete; C = data set continued on another disk; L = last disk of multi-disk data set.

(k) Expiration Date--Positions 67 through 72; MAY be used to contain the date that the data set expires. The format is YYMMDD where YY is the year, MM is the month and DD is the day.

(l) Verify Mark--Position 73; this single character field shows if the data set is verified. If it is, enter V, if it is not verified, enter a blank.

(m) End of Data (EOD)--Positions 75-79l enter the track number in positions 75 and 76, enter a "0" (zero) in position 77 and enter the sector number in positions 78 and 79.

SEC. 3. PAYER/TRANSMITTER "A" RECORD

01 Identifies the payer and transmitter of the diskette and provides parameters for the succeeding Payee "B" Records. IRS computer programs rely on the absolute relationship between the parameters and data fields in the "A" Record and the data fields in the "B" Records to which they apply.

02 The number of "A" Records appearing on a diskette will depend on the number of payers and the different types of returns being reported. After the header label on the diskette, the first record appearing in the file must be an "A" Record. For diskette filing, the ACTUAL record lengths for the "A" and "B" records must agree with whatever is entered in diskette positions 29-31 and 32-34 of the "A" Record. A transmitter may include Payee "B" Records for more than one payer on a diskette, however, each GROUP of Payee "B" Records must be preceded by an "A" Record. A single diskette may also contain different types of returns, but the returns MUST not be intermingled. A separate "A" Record is required for each type of return being reported. An "A" Record may be blocked with "B" Records; however, the initial record on a FILE must be an "A" Record. The IRS will accept an "A" Record after a "C" Record.

               RECORD NAME: PAYER TRANSMITTER "A" RECORD

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length       Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1

 

    1      Record Sequence      1  REQUIRED. Must be "1". It is used

 

                                   to sequence the sectors making up a

 

                                   Service Record.

 

 

    2      Record Type          1  REQUIRED. Enter "A".

 

 

    3      Payment Year         1  REQUIRED. Must be the right most

 

                                   digit of the year for which

 

                                   information is being reported

 

                                   (e.g., if payments were made in

 

                                   1985, enter "5"). Must be

 

                                   incremented each year.

 

 

   4-6     Diskette Se-         3  REQUIRED. Sequence number assigned

 

           quence Number           by the Transmitter to each diskette

 

                                   starting with 001. (Blanks are

 

                                   acceptable or all zeroes.)

 

 

   7-15    Payer's Federal      9  REQUIRED. Must be the VALID 9-digit

 

           EIN                     number assigned to the payer by

 

                                   IRS. DO NOT ENTER HYPHENS, ALPHA

 

                                   CHARACTERS, ALL 9s OR ALL ZEROES.

 

 

   16      Blank                1  REQUIRED. Enter blank.

 

 

   17      Combined Federal/    1  REQUIRED. Enter the appropriate

 

           State Filer             code from the table below. PRIOR

 

                                   APPROVAL is required. A Consent

 

                                   Form 6847 MUST be submitted to IRS

 

                                   before tax information will be

 

                                   released to the states. Refer to

 

                                   Part A, Sec. 14.11 for money

 

                                   criteria. Not all states

 

                                   participate in this Program. If the

 

                                   Payer/Transmitter is not

 

                                   participating in the Combined

 

                                   Federal/State Program enter blanks.

 

                                   (Refer to Part A, Sec. 14 for the

 

                                   requirements that MUST be met PRIOR

 

                                   to actual participation in this

 

                                   program.) Forms 1098, 1099-A,

 

                                   1099-B, and W-2G cannot be filed on

 

                                   this Program.

 

 

   18      Type of Return       1  REQUIRED. Enter appropriate code

 

                                   from table below:

 

 

                                   TYPE OF RETURN           CODE

 

                                   1098                       3

 

                                   1099-A                     4

 

                                   1099-B                     B

 

                                   1099-DIV                   1

 

                                   1099-G                     F

 

                                   1099-INT                   6

 

                                   1099-MISC                  A

 

                                   1099-OID                   D

 

                                   1099-PATR                  7

 

                                   1099-R                     9

 

                                   5498                       L

 

                                   W-2G                       W

 

 

   19-27   Amount Indicators    9  REQUIRED. In most cases, the boxes

 

                                   or Amount Indicators on paper

 

                                   information returns correspond with

 

                                   the Amount Codes used to file on

 

                                   magnetic media; however, should you

 

                                   notice discrepancies, please

 

                                   disregard them and program

 

                                   according to this revenue procedure

 

                                   for your returns filed on magnetic

 

                                   media. The amount indicators

 

                                   entered for a given type of return

 

                                   indicate type(s) of payment(s)

 

                                   which were made. Example: If

 

                                   position 18 of the

 

                                   Payer/Transmitter "A" Record is "6"

 

                                   (for 1099-INT) and positions 19-27

 

                                   are "123bbbbbb," this indicates

 

                                   that 3 payment amounts fields are

 

                                   present in all of the following

 

                                   Payee "B" Records. The first

 

                                   payment amount field in the Payee

 

                                   "B" Record will represent Earnings

 

                                   from savings and loan associations,

 

                                   credit unions, bank deposits,

 

                                   bearer certificates of deposit,

 

                                   etc., the second will represent

 

                                   Amount of forfeiture, and the third

 

                                   will represent Federal income tax

 

                                   withheld. Enter the Amount

 

                                   Indicators in ASCENDING SEQUENCE,

 

                                   left justify, filling unused

 

                                   positions with blanks. For any

 

 

                                   further clarification of the Amount

 

                                   Indicators codes, you may contact

 

                                   the service center or National

 

                                   Computer Center Magnetic Media

 

                                   Coordinators listed in Part A, Sec.

 

                                   13.

 

 

           Amount Indicators       For Reporting Mortgage Interest

 

           Form 1098--             Received from Payer(s) on Form

 

           Mortgage Interest       1098:

 

           Statement (New

 

           Form)

 

 

                                   Amount

 

                                   Code    Amount Type

 

                                   1       Mortgage interest

 

                                           received from payer(s)

 

                                   2       Optional field for

 

                                           items such as real

 

                                           estate taxes or

 

                                           insurance paid from

 

                                           escrow

 

 

           Amount Indicators       For Reporting the Acquisition or

 

           Form 1099-A--           Abandonment of Secured Property on

 

           Acquisition or          Form 1099-A:

 

           Abandonment of

 

           Secured Property        Amount

 

           (New Form)              Code    Amount Type

 

                                   2       Amount of debt

 

                                           outstanding

 

                                   3       Amount of debt satisfied

 

                                   4       Fair market value of

 

                                           property at acquisition

 

                                           or abandonment.

 

 

           Amount Indicators,      For Reporting Payments on Form

 

           Form 1099-B--           1099-B.

 

           Proceeds from

 

           Broker and Barter       Amount

 

           Exchange                Code    Amount Type

 

           Transactions            2       Stocks, bonds, etc. (For

 

                                           Forward Contracts see

 

                                           NOTE below.)

 

                                   3       Bartering

 

                                   4       Federal income tax

 

                                           withheld

 

                                   6       Profit or loss realized

 

                                           in 1985

 

                                   7       Unrealized profit (or

 

                                           loss) on open

 

                                           contracts--12/31/84

 

                                   8       Unrealized profit (or

 

                                           loss) on open

 

                                           contracts--12/31/85

 

                                   9       Aggregate profit (or

 

                                           loss)

 

 

           NOTE: The Payment Amount field associated with Amount Code

 

           2 may be used to represent a loss when the reporting is for

 

           Forward Contracts. Refer to Payee "B" Record-General Field

 

           Descriptions, Payment Amount Fields, for instructions in

 

           reporting negative amount.

 

 

           Amount Indicators       For Reporting Payments on Form

 

           Form 1099-DIV--         1099-DIV

 

           Dividends and

 

           Distributions           Amount

 

                                   Code    Amount Type

 

                                   1       Gross dividends and other

 

                                           distributions on stock

 

                                   2       Dividends qualifying for

 

                                           exclusion

 

                                   3       Dividends not qualifying

 

                                           for exclusion

 

                                   4       Federal income tax

 

                                           withheld

 

                                   5       Capital gain

 

                                           distributions

 

                                   6       Nontaxable distributions

 

                                           (if determinable)

 

                                   7       Foreign tax paid

 

                                   8       Cash liquidation

 

                                           distributions

 

                                   9       Noncash liquidation

 

                                           distributions (Show fair

 

                                           market value)

 

 

           Amount Indicators       For Reporting Payments on Form

 

           Form 1099-G--           1099-G:

 

           Certain Government

 

           Payments                Amount

 

                                   Code    Amount Type

 

                                   1       Unemployment compensation

 

                                   2       State or local income tax

 

                                           refunds

 

                                   4       Federal income tax withheld

 

                                   5       Discharge or indebtedness

 

                                   6       Taxable grants

 

                                   7       Agriculture payments

 

 

           Amount Indicators       For Reporting Payments on Form

 

           Form 1099-INT--         1099-INT:

 

           Interest Income

 

                                   Amount

 

                                   Code    Amount Type

 

                                   1       Earnings from savings and

 

                                           loan associations, credit

 

                                           unions, bank deposits,

 

                                           bearer certificates of

 

                                           deposit, etc.

 

                                   2       Amount of forfeiture

 

                                   3       Federal income tax withheld

 

                                   4       Foreign tax paid (if

 

                                           eligible for foreign tax

 

                                           credit)

 

                                   5       U.S. Savings Bonds, etc.

 

 

           Amount Indicators       For Reporting Payments on Form

 

           Form 1099-MISC--        1099-MISC:

 

           Miscellaneous

 

           Income (See Notes       Amount

 

           1, 2 and 3)             Code    Amount Type

 

                                   1       Rents

 

                                   2       Royalties

 

                                   3       Prizes and awards

 

                                   4       Federal income tax withheld

 

                                   5       Fishing boat proceeds

 

                                   6       Medical and health care

 

                                           payments

 

                                   7       Nonemployee compensation

 

                                   8       Direct sales "INDICATOR"

 

                                           (see NOTE 1)

 

                                   9       Substitute payments in lieu

 

                                           of dividends or interest

 

                                           (see NOTE 2)

 

 

           NOTE 1: Use Amount Code "8" to report DIRECT SALES of $5000

 

           or more of consumer products on a buy-sell,

 

           deposit-commission, or other basis FOR RESALE. If NOT for

 

           resale, enter a "0" (zero) in tape position 4 of the Payee

 

           "B" Record. Please refer to the "B" Record Document

 

           Specific Code for clarification. The use of Amount Code "8"

 

           actually reflects the INDICATOR OF DIRECT SALES and not an

 

           actual payment amount or amount code. The corresponding

 

           payment field in the Payee "B" record MUST be reflected as

 

           0000000100. This does not mean that a payment of $1.00 was

 

           made or is being reported. The use of Amount Code "8"

 

           relates directly to diskette position 5, Document Specific

 

           Code and Note 2 of the Payment Amount Field in the Payee

 

           "B" Record.

 

 

           NOTE 2: Brokers are subject to a new reporting requirement

 

           for payments received after 1984. Brokers who transfer

 

           securities of a customer for use in a short sale must use

 

           Amount Code 9 of Form 1099-MISC to report the aggregate

 

           payments received in lieu of dividends or tax-exempt

 

           interest on behalf of a customer while the short sale was

 

           open. Generally, for substitute payments in lieu of

 

           dividends, a broker is required to file a Form 1099-MISC

 

           for each affected customer who is NOT an individual. Refer

 

           to the 1985 "Instructions for Form 1099 Series, 1098, 5498,

 

           and 1096" for detailed information. (The instructions are

 

           available from local IRS offices.)

 

 

           NOTE 3: If you are reporting Excess Golden Parachute

 

           Payments, use paper forms 1099-MISC. Do not report Excess

 

           golden parachute Payments on magnetic media for tax year

 

           1985. See Part A, Sec. 15 for a definition of an Excess

 

           Golden Parachute Payment.

 

 

           Amount Indicators       For Reporting Payments on Form

 

           Form 1099-OID--         1099-OID:

 

           Original Issue

 

           Discount                Amount

 

                                   Code    Amount Type

 

                                   1       Total original issue

 

                                           document (ratable) for the

 

                                           tax year covered by the

 

                                           return

 

                                   2       Stated interest (the

 

                                           regular interest paid on

 

                                           this obligation without

 

                                           regard to any original

 

                                           issue discount)

 

                                   3       Amount of forfeiture

 

                                   4       Federal income tax withheld

 

 

           Amount Indicators       For Reporting Payment on form

 

           Form 1099-PATR--        1099-PATR:

 

           Taxable

 

           Distributions           Amount

 

           Received From           Code    Amount Type

 

           Cooperatives.           1       Patronage dividends

 

                                   2       Nonpatronage distributions

 

                                   3       Per-unit retain allocations

 

                                   4       Federal income tax withheld

 

                                   5       Redemption of nonqualified

 

                                           notices and retain

 

                                           allocations

 

 

                                   6       Investment credit (See

 

                                           NOTE)

 

                                   7       Energy investment credit

 

                                           (See NOTE)

 

                                   8       Jobs credit (See NOTE)

 

 

           NOTE: The amounts shown for Amount Indicators "6", "7" and

 

           "8" must be reported to the payee, however, since these

 

           amounts are not taxable, they need not be reported to IRS.

 

 

           Amount Indicators       For Reporting Payments on Form

 

           Form 1099-R--           1099-R:

 

           Total

 

           Distributions from      Amount

 

           Profit-Sharing,         Code    Amount Type

 

           Retirement Plans,       1       Amount includable as income

 

           Individual                      (add amounts in codes 2 and

 

           Retirement                      3)

 

           Arrangements, Etc       2       Capital gain (for lump-sum

 

           (See NOTE)                      distributions only)

 

                                   3       Ordinary income

 

                                   4       Federal income tax withheld

 

                                   5       Employee contributions to

 

                                           profit-sharing or

 

                                           retirement plans

 

                                   6       IRA, SEP or DEC

 

                                           distributions

 

                                   8       Net unrealized appreciation

 

                                           in employer's securities

 

                                   9       Other

 

 

           NOTE: For tax year 1985 reporting, coding is not provided

 

           to report to IRS, on magnetic media, any state income tax

 

           withheld.

