Part 3. Submission Processing
Chapter 24. ISRP System
Section 13. Employment Tax Returns
3.24.13 Employment Tax Returns
Manual Transmittal
November 06, 2023
Purpose
(1) This transmits revised IRM 3.24.13, ISRP System, Employment Tax Returns.
Material Changes
(1) IRM 3.24.13.3.3, Added the new program numbers for the 2023 and Later Revisions of Form 943, Form 943(PR), Form 944 / 944(SP) and CT-1 and updated the title of the 2022 Revisions of the forms.
(2) Exhibit 3.24.13-4, Element (41) and Element (42), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(3) Exhibit 3.24.13-5, Element (44) and Element (45), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(4) Exhibit 3.24.13-6, Element (50) and Element (51), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(5) Exhibit 3.24.13-7, Element (39) and Element (40), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(6) Exhibit 3.24.13-8, Element (41) and Element (42), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(7) Exhibit 3.24.13-9, Element (42) and Element (43), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(8) Exhibit 3.24.13-10, Element (27) and Element (28), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(9) Exhibit 3.24.13-11, Element (26) and Element (27), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(10) Exhibit 3.24.13-15, Added a new Section 3 Exhibit to provide instructions for the new 2023 and Later Revisions of Form CT-1 to provide the Screen Prompts, Descriptions and Instructions for each field. All remaining Exhibits were renumbered accordingly.
(11) Exhibit 3.24.13-16, Updated the title to remove the "and Later" description.
(12) Exhibit 3.24.13-16, Element (26) and Element (27), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(13) Exhibit 3.24.13-17, Updated the title to remove the "and Later" description.
(14) Exhibit 3.24.13-17, Element (33) and Element (34), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(15) Exhibit 3.24.13-18, Element (22) and Element (23), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(16) Exhibit 3.24.13-19, Element (9) and Element (10), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(17) Exhibit 3.24.13-21, Updated the title to include the 2023 Form Revision program numbers.
(18) Exhibit 3.24.13-23, Added a new Section 3 Exhibit to provide instructions for the new 2023 and Later Revisions of Form 943 to provide the Screen Prompts, Descriptions and Instructions for each field. All remaining Exhibits were renumbered accordingly.
(19) Exhibit 3.24.13-24, Updated the title to remove the "and Later" description and corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN, Element (47) and Element (48).
(20) Exhibit 3.24.13-25, Element (54) and Element (55), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(21) Exhibit 3.24.13-26, Element (44) and Element (45), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(22) Exhibit 3.24.13-27, Element (30) and Element (31), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(23) Exhibit 3.24.13-28, Element (32) and Element (33), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(24) Exhibit 3.24.13-32, Added a new Section 3 Exhibit to provide instructions for the new 2023 and Later Revisions of Form 944 to provide the Screen Prompts, Descriptions and Instructions for each field. All remaining Exhibits were renumbered accordingly.
(25) Exhibit 3.24.13-33, Updated the title to remove the "and Later" description.
(26) Exhibit 3.24.13-38, Element (24) and Element (25), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(27) Exhibit 3.24.13-39, Element (28) and Element (29), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(28) Exhibit 3.24.13-40, Element (21) and Element (22), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(29) Exhibit 3.24.13-41, Element (16) and Element (17), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(30) Exhibit 3.24.13-45, Element (25) and Element (26), Corrected the instruction for the entry of Preparer’s PTIN and Preparer’s EIN.
(31) Editorial corrections and consistency changes made throughout including spelling, grammar, punctuation and formatting, removing italics, updating titles, correcting IRM links, Plain Language updates to improve readability, etc.
Effect on Other Documents
IRM 3.24.13 dated November 17, 2022 (effective January 1, 2023) is superseded.
Audience
Wage and Investment, Submission Processing Site, Data Conversion Operation Employees
Effective Date
(01-01-2024)
James L. Fish
Director, Submission Processing
Customer Account Services
Wage and Investment Division
Program Scope and Objectives
(1) This IRM provides instructions for entering and verifying data from employment forms, schedules and block control forms using the Integrated Submission and Remittance Processing System (ISRP).
This chapter also provides information for Quality Review in performing the review of information transcribed on ISRP.
Use IRM 1.11.10, Internal Management Documents System, Interim Guidance Process, and elevate through the proper channels for operational situations, temporary procedures, pilot programs, or a change to current procedures.
(2) Purpose: The instructions in this IRM apply to the processing of paper filed Form 941, Employer's Quarterly Federal Tax Return, Form 943, Employer's Annual Tax Return for Agricultural Employees, Form 944, Employer's Annual Federal Tax Return, Form 945, Annual Return of Withheld Federal Income Tax and Form CT-1, Employer's Annual Railroad Retirement Tax Return through ISRP.
(3) Audience: Submission Processing Data Conversion Operation personnel including general clerks, leads and supervisors. These instructions apply to all campuses.
(4) Policy Owner: The Director, Submission Processing, Wage and Investment Division.
(5) Program Owner: Mail Management Data Conversion Section, Paper Processing Branch (an Organization within Submission Processing).
(6) Primary Stakeholders: Those affected by these procedures or have input to the procedures including a change in workflow, additional duties, change in established time frames, and similar issues include:
Accounts Management (AM)
Chief Counsel
Chief Financial Officer (CFO)
Compliance Strategy and Policy
Information Technology (IT) Programmers
Office of Servicewide Penalties
Operations Business Support
Small Business/Self Employed (SB/SE)
Submission Processing (SP)
Tax Exempt/Government Entities (TEGE)
Taxpayer Advocate Service (TAS)
(7) Program Goals: Capture employment data through data transcription of information via the ISRP system and output records downstream through Generalized Mainline Framework (GMF) and other related systems. ISRP is an application designed to capture, format, and forward information related to tax submissions and remittances in electronically readable formats to downstream IRS systems. Forward any remittances received with a tax document to the Remittance Processing function for processing and deposit.
Background
(1) Filers send paper employment forms to the Internal Revenue Service (IRS) to fulfill their requirement to file a quarterly tax return and provide their taxpayer identification number (TIN). The IRS must convert the information present on the paper filings to an electronic data record. Employees input and validate the data present and the IRS systems for these records during conversion to electronic data records.
Authority
(1) Authority for these procedures is in Title 26 of the United States Code (USC) or more commonly known as the Internal Revenue Code (IRC). The IRC is amended by acts, public laws, treasury determinations, rules, and regulations such as the following:
American Taxpayer Relief Act (ATRA)
Consolidated Appropriations Act (Extenders)
Health Care and Education Reconciliation Act (HCERA)
Hiring Incentives to Restore Employment (HIRE) Act
The Protecting Americans from Tax Hikes (PATH) Act
Note: The above list may not be all inclusive of the various updates to the IRC.
(2) IRM 1.2.1.4, Servicewide Policies and Authorities, Policy Statements for Submission Processing Activities contains all policy statements for Submission Processing:
Code sections that provide the IRS with the authority to issue levies.
Congressional Acts that outline additional authorities and responsibilities like the Travel and Transportation Reform Act of 1998 or the Tax Act of 1986.
Policy Statements that provide authority for the work done.
Roles and Responsibilities
(1) The Director, Submission Processing approves and authorizes issuance of this IRM.
(2) The Planning and Analysis staff provides feedback and supports local management to monitor and achieve scheduled goals.
(3) The Operation Manager secures, assigns and provides training for the staff needed to perform the duties presented in this IRM.
(4) The Team Manager assigns, monitors and controls the workflow to complete the work timely.
(5) The Employee applies the instruction for the duties presented in this IRM on the ISRP system to accurately convert paper data to an electronic data record for proper posting for use by the IRS.
Program Management and Review
(1) Program Reports: The reports listed below show work schedules, receipts, production and inventory for conversion of paper returns to electronic data. Management uses these reports to monitor the daily and weekly status of the program through completion.
PCC 2240, Daily Production Report - Program Sequence
PCC 6040, SC WP&C Performance and Cost Report
PCC 6240, SC WP&C Program Analysis Report
PCB 0440, Daily Workload and Staff hours Schedule
PCB 0540, Weekly Workload and Staffing Schedule
(2) Program Effectiveness: Management measures weekly goals using the above reports for each function compared to the established completion schedule. Each function must complete the inventory on or before the program completion date, and to retain or exceed schedule prior to the program completion date stated in IRM 3.30.123, Work Planning and Control Processing Timeliness: Cycles, Criteria, and Critical Dates. Local management conducts and monitors quality reviews and takes corrective action to ensure quality products. Managerial and product reviews supplement the quality review process.
(3) Annual Review: Management reviews the processes in this manual annually to ensure accuracy and promote consistent tax administration.
Program Controls
(1) Management can use local reports to establish additional information for maintaining daily program control. Local reports never replace the established official reports.
Acronyms
(1) The following is a list of the acronyms used in this IRM section, this IRM uses prompts for data entry defined in the charts.
Acronyms | Definition |
---|---|
ABC | Alphanumeric Block Control |
BMF | Business Master File |
CCC | Computer Condition Code |
DLN | Document Locator Number |
EIN | Employer Identification Number |
EOP | Entry Operator |
GMF | Generalized Mainline Framework |
IRM | Internal Revenue Manual |
ISRP | Integrated Submission and Remittance Processing System |
KV | Key Verification |
MCC | Major City Code |
OE | Original Entry |
PCD | Program Completion Date |
PTIN | Preparer Taxpayer Identification Numbers |
ROFTL | Record of Federal Tax Liability |
SOP | Supervisory Operator |
SSN | Social Security Number |
TIN | Taxpayer Identification Number |
Related Resources
(1) The following table lists the IRM primary sources of guidance on the processing of paper filed Employment forms and schedules.
IRM | Title | Guidance on |
---|---|---|
Campus Mail and Work Control - Batch/Block Tracking System (BBTS) | utilizing BBTS to drop unit production cards for daily incoming receipts and production | |
Campus Mail and Work Control - Receiving, Extracting, and Sorting | receiving, extracting, sorting, and routing mail within the Submission Processing campuses | |
Campus Mail and Work Control - Batching and Numbering | batching and numbering with a document locator number (DLN) of documents | |
Returns and Documents Analysis- Employment Tax Returns | document perfection to code and edit (perfect) returns and other documents for input to the Master File (MF) through the Integrated Submission and Remittance Processing System (ISRP) or the Service Center Recognition/Image Processing System (SCRIPS) | |
BMF General Instructions | workstation functions, workstation keyboard, windows environment and general instruction for entering data for tax returns and related data through ISRP |
(2) Document 7071-A, Name Control Job Aid - For Use Outside of the Entity Area.
(3) You can find IRM’s on Servicewide Electronic Research Program (SERP) at the following site: SERP. Specific instructional links are available on the BMF Data Conversion Research Portal at: BMF Data Conversion Research Portal.
(4) IRM 3.13.62, Campus Document Services, Media Transport and Control, or IRM 10.5.1, Privacy and Information Protection - Privacy Policy, provides information on shipping Personally Identifiable Information (PII). This document is located at: http://publish.no.irs.gov/mailtran/pii.html, titled Postal and Transport Policy. Prepare Form 3210, Document Transmittal, and include with ship documents.
Local Desk Procedures Guidelines
(1) Some Submission Processing Campuses have developed local use Desk Procedures. These procedures must only supplement existing Headquarters’ procedures or convey local routing procedures.
(2) All existing local procedures require review by the Operation Manager or designated employee upon receipt of Information Alerts, Questions and Answers (SERP Feedback) or a new IRM revision to ensure conformance with Headquarters Procedures.
(3) Unit managers must have a signed approval, on file, from the responsible Operation Manager for all Submission Processing Local Desk Procedures.
Note: The signed approval must reflect the current processing year.
Introduction
(1) This IRM section describes certain tasks necessary in the processing of Employment forms and schedules filed on paper with the Integrated Submission and Remittance Processing System (ISRP).
(2) Submit IRM deviations in writing following instructions from IRM 1.11.2.2, Internal Management Documents System - Internal Revenue Manual (IRM) Process Standards and elevate through proper channels for executive approval. No deviations.
(3) The IRS adopted the Taxpayer Bill of Rights (TBOR) lists rights that already existed in the tax code, putting them in simple language and grouping them into 10 fundamental rights. It is the employees responsibility to become familiar with and to act in accord with taxpayer rights. See IRC 7803(a)(3), Execution of Duties in Accord with Taxpayer Rights, and additional information on the Taxpayer Bill of Rights site at the following location: https://www.irs.gov/taxpayer-bill-of-rights.
Control Documents
(1) The following is a list of control documents associated with the transcription of data:
Form 813, Document Register
Form 1332, Block and Selection Record
Form 3893, Re-entry Document Control
Source Documents
(1) The instructions in this section apply only to the form types listed below:
Form 941, Employer’s Quarterly Federal Tax Return, (includes Form 941 Tele-file edited for processing as Form 941)
Form 941(PR), Planilla para la Declaración Federal TRIMESTRAL del Patrono (Puerto Rico Version)
Form 941-SS, Employer's Quarterly Federal Tax Return - American Samoa, Guam, the Commonwealth of Northern Mariana Islands, and the U.S. Virgin Islands
Form 941 Schedule B, Report of Tax Liability for Semiweekly Schedule Depositors
Form 941 Schedule B (PR), Registro de la Obligación Contributiva para los Depositantes de Itinerario Bisemanal (Puerto Rico Version)
Form 941 Schedule R, Allocation Schedule for Aggregate Form 941 Filers
Form CT-1, Employer’s Annual Railroad Retirement Tax Return
Form 943, Employer’s Annual Tax Return for Agricultural Employees
Form 943(PR), Planilla para la Declaración Anual de la Contribución Federal del Patrono de Empleados Agrícolas (Puerto Rico Version)
Form 943-A, Agricultural Employer's Record of Federal Tax Liability
Form 943-A (PR), Registro de la Obligación Contributiva Federal del Patrono Agrícola (Puerto Rico Version)
Form 943 Schedule R, Allocation Schedule for Aggregate Form 943 Filers
Form 944, Employer's Annual Federal Tax Return
Form 944(SP), Declaración Federal ANUAL de Impuestos del Patrono o Empleador (Spanish Version)
Form 945, Annual Return of Withheld Federal Income Tax
Form 945-A, Annual Record of Federal Tax Liability
Note: Forms 944(PR) and 944-SS were obsolesced in 2012. Any form 944(PR) or 944-SS received is coded and renumbered to match current processing year requirements for Form 944(SP).
