2.4.6. Command Codes LETER, LPAGE, LPAGD, LETUP, LETED, LLIST, and LREVW

02

Form 1120

03

Form 720

04

Form 942

07

Form 1066

12

Form 1042

13

Form 8278

15

Form 8752

16

Form 945

29

Form 5329

33

Form 990C

34

Form 990T

37

Form 5227

44

Form 990PF

48

Form 3809

50

Form 4720

52

Form 706

63

Form 11C

64

Form 730

1

1

Command code DEFINER — If present, must be 'F' or 'M'.

2

1

TIN and FILE SOURCE If present, must meet standard validity criteria.

3

1

MFT CODE — If TIN is present, must be a valid MFT code in order for the TIF and the CAF to be searched. To bypass the CAF search (because of multiple tax period information or invalid TIN/MFT code/tax period information), asterisks (*) must be entered in both positions (line 1 columns 19 and 20). To retrieve the MFT code stored from prior CC TXMOD, both fields MFT and TAX PERIOD (item 4) must be blanks.

4

1

TAX PERIOD — If TIN and MFT code are present, must be a valid tax period in order for the TIF and the CAF to be searched. To bypass the CAF search (because of multiple tax period information or invalid TIN/MFT code/tax period information), asterisks (*) must be entered in all six (6) positions (line 1, columns 22–25). To retrieve the TAX PERIOD stored from prior CC TXMOD, both fields TAX PERIOD and MFT (items 3 & 4) must be blanks.

5

1

PLAN NUMBER — Must be valid for TIN, MFT code and tax period.

6

2

FORM LETTER NUMBER — Must be valid and present on the CLVF. Leading zeroes are not necessary.

7

2

SUSPENSE INDICATOR — Optional. Any alpha character (A-Z or blank) is valid. The input suspense indicator prints on the output letter, so that, when the taxpayer replies and attaches a copy of the letter, the presence of a particular suspense indicator on the copy indicates that the reply should be forwarded to the area maintaining the suspense file. The use of particular indicators will be specified by instructions separate from this handbook, at the Service Center's option.

8

3

SIGNATURE TITLE CODE — Valid codes are:

1

Codes AA-ZZ or 01-99 retrieve an employee's name and title from the CNLF. Neither of the Fill-Ins (35S) provided under the Sincerely Yours on the form letter should be used with these codes.

3

Code 00 will retrieve blank lines from the CNLF. Use this only for pre-addressed letters or for the letters with no signatures.

4

If left blank CC LETER will search the CNLF for a SIGNATURE-TITLE-CD based on the EMPLOYEE-NUMBER of the input operator. If a code has been associated with this number, it will be displayed on CC LPAGE.

9

3

PRE-ADDRESS CODE — Optional. Identifies a particular name and address on the CNLF. If it is input, that address is displayed on LPAGE. Valid characters are A-Z. The use of particular indicators will be specified by instructions separate from this handbook at the Service Center's option.

10

3

OMB CODE — Required for Returns Perfection (follow-up) correspondence See IRM 2.4.6.3. above . It identifies the OMB clearance number of a Federal Tax Form. If input, the OMB clearance number of the Federal Tax Form will be printed on the letter. Must be a two character alphanumeric (01–99 and AA-ZZ are valid). Refer to the OMB Clearance Index in the IDRS Correspondex for the OMB code of a particular Federal Tax Form.

11

4

RETURN ADDRESS CODE — Optional. Identifies a special Return Address stored on the CNLF. If it is input, the designated Return Address will be used on the printed letter. If it is not input, the regular Service Center Return Address will be generated and printed. The format must always be vv where vv is an assigned Return Address code (01–99 and AA-ZZ are valid).

12

4

FOREIGN ADDRESS INDICATOR — Optional. Enter a pound sign (#) if a foreign address is used, or enter a dollar sign($) to indicate that when the form letter is printed it must be sorted with high priority over the other sort criteria except for 'foreign address' form letters.

13

5

EMPLOYEE NUMBER — Required if suspense is maintained by someone other than the terminal operator. The first two digits must be a valid Service Code or Office Code.

14

6

ENCLOSURES INDICATOR— Optional—Must be "Y" or "N". Indicates if the letter request requires any enclosures which are not standard for the Form Letter. Enter "Y" only if Form 5703 is being prepared for later association with the taxpayer letter. (NOTE: If not input here, must be input in CC LPAGE.)

15

7

VIEW INDICATOR — Optional — Must be "Y" "N". Indicates whether the requested letter will be formatted for on-line review after the LPAGE screen is transmitted.

16

24

ERROR MESSAGE — See Error Messages below.

Terminal Response

a. Error Messages:

1.

a TIF DOWN RE-ENTER — Input or output error—reenter ("a" may be B, 1, T, or Z depending on which TIF file is accessed).

2.

CLVF DATA BASE AREA NOT AVAILABLE — Self-explanatory.

3.

CLVF INPUT/OUTPUT ERROR RE-ENTER — Error returned when the Letter Validity File was accessed. Re-enter request.

4.

CNLF DATA BASE AREA NOT AVAILABLE — Self-explanatory.

5.

CNLF INPUT/OUTPUT ERROR RE-ENTER — Error returned when the Non-Letter File was accessed. Reenter request.

6.

EMPLOYEE NUMBER INVALID — The employee number is not blanks or numerics, or the first two characters are not a valid Service Center or Office code. Correct and reenter.

7.

ENCLOSURE CODE MUST BE N, Y, OR BLANK — The Enclosure code is not blank, N or Y. Correct and reenter.

8.

FOREIGN ADDRESS INDICATOR MUST BE #, $ OR BLANK — The foreign address indicator is not blank or "#". Correct and reenter.

9.

FORM LETTER NUMBER INVALID — Form letter number requested does not pass standard validity check.

10.

FORM LETTER NUMBER NOT FOUND — Form letter number requested does not match any on the Letter Validity File.

11.