 

 

           Amount Indicators       For Reporting Payments on Form

 

           Form 5498--             5498:

 

           Individual

 

           Retirement              Amount

 

           Arrangement             Code    Amount Type

 

           Information             1       Regular IRA, SEP or DEC

 

                                           contributions made in

 

                                           calendar year 1985 for tax

 

                                           year 1984 reporting

 

                                   2       Rollover, IRA, SEP or DEC

 

                                           contributions

 

                                   3       Regular IRA, SEP or DEC

 

                                           contributions made in

 

                                           calendar year 1985 and 1986

 

                                           for tax year 1985 reporting

 

                                   4       Allocable life insurance

 

                                           cost included in code 3 for

 

                                           endowment contracts only

 

 

           Amount Indicators       For Reporting Payments on Form W-

 

           Form W-2G--Certain      W-2G:

 

           Gambling Winnings

 

                                   Amount

 

                                   Code    Amount Type

 

                                   1       Gross winnings

 

                                   2       Federal income tax withheld

 

                                   7       Winnings from identical

 

                                           wagers.

 

 

   28      Blank                1  REQUIRED. Enter blank.

 

 

   29-31   "A" Record Length    3  REQUIRED. This indicates the Record

 

                                   Length, NOT the Sector Length,

 

                                   Enter the number of positions used

 

                                   or that you have allowed for the

 

                                   "A" Record. For diskette filing,

 

                                   the actual record length MUST agree

 

                                   with whatever you enter in this

 

                                   field.

 

 

   32-34   "B" Record Length    3  REQUIRED. This indicates the Record

 

                                   Length, NOT the Sector Length.

 

                                   Enter the number of positions used

 

                                   or that you have allowed for the

 

                                   "B" Record. For diskette filing,

 

                                   the actual record length MUST agree

 

                                   with whatever you enter in this

 

                                   field.

 

 

   35      Blank                1  REQUIRED. Enter blank.

 

 

   36-40   Transmitter          5  REQUIRED. Enter the 5 character

 

           Control Code            Transmitter Control Code assigned

 

           (TCC)                   by IRS. See Part A, Sec. 15 for a

 

                                   definition of Transmitter Control

 

                                   Code (TCC). You must have a TCC to

 

                                   file ACTUAL data on this program.

 

 

   41      Blank                1  REQUIRED. Enter blank.

 

 

   42-81   First Payer Name    40  REQUIRED. Enter the name of the

 

                                   payer in the manner in which it is

 

                                   used in normal business. Any

 

                                   extraneous information must be

 

                                   deleted from the name line. Left

 

 

                                   justify and fill with blanks.

 

 

   82-120  Second Payer Name   39  REQUIRED. The contents of this

 

                                   field are dependent upon the

 

                                   TRANSFER AGENT INDICATOR in

 

                                   position 121 of this record. If the

 

                                   Transfer Agent Indicator contains a

 

                                   "1", this Field will contain the

 

                                   name of the Transfer Agent. If the

 

                                   Transfer Agent Indicator contains a

 

                                   "0" (zero), this field will contain

 

                                   either a continuation of the First

 

                                   Payer Name field or blanks. Left

 

                                   justify and fill unused positions

 

                                   with blanks. IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD FILL WITH

 

                                   BLANKS. (See Part A, Sec. 15 for a

 

                                   definition of Transfer Agent.)

 

 

   121     Transfer Agent       1  REQUIRED. Identifies the entity in

 

           Indicator               the Second Payer Name Field. (See

 

                                   Part A, Sec. 15 for a definition of

 

                                   Transfer Agent.)

 

                                   CODE    MEANING

 

                                   1       The entity in the Second

 

                                           Payer Name field is in the

 

                                           Transfer Agent.

 

                                   0(zero) The entity shown is NOT the

 

                                           Transfer Agent (i.e. the

 

                                           Second Payer Name field

 

                                           contains either a

 

                                           continuation of the First

 

                                           Payer Name field or

 

                                           blanks).

 

 

   122-128 Blank                7  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Series Record.

 

 

   2       Record Type          1  REQUIRED. Enter "A". Must be the

 

                                   second position of each PAYER

 

                                   TRANSMITTER Record.

 

 

   3-42    Payer Shipping      40  REQUIRED. If the TRANSFER AGENT

 

           Address                 INDICATOR in position 121 of Sector

 

                                   1 is a "1" enter the shipping

 

                                   address of the Transfer Agent.

 

                                   Otherwise, enter the shipping

 

                                   address of the payer. Left justify

 

                                   and fill with blanks.

 

 

   43-82   Payer City, State   40  REQUIRED. If the TRANSFER AGENT

 

           and ZIP Code            INDICATOR in position 121 of Sector

 

                                   1 is a "1" enter the city, state

 

                                   and ZIP code of the Transfer Agent.

 

                                   Otherwise, enter the city, state

 

                                   and ZIP Code of the payer. Left

 

                                   justify and fill with blanks.

 

 

   83-128  Blank               46  REQUIRED. Enter blanks.

 

 

 ADDITIONALLY, IF THE PAYOR AND THE TRANSMITTER ARE THE SAME, THE "A"

 

 RECORD MAY BE TERMINATED WITH SECTOR 2 AS DESCRIBED ABOVE. HOWEVER,

 

 IF THE PAYER AND THE TRANSMITTER ARE NOT THE SAME OR THE TRANSMITTER

 

 INCLUDES FILES FOR MORE THAN ONE PAYER OR THIS IS A COMBINED

 

 FEDERAL/STATE FILING PAYER, THE FOLLOWING ITEMS ARE REQUIRED.

 

 

   83-122  First Name line     40  REQUIRED. Enter the name of the

 

           of Transmitter          transmitter in the manner in which

 

                                   it is used in normal business. The

 

                                   name of the transmitter MUST be

 

                                   constant through the entire file.

 

                                   Left justify and fill with blanks.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

 SECTOR 3 (Only used if you are transmitting for someone other than

 

 yourself or if you participate in the Combined Federal/State

 

 Program.)

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be a "3". Used to

 

                                   sequence the sectors making a

 

                                   Service Record.

 

 

   2       Record Type          1  REQUIRED. Enter "A". Must be the

 

                                   second position of each

 

                                   PAYER/TRANSMITTER Record.

 

 

   3-42    Second Name Line    40  REQUIRED. Enter the second name

 

           of Transmitter          of the transmitter. Left justify

 

                                   and fill with blanks. IF NO ENTRIES

 

                                   ARE PRESENT FOR THIS FIELD FILL

 

                                   WITH BLANKS.

 

 

   43-82   Transmitter         40  REQUIRED. Enter the mailing address

 

           Mailing Address         of the transmitter. Left justify

 

                                   and fill with blanks.

 

 

   83-122  Transmitter City,   40  REQUIRED. Enter the city, state and

 

           State and ZIP           ZIP Code of the transmitter. Left

 

           Code                    justify and fill with blanks.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 

SEC. 4. PAYER TRANSMITTER "A" RECORD--RECORD LAYOUT

[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]

SEC. 5. PAYEE "B" RECORDS--GENERAL INFORMATION FOR ALL FORMS

01 This section contains the general information concerning the Payee "B" Record for all information returns. For detailed description of the record refer to the following:

(a) Sec. 6. PAYEE "B" RECORDS--FIELD DESCRIPTIONS FOR FORMS 1098, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R and 5498.

(b) Sec. 8. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM 1099-A.

(c) Sec. 10. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM 1099-B.

(d) Sec. 12. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM W-2G.

02 The Payee "B" Record contains the payment information from the individual statements. When filing information documents on diskette(s), the format for the Payee "B" Records will vary in relation to the number of payment amount fields being reported. The number of payment amount fields will depend upon the number of Payment Amount Indicator Codes used in positions 19-27 of the Payer/Transmitter "A" Record. For example, if you are reporting 1099-INT, position 18 of the Payer/Transmitter "A" Record will be coded with a "6". If the Amount Indicators used to report this interest are Amount Codes "1," "2," and "3," then diskette positions 19-27 of the "A" Records will be coded "123bbbbbb" (b represents BLANK position). To correspond with Amount Indicators "1," "2," and "3" of the "A" Record, the "B" Record will contain three payment amount fields. Diskette positions 32-41 of the Payee "B" Record will contain the payment amount to be reported for Amount Code "1" (earnings from savings and loan associations, credit unions, bank deposits, bearer certificates of deposits, etc.); diskette positions 42-51 of the "B" Record would contain the payment amount to be reported for Amount Code 42" (amount of forfeiture); and diskette positions 52-61 of the "B" Record would contain the payment amount to be reported for Amount Code "3" (Federal income tax withheld). The First Payee Name Line begins immediately after the last payment amount THAT IS INDICATED AS BEING USED. In this example, the First Payee Name Line would begin in diskette position 62.

03 All payee records MUST CONTAIN CORRECT PAYEE NAME AND ADDRESS INFORMATION entered in the fields described in this section. Any records containing an invalid TIN (SSN OR EIN) and having no address data present will be returned for correction.

04 IRS must be able to identify the surname associated with the TIN (SSN or EIN) furnished on a statement. The specifications below include a field in the payee records called "Name Control" in which the first four alphabetic characters of the payees' surname or last name are to be entered by the payers. The surname or last name should appear first in the First Payee Name Line of all Payee "B" Records; however, if your records have been developed using the first name first, IRS programs will accept this but, a blank must appear between the first and last name.

05 If payers are unable to provide the first four characters of the surname, the Name Control Field may be left blank; however, compliance with the following will facilitate IRS computer programs in generating the Name Control.

(a) The surname of the payee whose TIN (SSN or EIN) is shown in the Payee "B" Record should always appear first. If however, you enter the first name first, you must leave a blank space between the first and last name.

(b) In the case of multiple payees, only the surname of the payee whose TIN (SSN or EIN) is shown in the Payee "B" Record, must be present in the First Payee Name Line. Surnames of any other payees in the record must be entered in the Second Payee Name Line.

06 Provision is also made in these specifications for data entries required by state or local governments. This should minimize the Payer/Transmitter's programming burden should payers desire to report on diskette to state or local governments. See Part A, Sec. 14, for the Combined Federal/State filing requirements.

07 Those filers participating in the Combined Federal/State Filing Program MUST have 128 position sectors. Positions 127 and 128 in the Payee "B" Record Sector 2 or 3 MUST contain the appropriate state code for the state to receive the information. The file should also meet the money criteria described in Part A, Sec. 14.11. Do not code for the states unless prior approval to participate has been granted by IRS. See Part A, Sec. 14 for a list of the valid participating state codes. FORMS 1098, 1099-A, 1099-B AND W-2G CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM. Your files must meet all of the requirements specified in Part A, Sec. 14 in order to participate in this program.

SEC. 6 PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORMS 1098, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R AND 5498

01 This section contains the general payment information from individual statements for Forms 1098, 1099-A, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R and 5498.

02 In most instances each Payee "B" Record will be composed of two sectors on the diskette with positions 1-41 being a constant format and the variance occurring in positions 42-128 of the first sector and the entire second sector. In those instances where six or more payment amount fields are reported, each Payee "B" Record will be composed of three sectors on the diskette with positions 1-41 of the first sector being a constant format and the variance occurring in positions 42-128 of the first sector and the entire second and third sectors.

                     RECORD NAME: PAYEE "B" RECORD

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length        Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "1. It is used

 

                                   to sequence the sectors making up

 

                                   a Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-4     Payment Year         2  REQUIRED. Must be the last two

 

                                   digits of the year for which

 

                                   payments are being reported (e.g.,

 

                                   if payments were made in 1985 enter

 

                                   "85"). Must be incremented each

 

                                   year.

 

 

   5       Document Specific    1  REQUIRED for Forms 1099-R,

 

           Code                    1099-MISC, and 1099-G. For FORM

 

                                   1099-R, enter the appropriate value

 

                                   for the Category of total IRA

 

                                   Distribution. For FORM 1099-MISC,

 

                                   enter the appropriate value for

 

                                   Direct Sales. For FORM 1099-G,

 

                                   enter the year of income tax

 

                                   refund. FOR ALL OTHER FORMS, ENTER

 

                                   BLANK.

 

 

           Category of Total       Use only for reporting on FORM

 

           Distribution (Form      1099-R to identify the category of

 

           1099-R only)            Total Distribution. Enter the

 

                                   applicable code from the table

 

                                   below. Code 7 below is NOT REQUIRED

 

                                   for Amount Indicators 1, 2 and 3. A

 

                                   "0" (zero) is not a valid code for

 

                                   Form 1099-R.

 

 

                                   CATEGORY                       CODE

 

 

                                   Premature distribution

 

                                     (other than codes 2, 3,

 

                                     4, or 5)                      1

 

                                   Rollover                        2

 

                                   Disability                      3

 

                                   Death                           4

 

                                   Prohibited transaction          5

 

                                   Other                           6

 

                                   Normal IRA, SEP or DEC

 

                                     distributions                 7

 

                                   Excess contributions

 

                                   refunded plus earnings on

 

                                     such excess contributions     8

 

 

           Direct Sales            Use only for direct sales reporting

 

           (Form 1099-MISC         on FORM 1099-MISC. If sales to the

 

           only)                   recipient of consumer products on a

 

                                   buy-sell, deposit-commission, or

 

                                   any other basis for resale, have

 

                                   amounted to $5,000 or more, ENTER

 

                                   "1". If not for resale, enter "0"

 

                                   (zero). If you are filing

 

                                   1099-MISC, with an Amount Indicator

 

                                   of "8" in the "A" Record, you must

 

                                   enter a code "1" or "0" in this

 

                                   field. In Part B, Sec. 4,

 

                                   information concerning the direct

 

                                   sales indicator can be found under

 

                                   Amount Indicators, Form 1099-MISC,

 

                                   NOTE 1.