Form/Program Number/Tax Class and Document Code
(1) The following table illustrates the forms, program numbers, tax class and document codes:
FORM | YEAR/QUARTER | PROGRAM NUMBER | TAX CLASS and |
---|---|---|---|
941 | 2022 2nd Qtr and Later Revisions | 11202 | 141 |
941 | 2022 1st Qtr Revision | 11204 | 141 |
941 | 2021 2nd Qtr Revision | 11200 | 141 |
941 | 2021 1st Qtr Revision | 11213 | 141 |
941 | 2020 3rd Qtr Revision | 11212 | 141 |
941 | 2020 2nd Qtr Revision | 11211 | 141 |
941 |
| 11210 | 141 |
941 | 2014 through 2016 Revisions | 11209 | 141 |
941(PR) / 941-SS | 2022 2nd Qtr and Later Revisions | 11203 | 141 |
941(PR) / 941-SS | 2022 1st Qtr Revision | 11207 | 141 |
941(PR) / 941-SS | 2021 2nd Qtr Revision | 11201 | 141 |
941(PR) / 941-SS | 2021 1st Qtr Revision | 11223 | 141 |
941(PR) / 941-SS | 2020 3rd Qtr Revision | 11222 | 141 |
941(PR) / 941-SS | 2020 2nd Qtr Revision | 11221 | 141 |
941(PR) / 941-SS |
| 11220 | 141 |
941(PR) / 941-SS | 2014 through 2016 Revisions | 11219 | 141 |
CT-1 | 2023 and Later Revisions | 11304 | 711 |
CT-1 | 2022 Revision | 11303 | 711 |
CT-1 | 2021 Revision | 11302 | 711 |
CT-1 | 2020 Revision | 11301 | 711 |
CT-1 | 2019 and Prior Revisions | 11300 | 711 |
943 | 2023 and Later Revisions | 11604 | 143 |
943 | 2022 Revision | 11602 | 143 |
943 | 2021 Revision | 11600 | 143 |
943 | 2020 Revision | 11609 | 143 |
943 |
| 11608 | 143 |
943 | 2014 through 2016 Revisions | 11611 | 143 |
943(PR) | 2023 and Later Revisions | 11605 | 143 |
943(PR) | 2022 Revision | 11603 | 143 |
943(PR) | 2021 Revision | 11601 | 143 |
943(PR) | 2020 Revision | 11618 | 143 |
943(PR) |
| 11617 | 143 |
943(PR) | 2014 through 2016 Revisions | 11616 | 143 |
944 / 944(SP) | 2023 and Later Revisions | 11652 | 149 |
944 / 944(SP) | 2022 Revision | 11651 | 149 |
944 / 944(SP) | 2021 Revision | 11650 | 149 |
944 / 944(SP) | 2020 Revision | 11662 | 149 |
944 / 944(SP) |
| 11661 | 149 |
944 / 944(SP) | 2014 through 2016 Revisions | 11660 | 149 |
945 | All Revisions | 11260 | 144 |
Specific Instructions for Entry of Data
(1) IRM 3.24.38, ISRP System - BMF General Instructions, should be used when specific instruction is not given.
Required Sections
(1) Original Entry (OE)
Form 941, Form 941(PR), Form 941-SS, Form 943, Form 943(PR), Form 944, Form 944(SP), Form 945 - Sections 01, 03
Form CT-1 - Sections 01, 03, 04
(2) Key Verification (KV)
Form 941, Form 941(PR), Form 941-SS, Form 943, Form 943(PR), Form 944, Form 944(SP), Form 945 - Section 01
Form CT-1 - Sections 01, 03, 04
MUST ENTER Fields
(1) Some fields require entry of data. These fields are referred to as MUST ENTER fields. They are indicated in the transcription operation sheets by the presence of stars (★★★★★★). See IRM 3.24.38, ISRP System - BMF General Instructions, for procedures related to MUST ENTER fields.
ISRP Transcription Operation Sheets
(1) The following exhibits represent specific data entry procedures.
Block Header Data Entry - Form 813 or Form 1332 for Original Input Documents and Form 3893 for Re-Entry Document Control (All Forms) (All Programs)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Service Center (SC) Block Control | ABC | (auto) | The screen displays the Alphanumeric Block Control (ABC) entered in the Entry Operator (EOP) Dialog Window. It cannot be changed. |
(2) | Block Document Locator Number (DLN) | DLN | (auto) | Enter the first 11 digits from:
Reminder: The KV EOP verifies the DLN from the first document of the block. |
(3) | Batch Number | BATCH | <Enter> | Enter the batch number from:
Note: If not present, enter the number from the batch transmittal sheet. |
(4) | Document Count | COUNT | <Enter> | Enter the document count from:
|
(5) | Pre-journalized Credit Amount | CR | <Enter> | Enter the amount in dollars and cents from:
|
(6) | Filling |
| <Enter> | Press <Enter> five times. |
(7) | Source Code | SOURCE | <Enter> | If the control document is Form 3893, enter from Box 11 as follows:
Note: If none of the boxes are checked, consult your supervisor to determine if a source code is needed. If any other control document, press <Enter> |
(8) | Year Digit | YEAR | <Enter> | If the control document is Form 3893, enter the digit from Box 12. If any other control document, press <Enter>. |
(9) | Filling |
| <Enter> | Press <Enter> Only. |
(10) | Remittance Processing System (RPS) Indicator | RPS | <Enter> | Enter a "2" if:
|
Section 01 - Form 941, Form 941(PR) and Form 941-SS (All Programs) (All Revisions)
Ellen. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: |
| Section "01" is always generated. No entry is needed. |
(2) | DLN Serial Number | SER# | <Enter> |
|
(3) | Check Digit | CD | <Enter> | Press <Enter>. |
(4) | Name Control | NC | <Enter> | Enter the Name Control. |
(5) | Employer Identification Number | EIN |
| Enter the EIN from the "Employer Identification Number (EIN)" boxes. |
(6) | Address Check | ADDRESS CHECK? |
| Enter "Y" or "N" as appropriate. |
(7) | Street Key | STREET KEY | <Enter> | Enter the Street Key. |
(8) | ZIP Key | ZIP KEY | <Enter> | Enter the ZIP Key. |
(9) | Tax Period | TAXPR | <Enter> | Enter the Tax Period as:
|
(10) | In-Care-of Name Line | C/O NAME | <Enter> | Enter the In-Care-of Name immediately following the % or C/O indicator on the document if present. |
(11) | Foreign Address | FGN ADD | <Enter> | Enter the Foreign Address information as shown or edited from the entity area. Note: Ogden Submission Processing Center (OSPC) only. |
(12) | Street Address | ADD | <Enter> | Enter the Street Address information as shown or edited from the Address box in the entity area. Caution: When entering a Foreign Address, enter the Foreign City, Province, and Postal Code in this field exactly as edited. |
(13) | City | CITY | <Enter> | Enter the City from the City box in the entity area or the Major City Code (MCC) as appropriate. Caution: When entering a Foreign Address, ONLY enter the Foreign Country Code in this field. |
(14) | State | ST | <Enter> | Enter the standard State abbreviation from the State box in the entity area. If a Major City Code is entered, this field is bypassed. Caution: When entering a Foreign Address, enter a period (.) in this field. |
(15) | ZIP Code | ZIP | <Enter> | Enter the ZIP Code from the ZIP Code box in the entity area. Caution: When entering a Foreign Address, leave this field blank. Press <Enter> to continue. |
(16) | Return Code | RET CD | <Enter> | For Form 941 only: If "95" or "96" is edited in the top right corner of Page 1 of the return, enter the edited "95" or "96"; otherwise, press <Enter>. |
Section 02 - Form 941, Form 941(PR) and Form 941-SS (All Programs) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "02". |
(2) | Computer Condition Code | CCC | <Enter> | Enter the edited, stamped or underlined code(s) from the space to the right of the phrase "You MUST complete all 3 pages of Form 941 and SIGN IT" /"TIENE que completar las tres páginas del Formulario 941-PR y FIRMARLO". |
(3) | Schedule Indicator Code | SIC | <Enter> | Enter the edited digit from the right margin near the black title bar for Part 1. Note: If "1" is entered, the document automatically ends after the input of Section 03. Note: If Section 03 is not transcribed, end the document after Section 02. Reminder: If Section 03 has no information to input, the following error message displays:" Missing Section(s):03 Error=== Required Section(s) Missing". Press <F7> to override message and end document. |
(4) | Received Date | RDT | <Enter> | Enter the date as stamped or edited on the face of the return. Note: If the Received Date is handwritten, it DOES NOT have to have the word "Received." Caution: The Fax and EEFAX Received Dates are NOT VALID as an IRS Received Date. |
(5) | ERS (Error Resolution System) Action Code | ERS | <Enter> | Enter the edited digits from the bottom left corner of Page 1. |
(6) | P/I Code | P&I | <Enter> | Enter the edited code from the right margin near Line 11. |
(7) | FTD Penalty | FTDPEN | <Enter> | Enter the edited amount to the right of the "Report for this Quarter.../Informe para este trimestre..." (Form 941 and Form 941-SS / Form 941(PR)) box. |
(8) | Schedule R Indicator | SRI | <Enter> | If present, enter the edited "R" from the right margin of Line 7. |
Section 03 - Form 941, Form 941(PR) and Form 941-SS (Programs 11204 and 11207) (2022 2nd Qtr and Later Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if a Pre-journalized Credit Amount (prompt "CR") was entered in the Block Header.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages/Tips plus Other Compensation | LN2 | <Enter> | Enter the amount from Line 2. Note: This field only prompts for Form 941. |
(5) | Total Income Tax Withheld | LN3 | <Enter> | Enter the amount from Line 3. Note: This field only prompts for Form 941. |
(6) | Line 4 Check Box | 4CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(7) | Taxable Social Security Wages | L5A | <Enter> | Enter the amount from Line 5a, column 1. |
(8) | Qual. Sick Leave Wages | L5AI | <Enter> | Enter the amount from Line 5a(i), column 1. |
(9) | Qual. Family Leave Wages | L5AII | <Enter> | Enter the amount from Line 5a(ii), column 1. |
(10) | Taxable Social Security Tips | L5B | <Enter> | Enter the amount from Line 5b, column 1. |
(11) | Taxable Medicare Wages and Tips | L5C | <Enter> | Enter the amount from Line 5c, column 1. |
(12) | Additional Taxable Medicare Wages and Tips | L5D | <Enter> | Enter the amount from Line 5d, column 1. |
(13) | Total Social Security and Medicare Taxes | L5E | <Enter> | Enter the amount from Line 5e. |
(14) | Section 3121(q) Notice of Demand-Tax Due on Unreported Tips | L5F | <Enter> | Enter the amount from Line 5f. |
(15) | Total Taxes Before Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(16) | Adjustment to Fractions of Cents | LN7 | <Enter> | Enter the amount from Line 7. |
(17) | Adjustment to Sick Pay | LN8 | <Enter> | Enter the amount from Line 8. |
(18) | Adjustment to Current Quarter's Tips and Group-Term Life Insurance | LN9 | <Enter> | Enter the amount from Line 9. |
(19) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L11A | <Enter> | Enter the amount from Line 11a. |
(20) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages Taken Before April 1, 2021 | L11B | <Enter> | Enter the amount from Line 11b. |
(21) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages Taken After March 31, 2021, and before October 1, 2021 | L11D | <Enter> | Enter the amount from Line 11d. |
(22) | Total Taxes after Adjustments and Nonrefundable Credits | L12 | <Enter> | Enter the amount from Line 12. |
(23) | Total Deposits | L13A | <Enter> | Enter the amount from Line 13a. |
(24) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages Taken Before April 1, 2021 | L13C | <Enter> | Enter the amount from Line 13c. |
(25) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages Taken After March 31, 2021, and before October 1, 2021 | L13E | <Enter> | Enter the amount from Line 13e. |
(26) | Balance Due / Overpayment | 14/15 | <Enter> | Enter the amount from Line 14 or Line 15 as follows:
|
(27) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(28) | Tax Liability Month 1 | 16-1 | <Enter> | Enter the amount from the "Month 1 / Mes 1" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(29) | Tax Liability Month 2 | 16-2 | <Enter> | Enter the amount from the "Month 2 / Mes 2" box or Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(30) | Tax Liability Month 3 | 16-3 | <Enter> | Enter the amount from the "Month 3 / Mes 3" box or Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(31) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages Taken Before April 1, 2021 | L19 | <Enter> | Enter the amount from Line 19. |
(32) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages taken before April 1, 2021 | L20 | <Enter> | Enter the amount from Line 20. |
(33) | Qualified Sick Leave Wages Taken After March 31, 2021, and before October 1, 2021 | L23 | <Enter> | Enter the amount from Line 23. |
(34) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages on Line 23 | L24 | <Enter> | Enter the amount from Line 24. |
(35) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Wages on Line 23 | L25 | <Enter> | Enter the amount from Line 25. |
(36) | Qualified Family Leave Wages Taken After March 31, 2021, and before October 1, 2021 | L26 | <Enter> | Enter the amount from Line 26. |
(37) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages on Line 26 | L27 | <Enter> | Enter the amount from Line 27. |
(38) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages on Line 26 | L28 | <Enter> | Enter the amount from Line 28. |
(39) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box in Part 4 is checked; otherwise, press <Enter>. |
(40) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(41) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(42) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(43) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 941, Form 941(PR) and Form 941-SS (Programs 11202 and 11203) (2022 1st Qtr Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if a Pre-journalized Credit Amount (prompt "CR") was entered in the Block Header.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages/Tips plus Other Compensation | LN2 | <Enter> | Enter the amount from Line 2. Note: This field only prompts for Form 941. |
(5) | Total Income Tax Withheld | LN3 | <Enter> | Enter the amount from Line 3. Note: This field only prompts for Form 941. |
(6) | Line 4 Check Box | 4CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(7) | Taxable Social Security Wages | L5A | <Enter> | Enter the amount from Line 5a, column 1. |
(8) | Qual. Sick Leave Wages | L5AI | <Enter> | Enter the amount from Line 5a(i), column 1. |
(9) | Qual. Family Leave Wages | L5AII | <Enter> | Enter the amount from Line 5a(ii), column 1. |
(10) | Taxable Social Security Tips | L5B | <Enter> | Enter the amount from Line 5b, column 1. |
(11) | Taxable Medicare Wages and Tips | L5C | <Enter> | Enter the amount from Line 5c, column 1. |
(12) | Additional Taxable Medicare Wages and Tips | L5D | <Enter> | Enter the amount from Line 5d, column 1. |
(13) | Total Social Security and Medicare Taxes | L5E | <Enter> | Enter the amount from Line 5e. |
(14) | Section 3121(q) Notice of Demand-Tax Due on Unreported Tips | L5F | <Enter> | Enter the amount from Line 5f. |
(15) | Total Taxes Before Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(16) | Adjustment to Fractions of Cents | LN7 | <Enter> | Enter the amount from Line 7. |
(17) | Adjustment to Sick Pay | LN8 | <Enter> | Enter the amount from Line 8. |
(18) | Adjustment to Current Quarter's Tips and Group-Term Life Insurance | LN9 | <Enter> | Enter the amount from Line 9. |
(19) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L11A | <Enter> | Enter the amount from Line 11a. |
(20) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages Taken Before April 1, 2021 | L11B | <Enter> | Enter the amount from Line 11b. |
(21) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages Taken After March 31, 2021, and before October 1, 2021 | L11D | <Enter> | Enter the amount from Line 11d. |
(22) | Nonrefundable Portion of COBRA Premium Assistance Credit | L11E | <Enter> | Enter the amount from Line 11e. |
(23) | Number of Individuals Provided COBRA Premium Assistance | L11F | <Enter> | Enter the number of individuals from Line 11f.
