REVENUE PROCEDURES ON MAGNETIC DISKETTE REPORTING FOR FORMS 1098, 1099, 5498, AND W2G SERIES IS EXPLAINED BY IRS
Rev. Proc. 85-47; 1985-2 C.B. 512
- Institutional AuthorsInternal Revenue Service
- Jurisdictions
- LanguageEnglish
- Tax Analysts Electronic Citation85 TNT 191-84
Superseded by Rev. Proc. 86-34
CONTENTS
PART A. GENERAL
SECTION 1. PURPOSE
SECTION 2. BACKGROUND--PRIOR YEAR CHANGES (TAX YEAR 1984)
SECTION 3. NATURE OF CHANGES--CURRENT YEAR (TAX YEAR 1985)
SECTION 4. WAGE AND PENSION INFORMATION FILED WITH SSA
SECTION 5. APPLICATION FOR MAGNETIC MEDIA REPORTING AND REQUESTS FOR
UNDUE HARDSHIP WAIVERS
SECTION 6. FILING OF MAGNETIC MEDIA REPORTS
SECTION 7. FILING DATES
SECTION 8. EXTENSIONS OF TIME TO FILE
SECTION 9. PROCESSING OF MAGNETIC MEDIA RETURNS
SECTION 10. HOW TO FILE CORRECTED RETURNS
SECTION 11. TAXPAYER IDENTIFICATION NUMBERS
SECTION 12. EFFECT ON PAPER RETURNS
SECTION 13. MAGNETIC MEDIA COORDINATOR CONTACTS
SECTION 14. COMBINED FEDERAL/STATE FILING
SECTION 15. DEFINITIONS OF TERMS
SECTION 16. U.S. POSTAL SERVICE STATE ABBREVIATIONS
PART B. DISKETTE SPECIFICATIONS
SECTION 1. GENERAL
SECTION 2. DISKETTE HEADER LABEL
SECTION 3. PAYER/TRANSMITTER "A" RECORD
SECTION 4. PAYER/TRANSMITTER "A" RECORD--RECORD LAYOUT
SECTION 5. PAYEE "B" RECORD--GENERAL INFORMATION FOR ALL FORMS
SECTION 6. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORMS 1098,
1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID,
1099-PATR, 1099-R and 5498
SECTION 7. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORMS 1098, 1099-DIV,
1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R
and 5498
SECTION 8. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM 1099-A
SECTION 9. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM 1099-A
SECTION 10. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM 1099-B
SECTION 11. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM 1099-B
SECTION 12. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM W-2G
SECTION 13. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM W-2G
SECTION 14. END OF PAYER "C" RECORD
SECTION 15. END OF PAYER "C" RECORD--RECORD LAYOUT
SECTION 16. STATE TOTALS "K" RECORD
SECTION 17. STATE TOTALS "K" RECORD--RECORD LAYOUT
SECTION 18. END OF TRANSMISSION "F" RECORD
SECTION 19. END OF TRANSMISSION "F" RECORD--RECORD LAYOUT
NOTE: THIS REVENUE PROCEDURE MAY ONLY BE USED TO PREPARE MAGNETIC DISKETTE SUBMISSIONS FOR TAX YEAR 1985. UPDATED COPIES ARE PUBLISHED EACH YEAR. PLEASE READ THIS PUBLICATION CAREFULLY; YOU MAY BE SUBJECT TO PENALTIES IF YOU FAIL TO FOLLOW THE INSTRUCTIONS IN THIS REVENUE PROCEDURE. THESE INCLUDE PENALTIES OF $50 PER DOCUMENT FOR EACH DOCUMENT SUBMITTED WITHOUT A TAXPAYER IDENTIFICATION NUMBER (TIN) OR WITH AN INCORRECT TIN, AND FOR EACH DOCUMENT NOT SUBMITTED ON MAGNETIC MEDIA IF YOU ARE REQUIRED TO FILE THIS WAY. THE MAXIMUM PENALTY IS $50,000 (PAYERS OF INTEREST AND DIVIDENDS ARE NOT SUBJECT TO THIS MAXIMUM.)
PART A. -- GENERAL
SECTION 1. PURPOSE
01 The purpose of this revenue procedure is to provide the requirements and conditions for filing information return Forms 1098, 1099, 5498, and W-2G on diskette. THIS REVENUE PROCEDURE IS TO BE USED FOR THE PREPARATION OF TAX YEAR 1985 INFORMATION RETURNS ONLY. THIS PROCEDURE IS UPDATED YEARLY TO REFLECT NECESSARY CHANGES. PLEASE READ THIS PUBLICATION CAREFULLY. Specifications for filing the following forms are contained in this procedure:
(a) Form 1098, Mortgage Interest Statement.
(b) Form 1099-A, Information Return for Acquisition or Abandonment of Secured Property.
(c) Form 1099-B, Statement for Recipients of Proceeds from Broker and Barter Exchange Transactions.
(d) Form 1099-DIV, Statement for Recipients of Dividends and Distributions.
(e) Form 1099-G, Statement for Recipients of Certain Government Payments.
(f) Form 1099-INT, Statement for Recipients of Interest Income.
(g) Form 1099-MISC, Statement for Recipients of Miscellaneous Income.
(h) Form 1099-OID, Statement for Recipients of Original Issue Discount.
(i) Form 1099-PATR, Statement for Recipients of Taxable Distributions Received From Cooperatives.
(j) Form 1099-R, Statement for Recipients of Total Distributions from Profit-Sharing, Retirement Plans, Individual Retirement Arrangements, etc.
(k) Form 5498, Individual Retirement Arrangement Information.
(l) Form W-2G, Statement for Recipients of Certain Gambling Winnings.
02 This procedure also provides the requirements and specifications for diskette filing under the Combined Federal/State Filing Program. Refer to Part A, Sec. 14.
03 The following revenue procedures and publications provide more detailed filing procedures for certain information returns, payer identification, transfer agents and paper substitute specifications, respectively.
(a) 1985 "Instructions for Form 1099 Series, 1098, 5498, and 1096, "provide further information on filing returns with the Internal Revenue Service (IRS). These instructions are available at local IRS offices.
(b) Rev. Proc. 84-24, 1984-1 465, regarding preparation of transmittal documents for information returns.
(c) Rev. Proc. 84-33, 1984-1 C.B. 502, regarding the optional method for agents to report and deposit backup withholding.
(d) Publication 1179, Requirements for Reproducing Paper Substitutes of Forms 1096, 1099 series, 5498, W-2G and W-3G. A supplement will be issued to include instructions for substitutes of Form 1098, Mortgage Interest Statement.
04 This procedure supersedes the following revenue procedure: Rev. Proc. 84-68, 1984-42, also published in Publication 1255 Rev. (10-84). Requirements and Conditions for Filing Information Returns in the Forms 1099, 5498, and W-2G Series on Magnetic Diskette.
05 Refer to Part A, Sec. 15 for definitions of terms used in this publication.
SEC. 2. BACKGROUND--PRIOR YEAR CHANGES (TAX YEAR 1984)
01 This section contains a REVIEW of the changes described in the revenue procedure last year. PLEASE insure that the necessary reprogramming was accomplished in order to comply with last year's changes as these changes will still be necessary in the program for the current year.
02 The following were general changes:
(a) Procedures for applying for waivers for undue hardship were added.
(b) An explanation of penalties was added.
(c) Reports from different branches for one payer were consolidated under one Payer/Transmitter "A" Record for each type of information return. For example, all like Form 1099-INT documents must be sorted together under one Payer/Transmitter "A" Record, followed by Payee "B" Records and one End of Payer "C" Record.
(d) The explanation of Taxpayer Identification Numbers (TINs) was rewritten to clarify changes concerning backup withholding and due diligence requirements.
(e) Changes were made to the requirements concerning the paper copy of the information return furnished to the payee.
(f) A definition for "Transfer Agent" was added.
(g) A list of valid U.S. Postal Service State Abbreviations was added to aid in developing the State Code portion of Name Line fields.
03 The following changes have been made to the Payer/Transmitter "A" Record:
(a) Amount Indicator "2" has been added for Form 5498.
(b) "Type of Return" and "Amount Indicators" have been added for Form W-2G.
(c) The codes for "Type of Payer" and "Payee 'B' Record Surname Indicator" fields should have been deleted from your programs. However, the positions in the record SHOULD NOT have been deleted. Fill these positions with blanks.
(d) The "Second Payer Name" field has been shortened from 40 characters to 39 characters. The contents of the "Second Payer Name" field, as well as the contents of the "Payer Shipping Address" and the "Payer City, State and ZIP Code" fields, are dependent upon the value in the "Transfer Agent Indicator".
(e) A "Transfer Agent Indicator" was added following the "Second Payer Name" field. The contents of this field will let IRS programs know if the information in "Second Payer Name", "Payer Shipping Address" and "Payer City, State and ZIP Code" pertains to the Payer or to the Transfer Agent.
(f) The name of "Payer Mailing Address" was changed to "Payer Shipping Address". Beginning with Tax Year 1984 returns, IRS notified payers of any information returns not containing valid TINs. This notification includes a payee notice for each such information return. Therefore, we must have an address capable of accepting volume mail.
04 The following changes have been made to the Payee "B" Record:
(a) The meaning of the "Document Specific Code" for Form 1099-G has been expanded.
(b) The use of the "Document Specific Code" has been increased to include Type of Wager for Form W-2G.
(c) PLEASE NOTE: If any one Payment Amount Field exceeds "9999999999" (dollars and cents), as many SEPARATE Payee "B" Records as necessary to contain the total MUST be submitted for the Payee. Example: the total money amount to be reported for Payee ABC is $250,371,491.87. Three Payee "B" Records will have to be submitted for Payee ABC to contain the entire total amount. (DO NOT enter dollar signs, commas, or decimal points, in the Payee Amount fields.)
(d) New field definitions specific to Form W-2G were added.
SEC. 3. NATURE OF CHANGES--CURRENT YEAR (TAX YEAR 1985)
01 DUE TO NUMEROUS LEGISLATIVE AND FORMS CHANGES BETWEEN TAX YEARS 1984 AND 1985, CHANGES HAVE NOT BEEN LISTED INDIVIDUALLY UNDER THIS SECTION. THIS ENTIRE PUBLICATION HAS BEEN REVISED. REVIEW THIS REVENUE PROCEDURE IN ITS ENTIRETY.
SEC. 4. WAGE AND PENSION INFORMATION FILED WITH SSA
01 Section 8(b), Public Law 94-202, 1976-1 C.B. 503, enacted in January 1976, authorized the combined reporting of FICA detailed information in one consolidated annual W-2 (Copy A) to the Federal government. AS A RESULT, FORMS W-2 AND W-2P ARE TO BE FILED WITH THE SOCIAL SECURITY ADMINISTRATION (SSA), NOT WITH THE INTERNAL REVENUE SERVICE.
02 SSA will accept magnetic media filing of Forms W-2 and W-2P and has issued the following concerning this: TIB-4a, "MAGNETIC TAPE REPORTING, Submitting FICA Wage and Tax Data to the Social Security Administration"; TIB-4b, "MAGNETIC TAPE REPORTING, Submitting Annuity, Pension, Retired Pay or IRA Payment to the Social Security Administration"; and TIB-4c, "DISKETTE REPORTING, Submitting FICA wage and tax data to the Social Security Administration". Applications for Filing Forms W-2 and W-2P on magnetic media appear in TIBs-4a, 4b, and 4c.
03 Copies of Social Security Administration publications TIB-4a, 4b, and 4c are available from any local Social Security Administration office or the SSA Regional Magnetic Media Coordinators.
SEC. 5. APPLICATION FOR MAGNETIC MEDIA REPORTING AND REQUESTS FOR UNDUE HARDSHIP WAIVERS
01 For purposes of this revenue procedure, the PAYER is the organization making the payments and the TRANSMITTER is the organization preparing the diskette file. The payer and transmitter may be the same organization. Payers or their transmitters are required to complete Form 4419, Application for Magnetic Media Reporting of Information Returns. A copy of this form, for your use, can be found at the end of this publication. Requests for additional information or forms relating to magnetic media processing should be addressed to the Magnetic Media Coordinator at the appropriate service center or the National Computer Center.
On January 1, 1985, the National Computer Center assumed responsibility for the magnetic media processing previously handled by the Philadelphia, Kansas City, and Austin Service Centers. Beginning January 1, 1986, magnetic media process for ALL service centers will be centralized at the National Computer Center. Addresses are listed in Part A, Sec. 13 of this revenue procedure.
02 Applications should be filed with the National Computer Center or the appropriate service center 90 days before the due date of the return. IRS will act on an application and notify the applicant, in writing, of authorization to file. A five character TRANSMITTER CONTROL CODE will be assigned and included in an acknowledgement letter within 30 days of receipt of the application. Diskette returns may not be field with IRS until the application has been approved. Do not enter blanks in the "A" Record Transmitter Control Code field; enter the five character Transmitter Control Code which is assigned to you by IRS after you have filed an application and it has been approved.
03 After you have received approval to file on magnetic media, you do not need to reapply each year UNLESS:
(a) there are hardware or software changes that would affect the characteristics of the magnetic media submission (e.g., changing from diskette to tape filing or vice versa) or,
(b) you discontinue filing on magnetic media for a year (your five character Transmitter Control Code may be reassigned).
If either of these conditions applies to you, you should contact your coordinator for clarification. In ALL correspondence, refer to your current five character Transmitter Control Code to assist the coordinator in locating your files.
04 IRS will assist new filers with their initial diskette submission by reviewing "TEST" files submitted in advance of the filing season. Approved payers or transmitters should submit "TEST" files with the Magnetic Media Coordinator at the appropriate service center or the National Computer Center. You MUST submit a "TEST" file in order to participate in the Combined Federal/State Program; however, you are encouraged to submit "TEST" files if you are a new filer on magnetic media. As a guideline, IRS prefers that all "TEST" files be submitted between September and December. Refer to Part A, Sec. 13 for addresses. Do not submit "TEST" diskettes after January 1. If you are unable to submit your "TEST" file by the end of December, you may ONLY send a sample hardcopy printout or diskette dump to the National Computer Center which shows a sample of each record (A, B, C, K and F) USED.
Clearly mark the hardcopy printout or diskette dump as "TEST DATA", and include identifying information such as name, address and telephone number of someone familiar with the "TEST" print or diskette dump who may be contacted to discuss its acceptability. After January 1, 1986, submit the "TEST" print or diskette dump showing a sample of each record to the National Computer Center only.
05 If your magnetic media files have been prepared for you in the past by a service agency, and you now have computer equipment compatible with that of IRS and wish to prepare your own files, you must request your own five character Transmitter Control Code by filing an application, Form 4419, as described above.
06 If you as an individual or organization are an approved filer on magnetic media and you change your name or the name of your organization, please notify the National Computer Center or service center Magnetic Media Coordinator so that your file may be updated to reflect the proper name.
07 In accordance with section 1.6041-7(b) of the Income Tax Regulations, payments to providers of medical and health care services from separate departments of a health care carrier may be reported as separate returns on magnetic media. In this case, the headquarters office will be considered to be the transmitter and the individual departments of the company filing reports will be considered to be payers. A SINGLE application form covering ALL the departments which will be filing on diskette should be submitted. One five character Transmitter Control Code may be used for all departments.
08 Section 1.6045-1(l) of the Income Tax Regulations requires brokers and barter exchanges to use magnetic media in reporting all Form 1099-B data to the IRS. Generally, NEW brokers and NEW barter exchanges may request an undue hardship exception by filing an application, by the end of the second month following the month in which they became a broker or barter exchange, with the National Computer Center or service center Magnetic Media Coordinator.
09 ALL requests for undue hardship exemptions should be submitted at least 90 days before the due date of the return, except as stated in Sec. 5.08 above.
10 The requirements to receive a waiver from filing REQUIRED information returns on magnetic media for tax year 1985 are more stringent than they were for tax year 1984. Filers must submit a WRITTEN statement requesting an undue hardship waiver from magnetic media filing for a specific period of time, not to exceed one tax year. If the filer requires a waiver for a longer period of time, the filer must reapply at the appropriate time each year (90 days before the due date of the return). Filers may not apply for a waiver for more than one tax year at a time. The written statement MUST contain the following identifying information:
(a) The filer's name and address.
(b) The filer's Taxpayer Identification Number (SSN or EIN).
(c) The period for which the waiver is requested: Tax Year 1985.
(d) The name and telephone number of a person to contact who is familiar with the information contained in the waiver request.
(e) The type of returns and expected volume of each form.
(f) The reason for the request.
(g) An estimated cost for filing the returns on paper, on magnetic media if YOU prepare the files, and on magnetic media using the services of an agency who will charge you for this service. IF YOU EXPECT TO FILE OVER 500 RETURNS, YOU MUST SUBMIT A COPY OF A WRITTEN COST ESTIMATE FOR MAGNETIC MEDIA FILING FROM A SERVICE AGENCY; FOR 500 OR LESS, SUBMIT AN ESTIMATE AS DESCRIBED ABOVE.
11 If you request a waiver from filing on magnetic media and it IS approved, DO NOT SEND A COPY OF THE APPROVED WAIVER TO THE SERVICE CENTERS. Do NOT staple, paperclip or use rubber bands on any scannable forms. Paper returns are read by an optical scanner (OCR) at the service centers.
12 Waivers are granted on a case-by-case basis and may be approved at the discretion of the service center or National Computer Center Magnetic Media Coordinators. Refer to Part A, Sec. 13 for addresses. Waiver requests should be filed 90 days before the due date of the return, except as stated in Sec. 5.08 above.
13 If you are required to file on magnetic media but fail to do so, and you do not have an approved waiver on record, you may be subject to a failure to file penalty. Refer to Sec. 6.02 below.
14 AN APPROVED WAIVER FROM FILING INFORMATION RETURNS ON MAGNETIC MEDIA DOES NOT PROVIDE EXEMPTION FOR ALL FILING; YOU MUST SUBMIT YOUR INFORMATION RETURNS ON ACCEPTABLE PAPER FORMS.
15 A diskette reporting package, which includes all the necessary transmittals, labels, and instructions, will be mailed to all approved filers between October and December of each year.
SEC. 6. FILING OF MAGNETIC MEDIA REPORTS
01 Section 6011(e) of the Internal Revenue Code, as amended by the Interest and Dividend Tax Compliance Act of 1983, Pub. L. 98-67, 1983-2 C.B. 352, requires that any person, including individuals, estates and trusts, required to file more than 50 information returns in the aggregate for payments of interest (Forms 1099-INT and 1099-OID), dividends (Form 1099-DIV) or patronage dividends (Form 1099-PATR) for any calendar year, must file such returns on magnetic media. For example, if a payer must file 30 Forms 1099-DIV and 25 Forms 1099-INT, filing on magnetic media is required. This requirement shall not apply if you establish that it will cause you undue hardship.
02 The penalty for both the failure to timely file certain information returns and failure to file returns as prescribed by is now $50 per payee up to a maximum of $50,000 a year. However, there is no maximum penalty for returns of 1099-INT, 1099-OID, 1099-DIV, 1099-PATR or 5498. If the failure to file is due to intentional disregard of the filing requirements, the penalty may be greater than $50 per payee and there is no maximum penalty.
03 Generally, payers are now subject to a $50 penalty for EACH failure to include the payee's correct TIN on an information return.
04 Rev. Proc. 84-24, 1984-1 C.B. 465, gives detailed information on preparing transmittal documents for information returns and is available at your local IRS office. Specific guidelines are given on how to report the payer's name, address and TIN on transmittal documents and information returns. Instructions for multiple transmittals and the submission of transmittals by service bureaus or agents are also covered.
05 THE DISKETTE RECORDS ARE TO BE SUBMITTED TO THE NATIONAL COMPUTER CENTER; HOWEVER, PAPER INFORMATION RETURNS ARE TO CONTINUE TO BE FILED WITH THE APPROPRIATE SERVICE CENTERS. SEE PART A, SEC. 13 FOR ADDRESSES. Form 4804, Transmittal of Information Returns Reported on Magnetic Media, must accompany diskette submissions. If you file for multiple payers and have the authority to sign the affidavit on Form 4804, you should also submit Form 4802, Multiple Payer Transmittal for Magnetic Media Reporting.
FOR THE IRS TO ENSURE THAT YOUR ACTUAL DATA RECORDS WERE FORMATTED FOLLOWING THIS REVENUE PROCEDURE, INCLUDE A HARDCOPY PRINTOUT, FAST PRINT OR DISKETTE DUMP SHOWING A SAMPLE OF EACH TYPE OF RECORD (A, B, C, K AND F) USED ON THE DISKETTE. This will be reviewed prior to actual processing to ensure that the data is in the proper format. Be sure to include Form 4804, 4802, or computer generated listing WITH your diskette shipment. IRS encourages the use of computer generated Form 4804 which includes ALL necessary information requested on the actual form. DO NOT MAIL THE DISKETTES AND THE TRANSMITTAL DOCUMENTS SEPARATELY.