FORM LETTER NOT AVAIL - CONTACT USER SUPPORT — The Restrict-Availability-Indicator has been set with LETUP/LETED, and this letter temporarily can not be used.

12.

MFT CODE INVALID—MFT code is invalid.

13.

MFT/TXPD/PLAN NO INCONSISTENT — MFT code, tax period or plan number are inconsistent with each other or with TIN. Correct and reenter.

14.

MFT 46 REQUIRES PLAN—NUM 000–999 — MFT 46 requires a range of 000–999 in the plan number (report number).

15.

MFT 76 REQUIRES PLAN—NUM 000–999 — MFT 76 requires a range of 000–999 in the plan number.

16

MFT 84/85/86 REQUIRES PLAN NUM 000 — BMF account with MFT 84,85,86 Plan number must be zeros.

17.

OMB CODE INVALID — The OMB code is not blank, 01–99, or AA-ZZ. Correct and reenter.

18.

PRE-ADDRESS CODE INCONSISTENT — A letter requiring a Pre-address code was requested and the code was left blank— or a letter not requiring a Pre-address code was requested and a code was entered.

19.

PLAN NUMBER INVALID — Plan number is invalid.

20.

PREADDRESS CODE ERROR — The Pre-address code is not blank or A-Z or does not match any on the CNLF. Correct and reenter.

21.

RETURN ADDRESS CODE INVALID — The Return Address code is not blank, 01–99, or AA-ZZ. Correct and reenter.

22.

SIGNATURE TITLE CODE MUST BE 00—99 or AA-ZZ — The Signature Title code is not 00–99 or AA-ZZ. Correct and reenter

23.

SUSPENSE INDICATOR MUST BE BLANK OR A-Z — The suspense indicator is not blank or A-Z. Correct and reenter.

24.

TIN INVALID — The SSN/EIN input is invalid. Correct and reenter.

25.

TAX PERIOD INVALID — Tax period is invalid.

26.

UNIVERSAL ACCESS NOT ALLOWED ON THIS LETTER — Form letter number requested is not allowed for universal access. Currently only form letter numbers 2822C, 2823C, 2940C and 0129C used by TRIS applications are granted universal access. As of March 2000, the 4442C letter is also allowed.

27.

USE ONLY 8050C WITH MULTIPLE TAX PERIODS— Only form letter number 8050C allowed when requesting multiple tax periods using LETERM.

28.

USE 8050C FOR TRANSCRIPT RETURN LETTERS — When requesting transcript return letters, use form letter number 8050C. Form letter numbers 8051C – 8075C are not allowed.

29.

VIEW INDICATOR MUST BE"Y", "N" OR BLANK — The View Indicator is not blank, N or Y. Correct an reenter.

b. Reminder Message:

ENTER MFT/TXPD OR ENTER ASTERISKS (*) IN MFT/TXPD — Input a valid MFT code/tax period and reenter in order for the TIF and the CAF to be searched properly. To bypass the CAF search (because of multiple tax period or invalid TIN/MFT code/tax period), input asterisks (*) in both positions of the MFT code and in all six positions of the tax period and reenter.

c. Warning Messages:

1.

BMF ACCESS RESTRICTED — The user attempts to access a BMF account for which he or she isn't allowed.

2.

IMF ACCESS RESTRICTED — The user attempts to access an IMF account for which he or she isn't allowed.

d. Valid Responses:

1.

 LPAGE and TIN generated with taxpayer's name, address, and salutation.

2.

LPAGE and TIN generated with name, address, salutation. and message "PND TC", indicating that the name or address retrieved from the TIF is pending (not posted on the Master File).

3.

LPAGE and TIN generated with name, address, salutation, and message "CIVIL PEN," indicating that the name retrieved from the TIF is a Civil Penalty Name Line.

4.

LPAGE and TIN generated with no name or address (nothing on TIF and NAP).

5.

LPAGE and TIN generated with message NAP INFO indicating the name and address were retrieved from the NAP file at MCC.

6.

LPAGE and TIN generated with message "NO aTIF" meaning the Taxpayer Information File is not available to real time and cannot be searched for a name and address.

7.

LPAGE generated with Pre-addressee name and address.

8.

Other data elements input with CC LETER are generated to the proper position on CC LPAGE See Exhibit 2.4.6-2.

9.

LETER generates the following message on line 24 of the LPAGE screen in all the above cases:
LATEST TRANSMITTAL REVISION: yyyy-mm.
(where yyyy=year, mm=month)
When CC LETERF is used, the message above may be replaced by the following message: — NON STANDARD LETTER—ENTER NECESSARY FILL-IN INFO — The requested form letter is not in standard format, information for TIN, TAX-PRD and FORM-NUMBER fill-ins must be entered on line 7 of the LPAGE screen. See IRM 2.4.6.13. for the rules of standard form letter for LETERF.

10.

When an IDRS user initiates a Correspondex letter with DOALL, EPLET, ADJ54, IAPND,IAREV,IAORG, or NOREF, LETER is called, unseen by the user, and generates an LPAGE screen as above, 1 through 7. In certain cases, the following error messages will appear on line 24 of the LPAGE screen.
CLVF DATA BASE AREA NOT AVAILABLE
FORM LETTER IS CURRENTLY NOT AVAILABLE
FORM LETTER NUMBER INVALID
FORM LETTER NUMBER NOT FOUND In these instances, return to the above command codes to correct the error and start again, or notify a CSA that the data base area is restricted.

11.

When there is no name and address information retrieved from the NAP file at MCC the following messages are generated starting column 63 on line 24 of the LPAGE screen.
NAP ACCESS RESTRICTED IN TRAINING MODE — LETER didn't access the NAP since the user was in a training mode.
NAP REC NOT FOUND — The requested account is not present on the NAP file.
NAP FOUND, NO INFO — The requested account was found. However, name and address information is not present on the NAP file.
NAP NOT AVAILABLE — The NAP file is not available. Try again at later time.
BAD NAP REQUEST — LETER passed invalid input parameters (such as SSN/EIN, TIN-TYPE ... ) to the subroutine "ADDRS". Note this error type is rarely encountered since LETER always performs validity checks prior to calling the subroutine.
NAP ERROR/CODE =n — Where "n" is an error code returned from the subroutine. Note in most instances this error type rarely occurs since the above messages should be returned to LETER as expected.