 

 

           Refund is for Tax       Use only for reporting the tax year

 

                                   for which the refund was issued. If

 

                                   the payment amount field associated

 

                                   with Amount Indicator 2, Income Tax

 

                                   Refunds, contains a refund, credit

 

                                   or offset that is attributable to

 

                                   an income tax which applies

 

                                   exclusively to income from a trade

 

                                   or business and is not of general

 

                                   application, the enter the ALPHA

 

                                   equivalent of the year of refund

 

                                   from the table below. Otherwise,

 

                                   enter the NUMERIC Year for which

 

                                   the Refund was issued.

 

 

                                   Years for which           Alpha

 

                                   Refund was issued      Equivalent

 

                                         1                    A

 

                                         2                    B

 

                                         3                    C

 

                                         4                    D

 

                                         5                    E

 

                                         6                    F

 

 

                                         7                    G

 

                                         8                    H

 

                                         9                    I

 

                                         0                    J

 

 

   6-7     Blank                2  REQUIRED. Enter blanks. (Reserved

 

                                   for IRS use). Diskette position 6

 

                                   is used to indicate a corrected

 

                                   return. Refer to Part A, Sec. 10

 

                                   for specific instructions on how to

 

                                   file corrected returns using either

 

                                   magnetic media or paper forms.

 

 

   8-11    Name Control         4  REQUIRED. Enter the first 4 letters

 

                                   of the surname of the payee.

 

                                   Surnames of less than four (4)

 

                                   letters should be left justified,

 

                                   filling the unused positions with

 

                                   blanks. Special characters and

 

                                   imbedded blanks should be removed.

 

                                   IF THE NAME CONTROL IS NOT

 

                                   DETERMINABLE BY THE PAYER, LEAVE

 

                                   THIS FIELD BLANK. A dash (-) or

 

                                   ampersand (&) are the only

 

                                   acceptable special characters.

 

 

   12      Type of TIN          1  REQUIRED. This field is used to

 

                                   identify the Taxpayer

 

                                   Identification Number (TIN) in

 

                                   positions 13-21 as either an

 

                                   Employer Identification Number, a

 

                                   Social Security Number, or the

 

                                   reason no number is shown. Enter

 

                                   the appropriate code from the table

 

                                   below:

 

 

                                   TYPE OF              TYPE OF

 

                                    TIN       TIN       ACCOUNT

 

 

                                     1        EIN    A business or an

 

                                                     organization

 

                                     2        SSN    An individual

 

                                     9        SSN    The payee is a

 

                                                     foreign

 

                                                     individual and

 

                                                     not a U.S.

 

                                                     resident

 

                                   blank      N/A    A Taxpayer

 

                                                     Identification

 

                                                     Number is

 

                                                     required but

 

                                                     unobtainable due

 

                                                     to legitimate

 

                                                     cause; e.g.

 

                                                     number applied

 

                                                     for but not

 

                                                     received.

 

 

   13-21   Taxpayer Identi-     9  REQUIRED. Enter the valid 9-digit

 

           fication Number         Taxpayer Identification Number of

 

                                   payee (SSN or EIN, as appropriate).

 

                                   Where an identification number has

 

                                   been applied for but not received

 

                                   or where there is any other

 

                                   legitimate cause for not having an

 

                                   identification number, ENTER

 

                                   BLANKS.

 

 

                                   DO NOT ENTER HYPHENS, ALPHA

 

                                   CHARACTERS, ALL 9s OR ALL ZEROS.

 

                                   Any record containing an invalid

 

                                   identification number in this field

 

                                   will be returned for correction.

 

 

   22-31   Payer's Account     10  REQUIRED. Payer may use this field

 

           Number for Payee        to enter the payee's account

 

                                   number. The use of this item will

 

                                   facilitate easy reference to

 

                                   specific records in the payer's

 

                                   file should any questions arise. DO

 

                                   NOT ENTER A TAXPAYER IDENTIFICATION

 

                                   NUMBER IN THIS FIELD. An account

 

                                   number can be any account number

 

                                   assigned by the payer to the payee

 

                                   (i.e., checking account, savings

 

                                   account, etc.). THIS NUMBER WILL

 

                                   HELP TO DISTINGUISH THE INDIVIDUAL

 

                                   PAYEE'S ACCOUNT WITH YOU AND THE

 

                                   SPECIFIC TRANSACTION MADE WITH THE

 

                                   ORGANIZATION, SHOULD MULTIPLE

 

                                   RETURNS BE FILED. This information

 

                                   will be particularly necessary if

 

                                   you need to file a corrected

 

                                   return. You are strongly encouraged

 

                                   to use this field. You may use any

 

                                   number that will help identify the

 

                                   particular transaction that you are

 

                                   reporting.

 

 

           Payment Amount          The number of payment amounts is

 

 

           Fields                  dependent upon and must agree with

 

                                   the number of Amount Indicators

 

                                   present in positions 19-27 of the

 

                                   "A" Record. THE FIRST PAYEE NAME

 

                                   LINE MUST APPEAR IMMEDIATELY AFTER

 

                                   THE LAST PAYMENT AMOUNT INDICATED

 

                                   AS BEING USED. For example, if you

 

                                   are reporting 1099-INT and you used

 

                                   only Amount Indicator "3" in the

 

                                   Payer/Transmitter "A" Record, then

 

                                   you will only use one ten position

 

                                   payment amount in the Payee "B"

 

                                   Record, right justified, and the

 

                                   First Payee Name Line will begin in

 

                                   position 42. Each payment field

 

                                   that you allow for, or use, must

 

                                   contain 10 numeric characters (see

 

                                   following NOTE). Do not provide

 

                                   payment amount field when the

 

                                   corresponding Amount Indicator in

 

                                   the Payer/Transmitter "A" Record is

 

                                   blank. Each payment amount must be

 

                                   entered in dollars and cents. Do

 

                                   not enter dollar signs, commas,

 

                                   decimal points, or NEGATIVE

 

                                   PAYMENTS (except those items that

 

                                   reflect a loss on Form 1099-B and

 

                                   must be negative overpunched in the

 

                                   units position).

 

 

                                   Example: If the Amount Indicators

 

                                   are reflected as "123bbbbbb", the

 

                                   Payee "B" Records must have only 3

 

                                   payment amount fields. If Amount

 

                                   Indicators are reflected as

 

                                   "12367bbbb", the "B" Records must

 

                                   have only 5 payment amount fields.

 

                                   Payment amounts MUST be

 

                                   right-justified and unused portions

 

                                   MUST be zero-filled.

 

 

                                   NOTE 1: If any one payment amount

 

                                   exceeds "9999999999" (dollars and

 

                                   cents), as many SEPARATE Payee "B"

 

                                   Records as necessary to contain the

 

                                   total amount MUST be submitted for

 

                                   the Payee.

 

 

                                   NOTE 2: If you file 1099-MISC and

 

                                   use Amount Code "8" in the Amount

 

                                   Indicator field of the

 

                                   Payer/Transmitter "A" Record, you

 

                                   must enter 0000000100 in the

 

                                   corresponding Payment Amount Field.

 

                                   This will not represent an actual

 

                                   money amount; this is an amount

 

                                   CODE. (Refer to Part B, Sec. 3,

 

                                   NOTE 1, of the Amount Indicators,

 

                                   Form 1099-MISC, for clarification.)

 

 

   32-41   Payment Amount 1    10  REQUIRED. This amount is identified

 

                                   by the indicator in position 19 of

 

                                   the Payer Transmitter "A" Record.

 

                                   THIS AMOUNT MUST ALWAYS BE PRESENT.

 

 

           Determine at this point the number of payment fields to be

 

           reported within the Payee "B" Record. This can be

 

           determined from the number of Amount Indicators appearing

 

           in positions 19-27 of Sector 1 of the Payer/Transmitter

 

           "A" Record. Following are the formats for completing

 

           positions 42-128 of SECTOR 1, positions 1-128 of SECTOR 2

 

           and positions 1-128 of SECTOR 3, if needed, of the Payee

 

           "B" Record. Use appropriate format as required. SECTOR 3 is

 

           only applicable in the Payee "B" Record if you use seven or

 

           more payment amount fields.

 

 

   42-81   First Payee         40  REQUIRED. The First Payee Name Line

 

           Name line               must appear immediately after the

 

                                   last payment amount indicated as

 

                                   being USED. Do not enter ADDRESS

 

                                   information in this field. Enter

 

                                   the name of the payee whose

 

                                   taxpayer identification number

 

                                   appears in positions 13-21 above.

 

                                   If fewer than 40 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. If

 

                                   more space is required FOR THE

 

                                   NAME, utilize the Second Payee Name

 

                                   Line field below. If there are

 

                                   multiple payees, ONLY THE NAME of

 

                                   the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   82-121  Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

 

                                   available in the First Payee name

 

                                   Line, enter the remaining portion

 

                                   of the name only in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payee's

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 above. Do not

 

                                   enter address information in this

 

                                   field. Left justify and fill unused

 

                                   positions with blanks. FILL WITH

 

                                   BLANKS IF NO ENTRIES ARE PRESENT

 

                                   FOR THIS FIELD.

 

 

   122-128 Blank                7  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

  RECORD NAME: PAYEE "B" RECORD (USING ONE PAYMENT FIELD)--Continued

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length        Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than the

 

                                   payee's mailing address.

 

 

   43-71   Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   72-73   Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   74-82   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   83-126  Blank               44  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. If this payee record is

 

                                   to be forwarded to a state agency

 

                                   as part of the Combined

 

                                   Federal/State Filing Program, enter

 

                                   the valid state code from Part A,

 

                                   SEC. 14.10. For those states NOT

 

                                   participating in this program or

 

                                   for Form 1098 ENTER BLANKS.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length        Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-91   First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose

 

                                   taxpayer identification number has

 

                                   been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   92-128  Blank               37  REQUIRED. Enter blanks.

 

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record type          2  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are know, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-126 Blank                4  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. If this payee record is

 

                                   to be forwarded to a state agency

 

                                   as part of the Combined

 

                                   Federal/State Filing Program, enter

 

                                   the valid state code from Part A,

 

                                   Sec. 14.10. For those states NOT

 

                                   participating in this program or

 

                                   for Form 1098 ENTER BLANKS.

 

 _____________________________________________________________________

 

 

      RECORD NAME: PAYEE "B" RECORD (USING THREE PAYMENT FIELDS)

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length        Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  The amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-101  First Payee         40  REQUIRED. The First Payee Name Line

 

 

           Name Line               must appear immediately after the

 

                                   last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose

 

                                   taxpayer identification number has

 

                                   been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   102-128 Blank               27  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record type          2  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-126 Blank                4  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. If this payee record is

 

                                   to be forwarded to a state agency

 

                                   as part of the Combined

 

                                   Federal/State Filing Program, enter

 

                                   the valid state code from Part A,

 

                                   Sec. 14.10. For those states NOT

 

                                   participating in this program or

 

                                   for Form 1098 ENTER BLANKS.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING FOUR PAYMENT FIELDS)

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length        Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (continued)

 

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   72-111  First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose

 

                                   taxpayer identification number has

 

                                   been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   112-128 Blank               17  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record type          2  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-126 Blank                4  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. If this payee record is

 

                                   to be forwarded to a state agency

 

                                   as part of the Combined

 

                                   Federal/State Filing Program, enter

 

                                   the valid state code from Part A,

 

                                   Sec. 14.10. For those states NOT

 

                                   participating in this program or

 

                                   for Form 1098 ENTER BLANKS.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING FIVE PAYMENT FIELDS)

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length        Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   72-81   Payment Amount 5    10  This amount is identified by the

 

                                   amount indicator in position 23,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   82-121  First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose

 

                                   taxpayer identification number has

 

                                   been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   122-128 Blank                7  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record type          2  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-126 Blank                4  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. If this payee record is

 

                                   to be forwarded to a state agency

 

                                   as part of the Combined

 

                                   Federal/State Filing Program, enter

 

                                   the valid state code from Part A,

 

                                   Sec. 14.10. For those states NOT

 

                                   participating in this program or

 

                                   for Form 1098 ENTER BLANKS.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING SIX PAYMENT FIELDS)

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length        Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   72-81   Payment Amount 5    10  This amount is identified by the

 

                                   amount indicator in position 23,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   82-91   Payment Amount 6    10  This amount is identified by the

 

                                   amount indicator in position 24,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   92-128  Blank               37  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose

 

                                   taxpayer identification number has

 

                                   been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   43-82   Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   83-122  Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-31    Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   32-33   Payee State          2  REQUIRED. Enter the abbreviations

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   34-42   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are know, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   43-126  Blank               84  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. If this payee record is

 

                                   to be forwarded to a state agency

 

                                   as part of the Combined

 

                                   Federal/State Filing Program, enter

 

                                   the valid state code from Part A,

 

                                   Sec. 14.10. For those states NOT

 

                                   participating in this program or

 

                                   for Form 1098 ENTER BLANKS.

 

 _____________________________________________________________________

 

 

      RECORD NAME: PAYEE "B" RECORD (USING SEVEN PAYMENT FIELDS)

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length        Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   72-81   Payment Amount 5    10  This amount is identified by the

 

                                   amount indicator in position 23,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   82-91   Payment Amount 6    10  This amount is identified by the

 

                                   amount indicator in position 24,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   92-101  Payment Amount 7    10  This amount is identified by the

 

                                   amount indicator in position 25,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 _____________________________________________________________________

 

 

 RECORD NAME: PAYEE "B" RECORD (USING SEVEN PAYMENT FIELDS)--Continued

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length      Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (Continued)

 

 _____________________________________________________________________

 

 

   102-128 Blank               27  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose

 

                                   taxpayer identification number has

 

                                   been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   43-82   Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   83-122  Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-31    Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   32-33   Payee State          2  REQUIRED. Enter the abbreviations

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   34-42   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are know, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   43-126  Blank               84  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. If this payee record is

 

                                   to be forwarded to a state agency

 

                                   as part of the Combined

 

                                   Federal/State Filing Program, enter

 

                                   the valid state code from Part A,

 

                                   Sec. 14.10. For those states NOT

 

                                   participating in this program or

 

                                   for Form 1098 ENTER BLANKS.