|
(24) | Total Taxes after Adjustments and Nonrefundable Credits | L12 | <Enter> | Enter the amount from Line 12. |
(25) | Total Deposits | L13A | <Enter> | Enter the amount from Line 13a. |
(26) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages Taken Before April 1, 2021 | L13C | <Enter> | Enter the amount from Line 13c. |
(27) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages Taken After March 31, 2021, and before October 1, 2021 | L13E | <Enter> | Enter the amount from Line 13e. |
(28) | Refundable Portion of COBRA Premium Assistance Credit | L13F | <Enter> | Enter the amount from Line 13f. |
(29) | Balance Due / Overpayment | 14/15 | <Enter> | Enter the amount from Line 14 or Line 15 as follows:
|
(30) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(31) | Tax Liability Month 1 | 16-1 | <Enter> | Enter the amount from the "Month 1 / Mes 1" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(32) | Tax Liability Month 2 | 16-2 | <Enter> | Enter the amount from the "Month 2/ Mes 2" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(33) | Tax Liability Month 3 | 16-3 | <Enter> | Enter the amount from the "Month 3 / Mes 3" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(34) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages Taken Before April 1, 2021 | L19 | <Enter> | Enter the amount from Line 19. |
(35) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages taken before April 1, 2021 | L20 | <Enter> | Enter the amount from Line 20. |
(36) | Qualified Sick Leave Wages Taken After March 31, 2021, and before October 1, 2021 | L23 | <Enter> | Enter the amount from Line 23. |
(37) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages on Line 23 | L24 | <Enter> | Enter the amount from Line 24. |
(38) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Wages on Line 23 | L25 | <Enter> | Enter the amount from Line 25. |
(39) | Qualified Family Leave Wages Taken After March 31, 2021, and before October 1, 2021 | L26 | <Enter> | Enter the amount from Line 26. |
(40) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages on Line 26 | L27 | <Enter> | Enter the amount from Line 27. |
(41) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages on Line 26 | L28 | <Enter> | Enter the amount from Line 28. |
(42) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box in Part 4 is checked; otherwise, press <Enter>. |
(43) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(44) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(45) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(46) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 941, Form 941(PR) and Form 941-SS (Programs 11200 and 11201) (2021 2nd Qtr Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if a Pre-journalized Credit Amount (prompt "CR") was entered in the Block Header.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages/Tips plus Other Compensation | LN2 | <Enter> | Enter the amount from Line 2. Note: This field only prompts for Form 941. |
(5) | Total Income Tax Withheld | LN3 | <Enter> | Enter the amount from Line 3. Note: This field only prompts for Form 941. |
(6) | Line 4 Check Box | 4CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(7) | Taxable Social Security Wages | L5A | <Enter> | Enter the amount from Line 5a, column 1. |
(8) | Qual. Sick Leave Wages | L5AI | <Enter> | Enter the amount from Line 5a(i), column 1. |
(9) | Qual. Family Leave Wages | L5AII | <Enter> | Enter the amount from Line 5a(ii), column 1. |
(10) | Taxable Social Security Tips | L5B | <Enter> | Enter the amount from Line 5b, column 1. |
(11) | Taxable Medicare Wages and Tips | L5C | <Enter> | Enter the amount from Line 5c, column 1. |
(12) | Additional Taxable Medicare Wages and Tips | L5D | <Enter> | Enter the amount from Line 5d, column 1. |
(13) | Total Social Security and Medicare Taxes | L5E | <Enter> | Enter the amount from Line 5e. |
(14) | Section 3121(q) Notice of Demand-Tax Due on Unreported Tips | L5F | <Enter> | Enter the amount from Line 5f. |
(15) | Total Taxes Before Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(16) | Adjustment to Fractions of Cents | LN7 | <Enter> | Enter the amount from Line 7. |
(17) | Adjustment to Sick Pay | LN8 | <Enter> | Enter the amount from Line 8. |
(18) | Adjustment to Current Quarter's Tips and Group-Term Life Insurance | LN9 | <Enter> | Enter the amount from Line 9. |
(19) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L11A | <Enter> | Enter the amount from Line 11a. |
(20) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages Taken Before April 1, 2021 | L11B | <Enter> | Enter the amount from Line 11b. |
(21) | Nonrefundable Portion of Employee Retention Credit | L11C | <Enter> | Enter the amount from Line 11c. |
(22) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages Taken After March 31, 2021 | L11D | <Enter> | Enter the amount from Line 11d. |
(23) | Nonrefundable Portion of COBRA Premium Assistance Credit | L11E | <Enter> | Enter the amount from Line 11e. |
(24) | Number of Individuals Provided COBRA Premium Assistance | L11F | <Enter> | Enter the number of individuals from Line 11f.
|
(25) | Total Taxes after Adjustments and Nonrefundable Credits | L12 | <Enter> | Enter the amount from Line 12. |
(26) | Total Deposits | L13A | <Enter> | Enter the amount from Line 13a. |
(27) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages Taken Before April 1, 2021 | L13C | <Enter> | Enter the amount from Line 13c. |
(28) | Refundable Portion of Employee Retention Credit | L13D | <Enter> | Enter the amount from Line 13d. |
(29) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages Taken After March 31, 2021 | L13E | <Enter> | Enter the amount from Line 13e. |
(30) | Refundable Portion of COBRA Premium Assistance Credit | L13F | <Enter> | Enter the amount from Line 13f. |
(31) | Total Advance Received from Filing Form(s) 7200 for the Quarter | L13H | <Enter> | Enter the amount from Line 13h. |
(32) | Balance Due / Overpayment | 14/15 | <Enter> | Enter the amount from Line 14 or Line 15 as follows:
|
(33) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(34) | Tax Liability Month 1 | 16-1 | <Enter> | Enter the amount from the "Month 1 / Mes 1" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(35) | Tax Liability Month 2 | 16-2 | <Enter> | Enter the amount from the "Month 2/ Mes 2" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(36) | Tax Liability Month 3 | 16-3 | <Enter> | Enter the amount from the "Month 3 / Mes 3" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(37) | Line 18b Check Box | 18BCKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(38) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages Taken Before April 1, 2021 | L19 | <Enter> | Enter the amount from Line 19. |
(39) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages taken before April 1, 2021 | L20 | <Enter> | Enter the amount from Line 20. |
(40) | Qualified Wages for the Employee Retention Credit | L21 | <Enter> | Enter the amount from Line 21. |
(41) | Qualified Health Plan Expenses | L22 | <Enter> | Enter the amount from Line 22. |
(42) | Qualified Sick Leave Wages Taken After March 31, 2021 | L23 | <Enter> | Enter the amount from Line 23. |
(43) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages on Line 23 | L24 | <Enter> | Enter the amount from Line 24. |
(44) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Wages on Line 23 | L25 | <Enter> | Enter the amount from Line 25. |
(45) | Qualified Family Leave Wages Taken After March 31, 2021 | L26 | <Enter> | Enter the amount from Line 26. |
(46) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages on Line 26 | L27 | <Enter> | Enter the amount from Line 27. |
(47) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages on Line 26 | L28 | <Enter> | Enter the amount from Line 28. |
(48) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box in Part 4 is checked; otherwise, press <Enter>. |
(49) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(50) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(51) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(52) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 941, Form 941(PR) and Form 941-SS (Programs 11213 and 11223) (2021 1st Qtr Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if a Pre-journalized Credit Amount (prompt "CR") was entered in the Block Header.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages/Tips plus Other Compensation | LN2 | <Enter> | Enter the amount from Line 2. Note: This field only prompts for Form 941. |
(5) | Total Income Tax Withheld | LN3 | <Enter> | Enter the amount from Line 3. Note: This field only prompts for Form 941. |
(6) | Line 4 Check Box | 4CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(7) | Taxable Social Security Wages | L5A | <Enter> | Enter the amount from Line 5a, column 1. |
(8) | Qual. Sick Leave Wages | L5AI | <Enter> | Enter the amount from Line 5a(i), column 1. |
(9) | Qual. Family Leave Wages | L5AII | <Enter> | Enter the amount from Line 5a(ii), column 1. |
(10) | Taxable Social Security Tips | L5B | <Enter> | Enter the amount from Line 5b, column 1. |
(11) | Taxable Medicare Wages and Tips | L5C | <Enter> | Enter the amount from Line 5c, column 1. |
(12) | Additional Taxable Medicare Wages and Tips | L5D | <Enter> | Enter the amount from Line 5d, column 1. |
(13) | Total Social Security and Medicare Taxes | L5E | <Enter> | Enter the amount from Line 5e. |
(14) | Section 3121(q) Notice of Demand-Tax Due on Unreported Tips | L5F | <Enter> | Enter the amount from Line 5f. |
(15) | Total Taxes Before Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(16) | Adjustment to Fractions of Cents | LN7 | <Enter> | Enter the amount from Line 7. |
(17) | Adjustment to Sick Pay | LN8 | <Enter> | Enter the amount from Line 8. |
(18) | Adjustment to Current Quarter's Tips and Group-Term Life Insurance | LN9 | <Enter> | Enter the amount from Line 9. |
(19) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L11A | <Enter> | Enter the amount from Line 11a. |
(20) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages | L11B | <Enter> | Enter the amount from Line 11b. |
(21) | Nonrefundable Portion of Employee Retention Credit | L11C | <Enter> | Enter the amount from Line 11c. |
(22) | Total Taxes after Adjustments and Nonrefundable Credits | L12 | <Enter> | Enter the amount from Line 12. |
(23) | Total Deposits | L13A | <Enter> | Enter the amount from Line 13a. |
(24) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages | L13C | <Enter> | Enter the amount from Line 13c. |
(25) | Refundable Portion of Employee Retention Credit | L13D | <Enter> | Enter the amount from Line 13d. |
(26) | Total Advance Received from Filing Form(s) 7200 for the Quarter | L13F | <Enter> | Enter the amount from Line 13f. |
(27) | Balance Due / Overpayment | 14/15 | <Enter> | Enter the amount from Line 14 or Line 15 as follows:
|
(28) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(29) | Tax Liability Month 1 | 16-1 | <Enter> | Enter the amount from the "Month 1 / Mes 1" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(30) | Tax Liability Month 2 | 16-2 | <Enter> | Enter the amount from the "Month 2/ Mes 2" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(31) | Tax Liability Month 3 | 16-3 | <Enter> | Enter the amount from the "Month 3 / Mes 3" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(32) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages | L19 | <Enter> | Enter the amount from Line 19. |
(33) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages | L20 | <Enter> | Enter the amount from Line 20. |
(34) | Qualified Wages for the Employee Retention Credit | L21 | <Enter> | Enter the amount from Line 21. |
(35) | Qualified Health Plan Expenses Allocable to Wages Reported on Line 21 | L22 | <Enter> | Enter the amount from Line 22. |
(36) | Credit from Form 5884-C, Line 11, for this Quarter | L23 | <Enter> | Enter the amount from Line 23. |
(37) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box in Part 4 is checked; otherwise, press <Enter>. |
(38) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(39) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(40) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(41) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 941, Form 941(PR) and Form 941-SS (Programs 11212 and 11222) (2020 3rd Qtr Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if a Pre-journalized Credit Amount (prompt "CR") was entered in the Block Header.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages/Tips plus Other Compensation | LN2 | <Enter> | Enter the amount from Line 2. Note: This field only prompts for Form 941. |
(5) | Total Income Tax Withheld | LN3 | <Enter> | Enter the amount from Line 3. Note: This field only prompts for Form 941. |
(6) | Line 4 Check Box | 4CKBX | <Enter> | Enter a "1" if the Line is checked; otherwise, press <Enter>. |
(7) | Taxable Social Security Wages | L5A | <Enter> | Enter the amount from Line 5a, column 1. |
(8) | Qualified Sick Leave Wages | L5AI | <Enter> | Enter the amount from Line 5a(i), column 1. |
(9) | Qualified Family Leave Wages | L5AII | <Enter> | Enter the amount from Line 5a(ii), column 1. |
(10) | Taxable Social Security Tips | L5B | <Enter> | Enter the amount from Line 5b, column 1. |
(11) | Taxable Medicare Wages and Tips | L5C | <Enter> | Enter the amount from Line 5c, column 1. |
(12) | Additional Taxable Medicare Wages and Tips | L5D | <Enter> | Enter the amount from Line 5d, column 1. |
(13) | Total Social Security and Medicare Taxes | L5E | <Enter> | Enter the amount from Line 5e. |
(14) | Section 3121(q) Notice of Demand-Tax Due on Unreported Tips | L5F | <Enter> | Enter the amount from Line 5f. |
(15) | Total Taxes Before Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(16) | Adjustment to Fractions of Cents | LN7 | <Enter> | Enter the amount from Line 7. |
(17) | Adjustment to Sick Pay | LN8 | <Enter> | Enter the amount from Line 8. |
(18) | Adjustment to Current Quarter's Tips and Group-Term Life Insurance | LN9 | <Enter> | Enter the amount from Line 9. |
(19) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L11A | <Enter> | Enter the amount from Line 11a. |
(20) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages | L11B | <Enter> | Enter the amount from Line 11b. |
(21) | Nonrefundable Portion of Employee Retention Credit | L11C | <Enter> | Enter the amount from Line 11c. |
(22) | Total Taxes after Adjustments and Nonrefundable Credits | L12 | <Enter> | Enter the amount from Line 12. |
(23) | Total Deposits | L13A | <Enter> | Enter the amount from Line 13a. |
(24) | Deferred Amount of Social Security Tax | L13B | <Enter> | Enter the amount from Line 13b. |
(25) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages | L13C | <Enter> | Enter the amount from Line 13c. |
(26) | Refundable Portion of Employee Retention Credit | L13D | <Enter> | Enter the amount from Line 13d. |
(27) | Total Advance Received from Filing Form(s) 7200 for the Quarter | L13F | <Enter> | Enter the amount from Line 13f. |
(28) | Balance Due / Overpayment | 14/15 | <Enter> | Enter the amount from Line 14 or Line 15 as follows:
|
(29) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(30) | Tax Liability Month 1 | 16-1 | <Enter> | Enter the amount from the "Month 1 / Mes 1" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(31) | Tax Liability Month 2 | 16-2 | <Enter> | Enter the amount from the "Month 2 / Mes 2" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(32) | Tax Liability Month 3 | 16-3 | <Enter> | Enter the amount from the "Month 3 / Mes 3" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(33) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages | L19 | <Enter> | Enter the amount from Line 19. |
(34) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages | L20 | <Enter> | Enter the amount from Line 20. |
(35) | Qualified Wages for the Employee Retention Credit | L21 | <Enter> | Enter the amount from Line 21. |
(36) | Qualified Health Plan Expenses Allocable to Wages Reported on Line 21 | L22 | <Enter> | Enter the amount from Line 22. |
(37) | Credit from Form 5884-C, Line 11, for this Quarter | L23 | <Enter> | Enter the amount from Line 23. |
(38) | Deferred Amount of the Employee Share of Social Security Tax Not Withheld and Included on Line 13b | L24 | <Enter> | Enter the amount from Line 24. |
(39) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box in Part 4 is checked; otherwise, press <Enter>. |
(40) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(41) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(42) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(43) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 941, Form 941(PR) and Form 941-SS (Programs 11211 and 11221) (2020 2nd Qtr Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages/Tips plus Other Compensation | LN2 | <Enter> | Enter the amount from Line 2. Note: This field only prompts for Form 941. |
(5) | Total Income Tax Withheld | LN3 | <Enter> | Enter the amount from Line 3. Note: This field only prompts for Form 941. |
(6) | Line 4 Check Box | 4CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(7) | Taxable Social Security Wages | L5A | <Enter> | Enter the amount from Line 5a, column 1. |
(8) | Qualified Sick Leave Wages | L5AI | <Enter> | Enter the amount from Line 5a(i), column 1. |
(9) | Qualified Family Leave Wages | L5AII | <Enter> | Enter the amount from Line 5a(ii), column 1. |
(10) | Taxable Social Security Tips | L5B | <Enter> | Enter the amount from Line 5b, column 1. |
(11) | Taxable Medicare Wages and Tips | L5C | <Enter> | Enter the amount from Line 5c, column 1. |
(12) | Additional Taxable Medicare Wages and Tips | L5D | <Enter> | Enter the amount from Line 5d, column 1. |
(13) | Total Social Security and Medicare Taxes | L5E | <Enter> | Enter the amount from Line 5e. |