Paper information returns must be transmitted to the appropriate service center using Form 1096, Annual Summary and Transmittal of U.S. Information Returns. DO NOT SEND INFORMATION RETURNS FILED ON PAPER FORMS TO THE NATIONAL COMPUTER CENTER.
06 The affidavit which appears on Form 1096 and Form 4804 should be signed by the payer; however, the transmitter, service bureau, paying agent, or disbursing agent may sign the affidavit on behalf of the payer if all of the following conditions are met:
(a) It has the authority to sign the affidavit under an agency agreement (either oral, written, or implied) that is valid under the state law.
(b) It has the responsibility (either oral, written, or implied) conferred on it by the payer to request the TINs of borrowers, recipients, or participants reported on magnetic media or paper returns.
(c) It signs the affidavit and adds the caption "For: (name of payer)."
07 Although a duly authorized agent signs the affidavit, the payer is held responsible for the accuracy of the Form 4804, and the payer will be liable for penalties for failure to comply with filing requirements.
08 If a portion of the returns are submitted on paper documents with the service center, include a statement on the Form 1096 that the remaining returns are being filed on magnetic media with the National Computer Center. DO NOT REPORT THE SAME INFORMATION ON PAPER FORMS THAT YOU REPORT ON MAGNETIC MEDIA. IF YOU REPORT PART OF YOUR RETURNS ON PAPER AND PART ON MAGNETIC MEDIA, BE SURE THAT DUPLICATE RETURNS, WITH THE SAME INFORMATION, ARE NOT INCLUDED ON BOTH. This does not mean that corrected documents are not to be filed. If a return has been prepared and submitted improperly, you must file a corrected return as soon as possible. Refer to Part A, Sec. 10 for requirements and instructions on filing corrected returns.
09 Reports from different branches for one payer MUST be consolidated under one Payer/Transmitter "A" Record for each type of information return. For example, all Forms 1099-INT must be sorted together under one Payer/Transmitter "A" Record followed by the appropriate "B" Records and one "C" Record.
10 Health care carriers, or their agents, filing Form 1099-MISC per Part A, Sec. 5.07, may submit part of their returns on paper documents and part on magnetic media if the records of some departments are not maintained on computer files. However, an information return is required if the aggregate amount paid to a health care service provider from all departments equals $600 or more. For example, Department A pays $200, Department B pays $300, and Department C pays $100 to the same health care service provider. The aggregate amount paid from all departments equals $600. The health care carrier or agent must submit either one information return for the aggregate amount of $600 or three separate returns, from the departments, indicating the amount paid by each department.
11 Before submitting magnetic media files, include the following:
(a) A signed Form 4804 or computer generated substitute. If you send TWO copies of the Form 4804, one will be used as an acknowledgement.
(b) A Form 4802 (if you transmit for multiple payers).
(c) A hard copy printout or listing of the first five and last two blocks of your file. The listing should show a sample of each type of record (A, B, C, K and F) used on the magnetic media being submitted.
(d) The magnetic media with an external identifying label as described in part B, Sec. 1.
(e) On the outside of the shipping container, include a Form 4801 or a substitute for the form which reads "DELIVER UNOPENED TO TAPE LIBRARY--MAGNETIC MEDIA REPORTING--BOX ____ of ____." If there is only one container, mark the outside as Box 1 of 1. For multiple containers, include the sequence (i.e., Box 1 of 33, 2 of 33, etc.).
(f) If you were granted an extension and are filing late, include a copy of the approved extension letter with the magnetic media.
12 IRS will not pay or accept "Collect on Delivery" or "Charged to IRS" shipments of reportable tax information that an individual or organization is legally required to submit. The current policy is to return magnetic materials or requested information from the IRS, at U.S. Government expense.
13 Files returned to you due to coding or format errors are to be corrected and returned to IRS within 30 days of receipt by the filer.
SEC. 7. FILING DATES
01 The dates prescribed for filing paper returns with IRS also apply to magnetic media filing. Magnetic media reporting to the IRS for all types of Form 1098, 1099 Series, 5498, and W-2G must be on a calendar year basis.
02 Information returns filed on magnetic media for Forms 1098, types of Forms 1099, and W-2G must be submitted to IRS by February 28. The due date for furnishing the required copy or statement to the recipient is January 31.
03 Information returns filed on magnetic media for Form 5498 must be submitted to IRS by May 31. Copies of this form or statements are due to the participant by May 31 for contributions made to IRAs and SEPs; however, participant copies or statements for DECs are due the time the contribution is made or January 31, whichever is the later. Form 5498 is filed for contributions to be applied to 1985 that are made between January 1, 1985, and April 15, 1986.
SEC. 8. EXTENSIONS OF TIME TO FILE
01 If a payer or transmitter of returns on magnetic media is unable to submit their magnetic media file by the dates prescribed in Sec. 7.02 and 7.03 above, submit a letter requesting an extension of up to 30 days to file, as soon as you are aware that an extension will be necessary. The request MUST be filed BEFORE the due date of the return. The letter should be sent to the attention of the Magnetic Media Reporting Program at the National Computer Center where the diskette file is to be submitted. See part A, Sec. 13 for the address. The request should include:
(a) The filer's name and address.
(b) The filer's Taxpayer Identification Number (SSN or TIN).
(c) The tax year for which the extension of time is requested: tax year 1985.
(d) The name and telephone number of a person to contact who is familiar with the request.
(e) The type of returns and expected volume.
(f) The Transmitter Control Code assigned to the organization or individual requesting the extension (if a number has been assigned).
(g) The reason for the delay and date that you WILL be able to file.
02 If an extension of time to file on magnetic media is granted by the National Computer Center, a COPY of the letter GRANTING THE EXTENSION MUST be attached to the transmittal Form 4804 or computer generated substitute when the file is submitted.
SEC. 9 PROCESSING OF MAGNETIC MEDIA RETURNS
01 The National Computer Center will process tax information from magnetic media files. All magnetic media files that are received timely by the National Computer Center will be returned to the filers by August 15 of the year in which submitted.
02 After January 1, 1986, all magnetic media processing will be centralized at the National Computer Center. Due to the volume of input received and the cost to return special containers, special shipping containers should not be used for transmitting data to the National Computer Center since IRS cannot guarantee return of such containers.
03 Files will be returned to you for correction if they are unprocessable due to format or coding errors, or by the request of the filer. Files must be corrected and returned to the National Computer Center within 30 days of receipt by the filer. The corrected files will be returned to the filer by the National Computer Center within 6 months of receipt. PLEASE BE SURE THAT YOUR FORMAT AND CODING COMPLY WITH THIS REVENUE PROCEDURE. THIS REVENUE PROCEDURE IS TO BE USED FOR THE PREPARATION OF TAX YEAR 1985 INFORMATION RETURNS ONLY. AS SOME LEGISLATIVE AND FORMS CHANGES AFFECTING INFORMATION RETURNS OCCUR EACH YEAR, THIS PROCEDURE IS UPDATED TO REFLECT NECESSARY CHANGES. PLEASE READ THIS PUBLICATION CAREFULLY.
SEC. 10. HOW TO FILE CORRECTED RETURNS
01 If a return has been prepared and submitted improperly, you must file a complete corrected return as soon as possible. ALL FIELDS OR BOXES MUST BE COMPLETED WITH THE CORRECT INFORMATION, NOT JUST THE DATA FIELDS NEEDING CORRECTION. If you file corrected returns on paper forms, submit Copy A to the appropriate service center. There are numerous types of errors. It may require more than one transaction to properly correct the initial error. You are strongly encouraged to read this ENTIRE section before attempting to make ANY correction. If the initial return was filed as an aggregate, you must consider this in filing the corrected returns.
02 Corrected returns submitted to IRS on magnetic media, using a "G" coded Payee "B" Record, may be submitted on the same diskette as those corrections submitted WITHOUT the "G" code; however, they must be submitted using a separate "A" Record. Corrected returns for different tax years may not be submitted on the same file. Corrected returns are to be identified as corrections on the transmittal document and the EXTERNAL label of the file.
03 The instructions that follow will provide information on how to file corrected returns on magnetic media AND on paper forms. Please refer to the appropriate chart AND type of error for instructions on how to PROPERLY file the corrected return(s).
04 You may file corrected returns on paper forms; however, you are encouraged to file on magnetic media if you file MORE than 50 corrected returns.
05 If you file your corrected returns on paper forms, do not submit the paper returns to the National Computer Center. ALL PAPER RETURNS, WHETHER ORIGINAL OR CORRECTED, MUST BE FILED WITH THE APPROPRIATE SERVICE CENTER. CORRECTED RETURNS FILED ON MAGNETIC MEDIA MUST BE FILED WITH THE NATIONAL COMPUTER CENTER. Refer to Part A, Sec. 13 for address information.
06 Statements to the recipient or participant should be identified as "CORRECTED" and should be provided to them as soon as possible.
07 If you file corrected returns on paper forms, use IRS forms or acceptable OCR scannable paper substitutes. Always submit Copy A to the appropriate service center. NOTE: Form W-2G is not required to be in OCR scannable format. Publication 1179, "Requirements for Reproducing Paper Substitutes of Forms 1096, 1099 Series, 5498, W-2G and W-3G" provides requirements and instructions. A supplement will be issued to include instructions for paper substitutes of Form 1098, Mortgage Interest Statement.
08 For further instructions on filing information returns with IRS, refer to the 1985 "Instructions for Form 1099 Series, 1098, 5498 and 1096." If these instructions are not included in your magnetic media reporting packages, request a copy from your local IRS office.
09 Type or machine print all information on returns filed on paper.
10 Use the proper form. If you are in doubt, review the instructions noted in 08 above or contact your local IRS office.
11 Use only the boxes provided on the paper forms. Do not add additional boxes.
12 Do not change the title of any box on the paper forms.
13 Use the same name and TIN (SSN or EIN) for the filer on the Form 1096 transmittal form and all related forms that follow.
14 A separate transmittal Form 1096 is required for each TYPE of paper information return filed in the 1098, 5498 and 1099 Series. A transmittal Form W-3G is required to transmit paper Forms 1099-R and W-2G. DO NOT USE THE SAME TRANSMITTAL DOCUMENT TO FILE ORIGINAL AND CORRECTED RETURNS WHETHER ON PAPER FORMS OR MAGNETIC MEDIA. A transmittal Form 4804 or computer generated substitute is used to transmit magnetic media. A Form 4802 is a CONTINUATION form for a Form 4804. Please utilize a Form 4802 if you file on magnetic media for multiple payers and are an authorized agent for the payers.
15 Do not staple, fold, paperclip or use rubberbands on any paper information returns filed with IRS. This could impair the OCR scanning process.
16 Use the correct tax year's forms to file information returns with IRS (i.e., do not submit tax year 1985 returns using 1984 forms). The same is true for magnetic media filing. You must submit your returns filed on magnetic media using the revenue procedure for the tax year of the returns. Forms and revenue procedures are normally updated each year to include necessary changes.
17 Most information returns contain a "VOID" box and a "CORRECTED" box. The "VOID" box is used only if you make an error while typing or printing the paper forms. Mark this box ONLY when you wish the return to be disregarded or passed over. The OCR scanner at the service centers WILL NOT READ a "VOID" return; it will pass over it and go to the next form if the "VOID" box is marked. Do not confuse the "VOID" box and the "CORRECTED" box.
18 On magnetic media files, the Payee "B" Record provides space to enter a Payer's Account Number for the Payee. This same account number may be provided on paper forms. In order to properly file corrected returns, this number will help identify the appropriate incorrect return. DO NOT ENTER A TIN (SSN OR EIN). A PAYER'S ACCOUNT NUMBER FOR THE PAYEE MAY BE A CHECKING ACCOUNT NUMBER, SAVINGS ACCOUNT NUMBER, SERIAL NUMBER OR ANY OTHER NUMBER ASSIGNED TO THE PAYEE BY THE PAYER, WHICH WILL DISTINGUISH THE SPECIFIC ACCOUNT. THIS NUMBER MUST APPEAR ON THE INITIAL RETURN AND ON THE CORRECTED RETURN IN ORDER TO IDENTIFY AND PROCESS THE CORRECTION PROPERLY.
19 REVIEW BOTH CHARTS 1 AND 2 THAT FOLLOW. The types of errors made will NORMALLY fall under one of the four categories listed. Next to each TYPE of error made, you will find a list of instructions to tell you how to PROPERLY file the corrected return for THAT type of error. READ ALL OF THE INSTRUCTIONS LISTED AND FOLLOW THEM FOR THE TYPE OF ERROR MADE ON THE INITIAL RETURN. IN SOME CASES TWO TRANSACTIONS ARE REQUIRED TO PROPERLY FILE CORRECTIONS. IF THE ORIGINAL RETURN WAS FILED AS AN AGGREGATE, YOU MUST CONSIDER THIS IN FILING THE CORRECTED RETURNS.
CHART 1. GUIDELINES FOR FILING CORRECTED RETURNS ON MAGNETIC MEDIA
(PLEASE READ SEC. 10.01 THROUGH 10.19 OF THIS PUBLICATION BEFORE
MAKING ANY CORRECTIONS.)
____________________________________________________________________
Type of Error Made on the
Original Return Filed on How to File the Corrected Return On
Magnetic Media Magnetic Media
____________________________________________________________________
1. Original return was TRANSACTION 1: Identifying return
filed with NO Payee TIN submitted with NO TIN or an INCORRECT
(SSN or EIN) OR the TIN
return was filed with
an INCORRECT Payee TIN A. FORM 4804 AND/OR 4802 (OR COMPUTER
(SSN or EIN). THIS WILL GENERATED SUBSTITUTE)
REQUIRE TWO SEPARATE
TRANSACTIONS TO MAKE 1. Prepare a NEW transmittal Form
THE CORRECTION PRO- 4804 (and 4802 if you file for
PERLY. READ AND FOLLOW multiple payers), or a computer
ALL INSTRUCTIONS FOR generated substitute, that includes
BOTH TRANSACTIONS 1 AND information related to this new
2. file. (A Form 4802 is a
continuation form for multiple
payers and may be used if you have
the authority to sign the affidavit
on the Form 4804.)
2. Write, type or machine print in
uppercase letters "MAGNETIC MEDIA
CORRECTION" at the top of the
transmittal form or computer
generated substitute.
3. Provide ALL requested information
correctly.
4. Include a hardcopy print, listing or
diskette dump exhibiting a small
sample of each type of RECORD (A, B,
C and F), which can be reviewed for
accuracy and acceptability of record
FORMAT.
5. If you are a Combined Federal/State
filer, IRS will not transmit
corrected returns to the state. This
will be the responsibility of the
filer.
B. 1098, 1099 SERIES, 5498 AND W-2G
RETURNS
1. Prepare a new file.
2. Use a separate Payer/Transmitter "A"
Record for each TYPE of return being
reported. The information in the "A"
Record will be the same as it was in
the original submission.
3. The Payee "B" Record must contain
exactly the same information as
submitted previously EXCEPT: insert
a "G" code in diskette position 6 of
the "B" Record AND for ALL payment
amounts used, enter "0" (zero).
4. Corrected returns submitted to IRS
using a "G" coded "B" Record may bE
submitted on the same diskette as
those corrections submitted WITHOUT
the "G" code; however, a separate
"A" Record is required.
5. Mark the EXTERNAL label of the
diskette "MAGNETIC MEDIA
CORRECTION."
6. Submit the diskette(s), a diskette
dump showing sample records coded
for this type of filing, and the
transmittal document to the National
Computer Center. (Refer to Part A,
Sec. 13 for address information.)
TRANSACTION 2: Reporting the correct
information
A. FORM 4804 AND/OR 4802 (OR COMPUTER
GENERATED SUBSTITUTE)
1. If you submit records with the
corrected information on a separate
diskette from those that are "G"
coded, prepare a NEW transmittal
Form 4804 (and 4802 if you file for
multiple payers), or a computer
generated substitute, that includes
information related to this new
file. (A Form 4802 is a continuation
form for multiple payers and may be
used if you have the authority to
sign the affidavit on the Form
4804.)
2. Write, type or machine print in
uppercase letters "MAGNETIC MEDIA
CORRECTION" at the top of the
transmittal form or computer
generated substitute.
3. Provide ALL requested information
correctly.
4. Include a hardcopy print, listing or
diskette dump exhibiting a small
sample of each type of RECORD (A, B,
C and F), which can be reviewed for
accuracy and acceptability of record
FORMAT.
5. If you are a Combined Federal/State
filer, IRS will not transmit
corrected returns to the state. This
will be the responsibility of the
filer.
B. 1098, 1099 SERIES, 5498 AND W-2G
RETURNS
1. Prepare a NEW file with the correct
information in ALL records.
2. Use a separate Payer/Transmitter "A"
Record for each TYPE of return being
reported.
3. DO NOT CODE THE PAYEE "B" RECORD AS
A CORRECTED RETURN FOR THIS TYPE OF
CORRECTION. (Remove the "G" Code.)
4. Provide all of the correct
information supplying the correct
TIN (SSN or EIN).
5. Mark the EXTERNAL label of the
diskette "MAGNETIC MEDIA
CORRECTION."
6. Submit the diskette(s), a diskette
dump showing sample records coded
for this type of filing, and the
transmittal document to the National
Computer Center. (Refer to Part A,
Sec. 13 for address information.)
2. Original return was A. Form 4804 and/or 4802 (or computer
filed with an incorrect generated substitute)
payment amount(s) in the
Payee "B" Record, OR a 1. Prepare a NEW transmittal Form 4804
money amount was reported (and 4802) if you file for multiple
using an incorrect Pay- payers), or a computer generated
ment Amount Indicator substitute, that includes
Code in the original information related to this new
Payer/Transmitter "A" file. (A Form 4802 is a continuation
Record. Correct TYPE OF form for multiple payers and may be
RETURN indicator was used used if you have the authority to
in the "A" Record. THIS sign the affidavit on the Form
WILL REQUIRE ONLY ONE 4804.)
TRANSACTION TO MAKE THE
CORRECTION. (NOTE: If 2. Write, type or machine print in
the wrong TYPE OF RETURN uppercase letters "MAGNETIC MEDIA
indicator was used, see CORRECTION" at the top of the
number 3 of this chart.) transmittal form or computer
generated substitute.
3. Provide ALL requested information
correctly.
4. Include a hardcopy print, listing or
diskette dump exhibiting a small
sample of each type of RECORD (A,
B, C and F), which can be reviewed
for accuracy and acceptability of
record FORMAT.
5. If you are a Combined Federal/State
filer, IRS will not transmit
corrected returns to the state.
This will be the responsibility of
the filer.
B. 1098, 1099 SERIES, 5498 AND W-2G
RETURNS
1. Prepare a NEW file.
2. Use a separate Payer/Transmitter "A"
Record for each TYPE of return being
reported. The information in the "A"
Record will be the same as it was in
the original submission EXCEPT, the
CORRECT Amount Indicators will be
used.
3. The Payee "B" Record must contain
exactly the same information as
submitted previously EXCEPT: insert
a "G" code in diskette position 6 of
the "B" Record AND report the
correct payment amounts as they
should have been reported on the
initial return.
4. Corrected returns submitted to IRS
using a "G" coded "B" Record may be
submitted on the same diskette as
those corrections submitted without
the "G" code; however, a separate
"A" Record is required.
5. Mark the EXTERNAL label of the
diskette "MAGNETIC MEDIA
CORRECTION."
6. Submit the diskette(s), a diskette
dump showing sample records coded
for this type of filing, and the
transmittal document to the National
Computer Center. (Refer to part A,
Sec. 13 for address information.)
3. Original return was filed TRANSACTION 1: Identifying return
using the WRONG TYPE OF submitted with an incorrect Type Of
RETURN indicator in the Return indicator.
Payer/Transmitter "A"
Record. (For example, a A. FORM 4804 AND/OR 4802 (OR COMPUTER
return was coded using GENERATED SUBSTITUTE)
the TYPE OF RETURN
indicator for 1099-DIV 1. Prepare a NEW transmittal Form 4804
and it should have been (and 4802 if you file for multiple
coded 1099-INT.) THIS payers), or a computer generated
WILL REQUIRE TWO substitute, that includes
SEPARATE TRANSACTIONS TO information related to this new
MAKE THE CORRECTION file. (A Form 4802 is a continuation
PROPERLY. READ AND form for multiple payers and may be
FOLLOW ALL INSTRUCTIONS used if you have the authority to
FOR BOTH TRANSACTIONS sign the affidavit on the Form
1 AND 2. 4804.)
2. Write, type or machine print in
uppercase letters "MAGNETIC MEDIA
CORRECTION" at the top of the
transmittal form or computer
generated substitute.
3. Provide ALL requested information
correctly.
4. Include a hardcopy print, listing or
diskette dump exhibiting a small
sample of each type of RECORD (A, B,
C and F), which can be reviewed for
accuracy and acceptability of
record FORMAT.
5. If you are a Combined Federal/State
filer, IRS will not transmit
corrected returns to the state. This
will be the responsibility of the
filer.