 

 _____________________________________________________________________

 

      RECORD NAME: PAYEE "B" RECORD (USING EIGHT PAYMENT FIELDS)

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length      Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (Continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   72-81   Payment Amount 5    10  This amount is identified by the

 

                                   amount indicator in position 23,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   82-91   Payment Amount 6    10  This amount is identified by the

 

                                   amount indicator in position 24,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   92-101  Payment Amount 7    10  This amount is identified by the

 

                                   amount indicator in position 25,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   102-111 Payment Amount 8    10  This amount is identified by the

 

                                   amount indicator in position 26,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   112-128 Blank               17  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose

 

                                   taxpayer identification number has

 

                                   been provided can be entered in

 

                                   this field. The names of the other

 

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   43-82   Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   83-122  Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-31    Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   32-33   Payee State          2  REQUIRED. Enter the abbreviations

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   34-42   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are know, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   43-126  Blank               84  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. If this payee record is

 

                                   to be forwarded to a state agency

 

                                   as part of the Combined

 

                                   Federal/State Filing Program, enter

 

                                   the valid state code from Part A,

 

                                   Sec. 14.10. For those states NOT

 

                                   participating in this program or

 

                                   for Form 1098 ENTER BLANKS.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING NINE PAYMENT FIELDS)

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length        Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   72-81   Payment Amount 5    10  This amount is identified by the

 

 

                                   amount indicator in position 23,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   82-91   Payment Amount 6    10  This amount is identified by the

 

                                   amount indicator in position 24,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   92-101  Payment Amount 7    10  This amount is identified by the

 

                                   amount indicator in position 25,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   102-111 Payment Amount 8    10  This amount is identified by the

 

                                   amount indicator in position 26,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   112-121 Payment Amount 9    10  This amount is identified by the

 

                                   amount indicator in position 27,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   122-128 Blank                7  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose

 

                                   taxpayer identification number has

 

                                   been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   43-82   Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   83-122  Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   123-128 BLANK                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-31    Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   32-33   Payee State          2  REQUIRED. Enter the abbreviations

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   34-42   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are know, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   43-126  Blank               84  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. If this payee record is

 

                                   to be forwarded to a state agency

 

                                   as part of the Combined

 

                                   Federal/State Filing Program, enter

 

                                   the valid state code from Part A,

 

                                   Sec. 14.10. For those states NOT

 

                                   participating in this program or

 

                                   for Form 1098 ENTER BLANKS.

 

 

SEC. 7. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORMS 1098, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R AND 5498

[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]

 SEC. 8. PAYEE "B" RECORD -- FIELD DESCRIPTIONS FOR FORM 1099-A

 

 

                     RECORD NAME: PAYEE "B" RECORD

 

                              FORM 1099-A

 

 

 Diskette

 

 Position   Field Title        Length        Description and Remarks

 

 --------------------------------------------------------------------

 

 SECTOR 1

 

 

     1     Record Sequence      1  REQUIRED. Must be a "1". Used

 

                                   to sequence the sectors making

 

                                   up a Service PAYEE Record.

 

 

     2     Record Type          1  REQUIRED. Enter "B". Must be

 

                                   the second position of each

 

                                   PAYEE Record.

 

 

    3-4    Payment Year         2  REQUIRED. Must be the last two

 

                                   digits of the year for which

 

                                   payments are being reported

 

                                   (e.g., if payments were made

 

                                   in 1985 enter "85"). Must be

 

                                   incremented each year.

 

 

     5     Document             1  REQUIRED. For Form 1099-A

 

           Specific Code           enter blank.

 

 

    6-7    Blank                2  REQUIRED. Enter blanks.

 

                                   (Reserved for IRS use).

 

                                   Diskette position 6 is used to

 

                                   indicate a corrected return.

 

                                   Refer to Part A. Sec. 10 for

 

                                   specific instructions on how

 

                                   to file corrected returns

 

                                   utilizing either magnetic

 

                                   media or paper forms.

 

 

   8-11    Name Control         4  REQUIRED. Enter the first 4

 

                                   letters of the surname of the

 

                                   payee. Surnames of less than

 

                                   four (4) letters should be

 

                                   left justified, filling the

 

                                   unused positions with blanks.

 

                                   Special characters and

 

                                   imbedded blanks should be

 

                                   removed. IF THE NAME CONTROL

 

                                   IS NOT DETERMINABLE BY THE

 

                                   PAYER. LEAVE THIS FIELD BLANK.

 

                                   A dash (-) or ampersand (&)

 

                                   are the only acceptable

 

                                   special characters.

 

 

    12     Type of TIN          1  REQUIRED. This field is used

 

                                   to identify the Taxpayer

 

                                   Identification Number (TIN) in

 

                                   positions 13-21 as either an

 

                                   Employer Identification

 

                                   Number, a Social Security

 

                                   Number, or the reason no

 

                                   number is shown. Enter the

 

                                   appropriate code from the

 

                                   table below:

 

 

                                   Type of            Type of

 

                                     TIN     TIN      Account

 

                                   ----------------------------------

 

                                      1      EIN      A business or an

 

                                                      organization

 

                                      2      SSN      An individual

 

                                      9      SSN      The payee is a

 

                                                      foreign

 

                                                      individual and

 

                                                      not a U.S.

 

                                                      resident

 

                                    blank    N/A      A Taxpayer

 

                                                      Identification

 

                                                      Number is

 

                                                      required but

 

                                                      unobtainable due

 

                                                      to legitimate

 

                                                      cause; e.g.

 

                                                      number applied

 

                                                      for but not

 

                                                      received.

 

 

   13-21   Taxpayer             9  REQUIRED. Enter the valid 9-

 

           Identification          digit Taxpayer Identification

 

           Number                  Number of the payee (SSN or

 

                                   EIN, as appropriate). Where an

 

                                   identification number has been

 

                                   applied for but not received

 

                                   or where there is any other

 

                                   legitimate cause for not

 

                                   having an identification

 

                                   number. enter blanks.

 

 

                                   DO NOT ENTER HYPHENS, ALPHA

 

                                   CHARACTERS, ALL 9s OR ALL ZEROS.

 

 

                                   Any record containing an invalid

 

                                   identification number in this field

 

                                   will be returned for correction.

 

 

   22-31   Payer's Account     10  REQUIRED. Payer may use this field

 

           Number for Payee        to enter the payee's account

 

                                   number. The use of this item will

 

                                   facilitate easy reference to

 

                                   specific records in the payer's

 

                                   file should any questions arise. DO

 

                                   NOT ENTER A TAXPAYER IDENTIFICATION

 

                                   NUMBER IN THIS FIELD. Enter blanks

 

                                   if the Payer's Account Number for

 

                                   Payee is not to be entered in this

 

                                   field. An account number can be any

 

                                   account number assigned by the

 

                                   payer to the payee (i.e., checking

 

                                   account, savings account, etc.)

 

                                   THIS NUMBER WILL HELP TO

 

                                   DISTINGUISH THE INDIVIDUAL PAYEE'S

 

                                   ACCOUNT WITH YOU AND THE SPECIFIC

 

                                   TRANSACTION MADE WITH THE

 

                                   ORGANIZATION, SHOULD MULTIPLE

 

                                   RETURNS BE FILED. This information

 

                                   will be particularly necessary if

 

                                   you need to file a corrected

 

                                   return. You are strongly encouraged

 

                                   to use this field. You may use any

 

                                   number that will help identify the

 

                                   particular transaction that you are

 

                                   reporting.

 

 

           Payment Amount          The number of payment amounts is

 

           Fields                  dependent upon and must agree with

 

                                   the number of Amount Indicators

 

                                   present in positions 19-27 of

 

                                   Sector 1 of the "A" Record. The

 

                                   First Payee Name Line MUST appear

 

                                   immediately after the last payment

 

                                   amount indicated as being used. For

 

                                   example, if you are reporting

 

                                   1099-INT and you used only Amount

 

                                   Indicator "3" in the

 

                                   Payer/Transmitter "A" Record, then

 

                                   you will only use one ten position

 

                                   payment amount in the Payee "B"

 

                                   Record, right justified, and the

 

                                   First Payee Name Line will begin in

 

                                   position 42. Each payment field

 

                                   that you allow for, or use, must

 

                                   contain 10 numeric characters (see

 

                                   following NOTE). Do not provide a

 

                                   payment amount field when the

 

                                   corresponding Amount Indicator in

 

                                   the Payer/Transmitter "A" Record is

 

                                   blank. Each payment amount must be

 

                                   entered in dollars and cents. Do

 

                                   not enter dollar signs, commas,

 

                                   decimal points or NEGATIVE PAYMENTS

 

                                   (except those items that reflect a

 

                                   loss on Form 1099-B and must be

 

                                   negative overpunched in the units

 

                                   position).

 

 

                                   Example: If the Amount Indicators

 

                                   are reflected as "123bbbbbb", the

 

                                   Payee "B" Records must have only 3

 

                                   payment amount fields. If Amount

 

                                   Indicators are reflected as

 

                                   12367bbbb", the "B" Records must

 

                                   have only 5 payment amount fields.

 

                                   Payment amounts MUST be

 

                                   right-justified and unused portions

 

                                   MUST be zero-filled.

 

 

                                   NOTE 1: If any one payment amount

 

 

                                   exceeds "9999999999" (dollars and

 

                                   cents), as many SEPARATE Payee "B"

 

                                   Records as necessary to contain the

 

                                   total amount MUST be submitted for

 

                                   the Payee.

 

 

                                   NOTE 2: If you file 1099-MISC and

 

                                   use Amount Code "8" in the Amount

 

                                   Indicator field of the

 

                                   Payer/Transmitter "A" Record, you

 

                                   must enter 0000000100 in the

 

                                   corresponding Payment Amount Field.

 

                                   This will not represent an actual

 

                                   money amount; this is an amount

 

                                   CODE. (Refer to Part B, Sec. 4,

 

                                   NOTE 1, of the Amount Indicators,

 

                                   Form 1099-MISC, for clarification.)

 

 

   32-41   Payment Amount 1    10  REQUIRED. This amount is identified

 

                                   by the indicator in position 19 of

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record. THIS AMOUNT MUST ALWAYS

 

                                   BE PRESENT.

 

 

           Determine at this point the number of payment fields to be

 

           reported within the Payee "B" Record. This can be

 

           determined from the number of Amount Indicators appearing

 

           in positions 19-27 of Sector 1 of the Payer/Transmitter "A"

 

           Record. Following are the formats for completing positions

 

           42-128 of SECTOR 1, positions 1-128 of SECTOR 2 and

 

           positions 1-128 of SECTOR 3, if needed, of the Payee "B"

 

           Record. FOR FORM 1099-A SECTOR 3 WILL BE REQUIRED IF THERE

 

           IS MORE THAN ONE PAYMENT FIELD TO BE REPORTED IN THE PAYEE

 

           "B" RECORD. Use the appropriate format as required.

 

 

   42-81   First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear immediately after the

 

                                   last payment amount indicated as

 

                                   being USED. Do not enter ADDRESS

 

                                   information on this field. Enter

 

                                   the name of the payee whose

 

                                   taxpayer identification number

 

                                   appears in position 13-21 above. If

 

                                   fewer than 40 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. if

 

                                   more space is required FOR THE

 

                                   NAME, utilize the Second Payee Name

 

                                   Line field below. If there are

 

                                   multiple payees, ONLY THE NAME of

 

                                   the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   81-121  Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 above. Do not

 

                                   enter address information in this

 

                                   field. Left justify and fill unused

 

                                   positions with blanks. FILL WITH

 

                                   BLANKS IF NO ENTRIES ARE PRESENT

 

                                   FOR THIS FIELD.

 

 

   122-128 Blank                7  REQUIRED. Enter blanks.

 

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than the

 

                                   payee's mailing address.

 

 

   43-71   Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.

 

 

   72-73   Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   74-82   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   83-88   Lender's Date of     6  REQUIRED FOR FORM 1099-A ONLY.

 

           Acquisition or          Enter the date of your acquisition

 

           Abandonment             of the secured property or the date

 

                                   you first knew or had reason to

 

                                   know that the property was

 

                                   abandoned in the format MMDDYY. DO

 

                                   NOT ENTER HYPHENS OR SLASHES.

 

 

   89      Liability Indicator  1  REQUIRED FOR FORM 1099-A ONLY.

 

                                   Enter the appropriate indicator

 

                                   from table below:

 

 

                                   INDICATOR   USAGE

 

                                   1           Borrower is personally

 

                                               liable for repayment of

 

                                               the debt.

 

                                   Blank       Borrower is NOT liable

 

                                               for repayment of the

 

                                               debt.

 

 

   90-126  Description         37  REQUIRED FOR FORM 1099-A ONLY.

 

                                   Enter a brief description of the

 

                                   property. For example, for real

 

                                   property, enter the address,

 

                                   section, lot and block. For

 

                                   personal property, enter the type,

 

                                   make and model (e.g., Car-1985

 

                                   Buick Regal or Office Equipment,

 

                                   etc.).

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)

 

                              FORM 1099-A

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length       Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (Continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-91   First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear immediately after the

 

                                   last payment amount indicated as

 

                                   being USED. Do not enter ADDRESS

 

                                   information on this field. Enter

 

                                   the name of the payee whose

 

                                   taxpayer identification number

 

                                   appears in position 13-21 of Sector

 

                                   1. If fewer than 40 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. if

 

                                   more space is required FOR THE NAME,

 

                                   utilize the Second Payee Name Line

 

                                   field below. If there are multiple

 

                                   payees, only the name of the payee

 

                                   whose taxpayer identification number

 

                                   has been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   92-128  Blank               37  REQUIRED. Enter blanks.

 

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          2  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 above. Do not

 

                                   enter address information in this

 

                                   field. Left justify and fill unused

 

                                   positions with blanks. FILL WITH

 

                                   BLANKS IF NO ENTRIES ARE PRESENT

 

                                   FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than the

 

                                   payee's mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-128 Blank                7  REQUIRED. Enter blanks.

 

 

 SECTOR 3

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-82    Blank               80  REQUIRED. Enter blanks.