12.

When LETER is unable to access the TIF because of problems with the SXPASS server one of the following messages may occur:
SXPASS SERVER TIMED OUT
SXPASS SERVER UNAVAILABLE
SXPASS ERROR

1

1

TIN AND FILE SOURCE — See CC LETER.

2

1

MFT CODE — See CC LETER.

3

1

TAX PERIOD — See CC LETER.

4

1

PLAN NUMBER See CC LETER.

5

1

NAME LINE ONE — Generated if the name and address is present on the TIF or if a valid Pre-address code is input.

6

2

FORM LETTER NUMBER — See CC LETER.

7

2

SIGNATURE TITLE CODE-See CC LETER.

8

2

RETURN ADDRESS CODE — See CC LETER.

9

2

ENCLOSURES INDICATOR — Required. See CC LETER.

10

2

LREVW IND — Optional. Default "N" generated by cc LETER. Enter "Y" to review the formatted letter on-screen. QR Users,

11

2

NAME LINE TWO—Optional.

12

3

EMPLOYEE NUMBER — See CC LETER.

13

3

SUSPENSE INDICATOR — See CC LETER.

14

3

FOREIGN ADDRESS INDICATOR — See CC LETER.

15

3

PREADDRESS CODE — See CC LETER.

16

3

CONTROL BASE CLOSING CODE — Enter the Control Sequence Number of the Control Base you wish to close. Valid entries are 01–99 or blanks.

17

3

NAME LINE THREE — Optional. Second name line must be input in order for the third name line to be present on the printed letter. See IRM 2.4.6.2.1.

18

4

OMB CODE — See CC LETER.

19

4

CAF INDICATOR — Optional. (See paragraph 6.6(6).)

20

4

BOD-CD - Business Operating Division. Valid codes are WI, SB, LM, TE, or NOBOD. Codes are furnished by CC LETER and may be changed if the input operator disagrees.

21

4

EX-SPOUSE INDICATOR — Optional. Should be N or blank. Enter "N" to indicate a copy of letter will not be generated for the Taxpayer's ex-spouse.

22

4

NAME LINE FOUR — Optional. Third name line must be input in order for the fourth name line to be present on the printed letter. (See also 6.2(2)(a)l)

23

5

SALUTATION — "Taxpayer" is automatically generated by CC LETER. Salutation can be overlaid. See IRM 2.4.6.6.1.

24

5

STREET ADDRESS=Generated if present on the TIF or if a Pre-address code is input.

25

6

SELECTIVE PARAGRAPH CODES — We have added eleven (11) special characters in order to increase the number of valid possibilities to 73. Paragraphs selected must be in sequence as follows:

Upper case letters    A-Z
Numerics     0 1 2 3 4 5 6 7 8 9
Lower case letters    a-z
Special Characters    ! # $ % & / : ; <> \/

Refer to specific Form Letter in the IDRS Correspondex to determine what Selective Paragraph codes are necessary. The first code must be in position one and there must be no blanks preceding the last one. You may use a maximum of 36 at a time of 73 valid possibilities.

26

6

CITY, STATE, & ZIP — Required. If not retrieved from TIF or CNLF, it must be entered. There are three acceptable formats. The first format is the city followed by a comma, the two character state abbreviation followed by a blank and the zip code. (i.e. ANYTOWN, MD 20202) You may use up to 22 characters for the city name. The second format is a Major City Code followed by a blank and the zip code. This format must contain a valid Major City Code and the valid zip code for that city. Finally if the desired address does not fit either of these two formats, enter the Foreign Address indicator (#) in Item 14 and then format the City, State, & Zip field as needed in order to properly address the letter.
The validity rules for the new expanded zip code are: If the 6th through 9th positions of the zip code are numeric, then the 10th, 11th and 12th positions must be all blank or all numeric. If the 6th through 9th position of the zip code are all blank, then the 10th, 11th, and 12th positions must be all blank.

27

7–23

FILL-IN DATA — The Fill-in number followed by the Fill-in text followed by the Fill-in delimiter. More than one Fill-in may be entered on a line. Narrative Fill-ins will usually require more than one screen line of input. ( See Exhibit 2.4.6-3 for a sample input screen.)

28

24

CC LETER will display the latest transmittal date, taken from the CLVF in the format YYYY-MM here. After transmitting CC LPAGE, this message will be overlaid by a Terminal Response, below.

Terminal Response

a.

Fill-in Error Messages—Indicate errors in Fill-ins. One or two 15-character error messages may appear on line 24.
The first two characters of each specify the number of the Fill-in which is in error. A brief message describes the nature of the error

1.

CATALOG # INV — Catalog number must be 5 numerics followed with an alpha.

2.

DATE MMDDYYYY — Date Fill-in not entered in required format.

3.

EIM F-I NOT ALLOWED — Electronic Imaging Management fill-ins can be entered only in CES.These fill-ins consist of a catalogue number (c), Revision Date (d) fill-in, and sheet count (x).

4.

FILL-IN IS EMPTY — If you use an elective fill-in, you must enter at least one character.

5.

INVALID CHAR — Fill-in contains a special character that is not valid. A Fill-in cannot contain "=" or "]". An exception is the Special Insert Fill-in which must have an "=" as the first input character. See IRM 2.4.6.5(4).

6.

INVALID YEAR — Fill-in not a valid year. (1960–1999 or 2000–2029).

7.

MONEY FORMAT — Fill-in not in dollars and cents format when required, or money fill-in exceeds 17 characters. When using $-coded fill-ins, do not input the "$" symbol; however, the decimal point and all commas must be input (i.e. 1,000.00). If the Fill-in is required and no money applies, enter ".00".

8

MUST BE 4 NUMERICS - EIM Page count fill-ins must be all numeric with leading zeros.