(14) | Section 3121(q) Notice of Demand-Tax Due on Unreported Tips | L5F | <Enter> | Enter the amount from Line 5f. |
(15) | Total Taxes Before Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(16) | Adjustment to Fractions of Cents | LN7 | <Enter> | Enter the amount from Line 7. |
(17) | Adjustment to Sick Pay | LN8 | <Enter> | Enter the amount from Line 8. |
(18) | Adjustment to Current Quarter's Tips and Group-Term Life Insurance | LN9 | <Enter> | Enter the amount from Line 9. |
(19) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L11A | <Enter> | Enter the amount from Line 11a. |
(20) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages | L11B | <Enter> | Enter the amount from Line 11b. |
(21) | Nonrefundable Portion of Employee Retention Credit | L11C | <Enter> | Enter the amount from Line 11c. |
(22) | Total Taxes after Adjustments and Nonrefundable Credits | L12 | <Enter> | Enter the amount from Line 12. |
(23) | Total Deposits | L13A | <Enter> | Enter the amount from Line 13a. |
(24) | Deferred Amount of Employer’s Share of Social Security Tax | L13B | <Enter> | Enter the amount from Line 13b. |
(25) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages | L13C | <Enter> | Enter the amount from Line 13c. |
(26) | Refundable Portion of Employee Retention Credit | L13D | <Enter> | Enter the amount from Line 13d. |
(27) | Total Advance Received from Filing Form(s) 7200 for the Quarter | L13F | <Enter> | Enter the amount from Line 13f. |
(28) | Balance Due / Overpayment | 14/15 | <Enter> | Enter the amount from Line 14 or Line 15 as follows:
|
(29) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(30) | Tax Liability Month 1 | 16-1 | <Enter> | Enter the amount from the "Month 1 / Mes 1" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(31) | Tax Liability Month 2 | 16-2 | <Enter> | Enter the amount from the "Month 2 / Mes 2" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(32) | Tax Liability Month 3 | 16-3 | <Enter> | Enter the amount from the "Month 3 / Mes 3" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(33) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages | L19 | <Enter> | Enter the amount from Line 19. |
(34) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages | L20 | <Enter> | Enter the amount from Line 20. |
(35) | Qualified Wages for the Employee Retention Credit | L21 | <Enter> | Enter the amount from Line 21. |
(36) | Qualified Health Plan Expenses Allocable to Wages Reported on Line 21 | L22 | <Enter> | Enter the amount from Line 22. |
(37) | Credit from Form 5884-C, Line 11, for this Quarter | L23 | <Enter> | Enter the amount from Line 23. |
(38) | Qualified Wages Paid March 13 through March 31, 2020, for the Employee Retention Credit | L24 | <Enter> | Enter the amount from Line 24. |
(39) | Qualified Health Plan Expenses Allocable to Wages Reported on Line 24 | L25 | <Enter> | Enter the amount from Line 25. |
(40) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box in Part 4 is checked; otherwise, press <Enter>. |
(41) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(42) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(43) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(44) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 941, Form 941(PR) and Form 941-SS (Programs 11210 and 11220) (2017 through 2020 1st Qtr and 2013 and Prior Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages/Tips plus Other Compensation | LN2 | <Enter> | Enter the amount from Line 2. Note: This field only prompts for Form 941. |
(5) | Total Income Tax Withheld | LN3 | <Enter> | Enter the amount from Line 3. Note: This field only prompts for Form 941. |
(6) | Line 4 Check Box | 4CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(7) | Taxable Social Security Wages | L5A | <Enter> | Enter the amount from Line 5a, column 1. |
(8) | Taxable Social Security Tips | L5B | <Enter> | Enter the amount from Line 5b, column 1. |
(9) | Taxable Medicare Wages and Tips | L5C | <Enter> | Enter the amount from Line 5c, column 1. |
(10) | Additional Taxable Medicare Wages and Tips | L5D | <Enter> | Enter the amount from Line 5d, column 1. |
(11) | Total Social Security and Medicare Taxes | L5E | <Enter> | Enter the amount from Line 5e. |
(12) | Section 3121(q) Notice of Demand-Tax Due on Unreported Tips | L5F | <Enter> | Enter the amount from Line 5f. |
(13) | Total Taxes Before Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(14) | Adjustment to Fractions of Cents | LN7 | <Enter> | Enter the amount from Line 7. |
(15) | Adjustment to Sick Pay | LN8 | <Enter> | Enter the amount from Line 8. |
(16) | Adjustment to Current Quarter's Tips and Group-Term Life Insurance | LN9 | <Enter> | Enter the amount from Line 9. |
(17) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L11 | <Enter> | Enter the amount from Line 11. |
(18) | Total Taxes after Adjustments | L12 | <Enter> | Enter the amount from Line 12. |
(19) | Total Deposits | L13 | <Enter> | Enter the amount from Line 13. |
(20) | Balance Due / Overpayment | 14/15 | <Enter> | Enter the amount from Line 14 or Line 15 as follows:
|
(21) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(22) | Tax Liability Month 1 | 16-1 | <Enter> | Enter the amount from the "Month 1 / Mes 1" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(23) | Tax Liability Month 2 | 16-2 | <Enter> | Enter the amount from the "Month 2 / Mes 2" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(24) | Tax Liability Month 3 | 16-3 | <Enter> | Enter the amount from the "Month 3 / Mes 3" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "16-1", "16-2" and "16-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "16-1", "16-2" and "16-3" from Schedule B or an attachment if edited. |
(25) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box in Part 4 is checked otherwise, press <Enter>. |
(26) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(27) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(28) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(29) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 941, Form 941(PR) and Form 941-SS (Programs 11209 and 11219) 2014 through 2016 Revisions
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages/Tips plus Other Compensation | LN2 | <Enter> | Enter the amount from Line 2. Note: This field only prompts for Form 941. |
(5) | Total Income Tax Withheld | LN3 | <Enter> | Enter the amount from Line 3. Note: This field only prompts for Form 941. |
(6) | Line 4 Check Box | 4CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(7) | Taxable Social Security Wages | L5A | <Enter> | Enter the amount from Line 5a, column 1. |
(8) | Taxable Social Security Tips | L5B | <Enter> | Enter the amount from Line 5b, column 1. |
(9) | Taxable Medicare Wages and Tips | L5C | <Enter> | Enter the amount from Line 5c, column 1. |
(10) | Additional Taxable Medicare Wages and Tips | L5D | <Enter> | Enter the amount from Line 5d, column 1. |
(11) | Total Social Security and Medicare Taxes | L5E | <Enter> | Enter the amount from Line 5e. |
(12) | Section 3121(q) Notice of Demand-Tax Due on Unreported Tips | L5F | <Enter> | Enter the amount from Line 5f. |
(13) | Total Taxes Before Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(14) | Adjustment to Fractions of Cents | LN7 | <Enter> | Enter the amount from Line 7. |
(15) | Adjustment to Sick Pay | LN8 | <Enter> | Enter the amount from Line 8. |
(16) | Adjustment to Current Quarter's Tips and Group-Term Life Insurance | LN9 | <Enter> | Enter the amount from Line 9. |
(17) | Total Taxes after Adjustments | L10 | <Enter> | Enter the amount from Line 10. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the entries highlighted on the screen. |
(18) | Total Deposits | L11 | <Enter> | Enter the amount from Line 11. |
(19) | Balance Due / Overpayment | 12/13 | <Enter> | Enter the amount from Line 12 or Line 13 as follows:
|
(20) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(21) | Tax Liability Month 1 | 14-1 | <Enter> | Enter the amount from the "Month 1 / Mes 1" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "14-1", "14-2" and "14-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "14-1", "14-2" and "14-3" from Schedule B or an attachment if edited. |
(22) | Tax Liability Month 2 | 14-2 | <Enter> | Enter the amount from the "Month 2 / Mes 2" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "14-1", "14-2" and "14-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "14-1", "14-2" and "14-3" from Schedule B or an attachment if edited. |
(23) | Tax Liability Month 3 | 14-3 | <Enter> | Enter the amount from the "Month 3 / Mes 3" box for Line 16 in Part 2. Note: If the Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "14-1", "14-2" and "14-3" and goes to prompt "CKBX". Reminder: If asterisks appear in the monthly liability boxes, enter the data for prompts "14-1", "14-2" and "14-3" from Schedule B or an attachment if edited. |
(24) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box in Part 4 is checked; otherwise, press <Enter>. |
(25) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(26) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(27) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(28) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Sections 04-06 - Schedule B Form 941, Form 941(PR) and Form 941-SS (All Programs) (All Revisions)
(1)
Note: Sections 04-06 only prompt if the Schedule Indicator Code is anything other than "1".
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | If already present on the screen, press <Enter>; otherwise, enter the proper Section as listed below:
|
(2) through (32) | Tax Liability | LN1 through L31 | <Enter> | Enter the amounts from the Report of Tax Liability (ROFTL) for Semiweekly Schedule Depositors/ Registro de la Obligación Contributiva para los Depositantes de Itinerario Bisemanal, Lines 1 through 31. Reminder: The MUST ENTER fields are LN8, L15, L22, and L31. |
Section 01 - Form CT-1 (All Programs) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: |
| Section "01" is always generated. No entry is needed. |
(2) | DLN Serial Number | SER# | <Enter> |
|
(3) | Check Digit | CD | <Enter> | Press <Enter>. |
(4) | Name Control | NC | <Enter> | Enter the Name Control. |
(5) | Employer Identification Number | EIN |
| Enter the EIN from the "Employer Identification Number (EIN)" box. |
(6) | Address Check | ADDRESS CHECK? |
| Enter "Y" or "N" as appropriate. |
(7) | Street Key | STREET KEY | <Enter> | Enter the Street Key. |
(8) | ZIP Key | ZIP KEY | <Enter> | Enter the ZIP Key. |
(9) | Tax Year | YR | <Enter> | Enter the Tax Year in YY format as:
|
(10) | In-Care-of Name Line | C/O NAME | <Enter> | Enter the In-Care-of Name immediately following the % or C/O indicator on the document if present. |
(11) | Foreign Address | FGN ADD | <Enter> | Enter the Foreign Address information as shown or edited from the entity area. Note: Ogden Submission Processing Center (OSPC) only. |
(12) | Street Address | ADD | <Enter> | Enter the Street Address information as shown or edited from the Address box in the entity area. Caution: If entering a Foreign Address, enter the Foreign City, Province, and Postal Code in this field exactly as edited. |
(13) | City | CITY | <Enter> | Enter the City from the City box in the entity area or the Major City Code (MCC) as appropriate. Caution: If entering a Foreign Address, ONLY enter the Foreign Country Code in this field. |
(14) | State | ST | <Enter> | Enter the standard State abbreviation from the State box in the entity area. If a Major City Code is entered, this field is bypassed. Caution: If entering a Foreign Address, enter a period (.) in this field. |
(15) | ZIP Code | ZIP | <Enter> | Enter the ZIP Code from the ZIP code box in the entity area. Caution: If entering a Foreign Address, leave this field blank. Press <Enter> to continue. |
(16) | Computer Condition Codes | CCC | <Enter> | Enter the edited code(s) from the center bottom margin. |
(17) | Received Date | RDT | <Enter> | Enter the date as stamped or edited on the face of the return or as printed by a cash register in the upper right corner of the return. Note: If the Received Date is handwritten, it DOES NOT have to have the word "Received." Caution: The Fax and EEFAX Received Dates are NOT VALID as an IRS Received Date. |
(18) | ERS-Action Code | ERS | <Enter> | Enter the edited digits from the bottom left corner of Page 1. |
Section 03 - Form CT-1 (All Programs) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Tier 1 Employer Tax -Compensation (other than tips and sick pay) | $1 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 1. (Line 1a on the 2010 Form Revision) |
(4) | Tier 1 Employer Medicare Tax -Compensation (other than tips and sick pay) | $2 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 2. |
(5) | Tier 2 Employer Tax -Compensation (other than tips) | $3 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 3. |
(6) | Tier 1 Employee Tax -Compensation (other than sick pay) | $4 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 4. |
(7) | Tier 1 Employee Medicare Tax -Compensation (other than sick pay) | $5 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 5. |
(8) | Tier 1 Employee Additional Medicare Tax - Compensation (other than sick pay) | $6 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 6. |
(9) | Tier 2 Employee Tax -Compensation | $7 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 7. (Line 7a on the 2010 Form Revision) |
(10) | Tier 1 Employer Tax - Sick Pay | $8 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 8. |
(11) | Tier 1 Employer Medicare Tax - Sick Pay | $9 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 9. |
(12) | Tier 1 Employee Tax -Sick Pay | $10 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 10. |
(13) | Tier 1 Employee Medicare Tax - Sick Pay | $11 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 11. |
(14) | Tier 1 Employee Additional Medicare Tax - Sick Pay | $12 | <Enter> | Enter the compensation amount to the right of the dollar sign ($) on Line 12. |
Section 04 - Form CT-1 (Program 11304) (2023 and Later Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "04". |
(2) | Adjustments to Employer and Employee Railroad Retirement Taxes Based on Compensation | L14 | <Enter> | Enter the amount from Line 14. |
(3) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Compensation taken before April 1, 2021 | L16 | <Enter> | Enter the amount from Line 16. |
(4) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Compensation Taken After March 31, 2021 | L17B | <Enter> | Enter the amount from Line 17b. |
(5) | Total Taxes after Adjustments and Nonrefundable Credits | L19 | <Enter> | Enter the amount from Line 19. |
(6) | Total Railroad Retirement Tax Deposits for the Year | L20 | <Enter> | Enter the amount from Line 20. |
(7) | Refundable Portion of Credit for Qualified Sick and Family Leave Compensation for Leave Taken Before April 1, 2021 | L23 | <Enter> | Enter the amount from Line 23. |
(8) | Refundable Portion of Credit for Qualified Sick and Family Leave Compensation for Leave Taken After March 31, 2021 | L24B | <Enter> | Enter the amount from Line 24b. |
(9) | Balance Due / Overpayment | 28/29 | <Enter> | Enter the amount from Line 28 or Line 29 as follows:
|
(10) | Qualified Sick Leave Compensation for Leave Taken Before April 1, 2021 | L30 | <Enter> | Enter the amount from Line 30. |
(11) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 30 | L31 | <Enter> | Enter the amount from Line 31. |
(12) | Qualified Family Leave Compensation for Leave Taken Before April 1, 2021 | L32 | <Enter> | Enter the amount from Line 32. |
(13) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 32 | L33 | <Enter> | Enter the amount from Line 33. |
(14) | Qualified Sick Leave Compensation for Leave Taken After March 31, 2021 | L36 | <Enter> | Enter the amount from Line 36. |
(15) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Compensation Reported on Line 36 | L37 | <Enter> | Enter the amount from Line 37. |
(16) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Compensation Reported on Line 36 | L38 | <Enter> | Enter the amount from Line 38. |
(17) | Qualified Family Leave Compensation for Leave Taken After March 31, 2021 | L39 | <Enter> | Enter the amount from Line 39. |
(18) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Compensation Reported on Line 39 | L40 | <Enter> | Enter the amount from Line 40. |
(19) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Compensation Reported on Line 39 | L41 | <Enter> | Enter the amount from Line 41. |
(20) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund" box is checked; otherwise, press <Enter>. |
(21) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes" box is checked; otherwise, press <Enter>. |
(22) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(23) | Preparer's PTIN | PTIN | <Enter> | Enter the Paid Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(24) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(25) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 04 - Form CT-1 (Program 11303) (2022 Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "04". |
(2) | Adjustments to Employer and Employee Railroad Retirement Taxes Based on Compensation | L14 | <Enter> | Enter the amount from Line 14. |
(3) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Compensation taken before April 1, 2021 | L16 | <Enter> | Enter the amount from Line 16. |
(4) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Compensation Taken After March 31, 2021 | L17B | <Enter> | Enter the amount from Line 17b. |
(5) | Nonrefundable Portion of COBRA Premium Assistance Credit | L17C | <Enter> | Enter the amount from Line 17c. |
(6) | Number of Individuals Provided COBRA Premium Assistance | L17D | <Enter> | Enter the number of individuals from Line 17d.
