Part 2. Information Technology
Chapter 8. Audit Information Management System (AIMS)
Section 3. AIMS Command Code AMDIS
2.8.3 AIMS Command Code AMDIS
Manual Transmittal
December 08, 2023
Purpose
(1) This transmits revised IRM 2.8.3, Audit Information Management System (AIMS), AIMS Command Code AMDIS.
Material Changes
(1) IRM 2.8.3 updated to add Acting CIO.
(2) IRM 2.8.3.1 Internal Controls revised to comply with the updated standards.
(3) Exhibit 2.8.3-8 AMDIS screen one updated to rename CIC-LCC to LCC.
(4) Exhibit 2.8.3-9 AMDIS screen two updated to expand AUDIT-CD to 15 characters.
Effect on Other Documents
IRM 2.8.3, dated December 15, 2021, is superseded.
Audience
This IRM is intended for the general use of IDRS system personnel from all four Business Operating Divisions (W&I, SB/SE, LB&I and TE/GE) and Appeals accessing the Audit Information Management System.
Effective Date
(01-01-2024)
Kaschit Pandya
Acting, Chief Information Officer
Program Scope and Objectives
(1) This IRM section provides the instructions for the Audit Information Management System (AIMS) command code AMDIS. AMDIS is used to display Taxpayer’s Account Information stored on the AIMS Database as it progresses through examination. Records used are IMF, BMF, EPMF and NMF.
(2) Purpose: This transmits revised IRM 2.8.3, Audit Information Management System (AIMS), AIMS Command Code AMDIS.
(3) Audience: The audience for this IRM section are users of the Audit Information Management System (AIMS).
(4) Policy Owner: Information Technology, Chief Information Officer.
(5) Program Owner: Information Technology, Applications Development, Compliance, Business Compliance Management System Branch AIMS Related Section.
(6) Primary Stakeholders: IDRS users from Appeals, LB&I, SB/SE, TE/GE and W&I
(7) Program Goals: To provide explicit instructions for the use of command code AMDIS in entering and requesting data.
Background
(1) As a result of a study, it was concluded that Examination had a need for a new information management system. The study group recommended a terminal assisted Audit Information Management System (AIMS). A stand alone direct access terminal system was considered along with the enhancement of IDRS. Enhancement of IDRS was determined to be clearly the best choice for the Service.
(2) This new system satisfied Examination Division's current needs for accurate and timely inventory controls, better control of assessments and up-to-date management reports. The system traces examination results through final determination of tax liability including Appeals and Tax Court.
(3) After the successful implementation of AIMS for the Examination Division, control of returns in Appeals was added to AIMS. As of January 1, 1977 control of Exempt Organization returns was added and on October 1, 1977 control of Employee Plan returns was added.
Authority
(1) During the summer of 1973, the Deputy Commissioner established a Task Force to identify ADP requirements of Compliance functions, and to make appropriate recommendations to satisfy their needs.
Responsibility
(1) Headquarters AIMS Related Section is responsible for maintaining procedures related to AIMS programming.
Program Management and Review
(1) Command Code AMDIS is managed by Work Requests which are submitted for changes and also by tickets which are submitted by users for corrections.
Program Controls
(1) IRS implements access control measures that provide protection from unauthorized alteration, loss, unavailability, or disclosure of information.
(2) SACS controls all the IDRS user accesses and permissions.
AMDIS and AMDISA
(1) When AMDIS or AMDISA is input with the TIN and File Source ONLY, the output display returned will be a summary screen of all modules - in tax period order - present on AIMS See Exhibit 2.8.3-16. If only one module is present on AIMS, then the Output Display defaults to screen-one See Exhibit 2.8.3-8.
(2) When AMDIS is input with the TIN, File Source, MFT (or Plan Number or Plan Report Number) and Tax Period, then screen-one will be the output display See Exhibit 2.8.3-8.
(3) If the modifier "A" is added to CC AMDIS and input with the TIN, File Source, MFT (or Plan Number) and Tax Period, then up to eight screens will be output. Each screen has a fixed format See Exhibit 2.8.3-8, See Exhibit 2.8.3-9, See Exhibit 2.8.3-10, See Exhibit 2.8.3-11, See Exhibit 2.8.3-12, See Exhibit 2.8.3-13, See Exhibit 2.8.3-14 and Exhibit 2.8.3-15.
Note: If the requested tax period is not present on the AIMS then a Summary Screen of available modules will be displayed (see Exhibit 2.8.3-16).