B. 1098, 1099 SERIES, 5498 AND W-2G
RETURNS
1. Use a separate Payer/Transmitter "A"
Record for each TYPE of return being
reported. The information in the "A"
Record will be exactly the same as
it was in the original submission
using the same incorrect type of
return indicator.
2. The corrected Payee "B" Record must
contain the same information as
submitted previously EXCEPT: insert
a "G" code in diskette position 6 of
the "B" Record and for ALL payment
amounts USED, enter "0" (zero).
3. Corrected returns submitted to IRS
using a "G" coded "B" Record may be
submitted on the same diskette as
those corrections submitted without
the "G" code; however, a separate
"A" Record is required.
4. Mark the EXTERNAL label of the
diskette "MAGNETIC MEDIA
CORRECTION."
5. Submit the diskette(s), a diskette
dump showing sample records coded
for this type of filing, and the
transmittal document to the National
Computer Center. (Refer to part A,
Sec. 13 for address information.)
TRANSACTION 2: Reporting the correct
information
A. FORM 4804 AND/OR 4802 (OR COMPUTER
GENERATED SUBSTITUTE)
1. If you submit records with the
corrected information on a separate
diskette from those that are "G"
coded, prepare a NEW transmittal
Form 4804 (and 4802 if you file for
multiple payers), or a computer
generated substitute, that includes
information related to this new
file. (A Form 4802 is a
continuation form for multiple
payers and may be used if you have
the authority to sign the affidavit
on the Form 4804.)
2. Write, type or machine print in
uppercase letters "MAGNETIC MEDIA
CORRECTION" at the top of the
transmittal form or computer
generated substitute.
3. Provide ALL requested information
correctly.
4. Include a hardcopy print, listing or
diskette dump exhibiting a small
sample of each type of RECORD (A, B,
C and F), which can be reviewed for
accuracy and acceptability of record
FORMAT.
5. If you are a Combined Federal/State
filer, IRS will not transmit
corrected returns to the state. This
will be the responsibility of the
filer.
B. 1098, 1099 SERIES, 5498 AND W-2G
RETURNS
1. Prepare a NEW file with the correct
information in ALL records.
2. Use a separate Payer/Transmitter "A"
Record for each TYPE of return being
reported and use the correct Type Of
Return indicator.
3. DO NOT CODE THE PAYEE "B" RECORD AS
A CORRECTED RETURN FOR THIS TYPE OF
CORRECTION. (Remove the "G" Code.)
4. Provide all of the correct
information.
5. Mark the EXTERNAL label of the
diskette "MAGNETIC MEDIA
CORRECTION."
6. Submit the diskette(s), a diskette
dump showing sample records coded
for this type of filing, and the
transmittal document to the National
Computer Center. (Refer to part A,
Sec. 13 for address information.)
CHART 2. GUIDELINES FOR FILING CORRECTED RETURNS ON PAPER FORMS
(PLEASE READ SEC. 10.01 THROUGH 10.19 OF THIS PUBLICATION BEFORE
MAKING ANY CORRECTIONS.)
____________________________________________________________________
Type of Error Made on the
Original Return Filed on How to File the Corrected Return on
Magnetic Media PAPER Forms
____________________________________________________________________
1. Original return was TRANSACTION 1: Identifying return
filed with NO Payee TIN submitted with NO TIN or an INCORRECT
(SSN or EIN), OR the TIN
return was filed with
an INCORRECT Payee TIN A. FORM 1096 OR W-3G
THIS WILL
REQUIRE TWO SEPARATE 1. Prepare a NEW transmittal Form 1096
TRANSACTIONS TO MAKE or W-3G depending on the TYPE of
THE CORRECTION return being filed.
PROPERLY. READ AND
FOLLOW ALL INSTRUCTIONS 2. MARK OVER THE "X" IN THE "CORRECTED"
FOR BOTH TRANSACTIONS BOX AT THE TOP OF THE FORM.
1 AND 2.
3. Provide ALL requested information
correctly.
4. Type or machine print in upper case
letters "MAGNETIC MEDIA CORRECTION"
in the blank space below the
instructions.
5. Do NOT staple this transmittal form
to the related returns.
6. Use a separate transmittal form for
each TYPE of return.
7. A transmittal Form 1096 or W-3G MUST
be present. (Refer to .14 of this
section for clarification.)
B. FORM 1098, 1099 SERIES, 5498 OR
W-2G:
1. Prepare a NEW information return on
the proper TYPE of form.
2. MARK OVER THE "X" IN THE "CORRECTED"
BOX AT THE TOP OF THE FORM(S).
3. Enter the Payer, Recipient and
Account Number information (if any)
EXACTLY as it appeared on the
original incorrect return filed with
NO TIN or INCORRECT TIN: HOWEVER,
enter "0" (zero) for ALL money
amounts.
4. File the transmittal document and
Copy A of the returns with the
appropriate service center.
5. Do NOT cut the forms that are three
to a page.
6. Do NOT staple, paperclip or use
rubberbands on the forms.
7. Use a separate transmittal Form 1096
or Form W-3G (depending on the TYPE
of return) to transmit the
"CORRECTED" return(s).
8. DO NOT INCLUDE COPIES OF THE
ORIGINAL RETURN THAT WAS FILED
INCORRECTLY.
TRANSACTION 2: Reporting correct
information
A. FORM 1096 OR W-3G
1. Prepare a NEW transmittal Form 1096
or W-3G depending on the TYPE of
return being filed.
2. DO NOT MARK OVER THE "X" IN THE
"CORRECTED" BOX AT THE TOP OF THE
FORM FOR THIS TYPE OF CORRECTION.
3. Provide ALL requested information
correctly.
4. Type or machine print in upper case
letters "MAGNETIC MEDIA CORRECTION"
in the blank space below the
instructions.
5. Do NOT staple this transmittal form
to the related returns.
6. Use a separate transmittal form for
each TYPE of return.
7. A transmittal Form 1096 or W-3G MUST
be present. (Refer to .14 of this
section for clarification.)
B. FORM 1098, 1099 SERIES, 5498 OR
W-2G:
1. Prepare a NEW information return on
the proper TYPE of form.
2. DO NOT MARK OVER THE "X" IN THE
"CORRECTED" BOX AT THE TOP OF THE
FORM(S) FOR THIS TYPE OF CORRECTION.
Submit the NEW returns as though
they were originals.
3. Include ALL of the correct
information supplying the TIN (SSN
or EIN).
4. File the transmittal document and
Copy A of the returns with the
appropriate service center.
5. Do NOT cut the forms that are three
to a page.
6. Do NOT staple, paperclip or use
rubberbands on the forms.
7. Use a separate transmittal Form
1096 or W-3G (depending on the TYPE
of return) to transmit the corrected
returns. YOU MUST NOT USE THE SAME
TRANSMITTAL USED IN TRANSACTION 1.
8. DO NOT INCLUDE COPIES OF THE
ORIGINAL RETURN THAT WAS FILED
INCORRECTLY.
2. Original return was A. FORM 1096 OR W-3G
filed with an incorrect
payment amount(s) in the 1. Prepare a NEW transmittal Form 1096
Payee "B" Record, OR a or W-3G depending on the TYPE of
money amount was reported return being filed.
using an incorrect
payment Amount Indicator 2. MARK OVER THE "X" IN THE "CORRECTED"
Code in the original BOX AT THE TOP OF THE FORM.
Payer/Transmitter "A"
Record. Correct TYPE OF 3. Provide ALL requested information
RETURN indicator was used correctly.
in the "A" Record. THIS
WILL REQUIRE ONLY ONE 4. Type or machine print in upper case
TRANSACTION TO MAKE THE letters "MAGNETIC MEDIA CORRECTION"
CORRECTION. (If the in the blank space below the
WRONG TYPE OF RETURN instructions.
indicator was used, see
number 3 of this chart.) 5. Do NOT staple this transmittal form
to the related returns.
6. Use a separate transmittal form for
each TYPE of return.
7. A transmittal Form 1096 or W-3G MUST
be present. (Refer to .14 of this
section for clarification.)
B. FORM 1098, 1099 SERIES, 5498 OR W-2G
1. Prepare a NEW information return on
the proper TYPE of form.
2. MARK OVER THE "X" IN THE
"CORRECTED" BOX AT THE TOP OF THE
FORM(S).
3. Enter the Payer, Recipient and
Account Number information EXACTLY
as it appeared on the original
incorrect return; HOWEVER, ENTER ALL
CORRECT MONEY AMOUNTS IN THE CORRECT
BOXES AS THEY SHOULD HAVE APPEARED
ON THE ORIGINAL RETURN.
4. File the transmittal document and
Copy A of the returns with the
appropriate service center.
5. Do NOT cut the forms that are three
to a page.
6. Do NOT staple, paperclip or use
rubberbands on the forms.
7. Use a separate transmittal Form
1096 or W-3G (depending on the TYPE
of return) to transmit the corrected
returns.
8. DO NOT INCLUDE COPIES OF THE
ORIGINAL RETURN THAT WAS FILED
INCORRECTLY.
3. Original return was filed TRANSACTION 1: Identifying return
using the WRONG TYPE OF submitted with an incorrect Type Of
RETURN indicator in the Return indicator.
Payer/Transmitter "A"
Record. (For example, a A. FORM 1096 OR W-3G
return was coded using
the TYPE OF RETURN 1. Prepare a NEW transmittal Form 1096
indicator for 1099-DIV or W-3G depending on the TYPE of
and it should have been return being filed.
coded 95 1099-INT.) THIS
WILL REQUIRE TWO 2. MARK OVER THE "X" IN THE "CORRECTED"
SEPARATE TRANSACTIONS TO BOX AT THE TOP OF THE FORM.
MAKE THE CORRECTION
PROPERLY. READ AND 3. Provide ALL requested information
FOLLOW ALL INSTRUCTIONS correctly.
FOR BOTH TRANSACTIONS
1 AND 2. 4. Type or machine print in upper case
letters "MAGNETIC MEDIA CORRECTION"
in the blank space below the
instructions.
5. Do NOT staple this transmittal form
to the related returns.
6. Use a separate transmittal form for
each TYPE of return.
7. A transmittal Form 1096 or W-3G MUST
be present. (Refer to .14 of this
section for clarification.)
B. FORM 1098, 1099 SERIES, 5498 OR W-2G
1. PREPARE A NEW INFORMATION RETURN ON
THE SAME TYPE OF FORM THAT WAS USED
INITIALLY.
2. MARK OVER THE "X" IN THE
"CORRECTED" BOX AT THE TOP OF THE
FORM(S).
3. Enter the Payer, Recipient and
Account Number information EXACTLY
as it appeared on the original
incorrect return; HOWEVER, enter "0"
(zero) for ALL money amounts.
4. File the transmittal document and
Copy A of the returns with the
appropriate service center.
5. Do NOT cut the forms that are three
to a page.
6. Do NOT staple, paperclip or use
rubberbands on the forms.
7. Use a separate transmittal Form
1096 or W-3G (depending on the TYPE
of return) to transmit the
"CORRECTED" return(s).
8. DO NOT INCLUDE COPIES OF THE
ORIGINAL RETURN THAT WAS FILED
INCORRECTLY.
TRANSACTION 2: Reporting correct
information on the correct TYPE of
return
A. FORM 1096 OR W-3G
1. Prepare a NEW transmittal Form 1096
or W-3G depending on the TYPE of
return being filed.
2. DO NOT MARK OVER THE "X" IN THE
"CORRECTED" BOX AT THE TOP OF THE
FORM FOR THIS TYPE OF CORRECTION.
3. Provide ALL requested information
correctly.
4. Type or machine print in upper case
letters "MAGNETIC MEDIA CORRECTION"
in the blank space below the
instructions.
5. Do NOT staple this transmittal form
to the related returns.
6. Use a separate transmittal form for
each TYPE of return.
7. A transmittal Form 1096 or W-3G MUST
be present. (Refer to .14 of this
section for clarification.)
B. FORM 1098, 1099 SERIES, 5498 OR W-2G
1. Prepare a NEW information return
utilizing the proper TYPE of form.
2. DO NOT MARK OVER THE "X" IN THE
"CORRECTED" BOX AT THE TOP OF THE
FORM(S) FOR THIS TYPE OF CORRECTION.
Submit the new return(s) as though
they were originals.
3. Include ALL of the correct
information.
4. File the transmittal document and
Copy A of the returns with the
appropriate service center.
5. Do NOT cut the forms that are three
to a page.
6. Do NOT staple, paperclip or use
rubberbands on the forms.
7. Use a separate transmittal Form
1096 or W-3G pending on the TYPE of
return) to transmit the corrected
returns. You MUST NOT use the same
transmittal used in Transaction 1.
8. DO NOT INCLUDE COPIES OF THE
ORIGINAL RETURN THAT WAS FILED
INCORRECTLY.
SEC. 11 TAXPAYER IDENTIFICATION NUMBERS
01 Under section 6109 of the Internal Revenue Code, recipients of all reportable payments on information returns are required to furnish Taxpayer Identification Numbers (TINs) to the payer. The number must be furnished to the payer whether or not the payee is required to file a tax return or is covered by social security. Refer to Sec. 15 for a definition of Taxpayer Identification Number (TIN).
02 The recipient's TIN is used to associate and verify amounts reported to IRS with corresponding amounts on tax returns. Therefore, it is particularly important that correct social security and employer identification numbers for payees be provided on magnetic media or paper forms submitted to IRS. DO NOT ENTER HYPHENS, ALPHA CHARACTERS, ALL 9s OR ALL ZEROES.
03 Under section 6676 of the Internal Revenue Code, a $50 penalty applies for each failure to furnish a TIN to another person who is required to file an information return, and for each failure to include a TIN on an information return. The penalty for payments other than interest or dividends applies unless the failures were due to reasonable cause and not willful neglect.
04 With respect to all payers of interest and dividends, section 6676 of the Internal Revenue Code provides that the payer must self-assess a $50 PENALTY for each failure to include a payee's TIN or each inclusion of an incorrect TIN on an information return, unless the payer can demonstrate that the payer met the due diligence requirements in attempting to acquire correct TINs for payees. Use form 8210, Self-Assessed Penalties Return.
05 For any reportable payment, if the payee fails to provide a TIN to the payer or if IRS notifies you that the TIN provided is incorrect, then backup withholding must be instituted for that payee. In the case of notice of an incorrect TIN from IRS, the payer must begin withholding on the 31st day after the notice is received. If the payer receives another TIN in the manner required from the payee within 30 days of notice from IRS, no withholding is required.
06 The TIN to be furnished to IRS depends primarily upon the manner in which the account is maintained or set up on the payer's record. The TIN to be provided must be that of the owner of the account. If the account is recorded in more than one name, furnish the TIN and name of one of the owners of the account. The TIN provided must be associated with the name of the payee provided in the first name line of the Payee "B" Record. For individuals, including sole proprietors, the payee TIN is the payee's social security number. For other entities, the payee TIN is the payee's employer identification number.
07 Sole proprietors who are payers should show their employer identification number in the Payer/Transmitter "A" Record. However, sole proprietors that are not otherwise required to have an employer identification number should use their social security number.
08 Sole proprietors' social security numbers must be used in the Payee "B" Record.
09 The charts below will help you determine the number to be furnished to IRS for recipients of reportable payments (payees).
CHART 1. GUIDELINES FOR SOCIAL SECURITY NUMBERS
_____________________________________________________________________
In the Taxpayer
Identification Number In the First Payee
Field of the Payee Name Line of the
For this type "B" Record, enter the Payee "B" Record
of account: SSN of: enter the name of:
_____________________________________________________________________
1. An individual's The individual. The individual.
account.
2. A joint account The actual owner The individual
(Two or more of the account. (If whose SSN is
individuals, more than one owner, entered.
husband and wife). the first individual
on the account.)
3. Account in the name The ward, minor, or The individual
of a guardian or incompetent person. whose SSN is
committee for a entered.
designated ward,
minor, or
incompetent person.
4. Custodian account The minor. The minor.
of a minor
(Uniform Gift to
Minors Act).
5. The usual revocable The grantor-trustee. The grantor-trustee.
savings trust
account (grantor is
also trustee).
6. A so-called trust The actual owner. The actual owner.
account that is not
a legal or valid
trust under state
law.
7. A sole proprietor- The owner. The owner.
ship.
_____________________________________________________________________
CHART 2. GUIDELINES FOR EMPLOYER IDENTIFICATION NUMBERS
_____________________________________________________________________
In the Taxpayer In the First
Identification Payee Name
Number field of Line of the
the Payee "B" Payee "B"
For this Record, enter Record, enter
account type: the EIN of: the name of:
_____________________________________________________________________
1. A valid trust, estate, Legal entity. 1 The legal trust,
or pension trust. estate, or
pension trust.
2. A corporate account. The corporation. The corporation.
3. An association, club, The organization. The organization.
religious, charitable,
educational or other
tax-exempt organization.
4. A partnership account The partnership. The partnership.
held in the name of
the business.
5. A broker or registered The broker or The broker or
nominee/middleman. nominee/middleman. nominee/middleman.
6. Account with the Depart- The public entity. The public entity.
ment of Agriculture in
the name of a public
entity, such as state
or local government,
school district or
prison, that receives
agriculture program
payments.
_____________________________________________________________________
1 Do not furnish the identification number of the personal
representative or trustee unless the name of the representative or
trustee is used in the account title.
SEC. 12 EFFECT ON PAPER RETURNS
01 Diskette reporting of the information returns listed in Part A, Sec. 1 applies only to the original (Copy A).
02 For payments of dividends or interest (reported on Forms 1099-DIV, 1099-PATR, 1099-INT or 1099-OID), the payer is required to furnish an official Form 1099 to a payee either in a separate mailing by First-Class mail or in person. These forms may not be combined or mailed with other information furnished to the recipient except Form W-9 or other Form 1099 statements. The payer may use substitute Forms 1099 if they are substantially similar to the official forms and if the payer complies with all revenue procedures relating to substitute Forms 1099 in effect at the time (see Publication 1179, Requirements for Reproducing Paper Substitutes of Forms 1096, 1099 Series, 5498, W-2G and W-3G). A supplement will be issued to include instructions for substitutes of Form 1098, Mortgage Interest Statement. Copy B (For Recipient) of the substitute forms must contain the statement "This is important tax information and is being furnished to the IRS. If you are required to file a return, a negligence penalty will be imposed on you if this income is taxable and IRS determines that it has not been reported."
03 Statements to recipients for Forms 1098, 1099-A, 1099-B, 1099-G, 1099-MISC (except for substitute payments in lieu of dividends and tax-exempt interest), 1099-R, 5498 or W-2G need not be a copy of the paper form filed with IRS. It is important that income items be properly classified for Federal tax purposes on the statement the payer gives to recipients. The message "This information is being furnished to IRS" must appear on the statements. The payer may combine the statements with other reports or financial or commercial notices, or expand them to include other information of interest to the recipient. Also, be sure that all copies of the forms are legible and provide the recipient with applicable instructions that appear on the back of the recipient's copy of the official IRS form so that the information may properly be used by the recipient in meeting his or her tax obligations.
04 If a portion of the returns is reported on diskette and the remainder is reported on paper forms, those returns not submitted on diskette must be filed on official forms or on acceptable paper substitutes meeting specifications in Publication 1179, Requirements for Reproducing Paper Substitutes of Forms 1096, 1099 Series, 5498, W-2G and W-3G. A supplement will be issued to include instructions for substitutes of Form 1098, Mortgage Interest Statement. SEC. 13 MAGNETIC MEDIA COORDINATOR CONTACTS
01 On January 1, 1985, the National Computer Center assumed responsibility for the MAGNETIC MEDIA processing previously handled by the Philadelphia, Kansas City, and Austin Service Centers. Beginning January 1, 1986, magnetic media processing for ALL service centers will be centralized at the National Computer Center. N OR AFTER JANUARY 1, 1986, PLEASE DIRECT ALL REQUESTS FOR MAGNETIC MEDIA RELATED PUBLICATIONS, INFORMATION, UNDUE HARDSHIP WAIVERS, OR FORMS TO THE FOLLOWING ADDRESS:
Magnetic Media Reporting
Internal Revenue Service
National Computer Center
Post Office Box 1359
Martinsburg, WV 25401-1359
Hours of operation at this address will be 8:30 AM until 8:00 PM Eastern Time Zone.