|
(7) | Total Taxes after Adjustments and Nonrefundable Credits | L19 | <Enter> | Enter the amount from Line 19. |
(8) | Total Railroad Retirement Tax Deposits for the Year | L20 | <Enter> | Enter the amount from Line 20. |
(9) | Refundable Portion of Credit for Qualified Sick and Family Leave Compensation for Leave Taken Before April 1, 2021 | L23 | <Enter> | Enter the amount from Line 23. |
(10) | Refundable Portion of Credit for Qualified Sick and Family Leave Compensation for Leave Taken After March 31, 2021 | L24B | <Enter> | Enter the amount from Line 24b. |
(11) | Refundable Portion of COBRA Premium Assistance Credit | L24C | <Enter> | Enter the amount from Line 24c. |
(12) | Balance Due / Overpayment | 28/29 | <Enter> | Enter the amount from Line 28 or Line 29 as follows:
|
(13) | Qualified Sick Leave Compensation for Leave Taken Before April 1, 2021 | L30 | <Enter> | Enter the amount from Line 30. |
(14) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 30 | L31 | <Enter> | Enter the amount from Line 31. |
(15) | Qualified Family Leave Compensation for Leave Taken Before April 1, 2021 | L32 | <Enter> | Enter the amount from Line 32. |
(16) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 32 | L33 | <Enter> | Enter the amount from Line 33. |
(17) | Qualified Sick Leave Compensation for Leave Taken After March 31, 2021 | L36 | <Enter> | Enter the amount from Line 36. |
(18) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Compensation Reported on Line 36 | L37 | <Enter> | Enter the amount from Line 37. |
(19) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Compensation Reported on Line 36 | L38 | <Enter> | Enter the amount from Line 38. |
(20) | Qualified Family Leave Compensation for Leave Taken After March 31, 2021 | L39 | <Enter> | Enter the amount from Line 39. |
(21) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Compensation Reported on Line 39 | L40 | <Enter> | Enter the amount from Line 40. |
(22) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Compensation Reported on Line 39 | L41 | <Enter> | Enter the amount from Line 41. |
(23) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund" box is checked; otherwise, press <Enter>. |
(24) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes" box is checked; otherwise, press <Enter>. |
(25) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(26) | Preparer's PTIN | PTIN | <Enter> | Enter the Paid Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(27) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(28) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 04 - Form CT-1 (Program 11302) (2021 Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "04". |
(2) | Adjustments to Employer and Employee Railroad Retirement Taxes Based on Compensation | L14 | <Enter> | Enter the amount from Line 14. |
(3) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Compensation | L16 | <Enter> | Enter the amount from Line 16. |
(4) | Nonrefundable Portion of Employee Retention Credit | L17A | <Enter> | Enter the amount from Line 17a. |
(5) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Compensation Taken After March 31, 2021 | L17B | <Enter> | Enter the amount from Line 17b. |
(6) | Nonrefundable Portion of COBRA Premium Assistance Credit | L17C | <Enter> | Enter the amount from Line 17b. |
(7) | Number of Individuals Provided COBRA Premium Assistance | L17D | <Enter> | Enter the number of individuals from Line 17d.
|
(8) | Total Taxes after Adjustments and Nonrefundable Credits | L19 | <Enter> | Enter the amount from Line 19. |
(9) | Total Railroad Retirement Tax Deposits for the Year | L20 | <Enter> | Enter the amount from Line 20. |
(10) | Refundable Portion of Credit for Qualified Sick and Family Leave Compensation for Leave Taken Before April 1, 2021 | L23 | <Enter> | Enter the amount from Line 23. |
(11) | Refundable Portion of Employee Retention Credit | L24A | <Enter> | Enter the amount from Line 24a. |
(12) | Refundable Portion of Credit for Qualified Sick and Family Leave Compensation for Leave Taken After March 31, 2021 | L24B | <Enter> | Enter the amount from Line 24b. |
(13) | Refundable Portion of COBRA Premium Assistance Credit | L24C | <Enter> | Enter the amount from Line 24c. |
(14) | Total Advances Received from Filing Form(s) 7200 for the Year | L26 | <Enter> | Enter the amount from Line 26. |
(15) | Balance Due / Overpayment | 28/29 | <Enter> | Enter the amount from Line 28 or Line 29 as follows:
|
(16) | Qualified Sick Leave Compensation for Leave Taken Before April 1, 2021 | L30 | <Enter> | Enter the amount from Line 30. |
(17) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 30 | L31 | <Enter> | Enter the amount from Line 31. |
(18) | Qualified Family Leave Compensation for Leave Taken Before April 1, 2021 | L32 | <Enter> | Enter the amount from Line 32. |
(19) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 32 | L33 | <Enter> | Enter the amount from Line 33. |
(20) | Qualified Compensation for the Employee Retention Credit | L34 | <Enter> | Enter the amount from Line 34. |
(21) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 34 | L35 | <Enter> | Enter the amount from Line 35. |
(22) | Qualified Sick Leave Compensation for Leave Taken After March 31, 2021 | L36 | <Enter> | Enter the amount from Line 36. |
(23) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Compensation Reported on Line 36 | L37 | <Enter> | Enter the amount from Line 37. |
(24) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Compensation Reported on Line 36 | L38 | <Enter> | Enter the amount from Line 38. |
(25) | Qualified Family Leave Compensation for Leave Taken After March 31, 2021 | L39 | <Enter> | Enter the amount from Line 39. |
(26) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Compensation Reported on Line 39 | L40 | <Enter> | Enter the amount from Line 40. |
(27) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Compensation Reported on Line 39 | L41 | <Enter> | Enter the amount from Line 41. |
(28) | If you're eligible for the employee retention credit in the third quarter solely because your business is a recovery startup business, enter the third quarter amount included on Line 17a and/or 24a | L42 | <Enter> | Enter the amount from Line 42. |
(29) | If you're eligible for the employee retention credit in the fourth quarter solely because your business is a recovery startup business, enter the fourth quarter amount included on Line 17a and/or 24a | L43 | <Enter> | Enter the amount from Line 43. |
(30) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund" box is checked; otherwise, press <Enter>. |
(31) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes" box is checked; otherwise, press <Enter>. |
(32) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(33) | Preparer's PTIN | PTIN | <Enter> | Enter the Paid Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(34) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(35) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 04 - Form CT-1 (Program 11301) (2020 Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "04" |
(2) | Adjustments to Employer and Employee Railroad Retirement Taxes Based on Compensation | L14 | <Enter> | Enter the amount from Line 14. |
(3) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Compensation | L16 | <Enter> | Enter the amount from Line 16. |
(4) | Nonrefundable Portion of Employee Retention Credit | L17 | <Enter> | Enter the amount from Line 17. |
(5) | Total Taxes After Adjustments and Nonrefundable Credits | L19 | <Enter> | Enter the amount from Line 19. |
(6) | Total Railroad Retirement Tax Deposits for the Year | L20 | <Enter> | Enter the amount from Line 20. |
(7) | Deferred Amount of the Tier 1 Employer Tax | L21 | <Enter> | Enter the amount from Line 21. |
(8) | Deferred Amount of the Tier 1 Employee Tax | L22 | <Enter> | Enter the amount from Line 22. |
(9) | Refundable Portion of Credit for Qualified Sick and Family Leave Compensation | L23 | <Enter> | Enter the amount from Line 23. |
(10) | Refundable Portion of Employee Retention Credit | L24 | <Enter> | Enter the amount from Line 24. |
(11) | Total Advances Received from Filing Form(s) 7200 for the Year | L26 | <Enter> | Enter the amount from Line 26. |
(12) | Balance Due / Overpayment | 28/29 | <Enter> | Enter the amount from Line 28 or Line 29 as follows:
|
(13) | Qualified Sick Leave Compensation | L30 | <Enter> | Enter the amount from Line 30. |
(14) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 29 | L31 | <Enter> | Enter the amount from Line 31. |
(15) | Qualified Family Leave Compensation | L32 | <Enter> | Enter the amount from Line 32. |
(16) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 31 | L33 | <Enter> | Enter the amount from Line 33. |
(17) | Qualified Compensation for the Employee Retention Credit | L34 | <Enter> | Enter the amount from Line 34. |
(18) | Qualified Health Plan Expenses Allocable to Compensation Reported on Line 33 | L35 | <Enter> | Enter the amount from Line 35. |
(19) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund" box is checked; otherwise, press <Enter>. |
(20) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes" box is checked; otherwise, press <Enter>. |
(21) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(22) | Preparer's PTIN | PTIN | <Enter> | Enter the Paid Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(23) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(24) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 04 - Form CT-1 (Program 11300) (2019 and Prior Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "04". |
(2) | Adjustments to Employer and Employee Railroad Retirement Taxes Based on Compensation | L14 | <Enter> | Enter the amount from Line 14. |
(3) | Total Railroad Retirement Taxes Based on Compensation | L15 | <Enter> | Enter the amount from Line 15. |
(4) | Total Railroad Retirement Tax Deposits for the Year | L16 | <Enter> | Enter the amount from Line 16. |
(5) | Balance Due / Overpayment | 17/18 | <Enter> | Enter the amount from Line 17 or Line 18 as follows:
|
(6) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund" box is checked; otherwise, press <Enter>. |
(7) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes" box is checked; otherwise, press <Enter>. |
(8) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(9) | Preparer's PTIN | PTIN | <Enter> | Enter the Paid Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(10) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(11) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 01 - Form 943 / Form 943(PR) (All Programs) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: |
| Section "01" is always generated. No entry is needed. |
(2) | DLN Serial Number | SER# | <Enter> |
|
(3) | Check Digit | CD | <Enter> | Press <Enter>. |
(4) | Name Control | NC | <Enter> | Enter the Name Control. |
(5) | Employer Identification Number | EIN |
| Enter the EIN from "Employer Identification Number (EIN)" box. |
(6) | Address Check | ADDRESS CHECK? |
| Enter "Y" or "N" as appropriate. |
(7) | Street Key | STREET KEY | <Enter> | Enter the Street Key. |
(8) | ZIP Key | ZIP KEY | <Enter> | Enter the ZIP Key. |
(9) | Tax Year | YR | <Enter> | Enter the Tax Year in YY format as:
|
(10) | In-Care-of Name Line | C/O NAME | <Enter> | Enter the In-Care-of Name immediately following the % or C/O indicator on the document if present. |
(11) | Foreign Address | FGN ADD | <Enter> | Enter the Foreign Address information as shown or edited from the entity area. Note: Ogden Submission Processing Center (OSPC) only. |
(12) | Street Address | ADD | <Enter> | Enter the Street Address information as shown or edited from the entity area. Caution: If entering a Foreign Address, enter the Foreign City, Province, and Postal Code in this field exactly as edited. |
(13) | City | CITY | <Enter> | Enter the City from the entity area or the Major City Code (MCC) as appropriate. Caution: If entering a Foreign Address, ONLY enter the foreign country code in this field. |
(14) | State | ST | <Enter> | Enter the standard State abbreviation from the entity area. If a Major City Code is entered, this field is bypassed. Caution: If entering a Foreign Address, enter a period (.) in this field. |
(15) | ZIP Code | ZIP | <Enter> | Enter the ZIP Code from the entity area. Caution: If entering a Foreign Address, leave this field blank. Press <Enter> to continue. |
Section 02 - Form 943 / Form 943(PR) (Programs 11600, 11601, 11602, 11603,11604, 11605, 11608, 11609, 11617 and 11618) (2017 and Later and 2013 and Prior Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "02". |
(2) | Deposit State | DST | <Enter> | Press <Enter> only. |
(3) | Computer Condition Codes | CCC | <Enter> | Enter the edited code(s) from the center bottom margin. |
(4) | Schedule Indicator Code | SIC | <Enter> | Enter the edited digits from the right margin near the bold black line that separates Line 1 from the Entity Area. Note: If "1" is entered, the document automatically ends after the input of Section 03. Note: If Section 03 is not transcribed, end the document after Section 02. |
(5) | Received Date | RDT | <Enter> | Enter the date as stamped or edited on the face of Page 1 of the return or as printed by a cash register in the upper right corner of the return. Note: If the Received Date is handwritten, it DOES NOT have to have the word "Received." Caution: The Fax and EEFAX Received Dates are NOT VALID as an IRS Received Date. |
(6) | ERS-Action Code | ERS | <Enter> | Enter the edited digits from the bottom left corner of the return. |
(7) | Schedule R Indicator | SRI | <Enter> | Enter the edited "R" from the right of Line 7. |
Section 02 - Form 943 / Form 943(PR) (Programs 11611 and 11616) (2014 through 2016 Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "02". |
(2) | Deposit State | DST | <Enter> | Press <Enter> only. |
(3) | Computer Condition Codes | CCC | <Enter> | Enter the edited code(s) from the center bottom margin. |
(4) | Schedule Indicator Code | SIC | <Enter> | Enter the edited digits from the right margin near the bold black line that separates Line 1 from the Entity Area. Note: If "1" is entered, the document automatically ends after the input of Section 03. Note: If Section 03 is not transcribed, end the document after Section 02. |
(5) | Received Date | RDT | <Enter> | Enter the date as stamped or edited on the face of Page 1 of the return or as printed by a cash register in the upper right corner of the return. Note: If the Received Date is handwritten, it DOES NOT have to have the word "Received." Caution: The Fax and EEFAX Received Dates are NOT VALID as an IRS Received Date. |
(6) | ERS-Action Code | ERS | <Enter> | Enter the edited digits from the bottom left corner of the return. |
Section 03 - Form 943 / Form 943(PR) (Program 11604 and 11605) (2023 and Later Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages-Social Security | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Qualified Sick Leave Wages | L2A | <Enter> | Enter the amount from Line 2a. |
(6) | Qualified Family Leave Wages | L2B | <Enter> | Enter the amount from Line 2b. |
(7) | Total Wages-Medicare | LN4 | <Enter> | Enter the amount from Line 4. |
(8) | Total Wages Subject to Additional Medicare Tax Withholding | LN6 | <Enter> | Enter the amount from Line 6. |
(9) | Withholding | LN8 | <Enter> | Enter the amount from Line 8. |
(10) | Total Tax Before Adjustments | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(11) | Current Year's Adjustments | L10 | <Enter> | Enter the amount from Line 10. |
(12) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L12A | <Enter> | Enter the amount from Line 12a. |
(13) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021 | L12B | <Enter> | Enter the amount from Line 12b. |
(14) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021 | L12D | <Enter> | Enter the amount from Line 12d. |
(15) | Total Taxes After Adjustments and Nonrefundable Credits | L13 | <Enter> | Enter the amount from Line 13. |
(16) | Total Deposits | L14A | <Enter> | Enter the amount from Line 14a. |
(17) | Refundable Portion of Credit for Qualified Sick And Family Leave Wages for Leave Taken Before April 1, 2021 | L14D | <Enter> | Enter the amount from Line 14d. |