9.

NOT ALPHA — Fill-in not alpha when required.

10

NOT NUMERIC — Fill-in not numeric when required.

11

NOT RA F-I — Return Address Fill-in data (?vv) input for a fill-in that is not coded for a Return Address.

12.

RET ADDRESS — Fill-in is not "?" followed by a Return Address code when required or not valid for Return Address on the CNLF.

13.

SPECIAL INSERT — Fill-in is "=" followed by a code not valid for a Special Insert in the CNLF.

14.

YYYYMM/MMDDYYYY — Date not input in required format or you attempted to pick up the "default" date from line 1 and it was blanks or zeroes.

15.

nnTOO LONG BYnnCHARS — Fill-in number nn is nn characters over the maximum allowable length for that fill-in. For example: 29 TOO LONG BY 06 CHARS means that fill-in 29 is 6 characters too long.

b.

General Error Messages — will appear on line 24, column 1. Only one error message will appear at a time. The messages will be displayed in the order of validity checks performed. After correcting an error, the letter must be released again before the next message is displayed.

1.

CAF CODE INVALID/MUST BE BLANK, Y, OR D — Self-explanatory.

2.

CLVF DATA BASE AREA NOT AVAILABLE — Self-explanatory.

3.

CLVF INPUT/OUTPUT ERROR REENTER — Error returned when the Letter Validity File was accessed. Reenter request.

4.

CNLF DATA BASE AREA NOT AVAILABLE — Self-explanatory.

5.

CNLF INPUT/OUTPUT ERROR REENTER — Error returned when the Non-letter File was accessed. Reenter request.

6.

COMMA MISSING BETWEEN CITY AND STATE — Self-explanatory.

7.

CONTROL-SEQ-NUM INVALID; ENTER01–99 — Self-explanatory; use leading zeroes.

8

EIM F-I nn REQUIRES BOTH nn AND nn - Where nn is a fill-in number. One or both fill-ins are missing. There are 3 required fill-ins for every EIM group. A catalog, revision date, and page count (c,d,x).

9.

EMPLOYEE NUMBER INVALID — Employee number is input and is invalid. Check number and re-input.

10

EMPLOYEE LTR DB IS DOWN - CONTACT DBA -- The database that LPAGE accesses to see if there is a duplicate letter is down. Contact a Unisys Database Administrator.

11

EMPLOYEE LTR DB I/0 ERROR - CONTACT DBA-- The database that LPAGE accesses to see if there is a duplicate letter has an I/O problem. Contact a Unisys Database Administrator.

12

ENCLOSURES-INDICATOR MUST BE Y OR N — Self-explanatory.

13.

END-OF-REQUEST [ ] MISSING — The "End-of-Request" symbol must be entered immediately after the last fill-in input, or be on the first line after the last fill-in.

14.

ENTER Y IN ENC> FOR THIS SELECTIVE: n n represents a selective paragraph that most likely requires a 5703 screen and attachment. If you disagree, screen print and contact User Support. The letter can still be produced by entering Y in the Enc> area and then just ignore the 5703 screen.

15.

ERROR ON DATA BASE IMPART NOTIFY CSA — An error has occurred when CC LPAGE attempted to begin database processing. Notify the CSA staff as soon as possible.

16.

EXPANDED FILL-INS EXCEED MAX FILL-IN LENGTH — After CC LPAGE processed the expandable fill-ins (TIN, Return Address, and/or Special Insert) the resulting FILL-IN-DATA-GROUP-EXPANDED was longer than the maximum allowable (1357 characters).

17.

F-I nn—The Fill-in number does not correspond to a valid Fill-in number for the letter being requested or it is out of sequence or it is in a Selective Paragraph which was not requested.

18.

F-I REQ nn-Fill-in is mandatory and is not present (nn is Fill-in number.)

19.

FILL-IN 00 MUST BE FIRST — It the "floating" paragraph option is used, the fill-in text must be the first fill-in entered in the FILL-IN-DATA area of the screen.

20.

FOREIGN AD — "#" was entered on line 3 position 29 and the first character of the City, State & Zip field is blank, or there is a comma and valid state code combination in the field, or the line 3 position 29 is not "#" or "$," or blank. Correct and reenter.

21.

FORM LETTER NUMBER INVALID — Form Letter number requested does not match any on the Letter Validity File.

22.

IHXFER RESP= nn — Response from IHXFER (IN HOUSE TRANSFER) after a call to CC SPACK. SPACK searches for the address of an ex-spouse. The Values for nn and their meanings:
02 UNISYS SYSTEM PROBLEM;
03 NAI/NAP/CFOL HAVE BEEN DISABLED;
04 IBM ABEND;
05 PROGRAM/REGION PROBLEM AT MCC CICS

23.

INVALID PHONE NUMBER — A BOD specific phone number must be entered. If the taxpayer is BMF and has a BOD of SBSE then enter 0115. If the taxpayer is IMF with a BOD of WI enter 0922. If the taxpayer is IMF with a BOD of SBSE, enter 8374. The ACS specific BOD phone numbers are: ACS/W&I - 7650 and ACS/SB/SE - 3903. The users must make the decision which of the preceding numbers is correct for the accounts they are working. LPAGE will only validate that one of the 5 numbers is input.

24.

LETTER TOO LONG — Total number of lines in this letter request exceeds the 4-page limit (185 letter lines for regular letters, 561 for EPMF).

25

LTR PENDING DB I/O ERR - CONTACT DBA -- The letter pending database that LPAGE accesses to see if there is a duplicate letter has an I/O problem. Contact a Unisys Database Administrator.

26

LTR PENDING DB IS DOWN - CONTACT DBA -- The letter pending database that LPAGE accesses to see if there is a duplicate letter is down. Contact a Unisys Database Administrator.

27.

MAJ-CITY-CD/ZIP CODE INVALID — Major City Code and Zip Code are inconsistent, or Zip Code not valid for Major City Code selected.

28.