Prior to January 1, 1986, requests for MAGNETIC MEDIA related publications, forms, undue hardship waivers, or information will still be handled by the following service centers only:
(a) Internal Revenue Service
Andover Service Center
Post Office Box 311
Stop 481
Andover, MA 01810
(b) Internal Revenue Service
Brookhaven Service Center
Post Office Box 486
Holtsville, NY 11742
(c) Internal Revenue Service
Atlanta Service Center
Post Office Box 47-421
Doraville, GA 30362
(d) Internal Revenue Service
Memphis Service Center
Post Office Box 1900
Memphis, TN 38101
(e) Internal Revenue Service
Cincinnati Service Center
Post Office Box 267
201 West Second Street
Covington, KY 41019
(f) Internal Revenue Service
Ogden Service Center
Post Office Box 9941
1160 West 12th Street
Ogden, UT 84409
(g) Internal Revenue Service
Fresno Service Center
Post Office Box 12866
Fresno, CA 93779
02 The National Computer Center will process returns filed on magnetic media only. ALL information returns filed on paper forms should be submitted to the appropriate service center, not the National Computer Center. Organizations who file their information returns on magnetic media but who submit their corrected returns on paper forms with the Philadelphia, Kansas City and Austin Service Centers, please use the following addresses for returns filed on paper:
(a) Internal Revenue Service
Philadelphia Center
Post Office Box 245
Bensalem, PA 19020
(b) Internal Revenue Service
Kansas City Service Center
2306 East Bannister Road
Stop 36
Kansas City, MO 64131
(c) Internal Revenue Service
Austin Service Center
Post Office Box 934
Austin, TX 78767
SEC. 14. COMBINED FEDERAL/STATE FILING
01 The Combined Federal/State Program was established to simplify information returns filing for the taxpayer. IRS will accept, upon prior approval, diskette files containing state reporting information only for those states listed in Table 1 in this section. FORMS 1098, 1099-A, 1099-B AND W-2G CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM.
02 To request approval to participate in the Combined Federal/State Program, a "test" file, CODED FOR THIS PROGRAM, must be submitted between September and December using the revenue procedure that will be used for the actual data files. Refer to Part A, Sec. 13 for address information. See Part A, Sec. 5.04 for general guidelines on submission of "test" files. Each record, both in the "test" file and actual data file, must be 360 positions in length, and the file must conform EXACTLY to the revenue procedure for the tax year of the ACTUAL data. Combined Federal/State records must be coded using each state's dollar criteria from Table 2 of this Section for each TYPE of return.
If the "test" diskette is determined to be acceptable, IRS will return it to the filer with a letter of approval to participate in the Combined Federal/State Program, Form 6847, Consent For Internal Revenue Service to Release Tax Information, will be included with the letter of approval. You MUST complete Form 6847, include your 5 character Transmitter Control Code on the form, and return it to IRS before IRS will release tax information to any of the participating states. Do not submit ACTUAL data records coded for the Combined Federal/State Program without prior approval from IRS. The first time you submit actual data files coded for this program, include the signed Form 6847.
03 States that participate in this program and the valid state code assigned to each are listed in Table 1 of this Section. If the state that you wish information released to does NOT participate in the program, do NOT code your records for that state. If the state participates, if you have received prior approval, and if all other conditions are met, IRS will forward the tax information to the participating state at no charge to the filer.
04 IF CORRECTIONS MUST BE MADE, IRS WILL NOT TRANSMIT CORRECTED RETURNS TO THE STATES. THIS WILL BE THE RESPONSIBILITY OF THE FILER.
05 IRS will make no attempt to process files with any deviations. Approval to participate in the Combined Federal/State Program will be revoked if any files are submitted that do not TOTALLY conform.
06 IRS is acting as a forwarding agent ONLY. Some participating states require separate notification that you are filing in this manner. It is your responsibility to contact the appropriate states for further information.
07 The appropriate state code should be entered for those documents which meet that state's filing requirements. IT IS THE FILER'S RESPONSIBILITY to determine the state code to be used and to obtain the filing requirements from the appropriate state(s).
08 If you meet all of the requirements for this program, you MUST provide the state totals from the "K" record on a separate Form 4804, Transmittal of Information Returns on Magnetic Media (or Form 4802, Multiple Payer Transmittal For Magnetic Media Reporting) or computer generated substitute for each state, OR you must include a listing which identifies each state and the "K" record totals for each.
09 If you have met ALL of the above conditions:
(a) You must submit all records using two 128 position sectors which indicate the appropriate coding related to this program.
(b) The "C" record MUST be followed by a "K" Record for each state. The "K" record indicates the number of payees (different TINs) being reported to each particular state.
(c) Payment amount totals and the valid participating state code must be included in the state totals "K" Record. Refer to Part B, Sec. 16, for a description of the "K" Record.
(d) The "K" record is followed by an end of transmission "F" Record (if this is the last record of the entire file).
10 Only those states listed in Table 1 below will receive information from IRS. IT IS THE FILER'S RESPONSIBILITY TO FILE INFORMATION RETURNS WITH STATES THAT DO NOT PARTICIPATE IN THIS PROGRAM.
TABLE 1. PARTICIPATING STATES AND THEIR CODES
___________________________________________________________
State Code State Code State Code
___________________________________________________________
Alabama 01 Iowa 19 New York 36
Arizona 04 Kansas 20 North Carolina 37
Arkansas 05 Maine 23 North Dakota 38
California 06 Massachusetts 25 Oregon 41
Delaware 10 Minnesota 27 South Carolina 45
District
of Columbia 11 Mississippi 28 Tennessee 47
Georgia 13 Missouri 29 Wisconsin 55
Hawaii 15 Montana 30
Idaho 16 New Jersey 34
Indiana 18 New Mexico 35
___________________________________________________________
11 To simplify filing, several of the participating states have provided lists of their information return reporting requirements (see Table 2). This cumulative list is for information purposes only and represents dollar criteria. For complete information on state filing requirements, contact the appropriate state tax agencies.
TABLE 2. DOLLAR CRITERIA
___________________________________________________________
1099- 1099- 1099
STATE 1099-R DIV INT MISC
___________________________________________________________
Alabama 1500 1500 1500 1500
Arizona /a/ 300 300 300 300
Arkansas 2500 100 100 2500
District of
Columbia /b/ 600 600 600 600
Hawaii 600 10 10/c/ 600
Idaho 600 10 10 600
Iowa 1000 100 1000 1000
Minnesota 600 10 10/d/ 600 /e/
Missouri NR NR NR 1200 /f/
Montana 600 10 10 600
New Jersey 1000 1000 1000 1000
New York 600 NR 600 600 /g/
North Carolina 100 100 100 600
Oregon 600 /h/ 10 10 600
Tennessee NR 25 25 NR
Wisconsin 500 100 100 100
NR--No filing requirement.
TABLE 2 (Cont.)
___________________________________________________________
1099- 1099
STATE PATR 1099-G OID 5498
___________________________________________________________
Alabama 1500 NR 1500 NR
Arizona /a/ 300 300 300 NR
Arkansas 2500 2500 2500 /i/
District of
Columbia /b/ 600 600 600 NR
Hawaii 10 all 10 /i/
Idaho 10 10 10 /i/
Iowa 1000 1000 1000 NR
Minnesota 10 10 10 NR
Missouri NR NR NR NR
Montana 10 10 10 /i/
New Jersey 1000 1000 1000 NR
New York NR 600 NR NR
North Carolina 100 100 100 /i/
Oregon 10 10 10 NR
Tennessee NR NR NR NR
Wisconsin 100 NR NR NR
NR--No filing requirement.
-----------------------------------------------------------
/a/ These requirements apply to individuals and business entities.
/b/ Amounts are for aggregates of several types of income from the
same payroll.
/c/ State regulation changing filing requirement from $600 to $10 is
pending.
/d/ $10.01 for Savings and Loan Associations and Credit Unions.
/e/ $600.01 for Rents and Royalties.
/f/ Aggregate both types of returns. The state would prefer those
returns filed with respect to non-Missouri residents to be sent
directly to the state agency.
/g/ Aggregate of several types of income.
/h/ Return required for state of Oregon residents only.
/i/ Same as Federal requirement for this type of return.
NOTE: Filing requirements for any state not shown on the above
chart are the same as the Federal requirement.
SEC. 15. DEFINITIONS OF TERMS
_____________________________________________________________________
Element Description
_____________________________________________________________________
b Denotes a blank position. Enter
blank(s) when this symbol is used
(do NOT enter the letter "b"). This
appears in numerous areas
throughout the record descriptions.
Coding Range Indicates the allowable code for a
particular type of statement.
EIN Employer Identification Number
which has been assigned by
IRS to the reporting entity.
Excess Golden Parachute payments (also called
Parachute Payment "golden parachutes") are certain
payments in the nature of
compensation which corporations
make to key individuals, often in
excess of their usual compensation,
in the event that ownership or
control of the corporation changes.
File For purposes of this procedure, a
file consists of all diskette
records submitted by a Payer or
Transmitter
Payee Person(s) or organization(s)
receiving payments from the Payer,
or for whom an information return
must be filed.
Payer Person or organization, including
paying agent, making payments or
the person liable for filing an
information return. The Payer will
be held responsible for the
completeness, accuracy and timely
submission of diskette files.
Special Character Any character that is not a
numeral, a letter or a blank.
SSA Social Security Administration.
SSN Social Security Number.
Taxpayer Identification May be either an EIN or SSN.
Number (TIN)
Transfer Agent The transfer or paying agent is the
(Paying Agent) entity who has been contracted or
authorized by the payer to perform
the services of paying and
reporting backup withholding (Form
941). The payer must submit to IRS
a Form 2678. Employer Appointment
of Agent under Section 3504, which
notifies IRS of the transfer agent
relationship.
Transmitter Person or organization preparing
diskette file(s). May be Payer or
agent of Payer.
Transmitter Control Code A FIVE character number assigned by
IRS to the transmitter prior to
actual filing on magnetic media.
This number is inserted in the "A"
Record of your files and MUST be
present before the file can be
processed. An application Form 4419
must be filed with IRS to receive
this number. See Part A, Sec. 5.
(Abbreviation for this term is
TCC.)
SEC. 16 U.S. POSTAL SERVICE STATE ABBREVIATIONS
You MUST use the following U.S. Postal Service State abbreviations when developing the state code portion of Name Line fields. (This table provides state abbreviations only and does not represent those states participating in the Combined Federal/State Program. For a list of states that participate in the Combined Federal/State Program, refer to Sec. 14.10.)
___________________________________________________________
State Code State Code State Code
___________________________________________________________
Alabama AL Kentucky KY North Dakota ND
Alaska AK Louisiana LA Ohio OH
Arizona AZ Maine ME Oklahoma OK
Arkansas AR Maryland MD Oregon OR
California CA Massachusetts MA Pennsylvania PA
Colorado CO Michigan MI Rhode Island RI
Connecticut CT Minnesota MN South Carolina SC
Delaware DE Mississippi MS South Dakota SD
District of Missouri MO Tennessee TN
Columbia DC Montana MT Texas TX
Florida FL Nebraska NE Utah UT
Georgia GA Nevada NV Vermont VT
Hawaii HI New Hampshire NH Virginia VA
Idaho ID New Jersey NJ Washington WA
Illinois IL New Mexico NM West Virginia WV
Indiana IN New York NY Wisconsin WI
Iowa IA North Carolina NC Wyoming WY
Kansas KS
PART B. DISKETTE SPECIFICATION
SECTION 1. GENERAL
01 The specifications contained in this part of the revenue procedure prescribe the required format and contents of the records to be included in the diskette file. These specifications must be adhered to unless deviations have been specifically granted by IRS in writing.
02 To be compatible, a diskette file must meet the following specifications in total:
(a) 8 inches in diameter.
(b) recorded in basic data exchange mode.
(c) contain 77 tracks of which:
(1) Track 0 is the index track
(2) Tracks 1 through 73 are data tracks
(3) Track 74 is unused
(4) Tracks 75 and 76 are alternate data tracks.
(d) each Track must contain 26 sectors.
(e) each Sector must contain 125 bytes.
(f) data must be recorded on only one side of the diskette.
(g) IRS can only process single sided, single density, soft sectored diskettes, double sided, double density, hard sectored diskettes are NOT acceptable and will be returned if submitted.
(h) an IBM 3741 compatible diskette would meet the above specifications. Other types of diskettes would have to be tested to determine acceptability.
03 Payers who can substantially conform to these specifications, but who require some minor deviations, MUST contact the Magnetic Media Coordinator at the National Computer Center or the service centers. Under no circumstances may diskettes deviating from the specifications in this revenue procedure be submitted without prior written approval from IRS. If you file under the Combined Federal/State program, your files must conform totally to this revenue procedure.
04 An external label must appear on each diskette submitted for processing. The following information is needed:
(a) The transmitter's name.
(b) The five character Transmitter Control Code.
(c) The type of computer equipment that the data was prepared on.
(d) The type of drive utilized.
(e) The tax year of the data (e.g., 1985).
(f) Document types (e.g., 1099 INT).
(g) The total number of payers (from the "F" record).
(h) The total number of payees (from the "C" record).
(i) The total number of diskettes in the file.
(j) A diskette number assigned by the transmitter.
(k) The sequence of each diskette (e.g., 001 of 008).
This information will assist IRS in processing the file or in locating a file, should the transmitter request that it be returned due to errors. IRS advises that special shipping containers not be used for transmitting data since it cannot be guaranteed that they will be returned.
SEC. 2 DISKETTE HEADER LABEL
01 The header label on the diskette must be formatted as shown in the following layout:
_____________________________________________________________________
HDR1 Blank Data Set Name Blank Sector Blank Beginning
(For Trans- Length of Extent
mitter's Use) (BOE)
(a) (b) (c) (b) (d) (b) (e)
_____________________________________________________________________
1-4 5 6-13 14-22 23-27 28 29-33
_____________________________________________________________________
Blank End of Blank Bypass Data Set Write Blank
Extent Data Set Accessibility Protect
(EOE)
(b) (f) (b) (g) (h) (i) (b)
_____________________________________________________________________
34 35-39 40 41 42 43 44
_____________________________________________________________________
Multi-Volume Blank Expiration Verify Blank End of Data
Date Mark
YYMMDD
(j) (b) (k) (l) (b) (m)
_____________________________________________________________________
45 46-66 67-72 73 74 75-79
(a) Header 1--Positions 1 through 4; enter HDR 1. (b) Unused--Any field marked blank is unused and should contain only blanks. (c) Data Set Name--Positions 6 through 13; you can use this field to identify your data set. (d) Sector Length--Positions 23 through 27; enter the sector length 128, right justify and fill positions 23 and 24 with zeroes. (e) Beginning of Extent (BOE)--Positions 29 through 33; enter the five-digit address designated for the first record of this data set. For example, if the first record is to go in track 01, sector 02, enter 01002, or xx0yy where xx is the track number and yy is the sector number.
(f) End of Extent (EOE)--Positions 35 through 39; enter the five-digit address of the last position of the disk reserved for this data set. For example, to reserve the entire disk for a data set, enter 73026.
(g) Bypass Data Set--Position 41; enter B if you want to bypass this data set; otherwise, enter a blank.
(h) Data Set Assessability--Position 42; enter a blank, any other character in this field causes the equipment to refuse the disk.
(i) Write Project--Position 43; this field defines the protected status of the associated data set. P = read only; blank = read write. With P is this position, you can only select the Update (U) mode.
(j) Multi-Volume--Position 45; this field indicates whether a complete data set is on a disk. Blank = data set complete; C = data set continued on another disk; L = last disk of multi-disk data set.
(k) Expiration Date--Positions 67 through 72; MAY be used to contain the date that the data set expires. The format is YYMMDD where YY is the year, MM is the month and DD is the day.
(l) Verify Mark--Position 73; this single character field shows if the data set is verified. If it is, enter V, if it is not verified, enter a blank.
(m) End of Data (EOD)--Positions 75-79l enter the track number in positions 75 and 76, enter a "0" (zero) in position 77 and enter the sector number in positions 78 and 79.
SEC. 3. PAYER/TRANSMITTER "A" RECORD
01 Identifies the payer and transmitter of the diskette and provides parameters for the succeeding Payee "B" Records. IRS computer programs rely on the absolute relationship between the parameters and data fields in the "A" Record and the data fields in the "B" Records to which they apply.
02 The number of "A" Records appearing on a diskette will depend on the number of payers and the different types of returns being reported. After the header label on the diskette, the first record appearing in the file must be an "A" Record. For diskette filing, the ACTUAL record lengths for the "A" and "B" records must agree with whatever is entered in diskette positions 29-31 and 32-34 of the "A" Record. A transmitter may include Payee "B" Records for more than one payer on a diskette, however, each GROUP of Payee "B" Records must be preceded by an "A" Record. A single diskette may also contain different types of returns, but the returns MUST not be intermingled. A separate "A" Record is required for each type of return being reported. An "A" Record may be blocked with "B" Records; however, the initial record on a FILE must be an "A" Record. The IRS will accept an "A" Record after a "C" Record.
RECORD NAME: PAYER TRANSMITTER "A" RECORD
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1
1 Record Sequence 1 REQUIRED. Must be "1". It is used
to sequence the sectors making up a
Service Record.
2 Record Type 1 REQUIRED. Enter "A".
3 Payment Year 1 REQUIRED. Must be the right most
digit of the year for which
information is being reported
(e.g., if payments were made in
1985, enter "5"). Must be
incremented each year.
4-6 Diskette Se- 3 REQUIRED. Sequence number assigned
quence Number by the Transmitter to each diskette
starting with 001. (Blanks are
acceptable or all zeroes.)
7-15 Payer's Federal 9 REQUIRED. Must be the VALID 9-digit
EIN number assigned to the payer by
IRS. DO NOT ENTER HYPHENS, ALPHA
CHARACTERS, ALL 9s OR ALL ZEROES.
16 Blank 1 REQUIRED. Enter blank.
17 Combined Federal/ 1 REQUIRED. Enter the appropriate
State Filer code from the table below. PRIOR
APPROVAL is required. A Consent
Form 6847 MUST be submitted to IRS
before tax information will be
released to the states. Refer to
Part A, Sec. 14.11 for money
criteria. Not all states
participate in this Program. If the
Payer/Transmitter is not
participating in the Combined
Federal/State Program enter blanks.
(Refer to Part A, Sec. 14 for the
requirements that MUST be met PRIOR
to actual participation in this
program.) Forms 1098, 1099-A,
1099-B, and W-2G cannot be filed on
this Program.
18 Type of Return 1 REQUIRED. Enter appropriate code
from table below:
TYPE OF RETURN CODE
1098 3
1099-A 4
1099-B B
1099-DIV 1
1099-G F
1099-INT 6
1099-MISC A
1099-OID D
1099-PATR 7
1099-R 9
5498 L
W-2G W
19-27 Amount Indicators 9 REQUIRED. In most cases, the boxes
or Amount Indicators on paper
information returns correspond with
the Amount Codes used to file on
magnetic media; however, should you
notice discrepancies, please
disregard them and program
according to this revenue procedure
for your returns filed on magnetic
media. The amount indicators
entered for a given type of return
indicate type(s) of payment(s)
which were made. Example: If
position 18 of the
Payer/Transmitter "A" Record is "6"
(for 1099-INT) and positions 19-27
are "123bbbbbb," this indicates
that 3 payment amounts fields are
present in all of the following
Payee "B" Records. The first
payment amount field in the Payee
"B" Record will represent Earnings
from savings and loan associations,
credit unions, bank deposits,
bearer certificates of deposit,
etc., the second will represent
Amount of forfeiture, and the third
will represent Federal income tax
withheld. Enter the Amount
Indicators in ASCENDING SEQUENCE,
left justify, filling unused
positions with blanks. For any
further clarification of the Amount
Indicators codes, you may contact
the service center or National
Computer Center Magnetic Media
Coordinators listed in Part A, Sec.
13.
Amount Indicators For Reporting Mortgage Interest
Form 1098-- Received from Payer(s) on Form
Mortgage Interest 1098:
Statement (New
Form)
Amount
Code Amount Type
1 Mortgage interest
received from payer(s)
2 Optional field for
items such as real
estate taxes or
insurance paid from
escrow
Amount Indicators For Reporting the Acquisition or
Form 1099-A-- Abandonment of Secured Property on
Acquisition or Form 1099-A:
Abandonment of
Secured Property Amount
(New Form) Code Amount Type
2 Amount of debt
outstanding
3 Amount of debt satisfied
4 Fair market value of
property at acquisition
or abandonment.
Amount Indicators, For Reporting Payments on Form
Form 1099-B-- 1099-B.
Proceeds from
Broker and Barter Amount
Exchange Code Amount Type
Transactions 2 Stocks, bonds, etc. (For
Forward Contracts see
NOTE below.)
3 Bartering
4 Federal income tax
withheld
6 Profit or loss realized
in 1985
7 Unrealized profit (or
loss) on open
contracts--12/31/84
8 Unrealized profit (or
loss) on open
contracts--12/31/85
9 Aggregate profit (or
loss)
NOTE: The Payment Amount field associated with Amount Code
2 may be used to represent a loss when the reporting is for
Forward Contracts. Refer to Payee "B" Record-General Field
Descriptions, Payment Amount Fields, for instructions in
reporting negative amount.