(18) | Refundable Portion of Credit for Qualified Sick And Family Leave Wages for Leave Taken After March 31, 2021 | L14F | <Enter> | Enter the amount from Line 14f. |
(19) | Balance Due / Overpayment | 15/16 | <Enter> | Enter the amount from Line 15 or Line 16 as follows:
|
(20) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(21 through 32) | January Liability through December Liability | AJAN through LDEC | <Enter> | Enter the amount from box A through box L. |
(33) | Total Liability for Year | MTOT | <Enter> | Enter the amount from box M. Note: This is a MUST ENTER field unless the Schedule Indicator Code in Section 02 is "1". |
(34) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages for Leave Taken Before April 1, 2021 | L18 | <Enter> | Enter the amount from Line 18. |
(35) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages for Leave Taken Before April 1, 2021 | L19 | <Enter> | Enter the amount from Line 19. |
(36) | Qualified Sick Leave Wages for Leave Taken After March 31, 2021 | L22 | <Enter> | Enter the amount from Line 22. |
(37) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages Reported on Line 22 | L23 | <Enter> | Enter the amount from Line 23. |
(38) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Wages Reported on Line 22 | L24 | <Enter> | Enter the amount from Line 24. |
(39) | Qualified Family Leave Wages for Leave Taken After March 31, 2021 | L25 | <Enter> | Enter the amount from Line 25. |
(40) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages Reported on Line 25 | L26 | <Enter> | Enter the amount from Line 26. |
(41) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages Reported on Line 25 | L27 | <Enter> | Enter the amount from Line 27. |
(42) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box is checked; otherwise, press <Enter>. |
(43) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(44) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN., Preparer's SSN, Firm's EIN and Preparer's TIN, for complete instructions. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(45) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(46) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 943 / Form 943(PR) (Program 11602 and 11603) (2022 Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages-Social Security | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Qualified Sick Leave Wages | L2A | <Enter> | Enter the amount from Line 2a. |
(6) | Qualified Family Leave Wages | L2B | <Enter> | Enter the amount from Line 2b. |
(7) | Total Wages-Medicare | LN4 | <Enter> | Enter the amount from Line 4. |
(8) | Total Wages Subject to Additional Medicare Tax Withholding | LN6 | <Enter> | Enter the amount from Line 6. |
(9) | Withholding | LN8 | <Enter> | Enter the amount from Line 8. |
(10) | Total Tax Before Adjustments | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(11) | Current Year's Adjustments | L10 | <Enter> | Enter the amount from Line 10. |
(12) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L12A | <Enter> | Enter the amount from Line 12a. |
(13) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021 | L12B | <Enter> | Enter the amount from Line 12b. |
(14) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021 | L12D | <Enter> | Enter the amount from Line 12d. |
(15) | Nonrefundable Portion of COBRA Premium Assistance Credit | L12E | <Enter> | Enter the amount from Line 12e. |
(16) | Number of Individuals Provided COBRA Premium Assistance | L12F | <Enter> | Enter the number of individuals from Line 12f.
|
(17) | Total Taxes After Adjustments and Nonrefundable Credits | L13 | <Enter> | Enter the amount from Line 13. |
(18) | Total Deposits | L14A | <Enter> | Enter the amount from Line 14a. |
(19) | Refundable Portion of Credit for Qualified Sick And Family Leave Wages for Leave Taken Before April 1, 2021 | L14D | <Enter> | Enter the amount from Line 14d. |
(20) | Refundable Portion of Credit for Qualified Sick And Family Leave Wages for Leave Taken After March 31, 2021 | L14F | <Enter> | Enter the amount from Line 14f. |
(21) | Refundable Portion of COBRA Premium Assistance Credit | L14G | <Enter> | Enter the amount from Line 14g. |
(22) | Balance Due / Overpayment | 15/16 | <Enter> | Enter the amount from Line 15 or Line 16 as follows:
|
(23) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(24 through 35) | January Liability through December Liability | AJAN through LDEC | <Enter> | Enter the amount from box A through box L. |
(36) | Total Liability for Year | MTOT | <Enter> | Enter the amount from box M. Note: This is a MUST ENTER field unless the Schedule Indicator Code in Section 02 is "1". |
(37) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages for Leave Taken Before April 1, 2021 | L18 | <Enter> | Enter the amount from Line 18. |
(38) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages for Leave Taken Before April 1, 2021 | L19 | <Enter> | Enter the amount from Line 19. |
(39) | Qualified Sick Leave Wages for Leave Taken After March 31, 2021 | L22 | <Enter> | Enter the amount from Line 22. |
(40) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages Reported on Line 22 | L23 | <Enter> | Enter the amount from Line 23. |
(41) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Wages Reported on Line 22 | L24 | <Enter> | Enter the amount from Line 24. |
(42) | Qualified Family Leave Wages for Leave Taken After March 31, 2021 | L25 | <Enter> | Enter the amount from Line 25. |
(43) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages Reported on Line 25 | L26 | <Enter> | Enter the amount from Line 26. |
(44) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages Reported on Line 25 | L27 | <Enter> | Enter the amount from Line 27. |
(45) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box is checked; otherwise, press <Enter>. |
(46) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(47) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN., Preparer's SSN, Firm's EIN and Preparer's TIN, for complete instructions. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(48) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(49) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 943 / Form 943(PR) (Program 11600 and 11601) (2021 Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages-Social Security | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Qualified Sick Leave Wages | L2A | <Enter> | Enter the amount from Line 2a. |
(6) | Qualified Family Leave Wages | L2B | <Enter> | Enter the amount from Line 2b. |
(7) | Total Wages-Medicare | LN4 | <Enter> | Enter the amount from Line 4. |
(8) | Total Wages Subject to Additional Medicare Tax Withholding | LN6 | <Enter> | Enter the amount from Line 6. |
(9) | Withholding | LN8 | <Enter> | Enter the amount from Line 8. |
(10) | Total Tax Before Adjustments | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(11) | Current Year's Adjustments | L10 | <Enter> | Enter the amount from Line 10. |
(12) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L12A | <Enter> | Enter the amount from Line 12a. |
(13) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021 | L12B | <Enter> | Enter the amount from Line 12b. |
(14) | Nonrefundable Portion of Employee Retention Credit | L12C | <Enter> | Enter the amount from Line 12c. |
(15) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021 | L12D | <Enter> | Enter the amount from Line 12d. |
(16) | Nonrefundable Portion of COBRA Premium Assistance Credit | L12E | <Enter> | Enter the amount from Line 12e. |
(17) | Number of Individuals Provided COBRA Premium Assistance | L12F | <Enter> | Enter the number of individuals from Line 12f.
|
(18) | Total Taxes After Adjustments and Nonrefundable Credits | L13 | <Enter> | Enter the amount from Line 13. |
(19) | Total Deposits | L14A | <Enter> | Enter the amount from Line 14a. |
(20) | Refundable Portion of Credit for Qualified Sick And Family Leave Wages for Leave Taken Before April 1, 2021 | L14D | <Enter> | Enter the amount from Line 14d. |
(21) | Refundable Portion of Employee Retention Credit | L14E | <Enter> | Enter the amount from Line 14e. |
(22) | Refundable Portion of Credit for Qualified Sick And Family Leave Wages for Leave Taken After March 31, 2021 | L14F | <Enter> | Enter the amount from Line 14f. |
(23) | Refundable Portion Of COBRA Premium Assistance Credit | L14G | <Enter> | Enter the amount from Line 14g. |
(24) | Total Advances Received From Filing Form(s) 7200 for the Year | L14I | <Enter> | Enter the amount from Line 14i. |
(25) | Balance Due / Overpayment | 15/16 | <Enter> | Enter the amount from Line 15 or Line 16 as follows:
|
(26) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(27 through 38) | January Liability through December Liability | AJAN through LDEC | <Enter> | Enter the amount from box A through box L. |
(39) | Total Liability for Year | MTOT | <Enter> | Enter the amount from box M. Note: This is a MUST ENTER field unless the Schedule Indicator Code in Section 02 is "1". |
(40) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wage for Leave Taken Before April 1, 2021 | L18 | <Enter> | Enter the amount from Line 18. |
(41) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages for Leave Taken Before April 1, 2021 | L19 | <Enter> | Enter the amount from Line 19. |
(42) | Qualified Wages for the Employee Retention Credit | L20 | <Enter> | Enter the amount from Line 20. |
(43) | Qualified Health Plan Expenses for the Employee Retention Credit | L21 | <Enter> | Enter the amount from Line 21. |
(44) | Qualified Sick Leave Wages for Leave Taken After March 31, 2021 | L22 | <Enter> | Enter the amount from Line 22. |
(45) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages Reported on Line 22 | L23 | <Enter> | Enter the amount from Line 23. |
(46) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Wages Reported on Line 22 | L24 | <Enter> | Enter the amount from Line 24. |
(47) | Qualified Family Leave Wages for Leave Taken After March 31, 2021 | L25 | <Enter> | Enter the amount from Line 25. |
(48) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages Reported on Line 25 | L26 | <Enter> | Enter the amount from Line 26. |
(49) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages Reported on Line 25 | L27 | <Enter> | Enter the amount from Line 27. |
(50) | If you’re eligible for the employee retention credit in the 3rd quarter solely because your business is a recovery startup business, enter the 3rd quarter amount included on Line 12c and/or 14e | L28 | <Enter> | Enter the amount from Line 28. |
(51) | If you’re eligible for the employee retention credit in the 4th quarter solely because your business is a recovery startup business, enter the 4th quarter amount included on Line 12c and/or 14e | L29 | <Enter> | Enter the amount from Line 29. |
(52) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box is checked; otherwise, press <Enter>. |
(53) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(54) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(55) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(56) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 943 / Form 943(PR) (Program 11609 and 11618) (2020 Revision)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages-Social Security | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Qualified Sick Leave Wages | L2A | <Enter> | Enter the amount from Line 2a. |
(6) | Qualified Family Leave Wages | L2B | <Enter> | Enter the amount from Line 2b. |
(7) | Total Wages-Medicare | LN4 | <Enter> | Enter the amount from Line 4. |
(8) | Total Wages Subject to Additional Medicare Tax Withholding | LN6 | <Enter> | Enter the amount from Line 6. |
(9) | Withholding | LN8 | <Enter> | Enter the amount from Line 8. |
(10) | Total Tax Before Adjustments | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(11) | Current Year's Adjustments | L10 | <Enter> | Enter the amount from Line 10. |
(12) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L12A | <Enter> | Enter the amount from Line 12a. |
(13) | Nonrefundable Portion of Credit for Qualified Sick And Family Leave Wages | L12B | <Enter> | Enter the amount from Line 12b. |
(14) | Nonrefundable Portion of Employee Retention Credit | L12C | <Enter> | Enter the amount from Line 12c. |
(15) | Total Taxes After Adjustments and Nonrefundable Credits | L13 | <Enter> | Enter the amount from Line 13. |
(16) | Total Deposits | L14A | <Enter> | Enter the amount from Line 14a. |
(17) | Deferred Amount of the Employer Share of Social Security Tax | L14B | <Enter> | Enter the amount from Line 14b. |
(18) | Deferred Amount of the Employee Share of Social Security Tax | L14C | <Enter> | Enter the amount from Line 14c. |
(19) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages | L14D | <Enter> | Enter the amount from Line 14d. |
(20) | Refundable Portion of Employee Retention Credit | L14E | <Enter> | Enter the amount from Line 14e. |
(21) | Total Advances Received from Filing Form(s) 7200 for the Year | L14G | <Enter> | Enter the amount from Line 14g. |
(22) | Balance Due / Overpayment | 15/16 | <Enter> | Enter the amount from Line 15 or Line 16 as follows:
|
(23) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(24 through 35) | January Liability through December Liability | AJAN through LDEC | <Enter> | Enter the amount from box A through box L. |
(36) | Total Liability for Year | MTOT | <Enter> | Enter the amount from box M. Note: This is a MUST ENTER field unless the Schedule Indicator Code in Section 02 is "1". |
(37) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wage | L18 | <Enter> | Enter the amount from Line 18. |
(38) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages | L19 | <Enter> | Enter the amount from Line 19. |
(39) | Qualified Wages for the Employee Retention Credit | L20 | <Enter> | Enter the amount from Line 20. |
(40) | Qualified Health Plan Expenses Allocable to Wages Reported on Line 20 | L21 | <Enter> | Enter the amount from Line 21. |
(41) | Credit From Form 5884-C, Line 11, for the Year | L22 | <Enter> | Enter the amount from Line 22. |
(42) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box is checked; otherwise, press <Enter>. |
(43) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(44) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(45) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(46) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 943 / Form 943(PR) (Program 11608 and 11617) (2017 through 2019 and 2013 and Prior Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages-Social Security | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Total Wages-Medicare | LN4 | <Enter> | Enter the amount from Line 4. |
(6) | Total Wages Subject to Additional Medicare Tax Withholding | LN6 | <Enter> | Enter the amount from Line 6. |
(7) | Withholding | LN8 | <Enter> | Enter the amount from Line 8. |
(8) | Total Tax Before Adjustments | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(9) | Current Year's Adjustments | L10 | <Enter> | Enter the amount from Line 10. |
(10) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L12 | <Enter> | Enter the amount from Line 12. |
(11) | Total Taxes after Adjustments and Credits | L13 | <Enter> | Enter the amount from Line 13. |
(12) | Total Deposits | L14 | <Enter> | Enter the amount from Line 14. |
(13) | Balance Due / Overpayment | 15/16 | <Enter> | Enter the amount from Line 15 or Line 16 as follows:
|
(14) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(15 through 26) | January Liability through December Liability | AJAN through LDEC | <Enter> | Enter the amount from box A through box L. |
(27) | Total Liability for Year | MTOT | <Enter> | Enter the amount from box M. Note: This is a MUST ENTER field unless the Schedule Indicator Code in Section 02 is "1". |
(28) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box is checked; otherwise, press <Enter>. |
(29) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(30) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(31) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(32) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 03 - Form 943 / Form 943(PR) (Programs 11611 and 11616) (2014 through 2016 Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Number of Employees | LN1 | <Enter> | Enter the number of employees from Line 1.