MAJOR CITY CODE INVALID — Major City code input in City, State & Zip field is not alphabetic, or is not followed by one blank.

29.

NAME OR ADDRESS INPUT ERROR — Name and/or address not entered or do not meet input requirements.

30.

NO CAFR — File not available to real time.

31.

NO CAFT — File not available to real time.

32

NO LOWER CASE LETTERS ALLOWED IN NAME/ADDRESS FIELD—All NAME-LINEs, STREET-ADDR, and CITY-STATE-ZIP must be input in UPPER CASE characters.

33.

NO MATCHING RETURN ADDRESS CODE ON CNLF — Return Address code entered does not match any on the CNLF.

34.

NO MATCHING SIG-TITLE-CODE ON FILE — Signature Title code entered does not match any on the CNLF.

35.

OMB CODE INVALID — The OMB code is not blank, 01–99, AA-ZZ or does not match any OMB code on the CNLF. Correct and reenter.

36.

OMB CODE REQUIRED — OMB code is blank when input is required.

37.

OPEN BRACKET [ MAY ONLY BE USED AT END WITH CLOSED BRACKET [ ] — Self-explanatory.

38.

PLEASE INPUT CC LETER AS A PREREQUISITE — CC LPAGE must be preceded by CC LETER (or ADJ54, DOALL, LREVW, NOREF, or QRACN).

39.

PLEASE LIMIT CITY TO 22 CHARACTERS — Self-explanatory.

40.

PREADDRESS ERROR — Letter is Pre-addressed but Pre-address code not input, or letter is not Pre-addressed and Pre-address code is input, or Pre-address code input does not match any on the CNLF.

41.

RETURN ADDRESS CODE MUST BE01–99 OR AA-ZZ — Self-explanatory.

42.

REQUIRE AT LEAST ONE OF THESE OPENING:nnnnChoose one of the selective paragraphs (nnnn) for an opening paragraph.

43.

REQUIRE AT LEAST ONE OF THESE CLOSING:nnnnChoose one of the selective paragraphs (nnnn) for an closing paragraph.

44.

S-CODED FILL-IN/SIG-TITLE-CD INCONSISTENT—’’S’’″ coded fill-ins are used to enter a signature name and/or title when the desired one is not on the CNLF. See Exhibit 2.4.6-1 item 8, Signature Title Code, for valid inputs.

45.

SALUTATION/PREADDRESS INCONSISTENCY — If a letter is Pre-addressed, the Salutation field must be left blank; otherwise, it must not be blank. If you are not sure whether or not a letter is Pre-addressed, check with the IDRS Letter Technician at your Service Center.

46.

SELECTIVE PARA n NOT ALLOWED WITH SELECTIVE PARA n — Self-explanatory.

47.

SELECTIVE PARA n REQUIRES SEL PARA n — Self-explanatory.

48.

SELECTIVE PARA n REQUIRES ONE OF THESE: nnnnn — Self explanatory.

49.

SELECTIVE PARA n REQUIRES ALL OF THESE: nnnnn — Self explanatory.

50.

SELECTIVE PARAGRAPH ERROR — Selective Paragraphs requested for a Form Letter that has none; Selective Paragraphs requested are invalid for the Form Letter; paragraphs are not requested in the proper sequence; or no Selective Paragraph selected for a letter with more than one Selective Paragraph.

51.

SIGNATURE TITLE CODE MISSING OR INVALID — Valid Signature Title codes are 00–99 and AA-ZZ.

52.

SIGNATURE WITH NO LASER SIG NUM - CONTACT USER SUPPORT — There is a signature record on the database that doesn't contain a laser signature number.

53.

SIGNATURE TITLE CODE 00 NOT ALLOWED FOR THIS LETTER - The letter requires a signature. Signature title code of zeros will not produce a signature and are for use with non-signature letters or Pre-addressed letters.

54.

SIGNATURE TITLE CODE 00 IS REQUIRED FOR THIS LETTER - The letter has no signature, the signature title code of zeros is required.

55.

SPACK RESP=nn — Response from the program (SPACK) that searches for the address of the ex-spouse nn values are:
01 — Secondary tin found, primary is the same
04 — Secondary tin not associated for tax year
10 — Latest spouse address questionable
12 — Spouse validity no match for requested tax year
13 — No record of joint filing for requested tax year
14 — Filing status code change, but address did not
15 — IBM PROGRAM ABEND
16 — Program/Region problem at MCC CICS
17 — Program/Region problem at DCC CICS

56.

SPECIAL CHARACTERS NOT ALLOWED IN THIS FIELD — A special character has been input in a field in which it is not allowed. The name and address fields (lines 1–6, columns 41–80) cannot contain "=,""[", or "]". The Salutation cannot contain "=", "[", "]".

57.

SUSPENSE INDICATOR MUST BE ALPHA OR BLANK — Self-explanatory.

58.

THIS LETTER ALREADY EXISTS, USE DEFINER S FOR DUPLICATES-- LPAGE found an earlier letter for the same letter number, TIN, MFT, and TAX PERIOD. If you want to produce another letter (perhaps a different address) then put a 'S' in the definer area if you want to produce a duplicate.

59.

TIN FIELD — fill-in has validity character of "T" and TIN, or "*" in position 7 followed by all blanks, not input on line 1.

60.

TIN INV — TIN and file source do not meet standard validity criteria.

61.

TRAINING LETTER USED WITH PRODUCTION SINON — Form Letters ending with "CT" (i.e. 165CT) cannot be used in production mode.

62.

TWO-CHARACTER STATE ABBREVIATION INVALID — State is a two-character alpha code but not one of the following: AK, AL, AR, AZ, CA, CO, CT, DC, DE, FL, GA, GU, HI, IA, ID, IL, IN, KS, KY, LA, MA, MD, ME, MI, MN, MO, MS, MT, NE, NC, ND, NH, NJ, NM, NV, NY, OH, OK, OR, PA, PR, RI, SC, SD, TN, TX, UT, VA, VI, VT, WA, WI, WV, WY.