 

 

   83-88   Lender's Date of     6  REQUIRED FOR FORM 1099-A ONLY.

 

           Acquisition or          Enter the date of your acquisition

 

           Abandonment             of the secured property or the date

 

                                   you first knew or had reason to

 

                                   know that the property was

 

                                   abandoned in the format MMDDYY. DO

 

                                   NOT ENTER HYPHENS OR SLASHES.

 

 

   89      Liability Indicator  1  REQUIRED FOR FORM 1099-A ONLY.

 

                                   Enter the appropriate indicator

 

                                   from table below:

 

 

                                   INDICATOR   USAGE

 

                                   1           Borrower is personally

 

                                               liable for repayment of

 

                                               the debt.

 

                                   Blank       Borrower is NOT liable

 

                                               for repayment of the

 

                                               debt.

 

 

   90-126  Description         37  REQUIRED FOR FORM 1099-A ONLY.

 

                                   Enter a brief description of the

 

                                   property. For example, for real

 

                                   property, enter the address,

 

                                   section, lot and block. For

 

                                   personal property, enter the type,

 

                                   make and model (e.g., Car-1985

 

                                   Buick Regal or Office Equipment,

 

                                   etc.).

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 

      RECORD NAME: PAYEE "B" RECORD (USING THREE PAYMENT FIELDS)

 

                              FORM 1099-A

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length       Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (Continued)

 

 _____________________________________________________________________

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-101  First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear immediately after the

 

                                   last payment amount indicated as

 

                                   being USED. Do not enter ADDRESS

 

                                   information on this field. Enter

 

                                   the name of the payee whose

 

                                   taxpayer identification number

 

                                   appears in position 13-21 of Sector

 

                                   1. If fewer than 40 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. if

 

                                   more space is required FOR THE NAME,

 

                                   utilize the Second Payee Name Line

 

                                   field below. If there are multiple

 

                                   payees, ONLY THE NAME of the payee

 

                                   whose taxpayer identification number

 

                                   has been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   102-128 Blank               37  REQUIRED. Enter blanks.

 

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          2  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than the

 

                                   payee's mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-128 Blank                7  REQUIRED. Enter blanks.

 

 

 SECTOR 3

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-82    Blank               80  REQUIRED. Enter blanks.

 

 

   83-88   Lender's Date of     6  REQUIRED FOR FORM 1099-A ONLY.

 

           Acquisition or          Enter the date of your acquisition

 

           Abandonment             of the secured property or the date

 

                                   you first knew or had reason to

 

                                   know that the property was

 

                                   abandoned in the format MMDDYY. DO

 

                                   NOT ENTER HYPHENS OR SLASHES.

 

 

   89      Liability Indicator  1  REQUIRED FOR FORM 1099-A ONLY.

 

                                   Enter the appropriate indicator

 

                                   from table below:

 

 

                                   INDICATOR   USAGE

 

                                   1           Borrower is personally

 

                                               liable for repayment of

 

                                               the debt.

 

                                   Blank       Borrower is NOT liable

 

                                               for repayment of the

 

                                               debt.

 

 

   90-126  Description         37  REQUIRED FOR FORM 1099-A ONLY.

 

                                   Enter a brief description of the

 

                                   property. For example, for real

 

                                   property, enter the address,

 

                                   section, lot and block. For

 

                                   personal property, enter the type,

 

                                   make and model (e.g., Car-1985

 

                                   Buick Regal or Office Equipment,

 

                                   etc.).

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

SEC. 9 PAYEE "B" RECORD--RECORD LAYOUT FOR FORM 1099-A

[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]

SEC. 10. PAYEE "B" RECORDS-FIELD DESCRIPTIONS FOR FORM 1099-B

01 This section contains the general payment information from individual statements for Form 1099-B. For detailed explanations of the 1099-B fields request a copy of the 1985 "Instructions for Form 1099 Series, 1098, 5498, and 1096" available from local IRS offices.

02 For Form 1099-B, SECTOR 3 will be required if there is more than one payment field to be reported in the Payee "B" Record.

03 FORM 1099-B CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM.

                     RECORD NAME: PAYEE "B" RECORD

 

                              FORM 1099-B

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length      Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "1". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-4     Payment Year         2  REQUIRED. Must be the last two

 

                                   digits of the year for which

 

                                   payments are being reported (e.g.,

 

                                   if payments were made in 1985 enter

 

                                   "85"). Must be incremented each

 

                                   year.

 

 

   5       Document Specific    1  REQUIRED. For Form 1099-A enter

 

           Code                    blank.

 

 

   6-7     Blank                2  REQUIRED. Enter blanks. (Reserved

 

                                   for IRS use). Diskette position 6

 

                                   is used to indicate a corrected

 

                                   return. Refer to Part A, Sec. 10

 

                                   for specific instructions on how to

 

                                   file corrected returns utilizing

 

                                   either magnetic media or paper

 

                                   forms.

 

 

   8-11    Name Control         4  REQUIRED. Enter the first 4 letters

 

                                   of the surname of the payee.

 

                                   Surnames of less than four (4)

 

                                   letters should be left justified,

 

                                   filling the unused positions with

 

                                   blanks. Special characters and

 

                                   imbedded blanks should be removed.

 

                                   IF THE NAME CONTROL IS NOT

 

                                   DETERMINABLE BY THE PAYER, LEAVE

 

                                   THIS FIELD BLANK. A dash (--) or

 

                                   ampersand (&) are the only

 

                                   acceptable special characters.

 

 

   12      Type of TIN          1  REQUIRED. This field is used to

 

                                   identify the Taxpayer

 

                                   Identification Number (TIN) in

 

                                   positions 13-21 as either an

 

                                   Employer Identification Number, a

 

                                   Social Security Number, or the

 

                                   reason no number is shown. Enter

 

                                   the appropriate code from the table

 

                                   below:

 

 

                                   TYPE OF          TYPE OF

 

                                   TIN      TIN     ACCOUNT

 

                                   1        EIN     A business or an

 

                                                    organization

 

                                   2        SSN     An individual

 

                                   9        SSN     The payee is a

 

                                                    foreign individual

 

                                                    and not a U.S.

 

                                                    resident

 

                                   blank    N/A     A Taxpayer

 

                                                    Identification

 

                                                    Number is required

 

                                                    but unobtainable

 

                                                    due to legitimate

 

                                                    cause; e.g. number

 

                                                    applied for but

 

                                                    not received.

 

 

   13-21   Taxpayer Identi-     9  REQUIRED. Enter the valid 9-digit

 

           fication Number         Taxpayer Identification Number of

 

                                   the payee (SSN or EIN, as

 

                                   appropriate). Where an

 

                                   identification number has been

 

                                   applied for but not received or

 

                                   where there is any other legitimate

 

                                   cause for not having an

 

                                   identification number, ENTER

 

                                   BLANKS.

 

 

                                   DO NOT ENTER HYPHENS, ALPHA

 

                                   CHARACTERS, ALL 9s OR ALL ZEROS.

 

                                   Any record containing an invalid

 

                                   identification number in this field

 

                                   will be returned for correction.

 

 

   22-31   Payer's Account     10  REQUIRED. Payer may use this field

 

           Number for Payee        to enter the payee's account

 

                                   number. The use of this item will

 

                                   facilitate easy reference to

 

                                   specific records in the payer's

 

                                   file should any questions arise. DO

 

                                   NOT ENTER A TAXPAYER IDENTIFICATION

 

                                   NUMBER IN THIS FIELD. Enter blanks

 

                                   if the Payer's Account Number for

 

                                   Payee is not to be entered in this

 

                                   field. An account number can be any

 

                                   account number assigned by the

 

                                   payer to the payee (i.e., checking

 

                                   account, savings account, etc.)

 

                                   THIS NUMBER WILL HELP TO

 

                                   DISTINGUISH THE INDIVIDUAL PAYEE'S

 

                                   ACCOUNT WITH YOU AND THE SPECIFIC

 

                                   TRANSACTION MADE WITH THE

 

                                   ORGANIZATION, SHOULD MULTIPLE

 

                                   RETURNS BE FILED. This information

 

                                   will be particularly necessary if

 

                                   you need to file a corrected

 

                                   return. You are strongly encouraged

 

                                   to use this field. You may use any

 

                                   number that will help identify the

 

                                   particular transaction that you are

 

                                   reporting.

 

 

           Payment Amount          The number of payment amounts is

 

           Fields                  dependent on the number of Amount

 

                                   Indicators present in positions

 

                                   19-27 of Sector 1 of the "A"

 

                                   Record. The First Payee Name Line

 

                                   MUST appear immediately after the

 

                                   last payment amount indicated as

 

                                   being used. For example, if you are

 

                                   reporting  1099-INT and you used

 

                                   only Amount Indicator "3" in the

 

                                   Payer/Transmitter "A" Record, then

 

                                   you will only use one ten position

 

                                   payment amount in the Payee "B"

 

                                   Record, right justified, and the

 

                                   First Payee Name Line will begin in

 

                                   position 42. Each payment field

 

                                   that you allow for, or use, must

 

                                   contain 10 numeric characters (see

 

                                   following NOTE). Do not provide a

 

                                   payment amount field when the

 

                                   corresponding Amount Indicator in

 

                                   the Payer/Transmitter "A" Record is

 

                                   blank. Each payment amount must be

 

                                   entered in dollars and cents. Do

 

                                   not enter dollar signs, commas,

 

                                   decimal points or NEGATIVE PAYMENTS

 

                                   (except those items that reflect a

 

                                   loss on Form 1099-B and must be

 

                                   negative overpunched in the units

 

                                   position).

 

 

                                   Example: If the Amount Indicators

 

                                   are reflected as "123bbbbbb", the

 

                                   Payee "B" Records must have only 3

 

                                   payment amount fields. If Amount

 

                                   Indicators are reflected as

 

                                   12367bbbb", the "B" Records must

 

                                   have only 5 payment amount fields.

 

                                   Payment amounts MUST be

 

                                   right-justified and unused portions

 

                                   MUST be zero-filled.

 

 

                                   NOTE 1: If any one payment amount

 

                                   exceeds "9999999999" (dollars and

 

                                   cents), as many SEPARATE Payee "B"

 

                                   Records as necessary to contain the

 

                                   total amount MUST be submitted for

 

                                   the Payee.

 

 

                                   NOTE 2: If you file 1099-MISC and

 

                                   use Amount Code "8" in the Amount

 

                                   Indicator field of the

 

                                   Payer/Transmitter "A" Record, you

 

                                   must enter 0000000100 in the

 

 

                                   corresponding Payment Amount Field.

 

                                   This will not represent an actual

 

                                   money amount; this is an amount

 

                                   CODE. (Refer to Part B, Sec. 3,

 

                                   NOTE 1, of the Amount Indicators,

 

                                   Form 1099-MISC, for clarification.)

 

 

   32-41   Payment Amount 1    10  REQUIRED. This amount is identified

 

                                   by the indicator in position 19 of

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record. THIS AMOUNT MUST ALWAYS

 

                                   BE PRESENT.

 

 

           Determine at this point the number of payment fields to be

 

           reported within the Payee "B" Record. This can be

 

           determined from the number of Amount Indicators appearing

 

           in positions 19-27 of Sector 1 of the Payer/Transmitter "A"

 

           Record. Following are the formats for completing positions

 

           42-128 of SECTOR 1, positions 1-128 of SECTOR 2 and

 

           positions 1-128 of SECTOR 3, if needed, of the Payee "B"

 

           Record. FOR FORM 1099-A SECTOR 3 WILL BE REQUIRED IF THERE

 

           IS MORE THAN ONE PAYMENT FIELD TO BE REPORTED IN THE PAYEE

 

           "B" RECORD. Use the appropriate format as required.

 

 

        RECORD NAME: PAYEE "B" RECORD (USING ONE PAYMENT FIELD)

 

                              FORM 1099-B

 

 _____________________________________________________________________

 

 Diskette  Field Title       Length         Description and Remarks

 

 Position

 

 _____________________________________________________________________

 

   42-81   First Payee Name    40  REQUIRED. The First Payee Name Line

 

           Line                    must appear immediately after the

 

                                   last payment amount indicated as

 

                                   being USED. Do not enter ADDRESS

 

                                   information in this field. Enter

 

                                   the name of the payee whose

 

                                   taxpayer identification number

 

                                   appears in positions 13-21 above.

 

                                   If fewer than 40 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. If

 

                                   more space is required FOR THE

 

                                   NAME, utilize the Second Payee Name

 

                                   Line field below. If there are

 

                                   multiple payees, ONLY THE NAME of

 

                                   the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   82-121  Second Payee Name   40  REQUIRED. If the payee name

 

           Line                    requires more space than is

 

                                   available in the First Payee name

 

                                   Line, enter the remaining portion

 

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 above. Do not

 

                                   enter address information in this

 

                                   field. Left justify and fill unused

 

                                   positions with blanks. FILL WITH

 

                                   BLANKS IF NO ENTRIES ARE PRESENT

 

                                   FOR THIS FIELD.

 

 

   122-128 Blank                7  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than the

 

                                   payee's mailing address.

 

 

   43-71   Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   72-73   Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   74-82   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill unused positions with blanks.

 

                                   Use this field for the ZIP Code

 

                                   only.

 

 

   83-85   Blank                3  REQUIRED. Enter blanks.

 

 

   86      Date of Sale         1  REQUIRED FOR FORM 1099-B ONLY.

 

           Indicator               Enter appropriate indicator from

 

                                   table below:

 

 

                                   INDICATOR      USAGE

 

                                   S              Date of Sale is the

 

                                                  actual settlement

 

                                                  date

 

 

                                   blank          Date of Sale is the

 

                                                  trade date or this

 

                                                  is an aggregate

 

                                                  transaction

 

 

   87-92   Date of Sale         6  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the trade date or the actual

 

                                   settlement date of the transaction

 

                                   in the format MMDDYY. Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. DO NOT ENTER HYPHENS

 

                                   OR SLASHES.