|
(4) | Total Wages-Social Security | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Total Wages-Medicare | LN4 | <Enter> | Enter the amount from Line 4. |
(6) | Total Wages Subject to Additional Medicare Tax Withholding | LN6 | <Enter> | Enter the amount from Line 6. |
(7) | Withholding | LN8 | <Enter> | Enter the amount from Line 8. |
(8) | Total Tax Before Adjustments | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(9) | Current Year's Adjustments | L10 | <Enter> | Enter the amount from Line 10. |
(10) | Total Tax After Adjustments | L11 | <Enter> | Enter the amount from Line 11. |
(11) | Total Deposits | L12 | <Enter> | Enter the amount from Line 12. |
(12) | COBRA Payments | 13A | <Enter> | Enter the amount from Line 13a. Reminder: No entry for 2015 Form Revision. |
(13) | Number of People | 13B | <Enter> | Enter the amount from 13b. Reminder: No entry for 2015 Form Revision. |
(14) | Add Lines 12 and 13a | L14 | <Enter> | Enter the amount from Line 14. Reminder: No entry for 2015 Form Revision. |
(15) | Balance Due / Overpayment | 15/16 | <Enter> | Enter the amount from Line 15 or Line 16 as follows:
|
(16) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
(17 through 28) | January Liability through December Liability | AJAN through LDEC | <Enter> | Enter the amount from box A through box L. |
(29) | Total Liability for Year | MTOT | <Enter> | Enter the amount from box M. Note: This is a MUST ENTER field unless the Schedule Indicator Code in Section 02 is "1". |
(30) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Sí" box is checked; otherwise, press <Enter>. |
(31) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(32) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(33) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(34) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Sections 05 through 16 - Form 943-A, Form 943 / Form 943(PR) (All Programs) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter the proper Section as listed below:
|
(2) through (32) | Tax Liability | LN1 through L31 | <Enter> | Enter the amounts from the Agricultural Employer's Record of Federal Tax Liability (ROFTL)/Registro de la Obligación Contributiva Federal del Patrono Agrícola, Lines 1 through 31. Reminder: The MUST ENTER fields are LN8, L14, L22, and L29. Note: Section 06 ends after entry of prompt "L29". |
Section 01 - Form 944 and Form 944(SP) (All Programs) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: |
| Section "01" is always generated. No entry is needed. |
(2) | Serial Number | SER# | <Enter> |
|
(3) | Check Digit | CD | <Enter> | Press <Enter>. |
(4) | Name Control | NC | <Enter> | Enter the Name Control. |
(5) | Employer Identification Number | EIN |
| Enter the EIN from "Employer Identification Number (EIN)" boxes. |
(6) | Address Check | ADDRESS CHECK? |
| Enter "Y" or "N" as appropriate. |
(7) | Street Key | STREET KEY | <Enter> | Enter the Street Key. |
(8) | ZIP Key | ZIP KEY | <Enter> | Enter the ZIP Key. |
(9) | Tax Year | YR | <Enter> | Enter the Tax Year in YY format as:
|
(10) | In-Care-of Name Line | C/O NAME | <Enter> | Enter the In-Care-of Name immediately following the % or C/O indicator on the document if present. |
(11) | Foreign Address | FGN ADD | <Enter> | Enter the Foreign Address information as shown or edited from the entity area. Note: Ogden Submission Processing Center (OSPC) only. |
(12) | Street Address | ADD | <Enter> | Enter the Street Address information as shown or edited from the Address box in the entity area. Caution: If entering a Foreign Address, enter the Foreign City, Province, and Postal Code in this field exactly as edited. |
(13) | City | CITY | <Enter> | Enter the City from the City box in the entity area or the Major City Code (MCC) as appropriate. Caution: If entering a Foreign Address, ONLY enter the Foreign Country Code in this field. |
(14) | State | ST | <Enter> | Enter the standard State abbreviation from the State box in the entity area. If a Major City Code is entered, this field is bypassed. Caution: If entering a Foreign Address, enter a period (.) in this field. |
(15) | ZIP Code | ZIP | <Enter> | Enter the ZIP Code from the ZIP code box in the entity area. Caution: If entering a Foreign Address, leave this field blank. Press <Enter> to continue. |
Section 02 - Form 944 and Form 944(SP) (All Programs) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "02". |
(2) | Computer Condition Codes | CCC | <Enter> | Enter the edited code(s) from the right of the phrase “You MUST fill out both pages of this form...” (Form 944) / “Usted DEBE llenar ambas paginas de esta...” (Form 944(SP)). |
(3) | Schedule Indicator Code | SIC | <Enter> | Enter the edited code from the right margin near the black title bar for Part 1/Parte 1. Note: If SIC "1" is entered, the document automatically ends after the input of Section 04. |
(4) | Received Date | RDT | <Enter> | Enter the date as stamped or edited on the face of the return. Note: If the Received Date is handwritten, it DOES NOT have to have the word "Received." Caution: The Fax and EEFAX Received Dates are NOT VALID as an IRS Received Date. |
(5) | ERS-Action Code | ERS | <Enter> | Enter the edited digits from the bottom left corner of Page 1. |
Section 03 - Form 944 and Form 944(SP) (Programs 11652) (2023 and Later Revisions)
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Wages, Tips and Other Compensation | LN1 | <Enter> | Enter the amount from Line 1. |
(4) | Total Income Tax Withheld | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Line 3 Check Box | 3CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(6) | Taxable Social Security Wages | L4A | <Enter> | Enter the amount from Line 4a, column 1. |
(7) | Qualified Sick Leave Wages | L4AI | <Enter> | Enter the amount from Line 4a(i), column 1. |
(8) | Qualified Family Leave Wages | L4AII | <Enter> | Enter the amount from Line 4a(ii), column 1. |
(9) | Taxable Social Security Tips | L4B | <Enter> | Enter the amount from Line 4b, column 1. |
(10) | Taxable Medicare Wages and Tips | L4C | <Enter> | Enter the amount from Line 4c, column 1. |
(11) | Taxable Wages and Tips Subject to Additional Medicare Tax Withholding | L4D | <Enter> | Enter the amount from Line 4d, column 1. |
(12) | Total Social Security and Medicare Tax | L4E | <Enter> | Enter the amount from Line 4e. |
(13) | Total Taxes Before Adjustments | LN5 | <Enter> | Enter the amount from Line 5. |
(14) | Current Year's Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(15) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L8A | <Enter> | Enter the amount from Line 8a. |
(16) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021 | L8B | <Enter> | Enter the amount from Line 8b. |
(17) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021 | L8D | <Enter> | Enter the amount from Line 8d. |
(18) | Total Taxes After Adjustments and Nonrefundable Credits | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(19) | Total Deposits | L10A | <Enter> | Enter the amount from Line 10a. |
(20) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021 | L10D | <Enter> | Enter the amount from Line 10d. |
(21) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021 | L10F | <Enter> | Enter the amount from Line 10f. |
(22) | Balance Due / Overpayment | 11/12 | <Enter> | Enter the amount from Line 11 or Line 12 as follows:
|
(23) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
Section 03 - Form 944 and Form 944(SP) (Programs 11651) (2022 Revision)
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Wages, Tips and Other Compensation | LN1 | <Enter> | Enter the amount from Line 1. |
(4) | Total Income Tax Withheld | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Line 3 Check Box | 3CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(6) | Taxable Social Security Wages | L4A | <Enter> | Enter the amount from Line 4a, column 1. |
(7) | Qualified Sick Leave Wages | L4AI | <Enter> | Enter the amount from Line 4a(i), column 1. |
(8) | Qualified Family Leave Wages | L4AII | <Enter> | Enter the amount from Line 4a(ii), column 1. |
(9) | Taxable Social Security Tips | L4B | <Enter> | Enter the amount from Line 4b, column 1. |
(10) | Taxable Medicare Wages and Tips | L4C | <Enter> | Enter the amount from Line 4c, column 1. |
(11) | Taxable Wages and Tips Subject to Additional Medicare Tax Withholding | L4D | <Enter> | Enter the amount from Line 4d, column 1. |
(12) | Total Social Security and Medicare Tax | L4E | <Enter> | Enter the amount from Line 4e. |
(13) | Total Taxes Before Adjustments | LN5 | <Enter> | Enter the amount from Line 5. |
(14) | Current Year's Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(15) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L8A | <Enter> | Enter the amount from Line 8a. |
(16) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021 | L8B | <Enter> | Enter the amount from Line 8b. |
(17) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021 | L8D | <Enter> | Enter the amount from Line 8d. |
(18) | Nonrefundable Portion of COBRA Premium Assistance Credit | L8E | <Enter> | Enter the amount from Line 8e. |
(19) | Number of Individuals Provided COBRA Premium Assistance | L8F | <Enter> | Enter the number of individuals from Line 8f.
|
(20) | Total Taxes After Adjustments and Nonrefundable Credits | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(21) | Total Deposits | L10A | <Enter> | Enter the amount from Line 10a. |
(22) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021 | L10D | <Enter> | Enter the amount from Line 10d. |
(23) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021 | L10F | <Enter> | Enter the amount from Line 10f. |
(24) | Refundable Portion of COBRA Premium Assistance Credit | L10G | <Enter> | Enter the amount from Line 10g. |
(25) | Balance Due / Overpayment | 11/12 | <Enter> | Enter the amount from Line 11 or Line 12 as follows:
|
(26) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
Section 03 - Form 944 and Form 944(SP) (Programs 11650) (2021 Revision)
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Wages, Tips and Other Compensation | LN1 | <Enter> | Enter the amount from Line 1. |
(4) | Total Income Tax Withheld | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Line 3 Check Box | 3CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(6) | Taxable Social Security Wages | L4A | <Enter> | Enter the amount from Line 4a, column 1. |
(7) | Qualified Sick Leave Wages | L4AI | <Enter> | Enter the amount from Line 4a(i), column 1. |
(8) | Qualified Family Leave Wages | L4AII | <Enter> | Enter the amount from Line 4a(ii), column 1. |
(9) | Taxable Social Security Tips | L4B | <Enter> | Enter the amount from Line 4b, column 1. |
(10) | Taxable Medicare Wages and Tips | L4C | <Enter> | Enter the amount from Line 4c, column 1. |
(11) | Taxable Wages and Tips Subject to Additional Medicare Tax Withholding | L4D | <Enter> | Enter the amount from Line 4d, column 1. |
(12) | Total Social Security and Medicare Tax | L4E | <Enter> | Enter the amount from Line 4e. |
(13) | Total Taxes Before Adjustments | LN5 | <Enter> | Enter the amount from Line 5. |
(14) | Current Year's Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(15) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L8A | <Enter> | Enter the amount from Line 8a. |
(16) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021 | L8B | <Enter> | Enter the amount from Line 8b. |
(17) | Nonrefundable Portion of Employee Retention Credit | L8C | <Enter> | Enter the amount from Line 8c. |
(18) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021 | L8D | <Enter> | Enter the amount from Line 8d. |
(19) | Nonrefundable Portion of COBRA Premium Assistance Credit | L8E | <Enter> | Enter the amount from Line 8e. |
(20) | Number of Individuals Provided COBRA Premium Assistance | L8F | <Enter> | Enter the number of individuals from Line 8f.
|
(21) | Total Taxes After Adjustments and Nonrefundable Credits | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(22) | Total Deposits | L10A | <Enter> | Enter the amount from Line 10a. |
(23) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken Before April 1, 2021 | L10D | <Enter> | Enter the amount from Line 10d. |
(24) | Refundable Portion of Employee Retention Credit | L10E | <Enter> | Enter the amount from Line 10e. |
(25) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages for Leave Taken After March 31, 2021 | L10F | <Enter> | Enter the amount from Line 10f. |
(26) | Refundable Portion of COBRA Premium Assistance Credit | L10G | <Enter> | Enter the amount from Line 10g. |
(27) | Total Advances Received from Filing Form(s) 7200 for the Year | L10I | <Enter> | Enter the amount from Line 10i. |
(28) | Balance Due / Overpayment | 11/12 | <Enter> | Enter the amount from Line 11 or Line 12 as follows:
|
(29) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
Section 03 - Form 944 and Form 944(SP) (Programs 11662) (2020 Revision)
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Wages, Tips and Other Compensation | LN1 | <Enter> | Enter the amount from Line 1. |
(4) | Total Income Tax Withheld | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Line 3 Check Box | 3CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(6) | Taxable Social Security Wages | L4A | <Enter> | Enter the amount from Line 4a, column 1. |
(7) | Qualified Sick Leave Wages | L4AI | <Enter> | Enter the amount from Line 4a(i), column 1. |
(8) | Qualified Family Leave Wages | L4AII | <Enter> | Enter the amount from Line 4a(ii), column 1. |
(9) | Taxable Social Security Tips | L4B | <Enter> | Enter the amount from Line 4b, column 1. |
(10) | Taxable Medicare Wages and Tips | L4C | <Enter> | Enter the amount from Line 4c, column 1. |
(11) | Taxable Wages and Tips Subject to Additional Medicare Tax Withholding | L4D | <Enter> | Enter the amount from Line 4d, column 1. |
(12) | Total Social Security and Medicare Tax | L4E | <Enter> | Enter the amount from Line 4e. |
(13) | Total Taxes Before Adjustments | LN5 | <Enter> | Enter the amount from Line 5. |
(14) | Current Year's Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(15) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | L8A | <Enter> | Enter the amount from Line 8a. |
(16) | Nonrefundable Portion of Credit for Qualified Sick and Family Leave Wages | L8B | <Enter> | Enter the amount from Line 8b. |
(17) | Nonrefundable Portion of Employee Retention Credit | L8C | <Enter> | Enter the amount from Line 8c. |
(18) | Total Taxes After Adjustments and Nonrefundable Credits | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(19) | Total Deposits | L10A | <Enter> | Enter the amount from Line 10a. |
(20) | Deferred Amount of the Employer Share of Social Security Tax | L10B | <Enter> | Enter the amount from Line 10b. |
(21) | Deferred Amount of the Employee Share of Social Security Tax | L10C | <Enter> | Enter the amount from Line 10c. |
(22) | Refundable Portion of Credit for Qualified Sick and Family Leave Wages | L10D | <Enter> | Enter the amount from Line 10d. |
(23) | Refundable Portion of Employee Retention Credit | L10E | <Enter> | Enter the amount from Line 10e. |
(24) | Total Advances Received from Filing Form(s) 7200 for the Year | L10G | <Enter> | Enter the amount from Line 10g. |
(25) | Balance Due / Overpayment | 11/12 | <Enter> | Enter the amount from Line 11 or Line 12 as follows:
|
(26) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
Section 03 - Form 944 and Form 944(SP) (Programs 11661) (2017 through 2019 Revisions and 2013 and Prior Revisions)
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Wages, Tips and Other Compensation | LN1 | <Enter> | Enter the amount from Line 1. |
(4) | Total Income Tax Withheld | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Line 3 Check Box | 3CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(6) | Taxable Social Security Wages | L4A | <Enter> | Enter the amount from Line 4a, column 1. |
(7) | Taxable Social Security Tips | L4B | <Enter> | Enter the amount from Line 4b, column 1. |
(8) | Taxable Medicare Wages and Tips | L4C | <Enter> | Enter the amount from Line 4c, column 1. |
(9) | Taxable Wages and Tips Subject to Additional Medicare Tax Withholding | L4D | <Enter> | Enter the amount from Line 4d, column 1. |
(10) | Total Social Security and Medicare Tax | L4E | <Enter> | Enter the amount from Line 4e. |
(11) | Total Taxes Before Adjustments | LN5 | <Enter> | Enter the amount from Line 5. |
(12) | Current Year's Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(13) | Qualified Small Business Payroll Tax Credit for Increasing Research Activities | LN8 | <Enter> | Enter the amount from Line 8. |
(14) | Total Taxes After Adjustments and Credits | LN9 | <Enter> | Enter the amount from Line 9. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(15) | Total Deposits | L10 | <Enter> | Enter the amount from Line 10. |
(16) | Balance Due / Overpayment | 11/12 | <Enter> | Enter the amount from Line 11 or Line 12 as follows:
|
(17) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
Section 03 - Form 944 and Form 944(SP) (Program 11660) (2014 through 2016 Revisions)
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if the "CR" prompt (Element 5, Pre-journalized Credit Amount) contains an entry.