63.

UNIVERSAL ACCESS NOT ALLOWED ON THIS LETTER — Form letter number requested is not allowed for universal access. Currently only form letter numbers 2822C, 2823C, 2940C and 0129C used by TRIS applications are granted universal access. The 4442C letter was added in March 2000.

64.

VALID BOD CODES ARE: WI,SB,LM,TE, OR NOBOD -- Self-explanatory. The codes are furnished by CC LETER, and may be changed if the input operator disagrees.

65.

VIEW INDICATOR MUST BE Y OR N — Self-explanatory; appears when letter is first being created.

66.

VIEW INDICATOR MUST BE 1, 2, C OR Y — Self-explanatory; this version occurs when the letter is being reviewed, starting with QRACN.

67.

EX-SPOUSE INDICATOR MUST BE N OR BLANK — Self-explanatory.

68.

ZIP CODE INVALID—Zip code is not numeric; the first 3 digits of the zip code are not valid for the state code; or the 4th and 5th digits of the zip code are zeroes.

c.

Error Messages Originating in CC LREVW — These messages are generated by CC LREVW. Users never see CC LREVW. It is executed automatically when CC LPAGE is transmitted with the "View" indicator set to "Y". If LREVW encounters an error condition, it puts out the following error messages on line 24 of the LPAGE screen:

1.

CRXL DATABASE AREA NOT AVAILABLE — Self-explanatory. Although you may not view formatted letters while the Correspondex Letter File (CRXL) is down, you may continue to use CC LETER and LPAGE without the "View" feature.

2.

CRXL DATABASE INPUT/OUTPUT ERROR RE-ENTER — Error returned when CC LREVW attempted to access the CRXL File. Re-enter request.

3.

FILL-IN nn DATA TOO LONG — Although fill-in number "nn" is less than the maximum characters allowed by CC LPAGE, it is too long to be properly formatted in a finished letter. Try to shorten it a little.

4.

FILL-INnn NOT SET UP RIGHT FOR AUTOMATIC$ — Fill-in number "nn" contains an erroneous attempt to generate a money amount automatically. See IRM 2.4.6.6.6(4). and correct.

5.

FILL-IN-NUMBER MISMATCH — Fill-in numbers selected in real time do not match fill-ins available on the CRXL file.

6.

FILL-IN nn 69 CHARS; MUST CONTAIN A BLANK — Print lines on our letters are 70 characters long, so if you have entered more than 69 consecutive characters without a blank, LREVW is confused about where to break the line.

7.

FORM NUMBER NOT ON CRXL DATABASE — Check and correct the Form Letter Number.

8.

FORMATTED LETTER EXCEEDS LINE LIMIT — The maximum number of lines for a finished letter is 185. Try to shorten your letter request.

9.

PLEASE INPUT CC LPAGE AS A PREREQUISITE — You may not enter LREVW as a stand alone command code. To use LREVW, set the View indicator on LPAGE to "Y" and LREVW will automatically execute when you transmit LPAGE.

10.

SALUTATION MUST PRECEDE FLOATING PARAGRAPH — Do not attempt to insert a floating paragraph before the Salutation. See IRM 2.4.6.6.6(7) and correct.

d.

Error messages from CC LPAGE prior to the call to CC RTFRC: (letters that are tax return copies)

1.

THE MFT MUST BE 30—CHECK INPUT Change MFT and resubmit.

2.

THE TAX PERIOD MUST BE NUMERIC—CHECK INPUT The tax period has a non-numeric character entered.

3.

THE TAX PERIOD IS IN ERROR—CHECK INPUT The tax period is invalid for this MFT. Correct field and resubmit.

4.

THE TIN FIELD IS INVALID—CHECK INPUT TIN is not in proper edited format (NNN-NN-NNNN).

5.

FILE SOURCE MUST BE BLANK OR *—CHECK INPUT Change file source and resubmit.

6.

USE 8050C FOR TRANSCRIPT RETURN LETTERS A form letter number in the range of 8051 through 8075C was entered on the LPAGE screen. LPAGE assumes that this is a request for a tax return letter.

e.

Messages from CC LPAGE when multiple tax periods are requested (letters that are tax return copies).

1.

TAX PERIOD INVALID Invalid tax period was entered on the LPAGE screen.

2.

TAX PERIOD AND MFT INCONSISTENT A tax period and MFT mismatch.

3.

USE ONLY 8050C WITH MULTIPLE TAX PERIODS The form number on the LPAGE screen after a LETERM transaction was changed from 8050C to a different number.

4.

LETTER 80NNC GENERATED, ENTER NEXT TAX PERIOD OR CLEAR SCREEN A successful transaction was done and the message states the letter number (range 8051C through 8075C). If there are more tax periods for this taxpayer overlay the question marks '??????’ beginning on line 1 column 22 with the new tax period or clear the screen if there are no more tax periods for the taxpayer.

f.

CC RTFRC responses/error messages (letters that are tax return copies).

1.

RTFRC CAN'T READ KEY—TRY AGAIN LATER Possible problem in the communications lines

2.

FILE ERROR CODE xx ON RTFyyyy PYzzzz (ACCRETION) FILE where "xx" is the CICS file status code, "yyyy" is the 4 digits of the TIN range in the filename, and "zzzz" is the processing year of the file being accessed. "ACCRETION" will display when the ACCRETION file is being accessed. Please contact IDRS Technician. See IRM 2.3 Section 52, Command Code RTVUE).

3.

FILE ERROR CODE xx ON RTFyyyy PYzzzz FILE See above for explanation.

4.

RECORD NOT FOUND There is no record available on the file for the TIN, MFT, and tax period requested.

5.

REQUEST CAN NOT BE SERVICED AT THIS TIME, TRY AGAIN LATER The file is either closed or disabled due to weekly updates or maintenance. Resubmit in a half hour.

6.

NO CURRENT CRX LETTER MATCHES THIS RETURN—USE CC RTFTP There is no letter for this form or the letter does not contain the proper schedule for this taxpayer's return.