Amount Indicators For Reporting Payments on Form
Form 1099-DIV-- 1099-DIV
Dividends and
Distributions Amount
Code Amount Type
1 Gross dividends and other
distributions on stock
2 Dividends qualifying for
exclusion
3 Dividends not qualifying
for exclusion
4 Federal income tax
withheld
5 Capital gain
distributions
6 Nontaxable distributions
(if determinable)
7 Foreign tax paid
8 Cash liquidation
distributions
9 Noncash liquidation
distributions (Show fair
market value)
Amount Indicators For Reporting Payments on Form
Form 1099-G-- 1099-G:
Certain Government
Payments Amount
Code Amount Type
1 Unemployment compensation
2 State or local income tax
refunds
4 Federal income tax withheld
5 Discharge or indebtedness
6 Taxable grants
7 Agriculture payments
Amount Indicators For Reporting Payments on Form
Form 1099-INT-- 1099-INT:
Interest Income
Amount
Code Amount Type
1 Earnings from savings and
loan associations, credit
unions, bank deposits,
bearer certificates of
deposit, etc.
2 Amount of forfeiture
3 Federal income tax withheld
4 Foreign tax paid (if
eligible for foreign tax
credit)
5 U.S. Savings Bonds, etc.
Amount Indicators For Reporting Payments on Form
Form 1099-MISC-- 1099-MISC:
Miscellaneous
Income (See Notes Amount
1, 2 and 3) Code Amount Type
1 Rents
2 Royalties
3 Prizes and awards
4 Federal income tax withheld
5 Fishing boat proceeds
6 Medical and health care
payments
7 Nonemployee compensation
8 Direct sales "INDICATOR"
(see NOTE 1)
9 Substitute payments in lieu
of dividends or interest
(see NOTE 2)
NOTE 1: Use Amount Code "8" to report DIRECT SALES of $5000
or more of consumer products on a buy-sell,
deposit-commission, or other basis FOR RESALE. If NOT for
resale, enter a "0" (zero) in tape position 4 of the Payee
"B" Record. Please refer to the "B" Record Document
Specific Code for clarification. The use of Amount Code "8"
actually reflects the INDICATOR OF DIRECT SALES and not an
actual payment amount or amount code. The corresponding
payment field in the Payee "B" record MUST be reflected as
0000000100. This does not mean that a payment of $1.00 was
made or is being reported. The use of Amount Code "8"
relates directly to diskette position 5, Document Specific
Code and Note 2 of the Payment Amount Field in the Payee
"B" Record.
NOTE 2: Brokers are subject to a new reporting requirement
for payments received after 1984. Brokers who transfer
securities of a customer for use in a short sale must use
Amount Code 9 of Form 1099-MISC to report the aggregate
payments received in lieu of dividends or tax-exempt
interest on behalf of a customer while the short sale was
open. Generally, for substitute payments in lieu of
dividends, a broker is required to file a Form 1099-MISC
for each affected customer who is NOT an individual. Refer
to the 1985 "Instructions for Form 1099 Series, 1098, 5498,
and 1096" for detailed information. (The instructions are
available from local IRS offices.)
NOTE 3: If you are reporting Excess Golden Parachute
Payments, use paper forms 1099-MISC. Do not report Excess
golden parachute Payments on magnetic media for tax year
1985. See Part A, Sec. 15 for a definition of an Excess
Golden Parachute Payment.
Amount Indicators For Reporting Payments on Form
Form 1099-OID-- 1099-OID:
Original Issue
Discount Amount
Code Amount Type
1 Total original issue
document (ratable) for the
tax year covered by the
return
2 Stated interest (the
regular interest paid on
this obligation without
regard to any original
issue discount)
3 Amount of forfeiture
4 Federal income tax withheld
Amount Indicators For Reporting Payment on form
Form 1099-PATR-- 1099-PATR:
Taxable
Distributions Amount
Received From Code Amount Type
Cooperatives. 1 Patronage dividends
2 Nonpatronage distributions
3 Per-unit retain allocations
4 Federal income tax withheld
5 Redemption of nonqualified
notices and retain
allocations
6 Investment credit (See
NOTE)
7 Energy investment credit
(See NOTE)
8 Jobs credit (See NOTE)
NOTE: The amounts shown for Amount Indicators "6", "7" and
"8" must be reported to the payee, however, since these
amounts are not taxable, they need not be reported to IRS.
Amount Indicators For Reporting Payments on Form
Form 1099-R-- 1099-R:
Total
Distributions from Amount
Profit-Sharing, Code Amount Type
Retirement Plans, 1 Amount includable as income
Individual (add amounts in codes 2 and
Retirement 3)
Arrangements, Etc 2 Capital gain (for lump-sum
(See NOTE) distributions only)
3 Ordinary income
4 Federal income tax withheld
5 Employee contributions to
profit-sharing or
retirement plans
6 IRA, SEP or DEC
distributions
8 Net unrealized appreciation
in employer's securities
9 Other
NOTE: For tax year 1985 reporting, coding is not provided
to report to IRS, on magnetic media, any state income tax
withheld.
Amount Indicators For Reporting Payments on Form
Form 5498-- 5498:
Individual
Retirement Amount
Arrangement Code Amount Type
Information 1 Regular IRA, SEP or DEC
contributions made in
calendar year 1985 for tax
year 1984 reporting
2 Rollover, IRA, SEP or DEC
contributions
3 Regular IRA, SEP or DEC
contributions made in
calendar year 1985 and 1986
for tax year 1985 reporting
4 Allocable life insurance
cost included in code 3 for
endowment contracts only
Amount Indicators For Reporting Payments on Form W-
Form W-2G--Certain W-2G:
Gambling Winnings
Amount
Code Amount Type
1 Gross winnings
2 Federal income tax withheld
7 Winnings from identical
wagers.
28 Blank 1 REQUIRED. Enter blank.
29-31 "A" Record Length 3 REQUIRED. This indicates the Record
Length, NOT the Sector Length,
Enter the number of positions used
or that you have allowed for the
"A" Record. For diskette filing,
the actual record length MUST agree
with whatever you enter in this
field.
32-34 "B" Record Length 3 REQUIRED. This indicates the Record
Length, NOT the Sector Length.
Enter the number of positions used
or that you have allowed for the
"B" Record. For diskette filing,
the actual record length MUST agree
with whatever you enter in this
field.
35 Blank 1 REQUIRED. Enter blank.
36-40 Transmitter 5 REQUIRED. Enter the 5 character
Control Code Transmitter Control Code assigned
(TCC) by IRS. See Part A, Sec. 15 for a
definition of Transmitter Control
Code (TCC). You must have a TCC to
file ACTUAL data on this program.
41 Blank 1 REQUIRED. Enter blank.
42-81 First Payer Name 40 REQUIRED. Enter the name of the
payer in the manner in which it is
used in normal business. Any
extraneous information must be
deleted from the name line. Left
justify and fill with blanks.
82-120 Second Payer Name 39 REQUIRED. The contents of this
field are dependent upon the
TRANSFER AGENT INDICATOR in
position 121 of this record. If the
Transfer Agent Indicator contains a
"1", this Field will contain the
name of the Transfer Agent. If the
Transfer Agent Indicator contains a
"0" (zero), this field will contain
either a continuation of the First
Payer Name field or blanks. Left
justify and fill unused positions
with blanks. IF NO ENTRIES ARE
PRESENT FOR THIS FIELD FILL WITH
BLANKS. (See Part A, Sec. 15 for a
definition of Transfer Agent.)
121 Transfer Agent 1 REQUIRED. Identifies the entity in
Indicator the Second Payer Name Field. (See
Part A, Sec. 15 for a definition of
Transfer Agent.)
CODE MEANING
1 The entity in the Second
Payer Name field is in the
Transfer Agent.
0(zero) The entity shown is NOT the
Transfer Agent (i.e. the
Second Payer Name field
contains either a
continuation of the First
Payer Name field or
blanks).
122-128 Blank 7 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Series Record.
2 Record Type 1 REQUIRED. Enter "A". Must be the
second position of each PAYER
TRANSMITTER Record.
3-42 Payer Shipping 40 REQUIRED. If the TRANSFER AGENT
Address INDICATOR in position 121 of Sector
1 is a "1" enter the shipping
address of the Transfer Agent.
Otherwise, enter the shipping
address of the payer. Left justify
and fill with blanks.
43-82 Payer City, State 40 REQUIRED. If the TRANSFER AGENT
and ZIP Code INDICATOR in position 121 of Sector
1 is a "1" enter the city, state
and ZIP code of the Transfer Agent.
Otherwise, enter the city, state
and ZIP Code of the payer. Left
justify and fill with blanks.
83-128 Blank 46 REQUIRED. Enter blanks.
ADDITIONALLY, IF THE PAYOR AND THE TRANSMITTER ARE THE SAME, THE "A"
RECORD MAY BE TERMINATED WITH SECTOR 2 AS DESCRIBED ABOVE. HOWEVER,
IF THE PAYER AND THE TRANSMITTER ARE NOT THE SAME OR THE TRANSMITTER
INCLUDES FILES FOR MORE THAN ONE PAYER OR THIS IS A COMBINED
FEDERAL/STATE FILING PAYER, THE FOLLOWING ITEMS ARE REQUIRED.
83-122 First Name line 40 REQUIRED. Enter the name of the
of Transmitter transmitter in the manner in which
it is used in normal business. The
name of the transmitter MUST be
constant through the entire file.
Left justify and fill with blanks.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3 (Only used if you are transmitting for someone other than
yourself or if you participate in the Combined Federal/State
Program.)
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "3". Used to
sequence the sectors making a
Service Record.
2 Record Type 1 REQUIRED. Enter "A". Must be the
second position of each
PAYER/TRANSMITTER Record.
3-42 Second Name Line 40 REQUIRED. Enter the second name
of Transmitter of the transmitter. Left justify
and fill with blanks. IF NO ENTRIES
ARE PRESENT FOR THIS FIELD FILL
WITH BLANKS.
43-82 Transmitter 40 REQUIRED. Enter the mailing address
Mailing Address of the transmitter. Left justify
and fill with blanks.
83-122 Transmitter City, 40 REQUIRED. Enter the city, state and
State and ZIP ZIP Code of the transmitter. Left
Code justify and fill with blanks.
123-128 Blank 6 REQUIRED. Enter blanks.
SEC. 4. PAYER TRANSMITTER "A" RECORD--RECORD LAYOUT
[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]
SEC. 5. PAYEE "B" RECORDS--GENERAL INFORMATION FOR ALL FORMS
01 This section contains the general information concerning the Payee "B" Record for all information returns. For detailed description of the record refer to the following:
(a) Sec. 6. PAYEE "B" RECORDS--FIELD DESCRIPTIONS FOR FORMS 1098, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R and 5498.
(b) Sec. 8. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM 1099-A.
(c) Sec. 10. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM 1099-B.
(d) Sec. 12. PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORM W-2G.
02 The Payee "B" Record contains the payment information from the individual statements. When filing information documents on diskette(s), the format for the Payee "B" Records will vary in relation to the number of payment amount fields being reported. The number of payment amount fields will depend upon the number of Payment Amount Indicator Codes used in positions 19-27 of the Payer/Transmitter "A" Record. For example, if you are reporting 1099-INT, position 18 of the Payer/Transmitter "A" Record will be coded with a "6". If the Amount Indicators used to report this interest are Amount Codes "1," "2," and "3," then diskette positions 19-27 of the "A" Records will be coded "123bbbbbb" (b represents BLANK position). To correspond with Amount Indicators "1," "2," and "3" of the "A" Record, the "B" Record will contain three payment amount fields. Diskette positions 32-41 of the Payee "B" Record will contain the payment amount to be reported for Amount Code "1" (earnings from savings and loan associations, credit unions, bank deposits, bearer certificates of deposits, etc.); diskette positions 42-51 of the "B" Record would contain the payment amount to be reported for Amount Code 42" (amount of forfeiture); and diskette positions 52-61 of the "B" Record would contain the payment amount to be reported for Amount Code "3" (Federal income tax withheld). The First Payee Name Line begins immediately after the last payment amount THAT IS INDICATED AS BEING USED. In this example, the First Payee Name Line would begin in diskette position 62.
03 All payee records MUST CONTAIN CORRECT PAYEE NAME AND ADDRESS INFORMATION entered in the fields described in this section. Any records containing an invalid TIN (SSN OR EIN) and having no address data present will be returned for correction.
04 IRS must be able to identify the surname associated with the TIN (SSN or EIN) furnished on a statement. The specifications below include a field in the payee records called "Name Control" in which the first four alphabetic characters of the payees' surname or last name are to be entered by the payers. The surname or last name should appear first in the First Payee Name Line of all Payee "B" Records; however, if your records have been developed using the first name first, IRS programs will accept this but, a blank must appear between the first and last name.
05 If payers are unable to provide the first four characters of the surname, the Name Control Field may be left blank; however, compliance with the following will facilitate IRS computer programs in generating the Name Control.
(a) The surname of the payee whose TIN (SSN or EIN) is shown in the Payee "B" Record should always appear first. If however, you enter the first name first, you must leave a blank space between the first and last name.
(b) In the case of multiple payees, only the surname of the payee whose TIN (SSN or EIN) is shown in the Payee "B" Record, must be present in the First Payee Name Line. Surnames of any other payees in the record must be entered in the Second Payee Name Line.
06 Provision is also made in these specifications for data entries required by state or local governments. This should minimize the Payer/Transmitter's programming burden should payers desire to report on diskette to state or local governments. See Part A, Sec. 14, for the Combined Federal/State filing requirements.
07 Those filers participating in the Combined Federal/State Filing Program MUST have 128 position sectors. Positions 127 and 128 in the Payee "B" Record Sector 2 or 3 MUST contain the appropriate state code for the state to receive the information. The file should also meet the money criteria described in Part A, Sec. 14.11. Do not code for the states unless prior approval to participate has been granted by IRS. See Part A, Sec. 14 for a list of the valid participating state codes. FORMS 1098, 1099-A, 1099-B AND W-2G CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM. Your files must meet all of the requirements specified in Part A, Sec. 14 in order to participate in this program.
SEC. 6 PAYEE "B" RECORD--FIELD DESCRIPTIONS FOR FORMS 1098, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R AND 5498
01 This section contains the general payment information from individual statements for Forms 1098, 1099-A, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R and 5498.
02 In most instances each Payee "B" Record will be composed of two sectors on the diskette with positions 1-41 being a constant format and the variance occurring in positions 42-128 of the first sector and the entire second sector. In those instances where six or more payment amount fields are reported, each Payee "B" Record will be composed of three sectors on the diskette with positions 1-41 of the first sector being a constant format and the variance occurring in positions 42-128 of the first sector and the entire second and third sectors.
RECORD NAME: PAYEE "B" RECORD
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "1. It is used
to sequence the sectors making up
a Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-4 Payment Year 2 REQUIRED. Must be the last two
digits of the year for which
payments are being reported (e.g.,
if payments were made in 1985 enter
"85"). Must be incremented each
year.
5 Document Specific 1 REQUIRED for Forms 1099-R,
Code 1099-MISC, and 1099-G. For FORM
1099-R, enter the appropriate value
for the Category of total IRA
Distribution. For FORM 1099-MISC,
enter the appropriate value for
Direct Sales. For FORM 1099-G,
enter the year of income tax
refund. FOR ALL OTHER FORMS, ENTER
BLANK.
Category of Total Use only for reporting on FORM
Distribution (Form 1099-R to identify the category of
1099-R only) Total Distribution. Enter the
applicable code from the table
below. Code 7 below is NOT REQUIRED
for Amount Indicators 1, 2 and 3. A
"0" (zero) is not a valid code for
Form 1099-R.
CATEGORY CODE
Premature distribution
(other than codes 2, 3,
4, or 5) 1
Rollover 2
Disability 3
Death 4
Prohibited transaction 5
Other 6
Normal IRA, SEP or DEC
distributions 7
Excess contributions
refunded plus earnings on
such excess contributions 8
Direct Sales Use only for direct sales reporting
(Form 1099-MISC on FORM 1099-MISC. If sales to the
only) recipient of consumer products on a
buy-sell, deposit-commission, or
any other basis for resale, have
amounted to $5,000 or more, ENTER
"1". If not for resale, enter "0"
(zero). If you are filing
1099-MISC, with an Amount Indicator
of "8" in the "A" Record, you must
enter a code "1" or "0" in this
field. In Part B, Sec. 4,
information concerning the direct
sales indicator can be found under
Amount Indicators, Form 1099-MISC,
NOTE 1.
Refund is for Tax Use only for reporting the tax year
for which the refund was issued. If
the payment amount field associated
with Amount Indicator 2, Income Tax
Refunds, contains a refund, credit
or offset that is attributable to
an income tax which applies
exclusively to income from a trade
or business and is not of general
application, the enter the ALPHA
equivalent of the year of refund
from the table below. Otherwise,
enter the NUMERIC Year for which
the Refund was issued.
Years for which Alpha
Refund was issued Equivalent
1 A
2 B
3 C
4 D
5 E
6 F
7 G
8 H
9 I
0 J
6-7 Blank 2 REQUIRED. Enter blanks. (Reserved
for IRS use). Diskette position 6
is used to indicate a corrected
return. Refer to Part A, Sec. 10
for specific instructions on how to
file corrected returns using either
magnetic media or paper forms.
8-11 Name Control 4 REQUIRED. Enter the first 4 letters
of the surname of the payee.
Surnames of less than four (4)
letters should be left justified,
filling the unused positions with
blanks. Special characters and
imbedded blanks should be removed.
IF THE NAME CONTROL IS NOT
DETERMINABLE BY THE PAYER, LEAVE
THIS FIELD BLANK. A dash (-) or
ampersand (&) are the only
acceptable special characters.
12 Type of TIN 1 REQUIRED. This field is used to
identify the Taxpayer
Identification Number (TIN) in
positions 13-21 as either an
Employer Identification Number, a
Social Security Number, or the
reason no number is shown. Enter
the appropriate code from the table
below:
TYPE OF TYPE OF
TIN TIN ACCOUNT
1 EIN A business or an
organization
2 SSN An individual
9 SSN The payee is a
foreign
individual and
not a U.S.
resident
blank N/A A Taxpayer
Identification
Number is
required but
unobtainable due
to legitimate
cause; e.g.
number applied
for but not
received.
13-21 Taxpayer Identi- 9 REQUIRED. Enter the valid 9-digit
fication Number Taxpayer Identification Number of
payee (SSN or EIN, as appropriate).
Where an identification number has
been applied for but not received
or where there is any other
legitimate cause for not having an
identification number, ENTER
BLANKS.
DO NOT ENTER HYPHENS, ALPHA
CHARACTERS, ALL 9s OR ALL ZEROS.
Any record containing an invalid
identification number in this field
will be returned for correction.
22-31 Payer's Account 10 REQUIRED. Payer may use this field
Number for Payee to enter the payee's account
number. The use of this item will
facilitate easy reference to
specific records in the payer's
file should any questions arise. DO
NOT ENTER A TAXPAYER IDENTIFICATION
NUMBER IN THIS FIELD. An account
number can be any account number
assigned by the payer to the payee
(i.e., checking account, savings
account, etc.). THIS NUMBER WILL
HELP TO DISTINGUISH THE INDIVIDUAL
PAYEE'S ACCOUNT WITH YOU AND THE
SPECIFIC TRANSACTION MADE WITH THE
ORGANIZATION, SHOULD MULTIPLE
RETURNS BE FILED. This information
will be particularly necessary if
you need to file a corrected
return. You are strongly encouraged
to use this field. You may use any
number that will help identify the
particular transaction that you are
reporting.
Payment Amount The number of payment amounts is
Fields dependent upon and must agree with
the number of Amount Indicators
present in positions 19-27 of the
"A" Record. THE FIRST PAYEE NAME
LINE MUST APPEAR IMMEDIATELY AFTER
THE LAST PAYMENT AMOUNT INDICATED
AS BEING USED. For example, if you
are reporting 1099-INT and you used
only Amount Indicator "3" in the
Payer/Transmitter "A" Record, then
you will only use one ten position
payment amount in the Payee "B"
Record, right justified, and the
First Payee Name Line will begin in
position 42. Each payment field
that you allow for, or use, must
contain 10 numeric characters (see
following NOTE). Do not provide
payment amount field when the
corresponding Amount Indicator in
the Payer/Transmitter "A" Record is
blank. Each payment amount must be
entered in dollars and cents. Do
not enter dollar signs, commas,
decimal points, or NEGATIVE
PAYMENTS (except those items that
reflect a loss on Form 1099-B and
must be negative overpunched in the
units position).
Example: If the Amount Indicators
are reflected as "123bbbbbb", the
Payee "B" Records must have only 3
payment amount fields. If Amount
Indicators are reflected as
"12367bbbb", the "B" Records must
have only 5 payment amount fields.
Payment amounts MUST be
right-justified and unused portions
MUST be zero-filled.
NOTE 1: If any one payment amount
exceeds "9999999999" (dollars and
cents), as many SEPARATE Payee "B"
Records as necessary to contain the
total amount MUST be submitted for
the Payee.
NOTE 2: If you file 1099-MISC and
use Amount Code "8" in the Amount
Indicator field of the
Payer/Transmitter "A" Record, you
must enter 0000000100 in the
corresponding Payment Amount Field.