|
(3) | Wages, Tips and Other Compensation | LN1 | <Enter> | Enter the amount from Line 1. |
(4) | Total Income Tax Withheld | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Line 3 Check Box | 3CKBX | <Enter> | Enter a "1" if the box is checked; otherwise, press <Enter>. |
(6) | Taxable Social Security Wages | L4A | <Enter> | Enter the amount from Line 4a, column 1. |
(7) | Taxable Social Security Tips | L4B | <Enter> | Enter the amount from Line 4b, column 1. |
(8) | Taxable Medicare Wages and Tips | L4C | <Enter> | Enter the amount from Line 4c, column 1. |
(9) | Taxable Wages and Tips Subject to Additional Medicare Tax Withholding | L4D | <Enter> | Enter the amount from Line 4d. |
(10) | Total Social Security and Medicare Tax | L4E | <Enter> | Enter the amount from Line 4e. |
(11) | Total Taxes Before Adjustments | LN5 | <Enter> | Enter the amount from Line 5. |
(12) | Current Year's Adjustments | LN6 | <Enter> | Enter the amount from Line 6. |
(13) | Total Taxes after Adjustments | LN7 | <Enter> | Enter the amount from Line 7. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(14) | Total Deposits | LN8 | <Enter> | Enter the amount from Line 8. |
(15) | Balance Due / Overpayment | 11/12 | <Enter> | Enter the amount from Line 11 or Line 12 as follows:
|
(16) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund / Envie un reembolso" box is checked; otherwise, press <Enter>. |
Section 04 - Form 944 and Form 944(SP)(Programs 11651) (2022 and Later Revisions)
(1)
Note: If Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "13A" through "13L".
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "04". |
(2) through (13) | January Liability through December Liability | 13A through 13L | <Enter> | Enter the amounts from boxes 13a through 13l. |
(14) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages for Leave Taken Before April 1, 2021 | L15 | <Enter> | Enter the amount from Line 15. |
(15) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages for Leave Taken Before April 1, 2021 | L16 | <Enter> | Enter the amount from Line 16. |
(16) | Qualified Sick Leave Wages for Leave Taken After March 31, 2021 | L19 | <Enter> | Enter the amount from Line 19. |
(17) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages Reported on Line 19 | L20 | <Enter> | Enter the amount from Line 20. |
(18) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Wages Reported on Line 19 | L21 | <Enter> | Enter the amount from Line 21. |
(19) | Qualified Family Leave Wages for Leave Taken After March 31, 2021 | L22 | <Enter> | Enter the amount from Line 22. |
(20) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages Reported on Line 22 | L23 | <Enter> | Enter the amount from Line 23. |
(21) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages Reported on Line 22 | L24 | <Enter> | Enter the amount from Line 24. |
(22) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Si" box in Part 4 is checked; otherwise, press <Enter>. |
(23) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(24) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(25) | Preparer's EIN | PEIN | <Enter> | Enter the Firm's (Preparer's) EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(26) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 04 - Form 944 and Form 944(SP)(Programs 11650) (2021 Revision)
(1)
Note: If Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "13A" through "13L".
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "04". |
(2) through (13) | January Liability through December Liability | 13A through 13L | <Enter> | Enter the amounts from boxes 13a through 13l. |
(14) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages for Leave Taken Before April 1, 2021 | L15 | <Enter> | Enter the amount from Line 15. |
(15) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages for Leave Taken Before April 1, 2021 | L16 | <Enter> | Enter the amount from Line 16. |
(16) | Qualified Wages for the Employee Retention Credit | L17 | <Enter> | Enter the amount from Line 17. |
(17) | Qualified Health Plan Expenses for the Employee Retention Credit | L18 | <Enter> | Enter the amount from Line 18. |
(18) | Qualified Sick Leave Wages for Leave Taken After March 31, 2021 | L19 | <Enter> | Enter the amount from Line 19. |
(19) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wages Reported on Line 19 | L20 | <Enter> | Enter the amount from Line 20. |
(20) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Sick Leave Wages Reported on Line 19 | L21 | <Enter> | Enter the amount from Line 21. |
(21) | Qualified Family Leave Wages for Leave Taken After March 31, 2021 | L22 | <Enter> | Enter the amount from Line 22. |
(22) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages Reported on Line 22 | L23 | <Enter> | Enter the amount from Line 23. |
(23) | Amounts Under Certain Collectively Bargained Agreements Allocable to Qualified Family Leave Wages Reported on Line 22 | L24 | <Enter> | Enter the amount from Line 24. |
(24) | If you're eligible for the employee retention credit in the third quarter solely because your business is a recovery startup business, enter the third quarter amount included on Line 8c and/or 10e | L25 | <Enter> | Enter the amount from Line 25. |
(25) | If you're eligible for the employee retention credit in the fourth quarter solely because your business is a recovery startup business, enter the fourth quarter amount included on Line 8c and/or 10e | L26 | <Enter> | Enter the amount from Line 26. |
(26) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Si" box in Part 4 is checked; otherwise, press <Enter>. |
(27) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(28) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(29) | Preparer's EIN | PEIN | <Enter> | Enter the Firm's (Preparer's) EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(30) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 04 - Form 944 and Form 944(SP) (Programs 11662) (2020 Revision)
(1)
Note: If Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "13A" through "13L".
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "04". |
(2) through (13) | January Liability through December Liability | 13A through 13L | <Enter> | Enter the amounts from boxes 13a through 13l. |
(14) | Qualified Health Plan Expenses Allocable to Qualified Sick Leave Wage | L15 | <Enter> | Enter the amount from Line 15. |
(15) | Qualified Health Plan Expenses Allocable to Qualified Family Leave Wages | L16 | <Enter> | Enter the amount from Line 16. |
(16) | Qualified Wages for the Employee Retention Credit | L17 | <Enter> | Enter the amount from Line 17. |
(17) | Qualified Health Plan Expenses Allocable to Wages Reported on Line 17 | L18 | <Enter> | Enter the amount from Line 18. |
(18) | Credit From Form 5884-C, Line 11, for the Year | L19 | <Enter> | Enter the amount from Line 19. |
(19) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Si" box in Part 4 is checked; otherwise, press <Enter>. |
(20) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(21) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(22) | Preparer's EIN | PEIN | <Enter> | Enter the Firm's (Preparer's) EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(23) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Section 04 - Form 944 and Form 944(SP) (Programs 11660 and 11661) (2019 and Prior Revisions)
(1)
Note: If Schedule Indicator Code edited on Page 1 of the return is "1", the system automatically skips prompts "13A" through "13L".
Elem. No. | Data Element Name | Prompt | Fld. Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "04". |
(2) through (13) | January Liability through December Liability | 13A through 13L | <Enter> | Enter the amounts from boxes 13a through 13l. |
(14) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes / Si" box in Part 4 is checked; otherwise, press <Enter>. |
(15) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(16) | Preparer's PTIN | PTIN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(17) | Preparer's EIN | PEIN | <Enter> | Enter the Firm's (Preparer's) EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(18) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Sections 05 through 16 - Form 945-A, Form 944 and Form 944(SP) (All Programs) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter the proper Section as listed below:
|
(2) through (32) | Tax Liability | LN1 through L31 | <Enter> | Enter the amounts from the Annual Record of Federal Tax Liability (ROFTL), Lines 1 through 31. Reminder: The MUST ENTER fields are LN8, L14, L22, and L29. Note: Section 06 ends after entry of prompt "L29". |
Section 01 - Form 945 (Program 11260) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: |
| Section "01" is always generated. No entry is needed. |
(2) | DLN Serial Number | SER# | <Enter> |
|
(3) | Check Digit | CD | <Enter> | Press <Enter>. |
(4) | Name Control | NC | <Enter> | Enter the Name Control. |
(5) | Employer Identification Number | EIN |
| Enter the EIN from "Employer Identification Number (EIN)" box. |
(6) | Address Check | ADDRESS CHECK? |
| Enter "Y" or "N" as appropriate. |
(7) | Street Key | STREET KEY | <Enter> | Enter the Street Key. |
(8) | ZIP Key | ZIP KEY | <Enter> | Enter the ZIP Key. |
(9) | Tax Year | YR | <Enter> | Enter the Tax Year in YY format as:
|
(10) | In-Care-of Name Line | C/O NAME | <Enter> | Enter the In-Care-of Name immediately following the % or C/O indicator on the document if present. |
(11) | Foreign Address | FGN ADD | <Enter> | Enter the Foreign Address information as shown or edited from the entity area. Note: Ogden Submission Processing Center (OSPC) only. |
(12) | Street Address | ADD | <Enter> | Enter the Street Address information as shown or edited in the entity area. Caution: If entering a Foreign Address, enter the Foreign City, Province, and Postal Code in this field exactly as edited. |
(13) | City | CITY | <Enter> | Enter the City from the entity area or the Major City Code (MCC) as appropriate. Caution: If entering a Foreign Address, ONLY enter the Foreign Country Code in this field. |
(14) | State | ST | <Enter> | Enter the standard State abbreviation from the entity area. If a Major City Code is entered, this field is bypassed. Caution: If entering a Foreign Address, enter a period (.) in this field. |
(15) | ZIP Code | ZIP | <Enter> | Enter the ZIP Code from the entity area. Caution: If entering a Foreign Address, leave this field blank. Press <Enter> to continue. |
Section 02 - Form 945 (Program 11260) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "02". |
(2) | Deposit State | DST | <Enter> | Press<Enter>. |
(3) | Computer Condition Codes | CCC | <Enter> | Enter the edited code(s) from the center bottom margin. |
(4) | Schedule Indicator Code | SIC | <Enter> | Enter the edited digits from the right margin near the bold black line that separates Question A from the Entity Area. Note: If "1" is entered, the document automatically ends after the input of Section 03. Note: If Section 03 is not transcribed, end the document after Section 02. |
(5) | Received Date | RDT | <Enter> | Enter the date as stamped or edited on the face of the return or as printed by a cash register in the upper right corner of the return. Note: If the Received Date is handwritten, it DOES NOT have to have the word "Received." Caution: The Fax and EEFAX Received Dates are NOT VALID as an IRS Received Date. |
(6) | ERS-Action Code | ERS | <Enter> | Enter the edited digits from the bottom left corner of Page 1. |
(7) | Penalty / Interest Code | P&I | <Enter> | Press <Enter>. |
Section 03 - Form 945 (Program 11260) (All Revisions)
(1)
Note: If the Schedule Indicator Code is "1", the system automatically skips prompts "AJAN" through "LDEC" and go to Prompt "CKBX".
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter "03". |
(2) | Remittance Amount | RMT | <Enter> | This is a MUST ENTER field if a Pre-journalized Credit Amount (prompt "CR") was entered in the Block Header.
|
(3) | Federal Income Tax Withheld | LN1 | <Enter> | Enter the amount from Line 1. |
(4) | Backup Withholding | LN2 | <Enter> | Enter the amount from Line 2. |
(5) | Total Tax Taxpayer | LN3 | <Enter> | Enter the amount from Line 3. Note: If the message "DOES NOT ZERO BALANCE-CHECK MONEY FIELDS" appears, verify the highlighted entries on the screen. |
(6) | Total Deposits | LN4 | <Enter> | Enter the amount from Line 4. |
(7) | Balance Due / Overpayment | 5/6 | <Enter> | Enter the amount from Line 5 or Line 6 as follows:
|
(8) | Refund Indicator | RI | <Enter> | Enter a "2" if ONLY the "Send a Refund" box is checked; otherwise, press <Enter>. |
(9) | FTD Penalty | FTDPEN | <Enter> | Enter the edited amount from the right margin to the right of the "Address Change" check box. |
(10) through (21) | January Liability through December Liability | AJAN through LDEC | <Enter> | Enter the amount from box A through box L. |
(22) | Total Liability for Year | MTOT | <Enter> | Enter the amount from box M. Note: This is a MUST ENTER field unless the Schedule Indicator Code in Section 02 is "1". |
(23) | Third-Party Designee Check Box | CKBX | <Enter> | Enter a "1" if only the "Yes" box is checked; otherwise, press <Enter>. |
(24) | Third-Party Designee's ID Number | ID# | <Enter> | Enter the Third-Party Designee's PIN number. |
(25) | Preparer's PTIN | PSSN | <Enter> | Enter the Preparer's PTIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(26) | Preparer's EIN | PEIN | <Enter> | Enter the Preparer's EIN. Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
(27) | Preparer's Telephone Number | TEL# | <Enter> | Enter the Preparer's telephone number.
Note: If information appears other than in the designated box (for example: stamped information) enter the information. |
Sections 05 through 16 - Form 945-A, Form 945 (Programs 11260) (All Revisions)
Elem. No. | Data Element Name | Prompt | Field Term. | Instructions |
---|---|---|---|---|
(1) | Section Number | SECT: | <Enter> | Press <Enter> if already present on the screen; otherwise, enter the proper Section as listed below:
|
(2) through (32) | Tax Liability | LN1 through L31 | <Enter> | Enter the amounts from the Annual Record of Federal Tax Liability (ROFTL), Lines 1 through 31. Reminder: The MUST ENTER fields are LN8, L14, L22, and L29. Note: Section 06 ends after entry of prompt "L29". |