Screen-one displays general pertinent information. | |
| See Exhibit 2.8.3-8. |
Screen-two displays general pertinent information. | |
| See Exhibit 2.8.3-9. |
Screen-three displays closing information. | |
| |
Screen-four displays excise information. | |
| |
Screen-five displays Appeals information. | |
| |
Screen-six displays Employee Plans information. | |
| |
Screen-seven displays Historical Information. | |
| |
Screen-eight displays BBA Information | |
| |
(4) CC AMDIS(A) stores the input entries for use by subsequent command codes.
Error Messages Command Code AMDISA
(1) On input of CC AMDIS and AMDISA if any errors are encountered, any of the following messages may appear on line 13:
FOR EGC XXXX SOURCE CODE 79 INVALID FOR NMF MFT 34 | |
| EGC XXXX must be 72XX or 77XX or 79XX |
INVALID MFT | |
| MFT field is blank or date in field does not meet standard validity checks. Correct and Re-enter. |
INVALID PLAN NUMBER | |
| Plan number not numeric. Correct and re-enter. |
INVALID PLAN-RPT-NUM | |
| Self-explanatory. |
INVALID TAX PERIOD | |
| Tax period does not meet standard consistency checks. Correct and re-enter. |
INVALID TIN | |
| Input TIN and/or File source indicator do not meet standard validity criteria. Correct and re-enter. |
MFT 46/76/84/85/86 - PLAN-RPT-NUM MUST BE INPUT | |
| Self-explanatory. |
MFT/TIN INCONSISTENT | |
| TIN is SSN and MFT is not valid for SSN or |
NO DATA REVERSE VALIDITY ON AIMS | |
| No AIMS Data on the AIMS account on the valid side will automatically reverse the validity with an ‘*’ give this error message and vice versa for the invalid side |
PLAN-RPT-NUM NOT VALID FOR NMF CASES | |
| PLAN-RPT-NUM must not be input with display file source "N" |
PLAN-RPT-NUM ONLY VALID WITH MFT 46/76/84/85/86 | |
| Self-explanatory. |
REQUESTED RECORD NOT AVAILABLE | |
| No record on AIMS for TIN, FS, MFT & TAX-PRD input |
SYSTEM ERROR ON ACCESS/UPDATE | |
| Input/output error while accessing AIMS Database |
TIN/FS INCONSISTENT | |
| FS not consistent with TIN. Correct and Re-enter |
TIN CHANGED TO XXXXXXXXX | |
| Match is on a changed TIN. Re-Enter new TIN |
Command Code AMDIS
1. | File Source "N" only |
| a. Input Display |
| b. Record Element Description |
ELEMENT | LINE | POSITION | DESCRIPTION |
|---|---|---|---|
1 | 1 | 1-5 | CC AMDIS |
2 | 1 | 7-18 | TIN and FILE SOURCE |
3 | 2 | 1-2 | MFT |
4 | 2 | 4-9 | Tax Period - YYYYMM |
5 | 2 | 11-13 | Plan Report Number |
6 | 2 | 15-17 | Plan Number |
Command Code AMDIS
1. | All File Sources except "P" or "N" |
| a. Input Display |
| b. Record Element Description |
ELEMENT | LINE | POSITION | DESCRIPTION |
|---|---|---|---|
1 | 1 | 1-5 | CC AMDIS |
2 | 1 | 7-18 | TIN and File Source |
3 | 2 | 1-2 | MFT 2 - Digit Numeric |
4 | 2 | 4-9 | Tax Period - YYYYMM Format |
5 | 2 | 11-13 | Plan Report Number |
Command Code AMDIS
1. | File Source "P" only |
| a. Input Display |
| b. Record Element Description |
ELEMENT | LINE | POSITION | DESCRIPTION |
|---|---|---|---|
1 | 1 | 1-5 | CC AMDIS |
2 | 1 | 7-18 | TIN and File Source ‘P’ |
3 | 2 | 1-2 | MFT 2 - Digit Numeric |
4 | 2 | 5-10 | Tax Period - YYYYMM Format |
5 | 2 | 15-17 | Plan Number - 3 Digit Numeric |
Command Code AMDIS
FORMAT FOR INPUT SCREENS | |
1. AMDIS AND TIN ONLY INPUT WILL YIELD SUMMARY SCREEN AS OUTPUT DISPLAY | |
| SEE EXHIBIT 2.8.3-16 |
| (Note: If only one tax module exists then SCREEN ONE is displayed.) |
Command Code AMDISA
(1) Input Display for AMDISA is the same format as the input for AMDIS
(2) Output Display
Upon the input of CC " AMDISA", if no errors are encountered and there is a match on AIMS with the TIN, File Source, MFT (or PLAN NO.) and Tax Period, then up to eight output screens may be displayed.
Screen One of AMDISA will display the general pertinent information about the Taxpayer's account. See Exhibit 2.8.3-8.