 

 

   93-100  CUSIP No.            8  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the CUSIP (Committee on

 

                                   Uniform Security Identification

 

                                   Procedures) number of the items

 

                                   reported for Amount Indicator "2"

 

                                   (Stocks, bonds, etc.) Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. Enter "0" (zeroes) if

 

                                   the number is not available. For

 

                                   CUSIP number with more than 8

 

                                   characters, supply the FIRST 8.

 

 

   101-126 Description         26  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter a brief description of the

 

                                   item or services for which the

 

                                   proceeds are being reported. If

 

                                   fewer than 26 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. For

 

                                   regulated futures contracts, enter

 

                                   the customer account number. Enter

 

                                   blanks if this is an aggregate

 

                                   transaction.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

       RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)

 

                              FORM 1099-B

 

 _____________________________________________________________________

 

 Diskette  Field Title       Length         Description and Remarks

 

 Position

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-91   First Payee Name    40  REQUIRED. The First Payee Name Line

 

           Line                    must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required for the name, utilize the

 

                                   Second Payee Name Line below. If

 

                                   there are multiple payees, ONLY THE

 

                                   NAME of the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   92-128  Blank               37  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee Name   40  REQUIRED. If the payee name

 

                                   requires more space than is

 

                                   available in the First Payee Name

 

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for state. You MUST use valid U.S.

 

                                   Postal Service abbreviations for

 

                                   states as shown in Part A, Sec. 16.

 

                                   Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-85    Blank               83  REQUIRED. Enter blanks.

 

 

   86      Date of Sale         1  REQUIRED FOR FORM 1099-B ONLY.

 

           Indicator               Enter appropriate indicator from

 

                                   table below:

 

 

                                   INDICATOR      USAGE

 

                                   S              Date of Sale is the

 

                                                  actual settlement

 

                                                  date

 

 

                                   blank          Date of Sale is the

 

                                                  trade date or this

 

                                                  is an aggregate

 

                                                  transaction

 

 

   87-92   Date of Sale         6  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the trade date or the actual

 

                                   settlement date of the transaction

 

                                   in the format MMDDYY. Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. DO NOT ENTER HYPHENS

 

                                   OR SLASHES.

 

 

   93-100  CUSIP No.            8  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the CUSIP (Committee on

 

                                   Uniform Security Identification

 

                                   Procedures) number of the items

 

                                   reported for Amount Indicator "2"

 

                                   (Stocks, bonds, etc.) Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. Enter "0" (zeroes) if

 

                                   the number is not available. For

 

                                   CUSIP numbers with more than 8

 

                                   characters, supply the FIRST 8.

 

 

   101-126 Description         26  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter a brief description of the

 

                                   item or service for which the

 

                                   proceeds are being reported. If

 

                                   fewer than 26 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. For

 

                                   regulated futures contracts, enter

 

                                   the customer account number. Enter

 

                                   blanks if this is an aggregate

 

                                   transaction.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

      RECORD NAME: PAYEE "B" RECORD (USING THREE PAYMENT FIELDS)

 

                              FORM 1099-B

 

 _____________________________________________________________________

 

 Diskette  Field Title       Length         Description and Remarks

 

 Position

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-101  First Payee Name    40  REQUIRED. The First Payee Name Line

 

           Line                    must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other payees

 

                                   may be entered in the Second Payee

 

                                   Name Line field.

 

 

   102-128 Blank               27  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee Name   40  REQUIRED. If the payee name

 

                                   requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for state. You MUST use valid U.S.

 

                                   Postal Service abbreviations for

 

                                   states as shown in Part A, Sec. 16.

 

                                   Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-85    Blank               83  REQUIRED. Enter blanks.

 

 

   86      Date of Sale         1  REQUIRED FOR FORM 1099-B ONLY.

 

           Indicator               Enter appropriate indicator from

 

                                   table below:

 

 

                                   INDICATOR      USAGE

 

                                   S              Date of Sale is the

 

                                                  actual settlement

 

                                                  date

 

 

                                   blank          Date of Sale is the

 

                                                  trade date or this

 

                                                  is an aggregate

 

                                                  transaction

 

 

   87-92   Date of Sale         6  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the trade date or the actual

 

                                   settlement date of the transaction

 

                                   in the format MMDDYY. Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. DO NOT ENTER HYPHENS

 

                                   OR SLASHES.

 

 

   93-100  CUSIP No.            8  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the CUSIP (Committee on

 

                                   Uniform Security Identification

 

                                   Procedures) number of the items

 

                                   reported for Amount Indicator "2"

 

                                   (Stocks, bonds, etc.) Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. Enter "0" (zeroes) if

 

                                   the number is not available. For

 

                                   CUSIP numbers with more than 8

 

                                   characters, supply the FIRST 8.

 

 

   101-126 Description         26  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter a brief description of the

 

                                   item or services for which the

 

                                   proceeds are being reported. If

 

                                   fewer than 26 characters are

 

                                   required, left justify and fill

 

 

                                   unused positions with blanks. For

 

                                   regulated futures contracts, enter

 

                                   the customer account number. Enter

 

                                   blanks if this is an aggregate

 

                                   transaction.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING FOUR PAYMENT FIELDS)

 

                              FORM 1099-B

 

 _____________________________________________________________________

 

 Diskette  Field Title       Length         Description and Remarks

 

 Position

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   72-111  First Payee Name    40  REQUIRED. The First Payee Name Line

 

           Line                    must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required for the name, utilize the

 

                                   Second Payee Name Line below. If

 

                                   there are multiple payees, ONLY THE

 

                                   NAME of the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   112-128 Blank               17  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee Name   40  REQUIRED. If the payee name

 

           Line                    requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for state. You MUST use valid U.S.

 

                                   Postal Service abbreviations for

 

                                   states as shown in Part A, Sec. 16.

 

                                   Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-85    Blank               83  REQUIRED. Enter blanks.

 

 

   86      Date of Sale         1  REQUIRED FOR FORM 1099-B ONLY.

 

           Indicator               Enter appropriate indicator from

 

                                   table below:

 

 

                                   INDICATOR      USAGE

 

                                   S              Date of Sale is the

 

                                                  actual settlement

 

                                                  date

 

 

                                   blank          Date of Sale is the

 

                                                  trade date or this

 

                                                  is an aggregate

 

                                                  transaction

 

 

   87-92   Date of Sale         6  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the trade date or the actual

 

                                   settlement date of the transaction

 

                                   in the format MMDDYY. Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. DO NOT ENTER HYPHENS

 

                                   OR SLASHES.

 

 

   93-100  CUSIP No.            8  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the CUSIP (Committee on

 

                                   Uniform Security Identification

 

 

                                   Procedures) number of the items

 

                                   reported for Amount Indicator "2"

 

                                   (Stocks, bonds, etc.) Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. Enter "0" (zeroes) if

 

                                   the number is not available. For

 

                                   CUSIP numbers with more than 8

 

                                   characters, supply the FIRST 8.

 

 

   101-126 Description         26  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter a brief description of the

 

                                   item or services for which the

 

                                   proceeds are being reported. If

 

                                   fewer than 26 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. For

 

                                   regulated futures contracts, enter

 

                                   the customer account number. Enter

 

                                   blanks if this is an aggregate

 

                                   transaction.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING FIVE PAYMENT FIELDS)

 

                              FORM 1099-B

 

 _____________________________________________________________________

 

 Diskette  Field Title       Length         Description and Remarks

 

 Position

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   72-81   Payment Amount 5    10  This amount is identified by the

 

                                   amount indicator in position 23,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record

 

 

   82-121  First Payee Name    40  REQUIRED. The First Payee Name Line

 

           Line                    must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required for the name, utilize the

 

                                   Second Payee Name Line below. If

 

                                   there are multiple payees, ONLY THE

 

                                   NAME of the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   122-128 Blank                7  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee Name   40  REQUIRED. If the payee name

 

           Line                    requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for state. You MUST use valid U.S.

 

                                   Postal Service abbreviations for

 

                                   states as shown in Part A, Sec. 16.

 

                                   Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-85    Blank               83  REQUIRED. Enter blanks.

 

 

   86      Date of Sale         1  REQUIRED FOR FORM 1099-B ONLY.

 

           Indicator               Enter appropriate indicator from

 

                                   table below:

 

 

                                   INDICATOR      USAGE

 

                                   S              Date of Sale is the

 

                                                  actual settlement

 

                                                  date

 

 

                                   blank          Date of Sale is the

 

                                                  trade date or this

 

                                                  is an aggregate

 

                                                  transaction

 

 

   87-92   Date of Sale         6  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the trade date or the actual

 

                                   settlement date of the transaction

 

                                   in the format MMDDYY. Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. DO NOT ENTER HYPHENS

 

                                   OR SLASHES.

 

 

   93-100  CUSIP No.            8  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the CUSIP (Committee on

 

                                   Uniform Security Identification

 

                                   Procedures) number of the items

 

                                   reported for Amount Indicator "2"

 

                                   (Stocks, bonds, etc.) Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. Enter "0" (zeroes) if

 

                                   the number is not available. For

 

                                   CUSIP numbers with more than 8

 

                                   characters, supply the FIRST 8.

 

 

   101-126 Description         26  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter a brief description of the

 

                                   item or service for which the

 

                                   proceeds are being reported. If

 

                                   fewer than 26 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. For

 

                                   regulated futures contracts, enter

 

                                   the customer account number. Enter

 

                                   blanks if this is an aggregate

 

                                   transaction.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING SIX PAYMENT FIELDS)

 

                              FORM 1099-B

 

 _____________________________________________________________________

 

 Diskette  Field Title       Length         Description and Remarks

 

 Position

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

 

                                   "A" Record.

 

 

   72-81   Payment Amount 5    10  This amount is identified by the

 

                                   amount indicator in position 23,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   82-91   Payment Amount 6    10  This amount is identified by the

 

                                   amount indicator in position 24,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   92-128  Blank               37  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    First Payee Name    40  REQUIRED. The First Payee Name Line

 

           Line                    must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other payees

 

                                   may be entered in the Second Payee

 

                                   Name Line field.

 

 

   43-82   Second Payee Name   40  REQUIRED. If the payee name

 

           Line                    requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   83-122  Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-31    Payee City          40  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   32-33   Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for state. You MUST use valid U.S.

 

                                   Postal Service abbreviations for

 

                                   states as shown in Part A, Sec. 16.

 

                                   Use this field for state

 

                                   information only.

 

 

   34-42   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   43-85   Blank               43  REQUIRED. Enter blanks.

 

 

   86      Date of Sale         1  REQUIRED FOR FORM 1099-B ONLY.

 

           Indicator               Enter appropriate indicator from

 

                                   table below:

 

 

                                   INDICATOR      USAGE

 

                                   S              Date of Sale is the

 

                                                  actual settlement

 

                                                  date

 

 

                                   blank          Date of Sale is the

 

                                                  trade date or this

 

                                                  is an aggregate

 

                                                  transaction

 

 

   87-92   Date of Sale         6  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the trade date or the actual

 

                                   settlement date of the transaction

 

                                   in the format MMDDYY. Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. DO NOT ENTER HYPHENS

 

                                   OR SLASHES.

 

 

   93-100  CUSIP No.            8  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the CUSIP (Committee on

 

                                   Uniform Security Identification

 

                                   Procedures) number of the items

 

                                   reported for Amount Indicator "2"

 

                                   (Stocks, bonds, etc.) Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. Enter "0" (zeroes) if

 

                                   the number is not available. For

 

                                   CUSIP numbers with more than 8

 

                                   characters, supply the FIRST 8.

 

 

   101-126 Description         26  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter a brief description of the

 

                                   item or service for which the

 

                                   proceeds are being reported. If

 

                                   fewer than 26 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. For

 

                                   regulated futures contracts, enter

 

                                   the customer account number. Enter

 

                                   blanks if this is an aggregate

 

                                   transaction.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

      RECORD NAME: PAYEE "B" RECORD (USING SEVEN PAYMENT FIELDS)

 

                              FORM 1099-B

 

 _____________________________________________________________________

 

 Diskette  Field Title       Length         Description and Remarks

 

 Position

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-71   Payment Amount 4    10  This amount is identified by the

 

                                   amount indicator in position 22,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   72-81   Payment Amount 5    10  This amount is identified by the

 

                                   amount indicator in position 23,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   82-91   Payment Amount 6    10  This amount is identified by the

 

                                   amount indicator in position 24,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   92-101  Payment Amount 7    10  This amount is identified by the

 

                                   amount indicator in position 25,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   102-128 Blank               27  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

 

                                   Record.

 

 

   3-42    First Payee Name    40  REQUIRED. The First Payee Name Line

 

           Line                    must appear after the last payment

 

                                   amount indicated as being USED. Do

 

                                   not enter ADDRESS information in

 

                                   this field. Enter the name of the

 

                                   payee whose taxpayer identification

 

                                   number appears in positions 13-21

 

                                   of Sector 1. If fewer than 40

 

                                   characters are required, left

 

                                   justify and fill unused positions

 

                                   with blanks. If more space is

 

                                   required FOR THE NAME, utilize the

 

                                   Second Payee Name Line field below.

 

                                   If there are multiple payees, ONLY

 

                                   THE NAME of the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other payees

 

                                   may be entered in the Second Payee

 

                                   Name Line field.

 

 

   43-82   Second Payee Name   40  REQUIRED. If the payee name

 

           Line                    requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   83-122  Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than payee's

 

                                   mailing address.

 

 

   123-128 Blank                6  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

   1       Record Sequence      1  REQUIRED. Must be "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-31    Payee City          40  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   32-33   Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for state. You MUST use valid U.S.

 

                                   Postal Service abbreviations for

 

                                   states as shown in Part A, Sec. 16.

 

                                   Use this field for state

 

                                   information only.

 

 

   34-42   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   43-85   Blank               43  REQUIRED. Enter blanks.