7.

FILL-IN COUNT IS GREATER THAN 1360—USE CC RTFTP The character count of all fill-ins (both from user and from RTFRC) is greater than 1 screen.

8.

WRONG LETTER NUMBER—USE LETTER ????C The letter you have chosen doesn't supply the proper form or schedules for this taxpayer—change the form letter number on the CC LPAGE screen and resubmit.

9.

BAD MONEY AMOUNT FOUND IN RECORD—USE COPY OF RETURN There is corrupted data in the record. Make a photocopy of the return.

g.

Error messages from IHXFER after the call to RTFRC (letters that are tax return copies).

1.

IHXFER TIMEOUT—TRY AGAIN LATER

2.

UNISYS SYSTEM PROBLEM—TRY AGAIN LATER

3.

NETWORK DETECTS IBM ABEND—TRY AGAIN LATER

4.

UNISYS SYSTEM PROBLEM—TRY AGAIN LATER

5.

PROGRAM/REGION PROBLEM AT MCC DICS—TRY AGAIN LATER

6.

PROGRAM/REGION PROBLEM AT DCC CICS—TRY AGAIN LATER

h.

Valid Responses:

1.

REQUEST COMPLETED—TIN STORED FOR ACTON CC ACTON may be Input.

2.

REQUEST COMPLETED—TIN NOT STORED CC ACTON may not be input without CC TXMOD, etc. preceding it.

3.

LPAGE will generate an additional message Line 24 after the "REQUEST COMPLETED" message. This message will indicate the number of representative letters that will be printed. The message will read "n CAF LTRS", "n REP LTRS", or n"RAF LTRS"; or, if the CAF files are not available, the message will read NO CAFT, NO CAFR, or NO RAF.

4.

If a valid Major City Code and Zip code are input, the correctly formatted City, State, & Zip field will be displayed on line 8.

5.

If the letter being entered requires the use of an OMB code, the corresponding OMB clearance number will display in positions 5–12 on screen line 4 at the time of REQUEST COMPLETED.

6.

If the CAF Indicator on the screen was set to "Y." the valid response will be the LPAGEC screen, See Exhibit 2.4.6-4, with the following message on line 24:
TAXPAYER REQUEST COMPLETED PLEASE ENTER MAILlNG INFO

7.

If the Enclosures indicator on the screen was set to "Y", the valid response will be the Form 5703 Facsimile screen, See Exhibit 2.4.6-5. The following message will be displayed on line 24 of the Form 5703 screen:
REQUEST COMPLETED—0 CAF LTRS PLEASE ENTER ENCLOSURE INFO & PRINT SCREEN

8.

If both the CAF indicator and the Enclosures indicator are set to "Y", the first response screen will be the LPAGEC screen as described in 6 above. After completing an LPAGEC screen, the user will then get a Form 5703 Facsimile screen, as described in 7 above, but with the following message on line 24:
REQUEST COMPLETED—DUPLICATED LETTER SENT ENTER INFO & PRINT SCREEN

1

1

FOREIGN ADDRESS INDICATOR — Enter "#" if the Rep's mailing address is not in zip code format as described under See Exhibit 2.4.6-2 item 26.

2

2

NAME LINE ONE — Will be the taxpayers NAME LINE ONE, automatically generated by LPAGE.

3

3

NAME LINE TWO— Enter the representatives name preceded by the "in care of" symbol (c/o), if desired.

4

4

NAME LINE THREE — Optional. Second name line must be input in order for the third name line to be present on the printed letter.

5

5

NAME LINE FOUR— Optional. Third name line must be input in order for the fourth name line to be present on the printed letter.

6

6

STREET ADDRESS — Required. Enter the rep's address.

7

7

CITY, STATE,& ZIP — Required. (There are three acceptable formats. See Exhibit 2.4.6-2.See CC LPAGE — for details.

8

24

ERROR MESSAGE — See below.

Terminal Response

a.

Error Messages — The name and address information entered will be validated by the same routines that validate the taxpayer's name and address. The error messages used are the same as those listed for CC LPAGE See Exhibit 2.4.6-2 (4).

b.

Valid Responses:
REQUEST COMPLETED—DUPLICATE LETTER SENT

1

1

Enter a name or other routing information.

2

1

Enter stop number information.

3

7

Enter a Sequence Number, if applicable.

The form 5703 headings will be generated by CC LPAGE, and will be protected (cannot be typed over). Other fields shown in the exhibit, the form letter number, date, employee number, taxpayer's name and address, and TIN will be generated by CC LPAGE for you, but may be overlaid.

1

1

CC LPAGD

2

1

TIN AND FILE SOURCE—Required. Must meet standard validity criteria. CC ACTON may be used without CC TXMOD, etc. as a prerequisite only when a valid delete request is completed.

3

1

MFT CODE — Required. If not input with LPAGE, must input zeroes.

4

1

TAX PERIOD — Required. If not input with LPAGE, must input zeroes.

5

1

PLAN NUMBER — Required if input with LPAGE. If blank, zeroes assumed.

6

2

FORM LETTER NUMBER — Required. Must match input with LPAGE.

7

24

ERROR MESSAGE — Will display it validity requirements are not met Correct error and reenter.

Terminal Response

a. Error Messages:

1

BOTH MFT AND TAX PERIOD MUST BE ENTERED

You must enter both an MFT code and a Tax Period. If not entered on LPAGE, use zeroes.

2

DEFINER INVALID

This Command Code has no definers; Column 6 of Line 1 must be blank.

3

FORM LETTER NUMBER INVALID

Form Letter number is invalid or does not match any on the CLVF.

4

MFT CODE INVALID

MFT code is invalid.

5

MFT/TAX PERIOD/PLAN NUM

MFT code, tax period, plan number are inconsistent with each other or with TIN.

6

MFT 46 REQUIRES PLAN-NUM 000–999

MFT 46 requires a range of 000–999 in the plan number (report number).