Screen Two of AMDISA will display the general pertinent information about the taxpayer's account. See Exhibit 2.8.3-9.
Screen Three of AMDISA will display the accounts closing information. See Exhibit 2.8.3-10.
Screen Four of AMDISA will display the Excise information. See Exhibit 2.8.3-11.
Screen Five of AMDISA will display the Appeals information. See Exhibit 2.8.3-12.
Screen Six of AMDISA will display the Employee Plans information. See Exhibit 2.8.3-13.
Screen Seven of AMDISA will display Historical information. See Exhibit 2.8.3-14.
Screen Eight of AMDISA will display BBA Information. See Exhibit 2.8.3-15.
If a screen does not contain information, then that page will not be displayed. ELEMENTS PRECEDED BY AN ASTERISK (*) WILL BE: DISPLAYED ONLY IF PRESENT ON TIF SECTIONS.
(3) Upon input of CC AMDIS, if no errors are encountered, and there is a match on the AIMS with the TIN, FILE SOURCE, MFT, and Tax period five valid responses or output displays are possible:
Full Account Display (Screen One only); See Exhibit 2.8.3-8.
TC 424 Display (Screen One only); Line 8 of See Exhibit 2.8.3-8.
Match on TIN only Display (Summary Screen); See Exhibit 2.8.3-16.
Tin-Change Record Display (Tin-Change Screen); See Exhibit 2.8.3-17.
Output Display
All records except File Source "P". For File Source "P", the "AIMS-SER-NUM" heading will be changed to "PLAN-NUM " and the PLAN NUMBER will be displayed not the Serial Number.
FORMAT FOR INPUT SCREENS | |
1. | AMDISA AND TIN ONLY INPUT WILL YIELD SUMMARY SCREEN AS OUTPUT DISPLAY SEE EXHIBIT 2.8.3-16. |
| (Note: If only one tax module exists then SCREEN ONE is displayed.) |
Command Code AMDIS
FORMAT FOR INPUT SCREENS | |
1. | AMDIS, TIN, MFT (or PLAN-NUM), AND TAX-PRD INPUT WILL YIELD SCREEN ONE OF AMDIS AS OUTPUT DISPLAY SEE EXHIBIT 2.8.3-8. |
| (Note: If the tax period requested is not found on AIMS, then reverts to Summary Screen.) |
Command Code AMDISA
FORMAT FOR INPUT SCREENS | |
1. | AMDISA, TIN, MFT (or PLAN-NUM), AND TAX-PRD INPUT WILL YIELD SCREEN ONE TO EIGHT AMDISA SCREENS SEE EXHIBIT 2.8.3-8 THRU 2.8.3-15. |
| (Note: If the tax period requested is not found on the AIMS, then Summary Screen is displayed.) |
Command Code AMDIS(A)
Full Account output display |
AMDIS or AMDIS (A) DISPLAY SCREEN ONE |
LINE 1: | IF MFT IS 52 OR 53, GENERATE LITERAL "DECD" IN TX-PRD FIELD. |
LINE 3: | IF MFT IS 52 OR 53, DISPLAY "DT-OF-DEATH> XX/XX/XXXX" AFTER ASED. |
LINE 7: | DISPLAY UP TO EIGHT MF TRANSACTION CODE LITERALS. |
INFORMATION COMPILED FROM TIF-80, 81, 88, AND 89. ELEMENTS PRECEDED BY AN ASTERISK (*) WILL BE DISPLAYED ONLY IF PRESENT ON TIF SECTIONS. | |
Command Code AMDIS OR AMDIS (A) |
1. TC424 Record Output Display |
2. Match on TIN only display |
Note: If the CC AMDIS(A) is input with the TIN and File Source only and there is only one module (tax period) on AIMS - a summary screen is not necessary - therefore screen one will be displayed. |
AMDISA Screen Two -- General Pertinent Information
AMDISA Screen Three -- Closing Information
AMDISA Screen Four -- Excise Information
AMDISA Screen Five -- Appeals Information
AMDISA Screen Six -- Employee Plans Information
AMDISA Screen Seven --Historical Information
AMDISA Screen Eight --BBA Information
AMDIS -- Summary Screen
LINE 6: | THIS IS AN EXAMPLE OF A TRANSFER SUMMARY LINE. THE XXX AFTER THE "TRANS FROM" LITERAL IS THE AIMS PRIOR PBC. |
LINE 8: | THIS IS AN EXAMPLE OF A SUMMARY LINE FOR MODULES CREATED BY CC AM424 THAT HAVE NOT BEEN FULLY ESTABLISHED ON THE AIMS. |
LINE 9: | THIS IS AN EXAMPLE OF TIN-CHANGE RECORD. |
TIN Change Screen