This will not represent an actual
money amount; this is an amount
CODE. (Refer to Part B, Sec. 3,
NOTE 1, of the Amount Indicators,
Form 1099-MISC, for clarification.)
32-41 Payment Amount 1 10 REQUIRED. This amount is identified
by the indicator in position 19 of
the Payer Transmitter "A" Record.
THIS AMOUNT MUST ALWAYS BE PRESENT.
Determine at this point the number of payment fields to be
reported within the Payee "B" Record. This can be
determined from the number of Amount Indicators appearing
in positions 19-27 of Sector 1 of the Payer/Transmitter
"A" Record. Following are the formats for completing
positions 42-128 of SECTOR 1, positions 1-128 of SECTOR 2
and positions 1-128 of SECTOR 3, if needed, of the Payee
"B" Record. Use appropriate format as required. SECTOR 3 is
only applicable in the Payee "B" Record if you use seven or
more payment amount fields.
42-81 First Payee 40 REQUIRED. The First Payee Name Line
Name line must appear immediately after the
last payment amount indicated as
being USED. Do not enter ADDRESS
information in this field. Enter
the name of the payee whose
taxpayer identification number
appears in positions 13-21 above.
If fewer than 40 characters are
required, left justify and fill
unused positions with blanks. If
more space is required FOR THE
NAME, utilize the Second Payee Name
Line field below. If there are
multiple payees, ONLY THE NAME of
the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other
payees may be entered in the Second
Payee Name Line field.
82-121 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee name
Line, enter the remaining portion
of the name only in this field. If
there are multiple payees, this
field may be used for those payee's
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 above. Do not
enter address information in this
field. Left justify and fill unused
positions with blanks. FILL WITH
BLANKS IF NO ENTRIES ARE PRESENT
FOR THIS FIELD.
122-128 Blank 7 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING ONE PAYMENT FIELD)--Continued
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than the
payee's mailing address.
43-71 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
72-73 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
74-82 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
83-126 Blank 44 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. If this payee record is
to be forwarded to a state agency
as part of the Combined
Federal/State Filing Program, enter
the valid state code from Part A,
SEC. 14.10. For those states NOT
participating in this program or
for Form 1098 ENTER BLANKS.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-91 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose
taxpayer identification number has
been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
92-128 Blank 37 REQUIRED. Enter blanks.
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record type 2 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are know, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-126 Blank 4 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. If this payee record is
to be forwarded to a state agency
as part of the Combined
Federal/State Filing Program, enter
the valid state code from Part A,
Sec. 14.10. For those states NOT
participating in this program or
for Form 1098 ENTER BLANKS.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING THREE PAYMENT FIELDS)
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 The amount is identified by the
amount indicator in position 20,
Sector 1 of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1 of the Payer/Transmitter
"A" Record.
62-101 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear immediately after the
last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose
taxpayer identification number has
been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
102-128 Blank 27 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record type 2 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-126 Blank 4 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. If this payee record is
to be forwarded to a state agency
as part of the Combined
Federal/State Filing Program, enter
the valid state code from Part A,
Sec. 14.10. For those states NOT
participating in this program or
for Form 1098 ENTER BLANKS.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING FOUR PAYMENT FIELDS)
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1, of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-111 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line below.
If there are multiple payees, ONLY
THE NAME of the payee whose
taxpayer identification number has
been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
112-128 Blank 17 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record type 2 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-126 Blank 4 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. If this payee record is
to be forwarded to a state agency
as part of the Combined
Federal/State Filing Program, enter
the valid state code from Part A,
Sec. 14.10. For those states NOT
participating in this program or
for Form 1098 ENTER BLANKS.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING FIVE PAYMENT FIELDS)
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1, of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-81 Payment Amount 5 10 This amount is identified by the
amount indicator in position 23,
Sector 1, of the Payer/Transmitter
"A" Record.
82-121 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose
taxpayer identification number has
been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
122-128 Blank 7 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record type 2 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-126 Blank 4 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. If this payee record is
to be forwarded to a state agency
as part of the Combined
Federal/State Filing Program, enter
the valid state code from Part A,
Sec. 14.10. For those states NOT
participating in this program or
for Form 1098 ENTER BLANKS.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING SIX PAYMENT FIELDS)
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1, of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-81 Payment Amount 5 10 This amount is identified by the
amount indicator in position 23,
Sector 1, of the Payer/Transmitter
"A" Record.
82-91 Payment Amount 6 10 This amount is identified by the
amount indicator in position 24,
Sector 1 of the Payer/Transmitter
"A" Record.
92-128 Blank 37 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose
taxpayer identification number has
been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
43-82 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
83-122 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-31 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
32-33 Payee State 2 REQUIRED. Enter the abbreviations
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states shown in Part A, Sec.
16. Use this field for state
information only.
34-42 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are know, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
43-126 Blank 84 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. If this payee record is
to be forwarded to a state agency
as part of the Combined
Federal/State Filing Program, enter
the valid state code from Part A,
Sec. 14.10. For those states NOT
participating in this program or
for Form 1098 ENTER BLANKS.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING SEVEN PAYMENT FIELDS)
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1, of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-81 Payment Amount 5 10 This amount is identified by the
amount indicator in position 23,
Sector 1, of the Payer/Transmitter
"A" Record.
82-91 Payment Amount 6 10 This amount is identified by the
amount indicator in position 24,
Sector 1 of the Payer/Transmitter
"A" Record.
92-101 Payment Amount 7 10 This amount is identified by the
amount indicator in position 25,
Sector 1 of the Payer/Transmitter
"A" Record.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING SEVEN PAYMENT FIELDS)--Continued
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (Continued)
_____________________________________________________________________
102-128 Blank 27 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose
taxpayer identification number has
been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
43-82 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
83-122 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-31 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
32-33 Payee State 2 REQUIRED. Enter the abbreviations
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states shown in Part A, Sec.
16. Use this field for state
information only.
34-42 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are know, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
43-126 Blank 84 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. If this payee record is
to be forwarded to a state agency
as part of the Combined
Federal/State Filing Program, enter
the valid state code from Part A,
Sec. 14.10. For those states NOT
participating in this program or
for Form 1098 ENTER BLANKS.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING EIGHT PAYMENT FIELDS)
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (Continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1, of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-81 Payment Amount 5 10 This amount is identified by the
amount indicator in position 23,
Sector 1, of the Payer/Transmitter
"A" Record.
82-91 Payment Amount 6 10 This amount is identified by the
amount indicator in position 24,
Sector 1 of the Payer/Transmitter
"A" Record.
92-101 Payment Amount 7 10 This amount is identified by the
amount indicator in position 25,
Sector 1 of the Payer/Transmitter
"A" Record.
102-111 Payment Amount 8 10 This amount is identified by the
amount indicator in position 26,
Sector 1 of the Payer/Transmitter
"A" Record.
112-128 Blank 17 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose
taxpayer identification number has
been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
43-82 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
83-122 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-31 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
32-33 Payee State 2 REQUIRED. Enter the abbreviations
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states shown in Part A, Sec.
16. Use this field for state
information only.
34-42 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are know, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
43-126 Blank 84 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. If this payee record is
to be forwarded to a state agency
as part of the Combined
Federal/State Filing Program, enter
the valid state code from Part A,
Sec. 14.10. For those states NOT
participating in this program or
for Form 1098 ENTER BLANKS.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING NINE PAYMENT FIELDS)
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1, of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-81 Payment Amount 5 10 This amount is identified by the
amount indicator in position 23,
Sector 1, of the Payer/Transmitter
"A" Record.
82-91 Payment Amount 6 10 This amount is identified by the
amount indicator in position 24,
Sector 1 of the Payer/Transmitter
"A" Record.
92-101 Payment Amount 7 10 This amount is identified by the
amount indicator in position 25,
Sector 1 of the Payer/Transmitter
"A" Record.
102-111 Payment Amount 8 10 This amount is identified by the
amount indicator in position 26,
Sector 1 of the Payer/Transmitter
"A" Record.
112-121 Payment Amount 9 10 This amount is identified by the
amount indicator in position 27,
Sector 1 of the Payer/Transmitter
"A" Record.
122-128 Blank 7 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose
taxpayer identification number has
been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
43-82 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
83-122 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
123-128 BLANK 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-31 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
32-33 Payee State 2 REQUIRED. Enter the abbreviations
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states shown in Part A, Sec.
16. Use this field for state
information only.
34-42 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are know, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
43-126 Blank 84 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. If this payee record is
to be forwarded to a state agency
as part of the Combined
Federal/State Filing Program, enter
the valid state code from Part A,
Sec. 14.10. For those states NOT
participating in this program or
for Form 1098 ENTER BLANKS.
SEC. 7. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORMS 1098, 1099-DIV, 1099-G, 1099-INT, 1099-MISC, 1099-OID, 1099-PATR, 1099-R AND 5498
[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]
SEC. 8. PAYEE "B" RECORD -- FIELD DESCRIPTIONS FOR FORM 1099-A
RECORD NAME: PAYEE "B" RECORD
FORM 1099-A
Diskette
Position Field Title Length Description and Remarks
--------------------------------------------------------------------
SECTOR 1
1 Record Sequence 1 REQUIRED. Must be a "1". Used
to sequence the sectors making
up a Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be
the second position of each
PAYEE Record.
3-4 Payment Year 2 REQUIRED. Must be the last two
digits of the year for which
payments are being reported
(e.g., if payments were made
in 1985 enter "85"). Must be
incremented each year.
5 Document 1 REQUIRED. For Form 1099-A
Specific Code enter blank.
6-7 Blank 2 REQUIRED. Enter blanks.
(Reserved for IRS use).
Diskette position 6 is used to
indicate a corrected return.
Refer to Part A. Sec. 10 for
specific instructions on how
to file corrected returns
utilizing either magnetic
media or paper forms.
8-11 Name Control 4 REQUIRED. Enter the first 4
letters of the surname of the
payee. Surnames of less than
four (4) letters should be
left justified, filling the
unused positions with blanks.
Special characters and
imbedded blanks should be
removed. IF THE NAME CONTROL
IS NOT DETERMINABLE BY THE
PAYER. LEAVE THIS FIELD BLANK.
A dash (-) or ampersand (&)
are the only acceptable
special characters.
12 Type of TIN 1 REQUIRED. This field is used
to identify the Taxpayer
Identification Number (TIN) in
positions 13-21 as either an
Employer Identification
Number, a Social Security
Number, or the reason no
number is shown. Enter the
appropriate code from the
table below:
Type of Type of
TIN TIN Account
----------------------------------
1 EIN A business or an
organization
2 SSN An individual
9 SSN The payee is a
foreign
individual and
not a U.S.
resident
blank N/A A Taxpayer
Identification
Number is
required but
unobtainable due
to legitimate
cause; e.g.
number applied
for but not
received.
13-21 Taxpayer 9 REQUIRED. Enter the valid 9-
Identification digit Taxpayer Identification
Number Number of the payee (SSN or
EIN, as appropriate). Where an
identification number has been
applied for but not received
or where there is any other
legitimate cause for not
having an identification
number. enter blanks.
DO NOT ENTER HYPHENS, ALPHA
CHARACTERS, ALL 9s OR ALL ZEROS.
Any record containing an invalid
identification number in this field
will be returned for correction.
22-31 Payer's Account 10 REQUIRED. Payer may use this field
Number for Payee to enter the payee's account
number. The use of this item will
facilitate easy reference to
specific records in the payer's
file should any questions arise. DO
NOT ENTER A TAXPAYER IDENTIFICATION
NUMBER IN THIS FIELD. Enter blanks
if the Payer's Account Number for
Payee is not to be entered in this
field. An account number can be any
account number assigned by the
payer to the payee (i.e., checking
account, savings account, etc.)
THIS NUMBER WILL HELP TO
DISTINGUISH THE INDIVIDUAL PAYEE'S
ACCOUNT WITH YOU AND THE SPECIFIC
TRANSACTION MADE WITH THE
ORGANIZATION, SHOULD MULTIPLE
RETURNS BE FILED. This information
will be particularly necessary if
you need to file a corrected
return. You are strongly encouraged
to use this field. You may use any
number that will help identify the
particular transaction that you are
reporting.
Payment Amount The number of payment amounts is
Fields dependent upon and must agree with
the number of Amount Indicators
present in positions 19-27 of
Sector 1 of the "A" Record. The
First Payee Name Line MUST appear
immediately after the last payment
amount indicated as being used. For
example, if you are reporting
1099-INT and you used only Amount
Indicator "3" in the
Payer/Transmitter "A" Record, then
you will only use one ten position
payment amount in the Payee "B"
Record, right justified, and the
First Payee Name Line will begin in
position 42. Each payment field
that you allow for, or use, must
contain 10 numeric characters (see
following NOTE). Do not provide a
payment amount field when the
corresponding Amount Indicator in
the Payer/Transmitter "A" Record is
blank. Each payment amount must be
entered in dollars and cents. Do
not enter dollar signs, commas,
decimal points or NEGATIVE PAYMENTS
(except those items that reflect a
loss on Form 1099-B and must be
negative overpunched in the units
position).
Example: If the Amount Indicators
are reflected as "123bbbbbb", the
Payee "B" Records must have only 3
payment amount fields. If Amount
Indicators are reflected as
12367bbbb", the "B" Records must
have only 5 payment amount fields.
Payment amounts MUST be
right-justified and unused portions
MUST be zero-filled.
NOTE 1: If any one payment amount
exceeds "9999999999" (dollars and
cents), as many SEPARATE Payee "B"
Records as necessary to contain the
total amount MUST be submitted for
the Payee.
NOTE 2: If you file 1099-MISC and
use Amount Code "8" in the Amount
Indicator field of the
Payer/Transmitter "A" Record, you
must enter 0000000100 in the
corresponding Payment Amount Field.
This will not represent an actual
money amount; this is an amount
CODE. (Refer to Part B, Sec. 4,
NOTE 1, of the Amount Indicators,
Form 1099-MISC, for clarification.)
32-41 Payment Amount 1 10 REQUIRED. This amount is identified
by the indicator in position 19 of
Sector 1 of the Payer/Transmitter
"A" Record. THIS AMOUNT MUST ALWAYS
BE PRESENT.
Determine at this point the number of payment fields to be
reported within the Payee "B" Record. This can be
determined from the number of Amount Indicators appearing
in positions 19-27 of Sector 1 of the Payer/Transmitter "A"
Record. Following are the formats for completing positions
42-128 of SECTOR 1, positions 1-128 of SECTOR 2 and
positions 1-128 of SECTOR 3, if needed, of the Payee "B"
Record. FOR FORM 1099-A SECTOR 3 WILL BE REQUIRED IF THERE
IS MORE THAN ONE PAYMENT FIELD TO BE REPORTED IN THE PAYEE
"B" RECORD. Use the appropriate format as required.
42-81 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear immediately after the
last payment amount indicated as
being USED. Do not enter ADDRESS
information on this field. Enter
the name of the payee whose
taxpayer identification number
appears in position 13-21 above. If
fewer than 40 characters are
required, left justify and fill
unused positions with blanks. if
more space is required FOR THE
NAME, utilize the Second Payee Name
Line field below. If there are
multiple payees, ONLY THE NAME of
the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other
payees may be entered in the Second
Payee Name Line field.
81-121 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 above. Do not
enter address information in this
field. Left justify and fill unused
positions with blanks. FILL WITH
BLANKS IF NO ENTRIES ARE PRESENT
FOR THIS FIELD.
122-128 Blank 7 REQUIRED. Enter blanks.
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than the
payee's mailing address.
43-71 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.
72-73 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
74-82 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
83-88 Lender's Date of 6 REQUIRED FOR FORM 1099-A ONLY.
Acquisition or Enter the date of your acquisition
Abandonment of the secured property or the date
you first knew or had reason to
know that the property was
abandoned in the format MMDDYY. DO
NOT ENTER HYPHENS OR SLASHES.
89 Liability Indicator 1 REQUIRED FOR FORM 1099-A ONLY.
Enter the appropriate indicator
from table below:
INDICATOR USAGE
1 Borrower is personally
liable for repayment of
the debt.
Blank Borrower is NOT liable
for repayment of the
debt.
90-126 Description 37 REQUIRED FOR FORM 1099-A ONLY.
Enter a brief description of the
property. For example, for real
property, enter the address,
section, lot and block. For
personal property, enter the type,
make and model (e.g., Car-1985
Buick Regal or Office Equipment,
etc.).
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)
FORM 1099-A
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (Continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-91 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear immediately after the
last payment amount indicated as
being USED. Do not enter ADDRESS
information on this field. Enter
the name of the payee whose
taxpayer identification number
appears in position 13-21 of Sector
1. If fewer than 40 characters are
required, left justify and fill
unused positions with blanks. if
more space is required FOR THE NAME,
utilize the Second Payee Name Line
field below. If there are multiple
payees, only the name of the payee
whose taxpayer identification number
has been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
92-128 Blank 37 REQUIRED. Enter blanks.
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 2 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 above. Do not
enter address information in this
field. Left justify and fill unused
positions with blanks. FILL WITH
BLANKS IF NO ENTRIES ARE PRESENT
FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than the
payee's mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-128 Blank 7 REQUIRED. Enter blanks.
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-82 Blank 80 REQUIRED. Enter blanks.
83-88 Lender's Date of 6 REQUIRED FOR FORM 1099-A ONLY.
Acquisition or Enter the date of your acquisition
Abandonment of the secured property or the date
you first knew or had reason to
know that the property was
abandoned in the format MMDDYY. DO
NOT ENTER HYPHENS OR SLASHES.
89 Liability Indicator 1 REQUIRED FOR FORM 1099-A ONLY.
Enter the appropriate indicator
from table below:
INDICATOR USAGE
1 Borrower is personally
liable for repayment of
the debt.
Blank Borrower is NOT liable
for repayment of the
debt.
90-126 Description 37 REQUIRED FOR FORM 1099-A ONLY.
Enter a brief description of the
property. For example, for real
property, enter the address,
section, lot and block. For
personal property, enter the type,
make and model (e.g., Car-1985
Buick Regal or Office Equipment,
etc.).
127-128 Blank 2 REQUIRED. Enter blanks.
RECORD NAME: PAYEE "B" RECORD (USING THREE PAYMENT FIELDS)
FORM 1099-A
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (Continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1 of the Payer/Transmitter
"A" Record.
62-101 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear immediately after the
last payment amount indicated as
being USED. Do not enter ADDRESS
information on this field. Enter
the name of the payee whose
taxpayer identification number
appears in position 13-21 of Sector
1. If fewer than 40 characters are
required, left justify and fill
unused positions with blanks. if
more space is required FOR THE NAME,
utilize the Second Payee Name Line
field below. If there are multiple
payees, ONLY THE NAME of the payee
whose taxpayer identification number
has been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
102-128 Blank 37 REQUIRED. Enter blanks.
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 2 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than the
payee's mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-128 Blank 7 REQUIRED. Enter blanks.
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-82 Blank 80 REQUIRED. Enter blanks.
83-88 Lender's Date of 6 REQUIRED FOR FORM 1099-A ONLY.
Acquisition or Enter the date of your acquisition
Abandonment of the secured property or the date
you first knew or had reason to
know that the property was
abandoned in the format MMDDYY. DO
NOT ENTER HYPHENS OR SLASHES.
89 Liability Indicator 1 REQUIRED FOR FORM 1099-A ONLY.
Enter the appropriate indicator
from table below:
INDICATOR USAGE
1 Borrower is personally
liable for repayment of
the debt.
Blank Borrower is NOT liable
for repayment of the
debt.
90-126 Description 37 REQUIRED FOR FORM 1099-A ONLY.
Enter a brief description of the
property. For example, for real
property, enter the address,
section, lot and block. For
personal property, enter the type,
make and model (e.g., Car-1985
Buick Regal or Office Equipment,
etc.).
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
SEC. 9 PAYEE "B" RECORD--RECORD LAYOUT FOR FORM 1099-A
[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]
SEC. 10. PAYEE "B" RECORDS-FIELD DESCRIPTIONS FOR FORM 1099-B
01 This section contains the general payment information from individual statements for Form 1099-B. For detailed explanations of the 1099-B fields request a copy of the 1985 "Instructions for Form 1099 Series, 1098, 5498, and 1096" available from local IRS offices.
02 For Form 1099-B, SECTOR 3 will be required if there is more than one payment field to be reported in the Payee "B" Record.
03 FORM 1099-B CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM.
RECORD NAME: PAYEE "B" RECORD
FORM 1099-B
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "1". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-4 Payment Year 2 REQUIRED. Must be the last two
digits of the year for which
payments are being reported (e.g.,
if payments were made in 1985 enter
"85"). Must be incremented each
year.
5 Document Specific 1 REQUIRED. For Form 1099-A enter
Code blank.
6-7 Blank 2 REQUIRED. Enter blanks. (Reserved
for IRS use). Diskette position 6
is used to indicate a corrected
return. Refer to Part A, Sec. 10
for specific instructions on how to
file corrected returns utilizing
either magnetic media or paper
forms.