7

MFT 76 REQUIRES PLAN-NUM 000–999

MFT 76 requires a range of 000–999 in the plan number.

8

PLAN NUMBER INVALID

Plan number is invalid.

9

MFT 84/85/86 REQUIRES PLAN NUM 000

BMF account with MFT 84,85,86 Plan number must be zeros.

10

TIN INVALID

TIN and file source do not meet standard validity criteria.

11

TAX PERIOD INVALID

Tax period is invalid.

12

THIS LETTER RECORD HAS NOT BEEN CREATED YET

Before LPAGD creates a delete record, it checks the letter pending database to see if this letter was created earlier.

13

THIS LETTER WAS DELETED EARLIER AT N:NN AM

A previous LPAGD was done on this letter. N:NN is the time of day.

b. Valid Response:

 1. REQUEST COMPLETED—TIN STORED FOR ACTION

1

1

Enter a form letter number, (optional.)

2

24

Error Message. See Terminal Responses, below.

Terminal Responses.

a.

Error Messages

1.

CLVF DATA BASE AREA NOT AVAILABLE — Notify CSA.

2.

CLVF INPUT/OUTPUT ERROR REENTER — Transmit request again.

3.

COMMAND CODE DEFINER MUST BE BLANK — Row 1, column 6 of the input screen must be left blank.

4.

FORM LETTER NUMBER INVALID — Form letter numbers must be 1 to 4 numerics, (leading zeroes are not necessary followed by 1 or 2 alphabetic characters.

5.

FORM LETTER NUMBER NOT FOUND — No matching form letter number found on CLVF. Correct item 1 and try again.

b.

Valid Response:

1.

Formatted LETED screen, with data retrieved for form letter input in item 1, if applicable.

1

6

Form letter number. The form letter on line 6 will be the one entered on LETUP, if any. You may enter a form letter number here, if you did not enter one on LETUP.

2

6

Restrict-Availability-Indicator. LETED will display a "Y" or "N" here showing the status (restricted or not restricted,) of the form letter entered on LETUP. Change the indicator from the current status by entering "Y" or "N" in column 27. A tab stop is provided for your convenience.

3

6

Bypass-QR-Indicator. LETED will display a "Y" or "N" here showing the status (bypass or do not bypass Quality Review,) of the form letter entered on LETUP. Change the indicator from the current status by entering "Y" or "N" in column 40. A tab stop is provided for your convenience.

4

6

Number-of-Copies. Enter a 1, 2, or 3 in column 54 to override the default number of copies of this form letter to be printed. The default appears in the Letter Header on the National Master Letter File. A tab stop is provided for your convenience.

5

7–22

Form letter number. Enter additions form letter numbers, (up to 17) for which you wish to set one of the three fields. If you enter a form letter number, you must enter at least one of the three fields.

6

7–22

Restrict-Availability-Indicators. Tab to column 27 and enter "Y" or "N" to change additional indicators.

7

7–22

Bypass-QR-Indicators. Tab to column 40 and enter "Y" or "N" to change additional indicators.

8

7–22

Number-of-copies. Tab to column 54 and enter 1, 2, or 3 to change the number of copies to be printed for additional form letters.

9

24

Error/Request Completed Message. See below.

Terminal Responses.

a.

Error Messages

1.

CLVF DATA BASE AREA NOT AVAILABLE — Notify CSA.

2.

CLVF INPUT/OUTPUT ERROR REENTER — Transmit request again.

3.

FORM LETTER NUMBER INVALID— Form letter numbers must be 1 to 4 numerics, (leading zeroes are not necessary, followed by 1 or 2 alphabetic characters.

4.

FORM LETTER NUMBER NOT FOUND — No matching form letter number found on CLVF. Correct item 1 and try again.

5.

INDICATOR NOT Y OR N OR BLANK — Enter a "Y" or an "N" to change the status of an indicator, or leave it

6.

NOT IN PRODUCTION MODE-NOTHING UPDATED— User signed on the IDRS terminal with an "R" for Research or a "T" for Training. To update the CLVF data base, sign on with a "P" for Production mode.

7.

NUMBER OF COPIES NOT 1, 2, 3, OR BLANK — You may leave this field blank, or enter a 1, 2, or 3.

8.

ONE OF THREE FIELDS MUST BE INPUT — Do not leave all three fields blank. Update at least one.

9.

PLEASE INPUT CC LETUP AS A PREREQUISITE — Use CC LETUP to format the CC LETED screen.

b.

Valid Response:

1.

REQUEST COMPLETED-CLVF UPDATED

2.

In the event that a user should make one of the errors 3, 4, 5, 7, or 8 as listed above, CC LETED will process correctly input lines up to the point of the error. The user will get a response consisting of the error message as shown plus, "PRIOR UPDATES APPLIED", and the cursor will return to the line in error. CC LETED will stop processing at the first error.

The response to command code LREVW consists of several pages or screens. Control of the IDRS terminal transfers to command code PAGE. Page 001 of the response is always a facsimile of the original LPAGE you just transmitted with the view indicator set to "N". (If the prior command code was QRACN, the default view indicator is "?".) The formatted letter begins on Page 002. To see the formatted letter, transmit through the various pages, or screens. Remember that an IDRS screen contains 24 lines of the formatted letter. The printed letter will contain 60 lines per page so there are about two and one-half screens per page. Letter page breaks are shown with a line of equal signs = = = = =), so that you will see on the screen how the letter will actually appear on paper.

Here's a sample of the second screen of output of LREVW. This is how the letter in Exhibit 2.4.7 might look. This is probably a three page letter as it takes six screens to show it all. Note that the fill-ins and the Salutation, if changed, are highlighted with inverse video. This makes it easy for you to spot the places where you may have made a typing or spelling error. Fill-in 02 was a "T" coded fill-in. LPAGE expanded it to the TIN shown above. Fill-in 04 was a "P" coded fill-in. LPAGE picked up the tax period from line 1 of the screen and expanded it.

Due to the infinite variety of possible Letter input, your LREVW screen may look quite different. This is only one possibility.