 

 

   86      Date of Sale         1  REQUIRED FOR FORM 1099-B ONLY.

 

           Indicator               Enter appropriate indicator from

 

                                   table below:

 

 

                                   INDICATOR      USAGE

 

                                   S              Date of Sale is the

 

                                                  actual settlement

 

                                                  date

 

 

                                   blank          Date of Sale is the

 

                                                  trade date or this

 

                                                  is an aggregate

 

                                                  transaction

 

 

   87-92   Date of Sale         6  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the trade date or the actual

 

                                   settlement date of the transaction

 

                                   in the format MMDDYY. Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. DO NOT ENTER HYPHENS

 

                                   OR SLASHES.

 

 

   93-100  CUSIP No.            8  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter the CUSIP (Committee on

 

                                   Uniform Security Identification

 

                                   Procedures) number of the items

 

                                   reported for Amount Indicator "2"

 

                                   (Stocks, bonds, etc.) Enter blanks

 

                                   if this is an aggregate

 

                                   transaction. Enter "0" (zeroes) if

 

                                   the number is not available. For

 

                                   CUSIP numbers with more than 8

 

                                   characters, supply the FIRST 8.

 

 

   101-126 Description         26  REQUIRED FOR FORM 1099-B ONLY.

 

                                   Enter a brief description of the

 

                                   item or service for which the

 

                                   proceeds are being reported. If

 

                                   fewer than 26 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. For

 

                                   regulated futures contracts, enter

 

                                   the customer account number. Enter

 

                                   blanks if this is an aggregate

 

                                   transaction.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

SEC. 11. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM 1099-B

[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]

SEC. 12. PAYEE "B" RECORDS--FIELD DESCRIPTIONS FOR FORM W-2G

01 This section contains the general payment information from individual statements for Form W-2G. For detailed explanations of the W-2G fields, see W-3G, Transmittal of Certain Information Returns, which is available at local IRS offices.

02 When reporting information from W-2G, the Payee "B" Records must contain 3 sectors.

03 FORM W-2G CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM.

                     RECORD NAME: PAYEE "B" RECORD

 

                               FORM W-2G

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length      Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "1". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-4     Payment Year         2  REQUIRED. Must be the last two

 

                                   digits of the year for which

 

                                   payments are being reported (e.g.,

 

                                   if payments were made in 1985 enter

 

                                   "85"). Must be incremented each

 

                                   year.

 

 

   5       Document Specific    1  REQUIRED for W-2G. Use only for

 

           Code Type of Wager      reporting the Type of Wager on

 

           (Form W-2G only)        FORM W-2G.

 

 

                                   CATEGORY                       CODE

 

                                   Horse Race Track (or Off         1

 

                                   Track Betting of a Horse

 

                                   Track nature)

 

                                   Dog Race Track (or Off           2

 

                                   Track Betting of a Dog

 

                                   Track nature)

 

                                   Jai-alai                         3

 

                                   State Conducted Lottery          4

 

                                   Keno                             5

 

                                   Casino Type Bingo. DO NOT        6

 

                                   use this code for any other

 

                                   type of Bingo winnings (i.e.

 

                                   Church, Fire Dept. etc.)

 

                                   Slot Machines                    7

 

                                   Any other types of gambling      8

 

                                   winnings. This includes Church

 

                                   Bingo, Fire Dept. Bingo,

 

                                   unlabeled winnings, etc.

 

 

   6-7     Blank                2  REQUIRED. Enter blanks. (Reserved

 

                                   for IRS use). Diskette position 6

 

                                   is used to indicate a corrected

 

                                   return. Refer to Part A, Sec. 10

 

                                   for specific instructions on how to

 

                                   file corrected returns utilizing

 

                                   either magnetic media or paper

 

                                   forms.

 

 

   8-11    Name Control         4  REQUIRED. Enter the first 4 letters

 

                                   of the surname of the payee.

 

                                   Surnames of less than four (4)

 

                                   letters should be left justified,

 

                                   filling the unused positions with

 

                                   blanks. Special characters and

 

                                   imbedded blanks should be removed.

 

                                   IF THE NAME CONTROL IS NOT

 

                                   DETERMINABLE BY THE PAYER, LEAVE

 

                                   THIS FIELD BLANK. A dash (--) or

 

                                   ampersand (&) are the only

 

                                   acceptable special characters.

 

 

   12      Type of TIN          1  REQUIRED. This field is used to

 

                                   identify the Taxpayer

 

                                   Identification Number (TIN) in

 

                                   positions 13-21 as either an

 

                                   Employer Identification Number, a

 

                                   Social Security Number, or the

 

                                   reason no number is shown. Enter

 

                                   the appropriate code from the table

 

                                   below:

 

 

                                   TYPE OF          TYPE OF

 

                                   TIN      TIN     ACCOUNT

 

                                   1        EIN     A business or an

 

                                                    organization

 

                                   2        SSN     An individual

 

                                   9        SSN     The payee is a

 

                                                    foreign individual

 

                                                    and not a U.S.

 

                                                    resident

 

                                   blank    N/A     A Taxpayer

 

                                                    Identification

 

                                                    Number is required

 

                                                    but unobtainable

 

                                                    due to legitimate

 

                                                    cause; e.g. number

 

                                                    applied for but

 

                                                    not received.

 

 

   13-21   Taxpayer Identi-     9  REQUIRED. Enter the valid 9-digit

 

           fication Number         Taxpayer Identification Number of

 

                                   the payee (SSN or EIN, as

 

                                   appropriate). Where an

 

                                   identification number has been

 

                                   applied for but not received or

 

                                   where there is any other legitimate

 

                                   cause for not having an

 

                                   identification number, ENTER

 

                                   BLANKS.

 

 

                                   DO NOT ENTER HYPHENS, ALPHA

 

                                   CHARACTERS, ALL 9s OR ALL ZEROS.

 

                                   Any record containing an invalid

 

                                   identification number in this field

 

                                   will be returned for correction.

 

 

   22-31   Payer's Account     10  REQUIRED. Payer may use this field

 

           Number for Payee        to enter the payee's account

 

                                   number. The use of this item will

 

                                   facilitate easy reference to

 

                                   specific records in the payer's

 

                                   file should any questions arise. DO

 

                                   NOT ENTER A TAXPAYER IDENTIFICATION

 

                                   NUMBER IN THIS FIELD. Enter blanks

 

                                   if the Payer's Account Number for

 

                                   Payee is not to be entered in this

 

                                   field. An account number can be any

 

                                   account number assigned by the

 

                                   payer to the payee (i.e., checking

 

                                   account, savings account, etc.)

 

                                   THIS NUMBER WILL HELP TO

 

                                   DISTINGUISH THE INDIVIDUAL PAYEE'S

 

                                   ACCOUNT WITH YOU AND THE SPECIFIC

 

                                   TRANSACTION MADE WITH THE

 

                                   ORGANIZATION, SHOULD MULTIPLE

 

                                   RETURNS BE FILED. This information

 

                                   will be particularly necessary if

 

                                   you need to file a corrected

 

                                   return. You are strongly encouraged

 

                                   to use this field. You may use any

 

                                   number that will help identify the

 

                                   particular transaction that you are

 

                                   reporting.

 

 

           Payment Amount          The number of payment amounts is

 

           Fields                  dependent on the number of Amount

 

                                   Indicators present in positions

 

                                   19-27 of Sector 1 of the "A"

 

                                   Record. The First Payee Name Line

 

                                   MUST appear immediately after the

 

                                   last payment amount indicated as

 

                                   being used. For example, if you are

 

                                   reporting 1099-INT and you used

 

                                   only Amount Indicator "3" in the

 

                                   Payer/Transmitter "A" Record, then

 

                                   you will only use one ten position

 

                                   payment amount in the Payee "B"

 

                                   Record, right justified, and the

 

                                   First Payee Name Line will begin in

 

                                   position 42. Each payment field

 

                                   that you allow for, or use, must

 

                                   contain 10 numeric characters (see

 

                                   following NOTE). Do not provide a

 

                                   payment amount field when the

 

                                   corresponding Amount Indicator in

 

                                   the Payer/Transmitter "A" Record is

 

                                   blank. Each payment amount must be

 

                                   entered in dollars and cents.

 

 

                                   Do not enter dollar signs, commas,

 

                                   decimal points or NEGATIVE PAYMENTS

 

                                   (except those items that reflect a

 

                                   loss on Form 1099-B and must be

 

                                   negative overpunched in the units

 

                                   position). Example: If the Amount

 

                                   Indicators are reflected as

 

                                   "123bbbbbb", the Payee "B" Records

 

                                   must have only 3 payment amount

 

                                   fields. If Amount Indicators are

 

                                   reflected as 12367bbbb", the "B"

 

                                   Records must have only 5 payment

 

                                   amount fields. Payment amounts MUST

 

                                   be

 

                                   right-justified and unused portions

 

                                   MUST be zero-filled.

 

 

                                   NOTE 1: If any one payment amount

 

                                   exceeds "9999999999" (dollars and

 

                                   cents), as many SEPARATE Payee "B"

 

                                   Records as necessary to contain the

 

                                   total amount MUST be submitted for

 

                                   the Payee.

 

 

                                   NOTE 2: If you file 1099-MISC and

 

                                   use Amount Code "8" in the Amount

 

                                   Indicator field of the

 

                                   Payer/Transmitter "A" Record, you

 

                                   must enter 0000000100 in the

 

                                   corresponding Payment Amount Field.

 

                                   This will not represent an actual

 

                                   money amount; this is an amount

 

                                   CODE. (Refer to Part B, Sec. 4,

 

                                   NOTE 1, of the Amount Indicators,

 

                                   Form 1099-MISC, for clarification.)

 

 

   32-41   Payment Amount 1    10  REQUIRED. This amount is identified

 

                                   by the indicator in position 19 of

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record. THIS AMOUNT MUST ALWAYS

 

                                   BE PRESENT.

 

 

           Determine at this point the number of payment fields to be

 

           reported within the Payee "B" Record. This can be

 

           determined from the number of Amount Indicators appearing

 

           in positions 19-27 of Sector 1 of the Payer/Transmitter "A"

 

 

           Record. Following are the formats for completing positions

 

           42-128 of SECTOR 1, positions 1-128 of SECTOR 2 and

 

           positions 1-128 of SECTOR 3 of the Payee "B" Record. WHEN

 

           REPORTING INFORMATION FOR FORM W-2G THREE SECTORS MUST BE

 

           USED TO MAKE UP A PAYEE "B" RECORD. Use the appropriate

 

           format as required.

 

 

   42-81   First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear immediately after the

 

                                   last payment amount indicated as

 

                                   being USED. Do not enter ADDRESS

 

                                   information on this field. Enter

 

                                   the name of the payee whose

 

                                   taxpayer identification number

 

                                   appears in position 13-21 above. If

 

                                   fewer than 40 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. If

 

                                   more space is required FOR THE

 

                                   NAME, utilize the Second Payee Name

 

                                   Line field below. If there are

 

                                   multiple payees, ONLY THE NAME of

 

                                   the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   81-121  Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 above. Do not

 

                                   enter address information in this

 

                                   field. Left justify and fill unused

 

                                   positions with blanks. FILL WITH

 

                                   BLANKS IF NO ENTRIES ARE PRESENT

 

                                   FOR THIS FIELD.

 

 

   122-128 Blank                7  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          2  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than the

 

                                   payee's mailing address.

 

 

   43-71   Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.)

 

 

   72-73   Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   74-82   Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   83-128  Blank               46  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-60    Blank               57  REQUIRED. Enter blanks.

 

 

   61-66   Date Won             6  REQUIRED FOR FORM W-2G ONLY. Enter

 

                                   the date of the winning event in

 

                                   MMDDYY format. This is not the date

 

                                   the money was paid, if paid after

 

                                   the date of the race (or game). DO

 

                                   NOT ENTER HYPHENS OR SLASHES.

 

 

   67-81   Transaction         15  REQUIRED FOR FORM W-2G ONLY. The

 

                                   ticket number, card number (and

 

                                   color, if applicable), machine

 

                                   serial number or any other

 

                                   information that will help identify

 

                                   the winning transaction.

 

 

   82-86   Race                 5  REQUIRED FOR FORM W-2G ONLY. The

 

                                   race (or game) applicable to the

 

                                   winning ticket.

 

 

   87-91   Cashier              5  REQUIRED FOR FORM W-2G ONLY. The

 

                                   initials of the cashier and/or the

 

                                   window number making the winning

 

                                   payment.

 

 

   92-96   Window               5  REQUIRED FOR FORM W-2G ONLY. The

 

                                   location of the person paying the

 

                                   winnings.

 

 

   97-111  First ID            15  REQUIRED FOR FORM W-2G ONLY. The

 

                                   first identification number of the

 

                                   person receiving the winnings.

 

 

   112-126 Second ID           15  REQUIRED FOR FORM W-2G ONLY. The

 

                                   second identification number of the

 

                                   person receiving the winnings.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)

 

                               FORM W-2G

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length       Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (Continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-91   First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear immediately after the

 

                                   last payment amount indicated as

 

                                   being USED. Do not enter ADDRESS

 

                                   information on this field. Enter

 

                                   the name of the payee whose

 

                                   taxpayer identification number

 

                                   appears in position 13-21 of Sector

 

                                   1. If fewer than 40 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. if

 

                                   more space is required FOR THE

 

                                   NAME, utilize the Second Payee Name

 

                                   Line field below. If there are

 

                                   multiple payees, ONLY THE NAME of

 

                                   the payee whose taxpayer

 

                                   identification number has been

 

                                   provided can be entered in this

 

                                   field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   92-128  Blank               37  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          2  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than the

 

                                   payee's mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-128 Blank                7  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

  RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)--Continued

 

                               FORM W-2G

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length      Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-60    Blank               58  REQUIRED. Enter blanks.

 

 

   61-66   Date Won             6  REQUIRED FOR FORM W-2G ONLY. Enter

 

                                   the date of the winning event in

 

                                   MMDDYY format. This is not the date

 

                                   the money was paid, if paid after

 

                                   the date of the race (or game). DO

 

                                   NOT ENTER HYPHENS OR SLASHES.

 

 

   67-81   Transaction         15  REQUIRED FOR FORM W-2G ONLY. The

 

                                   ticket number, card number (and

 

                                   color, if applicable), machine

 

                                   serial number or any other

 

                                   information that will help identify

 

                                   the winning transaction.