8-11 Name Control 4 REQUIRED. Enter the first 4 letters
of the surname of the payee.
Surnames of less than four (4)
letters should be left justified,
filling the unused positions with
blanks. Special characters and
imbedded blanks should be removed.
IF THE NAME CONTROL IS NOT
DETERMINABLE BY THE PAYER, LEAVE
THIS FIELD BLANK. A dash (--) or
ampersand (&) are the only
acceptable special characters.
12 Type of TIN 1 REQUIRED. This field is used to
identify the Taxpayer
Identification Number (TIN) in
positions 13-21 as either an
Employer Identification Number, a
Social Security Number, or the
reason no number is shown. Enter
the appropriate code from the table
below:
TYPE OF TYPE OF
TIN TIN ACCOUNT
1 EIN A business or an
organization
2 SSN An individual
9 SSN The payee is a
foreign individual
and not a U.S.
resident
blank N/A A Taxpayer
Identification
Number is required
but unobtainable
due to legitimate
cause; e.g. number
applied for but
not received.
13-21 Taxpayer Identi- 9 REQUIRED. Enter the valid 9-digit
fication Number Taxpayer Identification Number of
the payee (SSN or EIN, as
appropriate). Where an
identification number has been
applied for but not received or
where there is any other legitimate
cause for not having an
identification number, ENTER
BLANKS.
DO NOT ENTER HYPHENS, ALPHA
CHARACTERS, ALL 9s OR ALL ZEROS.
Any record containing an invalid
identification number in this field
will be returned for correction.
22-31 Payer's Account 10 REQUIRED. Payer may use this field
Number for Payee to enter the payee's account
number. The use of this item will
facilitate easy reference to
specific records in the payer's
file should any questions arise. DO
NOT ENTER A TAXPAYER IDENTIFICATION
NUMBER IN THIS FIELD. Enter blanks
if the Payer's Account Number for
Payee is not to be entered in this
field. An account number can be any
account number assigned by the
payer to the payee (i.e., checking
account, savings account, etc.)
THIS NUMBER WILL HELP TO
DISTINGUISH THE INDIVIDUAL PAYEE'S
ACCOUNT WITH YOU AND THE SPECIFIC
TRANSACTION MADE WITH THE
ORGANIZATION, SHOULD MULTIPLE
RETURNS BE FILED. This information
will be particularly necessary if
you need to file a corrected
return. You are strongly encouraged
to use this field. You may use any
number that will help identify the
particular transaction that you are
reporting.
Payment Amount The number of payment amounts is
Fields dependent on the number of Amount
Indicators present in positions
19-27 of Sector 1 of the "A"
Record. The First Payee Name Line
MUST appear immediately after the
last payment amount indicated as
being used. For example, if you are
reporting 1099-INT and you used
only Amount Indicator "3" in the
Payer/Transmitter "A" Record, then
you will only use one ten position
payment amount in the Payee "B"
Record, right justified, and the
First Payee Name Line will begin in
position 42. Each payment field
that you allow for, or use, must
contain 10 numeric characters (see
following NOTE). Do not provide a
payment amount field when the
corresponding Amount Indicator in
the Payer/Transmitter "A" Record is
blank. Each payment amount must be
entered in dollars and cents. Do
not enter dollar signs, commas,
decimal points or NEGATIVE PAYMENTS
(except those items that reflect a
loss on Form 1099-B and must be
negative overpunched in the units
position).
Example: If the Amount Indicators
are reflected as "123bbbbbb", the
Payee "B" Records must have only 3
payment amount fields. If Amount
Indicators are reflected as
12367bbbb", the "B" Records must
have only 5 payment amount fields.
Payment amounts MUST be
right-justified and unused portions
MUST be zero-filled.
NOTE 1: If any one payment amount
exceeds "9999999999" (dollars and
cents), as many SEPARATE Payee "B"
Records as necessary to contain the
total amount MUST be submitted for
the Payee.
NOTE 2: If you file 1099-MISC and
use Amount Code "8" in the Amount
Indicator field of the
Payer/Transmitter "A" Record, you
must enter 0000000100 in the
corresponding Payment Amount Field.
This will not represent an actual
money amount; this is an amount
CODE. (Refer to Part B, Sec. 3,
NOTE 1, of the Amount Indicators,
Form 1099-MISC, for clarification.)
32-41 Payment Amount 1 10 REQUIRED. This amount is identified
by the indicator in position 19 of
Sector 1 of the Payer/Transmitter
"A" Record. THIS AMOUNT MUST ALWAYS
BE PRESENT.
Determine at this point the number of payment fields to be
reported within the Payee "B" Record. This can be
determined from the number of Amount Indicators appearing
in positions 19-27 of Sector 1 of the Payer/Transmitter "A"
Record. Following are the formats for completing positions
42-128 of SECTOR 1, positions 1-128 of SECTOR 2 and
positions 1-128 of SECTOR 3, if needed, of the Payee "B"
Record. FOR FORM 1099-A SECTOR 3 WILL BE REQUIRED IF THERE
IS MORE THAN ONE PAYMENT FIELD TO BE REPORTED IN THE PAYEE
"B" RECORD. Use the appropriate format as required.
RECORD NAME: PAYEE "B" RECORD (USING ONE PAYMENT FIELD)
FORM 1099-B
_____________________________________________________________________
Diskette Field Title Length Description and Remarks
Position
_____________________________________________________________________
42-81 First Payee Name 40 REQUIRED. The First Payee Name Line
Line must appear immediately after the
last payment amount indicated as
being USED. Do not enter ADDRESS
information in this field. Enter
the name of the payee whose
taxpayer identification number
appears in positions 13-21 above.
If fewer than 40 characters are
required, left justify and fill
unused positions with blanks. If
more space is required FOR THE
NAME, utilize the Second Payee Name
Line field below. If there are
multiple payees, ONLY THE NAME of
the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other
payees may be entered in the Second
Payee Name Line field.
82-121 Second Payee Name 40 REQUIRED. If the payee name
Line requires more space than is
available in the First Payee name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 above. Do not
enter address information in this
field. Left justify and fill unused
positions with blanks. FILL WITH
BLANKS IF NO ENTRIES ARE PRESENT
FOR THIS FIELD.
122-128 Blank 7 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than the
payee's mailing address.
43-71 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
72-73 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
74-82 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill unused positions with blanks.
Use this field for the ZIP Code
only.
83-85 Blank 3 REQUIRED. Enter blanks.
86 Date of Sale 1 REQUIRED FOR FORM 1099-B ONLY.
Indicator Enter appropriate indicator from
table below:
INDICATOR USAGE
S Date of Sale is the
actual settlement
date
blank Date of Sale is the
trade date or this
is an aggregate
transaction
87-92 Date of Sale 6 REQUIRED FOR FORM 1099-B ONLY.
Enter the trade date or the actual
settlement date of the transaction
in the format MMDDYY. Enter blanks
if this is an aggregate
transaction. DO NOT ENTER HYPHENS
OR SLASHES.
93-100 CUSIP No. 8 REQUIRED FOR FORM 1099-B ONLY.
Enter the CUSIP (Committee on
Uniform Security Identification
Procedures) number of the items
reported for Amount Indicator "2"
(Stocks, bonds, etc.) Enter blanks
if this is an aggregate
transaction. Enter "0" (zeroes) if
the number is not available. For
CUSIP number with more than 8
characters, supply the FIRST 8.
101-126 Description 26 REQUIRED FOR FORM 1099-B ONLY.
Enter a brief description of the
item or services for which the
proceeds are being reported. If
fewer than 26 characters are
required, left justify and fill
unused positions with blanks. For
regulated futures contracts, enter
the customer account number. Enter
blanks if this is an aggregate
transaction.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)
FORM 1099-B
_____________________________________________________________________
Diskette Field Title Length Description and Remarks
Position
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-91 First Payee Name 40 REQUIRED. The First Payee Name Line
Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required for the name, utilize the
Second Payee Name Line below. If
there are multiple payees, ONLY THE
NAME of the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other
payees may be entered in the Second
Payee Name Line field.
92-128 Blank 37 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee Name 40 REQUIRED. If the payee name
requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for state. You MUST use valid U.S.
Postal Service abbreviations for
states as shown in Part A, Sec. 16.
Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-85 Blank 83 REQUIRED. Enter blanks.
86 Date of Sale 1 REQUIRED FOR FORM 1099-B ONLY.
Indicator Enter appropriate indicator from
table below:
INDICATOR USAGE
S Date of Sale is the
actual settlement
date
blank Date of Sale is the
trade date or this
is an aggregate
transaction
87-92 Date of Sale 6 REQUIRED FOR FORM 1099-B ONLY.
Enter the trade date or the actual
settlement date of the transaction
in the format MMDDYY. Enter blanks
if this is an aggregate
transaction. DO NOT ENTER HYPHENS
OR SLASHES.
93-100 CUSIP No. 8 REQUIRED FOR FORM 1099-B ONLY.
Enter the CUSIP (Committee on
Uniform Security Identification
Procedures) number of the items
reported for Amount Indicator "2"
(Stocks, bonds, etc.) Enter blanks
if this is an aggregate
transaction. Enter "0" (zeroes) if
the number is not available. For
CUSIP numbers with more than 8
characters, supply the FIRST 8.
101-126 Description 26 REQUIRED FOR FORM 1099-B ONLY.
Enter a brief description of the
item or service for which the
proceeds are being reported. If
fewer than 26 characters are
required, left justify and fill
unused positions with blanks. For
regulated futures contracts, enter
the customer account number. Enter
blanks if this is an aggregate
transaction.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING THREE PAYMENT FIELDS)
FORM 1099-B
_____________________________________________________________________
Diskette Field Title Length Description and Remarks
Position
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1 of the Payer/Transmitter
"A" Record.
62-101 First Payee Name 40 REQUIRED. The First Payee Name Line
Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other payees
may be entered in the Second Payee
Name Line field.
102-128 Blank 27 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee Name 40 REQUIRED. If the payee name
requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for state. You MUST use valid U.S.
Postal Service abbreviations for
states as shown in Part A, Sec. 16.
Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-85 Blank 83 REQUIRED. Enter blanks.
86 Date of Sale 1 REQUIRED FOR FORM 1099-B ONLY.
Indicator Enter appropriate indicator from
table below:
INDICATOR USAGE
S Date of Sale is the
actual settlement
date
blank Date of Sale is the
trade date or this
is an aggregate
transaction
87-92 Date of Sale 6 REQUIRED FOR FORM 1099-B ONLY.
Enter the trade date or the actual
settlement date of the transaction
in the format MMDDYY. Enter blanks
if this is an aggregate
transaction. DO NOT ENTER HYPHENS
OR SLASHES.
93-100 CUSIP No. 8 REQUIRED FOR FORM 1099-B ONLY.
Enter the CUSIP (Committee on
Uniform Security Identification
Procedures) number of the items
reported for Amount Indicator "2"
(Stocks, bonds, etc.) Enter blanks
if this is an aggregate
transaction. Enter "0" (zeroes) if
the number is not available. For
CUSIP numbers with more than 8
characters, supply the FIRST 8.
101-126 Description 26 REQUIRED FOR FORM 1099-B ONLY.
Enter a brief description of the
item or services for which the
proceeds are being reported. If
fewer than 26 characters are
required, left justify and fill
unused positions with blanks. For
regulated futures contracts, enter
the customer account number. Enter
blanks if this is an aggregate
transaction.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING FOUR PAYMENT FIELDS)
FORM 1099-B
_____________________________________________________________________
Diskette Field Title Length Description and Remarks
Position
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1 of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-111 First Payee Name 40 REQUIRED. The First Payee Name Line
Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required for the name, utilize the
Second Payee Name Line below. If
there are multiple payees, ONLY THE
NAME of the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other
payees may be entered in the Second
Payee Name Line field.
112-128 Blank 17 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee Name 40 REQUIRED. If the payee name
Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for state. You MUST use valid U.S.
Postal Service abbreviations for
states as shown in Part A, Sec. 16.
Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-85 Blank 83 REQUIRED. Enter blanks.
86 Date of Sale 1 REQUIRED FOR FORM 1099-B ONLY.
Indicator Enter appropriate indicator from
table below:
INDICATOR USAGE
S Date of Sale is the
actual settlement
date
blank Date of Sale is the
trade date or this
is an aggregate
transaction
87-92 Date of Sale 6 REQUIRED FOR FORM 1099-B ONLY.
Enter the trade date or the actual
settlement date of the transaction
in the format MMDDYY. Enter blanks
if this is an aggregate
transaction. DO NOT ENTER HYPHENS
OR SLASHES.
93-100 CUSIP No. 8 REQUIRED FOR FORM 1099-B ONLY.
Enter the CUSIP (Committee on
Uniform Security Identification
Procedures) number of the items
reported for Amount Indicator "2"
(Stocks, bonds, etc.) Enter blanks
if this is an aggregate
transaction. Enter "0" (zeroes) if
the number is not available. For
CUSIP numbers with more than 8
characters, supply the FIRST 8.
101-126 Description 26 REQUIRED FOR FORM 1099-B ONLY.
Enter a brief description of the
item or services for which the
proceeds are being reported. If
fewer than 26 characters are
required, left justify and fill
unused positions with blanks. For
regulated futures contracts, enter
the customer account number. Enter
blanks if this is an aggregate
transaction.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING FIVE PAYMENT FIELDS)
FORM 1099-B
_____________________________________________________________________
Diskette Field Title Length Description and Remarks
Position
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1 of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-81 Payment Amount 5 10 This amount is identified by the
amount indicator in position 23,
Sector 1, of the Payer/Transmitter
"A" Record
82-121 First Payee Name 40 REQUIRED. The First Payee Name Line
Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required for the name, utilize the
Second Payee Name Line below. If
there are multiple payees, ONLY THE
NAME of the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other
payees may be entered in the Second
Payee Name Line field.
122-128 Blank 7 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee Name 40 REQUIRED. If the payee name
Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for state. You MUST use valid U.S.
Postal Service abbreviations for
states as shown in Part A, Sec. 16.
Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-85 Blank 83 REQUIRED. Enter blanks.
86 Date of Sale 1 REQUIRED FOR FORM 1099-B ONLY.
Indicator Enter appropriate indicator from
table below:
INDICATOR USAGE
S Date of Sale is the
actual settlement
date
blank Date of Sale is the
trade date or this
is an aggregate
transaction
87-92 Date of Sale 6 REQUIRED FOR FORM 1099-B ONLY.
Enter the trade date or the actual
settlement date of the transaction
in the format MMDDYY. Enter blanks
if this is an aggregate
transaction. DO NOT ENTER HYPHENS
OR SLASHES.
93-100 CUSIP No. 8 REQUIRED FOR FORM 1099-B ONLY.
Enter the CUSIP (Committee on
Uniform Security Identification
Procedures) number of the items
reported for Amount Indicator "2"
(Stocks, bonds, etc.) Enter blanks
if this is an aggregate
transaction. Enter "0" (zeroes) if
the number is not available. For
CUSIP numbers with more than 8
characters, supply the FIRST 8.
101-126 Description 26 REQUIRED FOR FORM 1099-B ONLY.
Enter a brief description of the
item or service for which the
proceeds are being reported. If
fewer than 26 characters are
required, left justify and fill
unused positions with blanks. For
regulated futures contracts, enter
the customer account number. Enter
blanks if this is an aggregate
transaction.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING SIX PAYMENT FIELDS)
FORM 1099-B
_____________________________________________________________________
Diskette Field Title Length Description and Remarks
Position
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1 of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-81 Payment Amount 5 10 This amount is identified by the
amount indicator in position 23,
Sector 1, of the Payer/Transmitter
"A" Record.
82-91 Payment Amount 6 10 This amount is identified by the
amount indicator in position 24,
Sector 1 of the Payer/Transmitter
"A" Record.
92-128 Blank 37 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 First Payee Name 40 REQUIRED. The First Payee Name Line
Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other payees
may be entered in the Second Payee
Name Line field.
43-82 Second Payee Name 40 REQUIRED. If the payee name
Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
83-122 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-31 Payee City 40 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
32-33 Payee State 2 REQUIRED. Enter the abbreviation
for state. You MUST use valid U.S.
Postal Service abbreviations for
states as shown in Part A, Sec. 16.
Use this field for state
information only.
34-42 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
43-85 Blank 43 REQUIRED. Enter blanks.
86 Date of Sale 1 REQUIRED FOR FORM 1099-B ONLY.
Indicator Enter appropriate indicator from
table below:
INDICATOR USAGE
S Date of Sale is the
actual settlement
date
blank Date of Sale is the
trade date or this
is an aggregate
transaction
87-92 Date of Sale 6 REQUIRED FOR FORM 1099-B ONLY.
Enter the trade date or the actual
settlement date of the transaction
in the format MMDDYY. Enter blanks
if this is an aggregate
transaction. DO NOT ENTER HYPHENS
OR SLASHES.
93-100 CUSIP No. 8 REQUIRED FOR FORM 1099-B ONLY.
Enter the CUSIP (Committee on
Uniform Security Identification
Procedures) number of the items
reported for Amount Indicator "2"
(Stocks, bonds, etc.) Enter blanks
if this is an aggregate
transaction. Enter "0" (zeroes) if
the number is not available. For
CUSIP numbers with more than 8
characters, supply the FIRST 8.
101-126 Description 26 REQUIRED FOR FORM 1099-B ONLY.
Enter a brief description of the
item or service for which the
proceeds are being reported. If
fewer than 26 characters are
required, left justify and fill
unused positions with blanks. For
regulated futures contracts, enter
the customer account number. Enter
blanks if this is an aggregate
transaction.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING SEVEN PAYMENT FIELDS)
FORM 1099-B
_____________________________________________________________________
Diskette Field Title Length Description and Remarks
Position
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1 of the Payer/Transmitter
"A" Record.
62-71 Payment Amount 4 10 This amount is identified by the
amount indicator in position 22,
Sector 1, of the Payer/Transmitter
"A" Record.
72-81 Payment Amount 5 10 This amount is identified by the
amount indicator in position 23,
Sector 1, of the Payer/Transmitter
"A" Record.
82-91 Payment Amount 6 10 This amount is identified by the
amount indicator in position 24,
Sector 1 of the Payer/Transmitter
"A" Record.
92-101 Payment Amount 7 10 This amount is identified by the
amount indicator in position 25,
Sector 1 of the Payer/Transmitter
"A" Record.
102-128 Blank 27 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 First Payee Name 40 REQUIRED. The First Payee Name Line
Line must appear after the last payment
amount indicated as being USED. Do
not enter ADDRESS information in
this field. Enter the name of the
payee whose taxpayer identification
number appears in positions 13-21
of Sector 1. If fewer than 40
characters are required, left
justify and fill unused positions
with blanks. If more space is
required FOR THE NAME, utilize the
Second Payee Name Line field below.
If there are multiple payees, ONLY
THE NAME of the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other payees
may be entered in the Second Payee
Name Line field.
43-82 Second Payee Name 40 REQUIRED. If the payee name
Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
83-122 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than payee's
mailing address.
123-128 Blank 6 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-31 Payee City 40 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
32-33 Payee State 2 REQUIRED. Enter the abbreviation
for state. You MUST use valid U.S.
Postal Service abbreviations for
states as shown in Part A, Sec. 16.
Use this field for state
information only.
34-42 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
43-85 Blank 43 REQUIRED. Enter blanks.
86 Date of Sale 1 REQUIRED FOR FORM 1099-B ONLY.
Indicator Enter appropriate indicator from
table below:
INDICATOR USAGE
S Date of Sale is the
actual settlement
date
blank Date of Sale is the
trade date or this
is an aggregate
transaction
87-92 Date of Sale 6 REQUIRED FOR FORM 1099-B ONLY.
Enter the trade date or the actual
settlement date of the transaction
in the format MMDDYY. Enter blanks
if this is an aggregate
transaction. DO NOT ENTER HYPHENS
OR SLASHES.
93-100 CUSIP No. 8 REQUIRED FOR FORM 1099-B ONLY.
Enter the CUSIP (Committee on
Uniform Security Identification
Procedures) number of the items
reported for Amount Indicator "2"
(Stocks, bonds, etc.) Enter blanks
if this is an aggregate
transaction. Enter "0" (zeroes) if
the number is not available. For
CUSIP numbers with more than 8
characters, supply the FIRST 8.
101-126 Description 26 REQUIRED FOR FORM 1099-B ONLY.
Enter a brief description of the
item or service for which the
proceeds are being reported. If
fewer than 26 characters are
required, left justify and fill
unused positions with blanks. For
regulated futures contracts, enter
the customer account number. Enter
blanks if this is an aggregate
transaction.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
SEC. 11. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM 1099-B
[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]
SEC. 12. PAYEE "B" RECORDS--FIELD DESCRIPTIONS FOR FORM W-2G
01 This section contains the general payment information from individual statements for Form W-2G. For detailed explanations of the W-2G fields, see W-3G, Transmittal of Certain Information Returns, which is available at local IRS offices.
02 When reporting information from W-2G, the Payee "B" Records must contain 3 sectors.
03 FORM W-2G CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM.
RECORD NAME: PAYEE "B" RECORD
FORM W-2G
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "1". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-4 Payment Year 2 REQUIRED. Must be the last two
digits of the year for which
payments are being reported (e.g.,
if payments were made in 1985 enter
"85"). Must be incremented each
year.
5 Document Specific 1 REQUIRED for W-2G. Use only for
Code Type of Wager reporting the Type of Wager on
(Form W-2G only) FORM W-2G.
CATEGORY CODE
Horse Race Track (or Off 1
Track Betting of a Horse
Track nature)
Dog Race Track (or Off 2
Track Betting of a Dog
Track nature)
Jai-alai 3
State Conducted Lottery 4
Keno 5
Casino Type Bingo. DO NOT 6
use this code for any other
type of Bingo winnings (i.e.
Church, Fire Dept. etc.)
Slot Machines 7
Any other types of gambling 8
winnings. This includes Church
Bingo, Fire Dept. Bingo,
unlabeled winnings, etc.
6-7 Blank 2 REQUIRED. Enter blanks. (Reserved
for IRS use). Diskette position 6
is used to indicate a corrected
return. Refer to Part A, Sec. 10
for specific instructions on how to
file corrected returns utilizing
either magnetic media or paper
forms.
8-11 Name Control 4 REQUIRED. Enter the first 4 letters
of the surname of the payee.
Surnames of less than four (4)
letters should be left justified,
filling the unused positions with
blanks. Special characters and
imbedded blanks should be removed.
IF THE NAME CONTROL IS NOT
DETERMINABLE BY THE PAYER, LEAVE
THIS FIELD BLANK. A dash (--) or
ampersand (&) are the only
acceptable special characters.
12 Type of TIN 1 REQUIRED. This field is used to
identify the Taxpayer
Identification Number (TIN) in
positions 13-21 as either an
Employer Identification Number, a
Social Security Number, or the
reason no number is shown. Enter
the appropriate code from the table
below:
TYPE OF TYPE OF
TIN TIN ACCOUNT
1 EIN A business or an
organization
2 SSN An individual
9 SSN The payee is a
foreign individual
and not a U.S.
resident
blank N/A A Taxpayer
Identification
Number is required
but unobtainable
due to legitimate
cause; e.g. number
applied for but
not received.
13-21 Taxpayer Identi- 9 REQUIRED. Enter the valid 9-digit
fication Number Taxpayer Identification Number of
the payee (SSN or EIN, as
appropriate). Where an
identification number has been
applied for but not received or
where there is any other legitimate
cause for not having an
identification number, ENTER
BLANKS.
DO NOT ENTER HYPHENS, ALPHA
CHARACTERS, ALL 9s OR ALL ZEROS.
Any record containing an invalid
identification number in this field
will be returned for correction.
22-31 Payer's Account 10 REQUIRED. Payer may use this field
Number for Payee to enter the payee's account
number. The use of this item will
facilitate easy reference to
specific records in the payer's
file should any questions arise. DO
NOT ENTER A TAXPAYER IDENTIFICATION
NUMBER IN THIS FIELD. Enter blanks
if the Payer's Account Number for
Payee is not to be entered in this
field. An account number can be any
account number assigned by the
payer to the payee (i.e., checking
account, savings account, etc.)
THIS NUMBER WILL HELP TO
DISTINGUISH THE INDIVIDUAL PAYEE'S
ACCOUNT WITH YOU AND THE SPECIFIC
TRANSACTION MADE WITH THE
ORGANIZATION, SHOULD MULTIPLE
RETURNS BE FILED. This information
will be particularly necessary if
you need to file a corrected
return. You are strongly encouraged
to use this field. You may use any
number that will help identify the
particular transaction that you are
reporting.
Payment Amount The number of payment amounts is
Fields dependent on the number of Amount
Indicators present in positions
19-27 of Sector 1 of the "A"
Record. The First Payee Name Line
MUST appear immediately after the
last payment amount indicated as
being used. For example, if you are
reporting 1099-INT and you used
only Amount Indicator "3" in the
Payer/Transmitter "A" Record, then
you will only use one ten position
payment amount in the Payee "B"
Record, right justified, and the
First Payee Name Line will begin in
position 42. Each payment field
that you allow for, or use, must
contain 10 numeric characters (see
following NOTE). Do not provide a
payment amount field when the
corresponding Amount Indicator in
the Payer/Transmitter "A" Record is
blank. Each payment amount must be
entered in dollars and cents.
Do not enter dollar signs, commas,
decimal points or NEGATIVE PAYMENTS
(except those items that reflect a
loss on Form 1099-B and must be
negative overpunched in the units
position). Example: If the Amount
Indicators are reflected as
"123bbbbbb", the Payee "B" Records
must have only 3 payment amount
fields. If Amount Indicators are
reflected as 12367bbbb", the "B"
Records must have only 5 payment
amount fields. Payment amounts MUST
be
right-justified and unused portions
MUST be zero-filled.
NOTE 1: If any one payment amount
exceeds "9999999999" (dollars and
cents), as many SEPARATE Payee "B"
Records as necessary to contain the
total amount MUST be submitted for
the Payee.
NOTE 2: If you file 1099-MISC and
use Amount Code "8" in the Amount
Indicator field of the
Payer/Transmitter "A" Record, you
must enter 0000000100 in the
corresponding Payment Amount Field.
This will not represent an actual
money amount; this is an amount
CODE. (Refer to Part B, Sec. 4,
NOTE 1, of the Amount Indicators,
Form 1099-MISC, for clarification.)
32-41 Payment Amount 1 10 REQUIRED. This amount is identified
by the indicator in position 19 of
Sector 1 of the Payer/Transmitter
"A" Record. THIS AMOUNT MUST ALWAYS
BE PRESENT.
Determine at this point the number of payment fields to be
reported within the Payee "B" Record. This can be
determined from the number of Amount Indicators appearing
in positions 19-27 of Sector 1 of the Payer/Transmitter "A"
Record. Following are the formats for completing positions
42-128 of SECTOR 1, positions 1-128 of SECTOR 2 and
positions 1-128 of SECTOR 3 of the Payee "B" Record. WHEN
REPORTING INFORMATION FOR FORM W-2G THREE SECTORS MUST BE
USED TO MAKE UP A PAYEE "B" RECORD. Use the appropriate
format as required.
42-81 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear immediately after the
last payment amount indicated as
being USED. Do not enter ADDRESS
information on this field. Enter
the name of the payee whose
taxpayer identification number
appears in position 13-21 above. If
fewer than 40 characters are
required, left justify and fill
unused positions with blanks. If
more space is required FOR THE
NAME, utilize the Second Payee Name
Line field below. If there are
multiple payees, ONLY THE NAME of
the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other
payees may be entered in the Second
Payee Name Line field.
81-121 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 above. Do not
enter address information in this
field. Left justify and fill unused
positions with blanks. FILL WITH
BLANKS IF NO ENTRIES ARE PRESENT
FOR THIS FIELD.
122-128 Blank 7 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 2 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than the
payee's mailing address.
43-71 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.)
72-73 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
74-82 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
83-128 Blank 46 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-60 Blank 57 REQUIRED. Enter blanks.
61-66 Date Won 6 REQUIRED FOR FORM W-2G ONLY. Enter
the date of the winning event in
MMDDYY format. This is not the date
the money was paid, if paid after
the date of the race (or game). DO
NOT ENTER HYPHENS OR SLASHES.
67-81 Transaction 15 REQUIRED FOR FORM W-2G ONLY. The
ticket number, card number (and
color, if applicable), machine
serial number or any other
information that will help identify
the winning transaction.
82-86 Race 5 REQUIRED FOR FORM W-2G ONLY. The
race (or game) applicable to the
winning ticket.
87-91 Cashier 5 REQUIRED FOR FORM W-2G ONLY. The
initials of the cashier and/or the
window number making the winning
payment.
92-96 Window 5 REQUIRED FOR FORM W-2G ONLY. The
location of the person paying the
winnings.
97-111 First ID 15 REQUIRED FOR FORM W-2G ONLY. The
first identification number of the
person receiving the winnings.
112-126 Second ID 15 REQUIRED FOR FORM W-2G ONLY. The
second identification number of the
person receiving the winnings.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)
FORM W-2G
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (Continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-91 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear immediately after the
last payment amount indicated as
being USED. Do not enter ADDRESS
information on this field. Enter
the name of the payee whose
taxpayer identification number
appears in position 13-21 of Sector
1. If fewer than 40 characters are
required, left justify and fill
unused positions with blanks. if
more space is required FOR THE
NAME, utilize the Second Payee Name
Line field below. If there are
multiple payees, ONLY THE NAME of
the payee whose taxpayer
identification number has been
provided can be entered in this
field. The names of the other
payees may be entered in the Second
Payee Name Line field.
92-128 Blank 37 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 2 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than the
payee's mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-128 Blank 7 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)--Continued
FORM W-2G
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-60 Blank 58 REQUIRED. Enter blanks.
61-66 Date Won 6 REQUIRED FOR FORM W-2G ONLY. Enter
the date of the winning event in
MMDDYY format. This is not the date
the money was paid, if paid after
the date of the race (or game). DO
NOT ENTER HYPHENS OR SLASHES.
67-81 Transaction 15 REQUIRED FOR FORM W-2G ONLY. The
ticket number, card number (and
color, if applicable), machine
serial number or any other
information that will help identify
the winning transaction.
82-86 Race 5 REQUIRED FOR FORM W-2G ONLY. The
race (or game) applicable to the
winning ticket.
87-91 Cashier 5 REQUIRED FOR FORM W-2G ONLY. The
initials of the cashier and/or the
window number making the winning
payment.
92-96 Window 5 REQUIRED FOR FORM W-2G ONLY. The
location of the person paying the
winnings.
97-111 First ID 15 REQUIRED FOR FORM W-2G ONLY. The
first identification number of the
person receiving the winnings.
112-126 Second ID 15 REQUIRED FOR FORM W-2G ONLY. The
second identification number of the
person receiving the winnings.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
RECORD NAME: PAYEE "B" RECORD (USING TWO PAYMENT FIELDS)
FORM W-2G
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1 (Continued)
_____________________________________________________________________
42-51 Payment Amount 2 10 This amount is identified by the
amount indicator in position 20,
Sector 1, of the Payer/Transmitter
"A" Record.
52-61 Payment Amount 3 10 This amount is identified by the
amount indicator in position 21,
Sector 1 of the Payer/Transmitter
"A" Record.
62-101 First Payee 40 REQUIRED. The First Payee Name Line
Name Line must appear immediately after the
last payment amount indicated as
being USED. Do not enter ADDRESS
information on this field. Enter
the name of the payee whose
taxpayer identification number
appears in position 13-21 of Sector
1. If fewer than 40 characters are
required, left justify and fill
unused positions with blanks. if
more space is required FOR THE NAME,
utilize the Second Payee Name Line
field below. If there are multiple
payees, ONLY THE NAME of the payee
whose taxpayer identification number
has been provided can be entered in
this field. The names of the other
payees may be entered in the Second
Payee Name Line field.
102-128 Blank 27 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "2". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 2 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-42 Second Payee 40 REQUIRED. If the payee name
Name Line requires more space than is
available in the First Payee Name
Line, enter the remaining portion
of the name ONLY in this field. If
there are multiple payees, this
field may be used for those payees'
NAMES who are not associated with
the taxpayer identification number
in positions 13-21 of Sector 1. Do
not enter address information in
this field. Left justify and fill
unused positions with blanks. FILL
WITH BLANKS IF NO ENTRIES ARE
PRESENT FOR THIS FIELD.
43-82 Payee Mailing 40 REQUIRED. Enter mailing address of
Address payee. Left justify and fill unused
positions with blanks. Address MUST
be present. This field MUST NOT
contain any data other than the
payee's mailing address.
83-111 Payee City 29 REQUIRED. Enter the city, left
justified and fill the unused
positions with blanks. Do NOT enter
state and ZIP Code information in
this field. (If the payee lives
outside of the United States,
include their current mailing
address and spell out the name of
the country if possible.
112-113 Payee State 2 REQUIRED. Enter the abbreviation
for the state. You MUST use valid
U.S. Postal Service abbreviations
for states as shown in Part A, Sec.
16. Use this field for state
information only.
114-122 Payee ZIP Code 9 REQUIRED. Enter the valid 9 digit
ZIP Code assigned by the U.S.
Postal Service. If only the first 5
digits are known, left justify and
fill the unused positions with
blanks. Use this field for the ZIP
Code only.
123-128 Blank 7 REQUIRED. Enter blanks.
_____________________________________________________________________
SECTOR 3
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Must be a "3". Used to
sequence the sectors making up a
Service PAYEE Record.
2 Record Type 1 REQUIRED. Enter "B". Must be the
second position of each PAYEE
Record.
3-60 Blank 58 REQUIRED. Enter blanks.
61-66 Date Won 6 REQUIRED FOR FORM W-2G ONLY. Enter
the date of the winning event in
MMDDYY format. This is not the date
the money was paid, if paid after
the date of the race (or game). DO
NOT ENTER HYPHENS OR SLASHES.
67-81 Transaction 15 REQUIRED FOR FORM W-2G ONLY. The
ticket number, card number (and
color, if applicable), machine
serial number or any other
information that will help identify
the winning transaction.
82-86 Race 5 REQUIRED FOR FORM W-2G ONLY. The
race (or game) applicable to the
winning ticket.
87-91 Cashier 5 REQUIRED FOR FORM W-2G ONLY. The
initials of the cashier and/or the
window number making the winning
payment.
92-96 Window 5 REQUIRED FOR FORM W-2G ONLY. The
location of the person paying the
winnings.
97-111 First ID 15 REQUIRED FOR FORM W-2G ONLY. The
first identification number of the
person receiving the winnings.
112-126 Second ID 15 REQUIRED FOR FORM W-2G ONLY. The
second identification number of the
person receiving the winnings.
127-128 Blank 2 REQUIRED. Enter blanks.
_____________________________________________________________________
SEC. 13. PAYEE "B" RECORD--RECORD LAYOUTS FOR FORM W-2G
[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]
SEC. 14. END OF PAYER "C" RECORD
01 The Control Total fields have been expanded from 12 to 15 positions. Adjust your programs accordingly.
02 Write this record after the last payee "B" Record following the last Payer/Transmitter "A" Record. A diskette will contain more than one (1) End of Payer "C" Record if the last Payee "B" Record for more than one payer is reported on the same diskette.
03 Each End of Payer "C" Record must contain a count of the number of Payee "B" Records immediately preceding the End of Payer "C" Record and following the preceding Payer/Transmitter "A" Record under which a Payer is reporting payments for a type of return. To illustrate:
(a) Single diskette; where all the records of a Payer for a particular type of return are reported on a single diskette, the last preceding Payer/Transmitter "A" Record would be the "A" Record immediately preceding the Payer's Payee "B" Records for which the End of Payer "C" Record has been written.
(b) Multiple diskette; where the reporting of a Payer for a particular type of return begins on one diskette and ends on another diskette, the last preceding Payer/Transmitter "A" Record would immediately precede all the Payee "B" Records on the diskette for which the Payer "C" Record has been written.
04 Payers/Transmitters must verify the accuracy of the totals in the "C" Record and must enter the totals on the transmittal, Form 4804, which will accompany the shipment.
05 The End of Payer "C" Record must be followed by a State Totals "K" Record (if any), or new Payer/Transmitter "A" Record for the next Payer (if any), or an End of Transmission "F" Record.
RECORD NAME: END OF PAYER "C" RECORD
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Enter "1". Must be the
first character of each END OF
PAYER RECORD.
2 Record Type 1 REQUIRED. Enter "C".
3-8 Number of Payees 6 REQUIRED. Enter the total number of
payees ("B" Records) covered by the
preceding Payer/Transmitter "A"
Record. Right justify and zero
fill.
9-23 Control Data 1 15 REQUIRED. Please note that all
Control Total fields have been
expanded from 12 to 15 positions.
Enter accumulated totals from
payment Amount 1. Right justify and
zero fill. IF LESS THAN NINE AMOUNT
FIELDS ARE BEING REPORTED, ZERO
FILL UNUSED CONTROL TOTAL FIELDS.
Control Total 2 through Control Total 9 are OPTIONAL. If
any corresponding Payment Amount Fields are present in the
Payee "B" Records, accumulate into the appropriate Control
Total field. ZERO FILL UNUSED CONTROL TOTAL FIELDS. Please
note that all Control Total fields have been expanded from
12 to 15 positions.
24-38 Control Total 2 15
39-53 Control Total 3 15
54-68 Control Total 4 15
69-83 Control Total 5 15
84-98 Control Total 6 15
99-113 Control Total 7 15
114-128 Control Total 8 15
_____________________________________________________________________
Sector 2 is only applicable in the End of Payer "C" Record if you use
more than eight payment amount fields.
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Enter "2".
2 Record Type 1 REQUIRED. Enter "C".
3-17 Control Total 9 15 REQUIRED. Enter accumulated totals
from Payment Amount 9. Right
justify and zero fill.
18-128 Blank 111 REQUIRED. Enter blanks.
SEC. 15 END OF PAYER "C" RECORD--RECORD LAYOUT
[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]
SEC. 16. STATE TOTALS "K" RECORD
01 The Control Total fields have been expanded from 12 to 15 positions. Adjust your programs accordingly.
02 The State Totals "K" Record is a summary for a given payer and a given state in the Combined Federal/State Filing Program, used only when State Reporting approval has been granted.
03 The "K" Record will contain the totals of the payment amount fields and the total number of payees filed by a given payer for a given state. The "K" Record(s) must be written after the "C" Record for the related "A" Record.
04 There MUST be a separate "K" Record for each state being reported.
05 Refer to Part A, Sec. 14 for the requirements and conditions that MUST be met to file on this Program.
RECORD NAME: STATE TOTALS "K" RECORD
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 1
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Enter "1". Must be the
first character for each STATE
TOTALS "K" RECORD.
2 Record Type 1 REQUIRED. Enter "K".
3-8 Number of Payees 6 REQUIRED. Enter the number of
payees (different TINs) being
reported to this state. Right
justify and zero fill.
9-23 Control Data 1 15 REQUIRED. Please note that all
Control Total fields have been
expanded from 12 to 15 positions.
Enter accumulated totals from
Payment Amount 1. Right justify and
zero fill. IF LESS THAN NINE AMOUNT
FIELDS ARE BEING REPORTED, ZERO
FILL UNUSED CONTROL TOTAL FIELDS.
Control Total 2 through Control Total 9 are OPTIONAL. If
any corresponding Payment Amount Fields are present in the
Payee "B" Records, accumulate into the appropriate Control
Total field. ZERO FILL UNUSED CONTROL TOTAL FIELDS. Please
note that all Control Total fields have been expanded from
12 to 15 positions.
24-38 Control Total 2 15
39-53 Control Total 3 15
54-68 Control Total 4 15
69-83 Control Total 5 15
84-98 Control Total 6 15
99-113 Control Total 7 15
114-128 Control Total 8 15
_____________________________________________________________________
SECTOR 2
_____________________________________________________________________
1 Record Sequence 1 REQUIRED. Enter "2".
2 Record Type 1 REQUIRED. Enter "K".
3-17 Control Total 9 15 REQUIRED. Enter accumulated totals
from Payment Amount 9. Right
justify and zero fill. Use blanks
if you have less than nine payment
amount fields.
18-126 Blank 109 REQUIRED. Enter blanks.
127-128 State Code 2 REQUIRED. Enter the code for the
state to receive the information.
SEC. 17. STATE TOTALS "K" RECORD--RECORD LAYOUT
[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]
SEC. 18. END OF TRANSMISSION "F" RECORD
01 The "F" Record is a summary of the number of payers and diskettes in the entire file.
02 This record should be written after the last "C" Record (or "K" Record, when applicable).
03 Only a Tape Mark or a Tape Mark and Trailer label may follow the "F" Record.
END OF TRANSMISSION "F" RECORD
_____________________________________________________________________
Diskette
Position Field Title Length Description and Remarks
_____________________________________________________________________
SECTOR 3 (Continued)
_____________________________________________________________________
1 Record Type 1 REQUIRED. Enter "F". Must be the
first character of END OF
TRANSMISSION RECORD.
2-5 Number of Payers 4 Enter the total number of payers
for this transmission. Right
justify and zero fill.
6-8 Number of Diskettes 3 Enter the total number of diskettes
in this transmission. Right justify
and zero fill.
9-30 Zero 22 REQUIRED. Enter zeros.
31-128 Blank 98 REQUIRED. Enter blanks.
_____________________________________________________________________
SEC. 19. END OF TRANSMISSION "F" RECORD--RECORD LAYOUT
[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]
- Institutional AuthorsInternal Revenue Service
- Jurisdictions
- LanguageEnglish
- Tax Analysts Electronic Citation85 TNT 191-84