 

 

   82-86   Race                 5  REQUIRED FOR FORM W-2G ONLY. The

 

                                   race (or game) applicable to the

 

                                   winning ticket.

 

 

   87-91   Cashier              5  REQUIRED FOR FORM W-2G ONLY. The

 

                                   initials of the cashier and/or the

 

                                   window number making the winning

 

                                   payment.

 

 

   92-96   Window               5  REQUIRED FOR FORM W-2G ONLY. The

 

                                   location of the person paying the

 

                                   winnings.

 

 

   97-111  First ID            15  REQUIRED FOR FORM W-2G ONLY. The

 

                                   first identification number of the

 

                                   person receiving the winnings.

 

 

   112-126 Second ID           15  REQUIRED FOR FORM W-2G ONLY. The

 

                                   second identification number of the

 

                                   person receiving the winnings.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

       RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)

 

                               FORM W-2G

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length       Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1 (Continued)

 

 _____________________________________________________________________

 

 

   42-51   Payment Amount 2    10  This amount is identified by the

 

                                   amount indicator in position 20,

 

                                   Sector 1, of the Payer/Transmitter

 

                                   "A" Record.

 

 

   52-61   Payment Amount 3    10  This amount is identified by the

 

                                   amount indicator in position 21,

 

                                   Sector 1 of the Payer/Transmitter

 

                                   "A" Record.

 

 

   62-101  First Payee         40  REQUIRED. The First Payee Name Line

 

           Name Line               must appear immediately after the

 

                                   last payment amount indicated as

 

                                   being USED. Do not enter ADDRESS

 

                                   information on this field. Enter

 

                                   the name of the payee whose

 

                                   taxpayer identification number

 

                                   appears in position 13-21 of Sector

 

                                   1. If fewer than 40 characters are

 

                                   required, left justify and fill

 

                                   unused positions with blanks. if

 

                                   more space is required FOR THE NAME,

 

                                   utilize the Second Payee Name Line

 

                                   field below. If there are multiple

 

                                   payees, ONLY THE NAME of the payee

 

                                   whose taxpayer identification number

 

                                   has been provided can be entered in

 

                                   this field. The names of the other

 

                                   payees may be entered in the Second

 

                                   Payee Name Line field.

 

 

   102-128 Blank               27  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "2". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          2  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-42    Second Payee        40  REQUIRED. If the payee name

 

           Name Line               requires more space than is

 

                                   available in the First Payee Name

 

                                   Line, enter the remaining portion

 

                                   of the name ONLY in this field. If

 

                                   there are multiple payees, this

 

                                   field may be used for those payees'

 

                                   NAMES who are not associated with

 

                                   the taxpayer identification number

 

                                   in positions 13-21 of Sector 1. Do

 

                                   not enter address information in

 

                                   this field. Left justify and fill

 

                                   unused positions with blanks. FILL

 

                                   WITH BLANKS IF NO ENTRIES ARE

 

                                   PRESENT FOR THIS FIELD.

 

 

   43-82   Payee Mailing       40  REQUIRED. Enter mailing address of

 

           Address                 payee. Left justify and fill unused

 

                                   positions with blanks. Address MUST

 

                                   be present. This field MUST NOT

 

                                   contain any data other than the

 

                                   payee's mailing address.

 

 

   83-111  Payee City          29  REQUIRED. Enter the city, left

 

                                   justified and fill the unused

 

                                   positions with blanks. Do NOT enter

 

                                   state and ZIP Code information in

 

                                   this field. (If the payee lives

 

                                   outside of the United States,

 

                                   include their current mailing

 

                                   address and spell out the name of

 

                                   the country if possible.

 

 

   112-113 Payee State          2  REQUIRED. Enter the abbreviation

 

                                   for the state. You MUST use valid

 

                                   U.S. Postal Service abbreviations

 

                                   for states as shown in Part A, Sec.

 

                                   16. Use this field for state

 

                                   information only.

 

 

   114-122 Payee ZIP Code       9  REQUIRED. Enter the valid 9 digit

 

                                   ZIP Code assigned by the U.S.

 

                                   Postal Service. If only the first 5

 

                                   digits are known, left justify and

 

                                   fill the unused positions with

 

                                   blanks. Use this field for the ZIP

 

                                   Code only.

 

 

   123-128 Blank                7  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 SECTOR 3

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Must be a "3". Used to

 

                                   sequence the sectors making up a

 

                                   Service PAYEE Record.

 

 

   2       Record Type          1  REQUIRED. Enter "B". Must be the

 

                                   second position of each PAYEE

 

                                   Record.

 

 

   3-60    Blank               58  REQUIRED. Enter blanks.

 

 

   61-66   Date Won             6  REQUIRED FOR FORM W-2G ONLY. Enter

 

                                   the date of the winning event in

 

                                   MMDDYY format. This is not the date

 

                                   the money was paid, if paid after

 

                                   the date of the race (or game). DO

 

                                   NOT ENTER HYPHENS OR SLASHES.

 

 

   67-81   Transaction         15  REQUIRED FOR FORM W-2G ONLY. The

 

                                   ticket number, card number (and

 

                                   color, if applicable), machine

 

                                   serial number or any other

 

                                   information that will help identify

 

                                   the winning transaction.

 

 

   82-86   Race                 5  REQUIRED FOR FORM W-2G ONLY. The

 

                                   race (or game) applicable to the

 

                                   winning ticket.

 

 

   87-91   Cashier              5  REQUIRED FOR FORM W-2G ONLY. The

 

                                   initials of the cashier and/or the

 

                                   window number making the winning

 

                                   payment.

 

 

   92-96   Window               5  REQUIRED FOR FORM W-2G ONLY. The

 

                                   location of the person paying the

 

                                   winnings.

 

 

   97-111  First ID            15  REQUIRED FOR FORM W-2G ONLY. The

 

                                   first identification number of the

 

                                   person receiving the winnings.

 

 

   112-126 Second ID           15  REQUIRED FOR FORM W-2G ONLY. The

 

                                   second identification number of the

 

                                   person receiving the winnings.

 

 

   127-128 Blank                2  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

SEC. 13. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM W-2G

[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]

SEC. 14. END OF PAYER "C" RECORD

01 The Control Total fields have been expanded from 12 to 15 positions. Adjust your programs accordingly.

02 Write this record after the last payee "B" Record following the last Payer/Transmitter "A" Record. A diskette will contain more than one (1) End of Payer "C" Record if the last Payee "B" Record for more than one payer is reported on the same diskette.

03 Each End of Payer "C" Record must contain a count of the number of Payee "B" Records immediately preceding the End of Payer "C" Record and following the preceding Payer/Transmitter "A" Record under which a Payer is reporting payments for a type of return. To illustrate:

(a) Single diskette; where all the records of a Payer for a particular type of return are reported on a single diskette, the last preceding Payer/Transmitter "A" Record would be the "A" Record immediately preceding the Payer's Payee "B" Records for which the End of Payer "C" Record has been written.

(b) Multiple diskette; where the reporting of a Payer for a particular type of return begins on one diskette and ends on another diskette, the last preceding Payer/Transmitter "A" Record would immediately precede all the Payee "B" Records on the diskette for which the Payer "C" Record has been written.

04 Payers/Transmitters must verify the accuracy of the totals in the "C" Record and must enter the totals on the transmittal, Form 4804, which will accompany the shipment.

05 The End of Payer "C" Record must be followed by a State Totals "K" Record (if any), or new Payer/Transmitter "A" Record for the next Payer (if any), or an End of Transmission "F" Record.

                 RECORD NAME: END OF PAYER "C" RECORD

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length     Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Enter "1". Must be the

 

                                   first character of each END OF

 

                                   PAYER RECORD.

 

 

   2       Record Type          1  REQUIRED. Enter "C".

 

 

   3-8     Number of Payees     6  REQUIRED. Enter the total number of

 

                                   payees ("B" Records) covered by the

 

                                   preceding Payer/Transmitter "A"

 

                                   Record. Right justify and zero

 

                                   fill.

 

 

   9-23    Control Data 1      15  REQUIRED. Please note that all

 

                                   Control Total fields have been

 

                                   expanded from 12 to 15 positions.

 

                                   Enter accumulated totals from

 

                                   payment Amount 1. Right justify and

 

                                   zero fill. IF LESS THAN NINE AMOUNT

 

                                   FIELDS ARE BEING REPORTED, ZERO

 

                                   FILL UNUSED CONTROL TOTAL FIELDS.

 

 

           Control Total 2 through Control Total 9 are OPTIONAL. If

 

           any corresponding Payment Amount Fields are present in the

 

           Payee "B" Records, accumulate into the appropriate Control

 

           Total field. ZERO FILL UNUSED CONTROL TOTAL FIELDS. Please

 

           note that all Control Total fields have been expanded from

 

           12 to 15 positions.

 

 

   24-38   Control Total 2     15

 

   39-53   Control Total 3     15

 

   54-68   Control Total 4     15

 

   69-83   Control Total 5     15

 

   84-98   Control Total 6     15

 

   99-113  Control Total 7     15

 

   114-128 Control Total 8     15

 

 _____________________________________________________________________

 

 Sector 2 is only applicable in the End of Payer "C" Record if you use

 

 more than eight payment amount fields.

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Enter "2".

 

 

   2       Record Type          1  REQUIRED. Enter "C".

 

 

   3-17    Control Total 9     15  REQUIRED. Enter accumulated totals

 

                                   from Payment Amount 9. Right

 

                                   justify and zero fill.

 

 

   18-128  Blank              111  REQUIRED. Enter blanks.

 

 

SEC. 15 END OF PAYER "C" RECORD--RECORD LAYOUT

[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]

SEC. 16. STATE TOTALS "K" RECORD

01 The Control Total fields have been expanded from 12 to 15 positions. Adjust your programs accordingly.

02 The State Totals "K" Record is a summary for a given payer and a given state in the Combined Federal/State Filing Program, used only when State Reporting approval has been granted.

03 The "K" Record will contain the totals of the payment amount fields and the total number of payees filed by a given payer for a given state. The "K" Record(s) must be written after the "C" Record for the related "A" Record.

04 There MUST be a separate "K" Record for each state being reported.

05 Refer to Part A, Sec. 14 for the requirements and conditions that MUST be met to file on this Program.

 RECORD NAME: STATE TOTALS "K" RECORD

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length     Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 1

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Enter "1". Must be the

 

                                   first character for each STATE

 

                                   TOTALS "K" RECORD.

 

 

   2       Record Type          1  REQUIRED. Enter "K".

 

 

   3-8     Number of Payees     6  REQUIRED. Enter the number of

 

                                   payees (different TINs) being

 

                                   reported to this state. Right

 

                                   justify and zero fill.

 

 

   9-23    Control Data 1      15  REQUIRED. Please note that all

 

                                   Control Total fields have been

 

                                   expanded from 12 to 15 positions.

 

                                   Enter accumulated totals from

 

                                   Payment Amount 1. Right justify and

 

                                   zero fill. IF LESS THAN NINE AMOUNT

 

                                   FIELDS ARE BEING REPORTED, ZERO

 

                                   FILL UNUSED CONTROL TOTAL FIELDS.

 

 

           Control Total 2 through Control Total 9 are OPTIONAL. If

 

           any corresponding Payment Amount Fields are present in the

 

           Payee "B" Records, accumulate into the appropriate Control

 

           Total field. ZERO FILL UNUSED CONTROL TOTAL FIELDS. Please

 

           note that all Control Total fields have been expanded from

 

           12 to 15 positions.

 

 

   24-38   Control Total 2     15

 

   39-53   Control Total 3     15

 

   54-68   Control Total 4     15

 

   69-83   Control Total 5     15

 

   84-98   Control Total 6     15

 

   99-113  Control Total 7     15

 

   114-128 Control Total 8     15

 

 _____________________________________________________________________

 

 SECTOR 2

 

 _____________________________________________________________________

 

 

   1       Record Sequence      1  REQUIRED. Enter "2".

 

 

   2       Record Type          1  REQUIRED. Enter "K".

 

 

   3-17    Control Total 9     15  REQUIRED. Enter accumulated totals

 

                                   from Payment Amount 9. Right

 

                                   justify and zero fill. Use blanks

 

                                   if you have less than nine payment

 

                                   amount fields.

 

 

   18-126  Blank              109  REQUIRED. Enter blanks.

 

 

   127-128 State Code           2  REQUIRED. Enter the code for the

 

                                   state to receive the information.

 

 

SEC. 17. STATE TOTALS "K" RECORD--RECORD LAYOUT

[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]

SEC. 18. END OF TRANSMISSION "F" RECORD

01 The "F" Record is a summary of the number of payers and diskettes in the entire file.

02 This record should be written after the last "C" Record (or "K" Record, when applicable).

03 Only a Tape Mark or a Tape Mark and Trailer label may follow the "F" Record.

                    END OF TRANSMISSION "F" RECORD

 

 _____________________________________________________________________

 

 Diskette

 

 Position  Field Title       Length     Description and Remarks

 

 _____________________________________________________________________

 

 SECTOR 3 (Continued)

 

 _____________________________________________________________________

 

 

   1       Record Type          1  REQUIRED. Enter "F". Must be the

 

                                   first character of END OF

 

                                   TRANSMISSION RECORD.

 

 

   2-5     Number of Payers     4  Enter the total number of payers

 

                                   for this transmission. Right

 

                                   justify and zero fill.

 

 

   6-8     Number of Diskettes  3  Enter the total number of diskettes

 

                                   in this transmission. Right justify

 

                                   and zero fill.

 

 

   9-30    Zero                22  REQUIRED. Enter zeros.

 

 

   31-128  Blank               98  REQUIRED. Enter blanks.

 

 _____________________________________________________________________

 

 

SEC. 19. END OF TRANSMISSION "F" RECORD--RECORD LAYOUT

[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]

DOCUMENT ATTRIBUTES
  • Institutional Authors
    Internal Revenue Service
  • Jurisdictions
  • Language
    English
  • Tax Analysts Electronic Citation
    85 TNT 191-84
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