IRS REVISES PROCEDURES FOR ISSUING QUALIFIED PLAN DETERMINATION LETTERS.

Rev. Proc. 94-6

TABLE OF CONTENTS

SECTION 1. WHAT IS THE PURPOSE OF THIS REVENUE PROCEDURE?

.01 This revenue procedure sets forth the procedures of the various offices of the Internal Revenue Service for issuing determination letters on the qualified status of pension, profit- sharing, stock bonus, annuity, and employee stock ownership plans (ESOPs) under sections 401, 403(a), 409 and 4975(e)(7) of the Internal Revenue Code of 1986, and the status for exemption of any related trusts or custodial accounts under section 501(a).

.02 Part I of this revenue procedure contains instructions for requesting determination letters for various types of plans and transactions. Part II contains procedures for providing notice to interested parties, and for interested parties to comment on determination letter requests. Part III contains procedures concerning the processing of determination letter requests and describes the effect of a determination letter.

SEC. 2. WHAT CHANGES HAVE BEEN MADE TO THIS PROCEDURE?

.01 This revenue procedure is a general update of Rev. Proc. 93-6, 1993-1 I.R.B. 135, which contained the Service's general procedures for determination letter requests. Most of the changes to Rev. Proc. 93-6 involve minor revisions, such as updating citations to other revenue procedures.

.02 Rev. Proc. 93-39, 1993-31 I.R.B. 7, sets forth additional procedures regarding applications for determination letters on the qualified status of pension, profit-sharing, and annuity plans under section 401(a) or 403(a) of the Code filed with the Service on or after October 12, 1993. It modifies Rev. Proc. 91-66, 1991-2 C.B. 870, and supersedes Rev. Proc. 92-60, 1992-2 C.B. 413.

.03 Rev. Proc. 94-8, page 176, this Bulletin, which supersedes Rev. Proc. 93-23, 1993-1 C.B. 538, provides guidance on user fees, including a revised fee schedule, for requests for determination letters and similar requests.

.04 The filing of Form 5302 is no longer required.

PART I. PROCEDURES FOR DETERMINATION LETTER REQUESTS

SEC. 3. ON WHAT ISSUES MAY TAXPAYERS REQUEST WRITTEN GUIDANCE UNDER THIS PROCEDURE?

.01 Determination letters may be requested on completed and proposed transactions as set forth in the table below:

                                                            REV. PROC.

(1) Issues involving sections 72, 79, 105, 125, 127, 129, 402, 403 (other than 403(a)), 404, 409(l), 409(m), 412, 457, 511 through 515, and 4975 (other than 4975(e)(7)), unless these determination letters are authorized under section 7 of Rev. Proc. 94-4, page 9, this Bulletin.

(2) Plans or plan amendments for which automatic approval is granted pursuant to section 7.05 or section 19.05 below.

(3) Plan amendments described below (these amendments will, to the extent provided, be deemed not to alter the qualified status of a plan under section 401(a) of the Code).

(a) An amendment solely to permit a trust forming part of a plan to participate in a pooled fund arrangement described in Rev. Rul. 81-100, 1981-1 C.B. 326;

(b) An amendment that merely adjusts the maximum limitations under section 415 of the Code to reflect annual cost-of- living increases, other than an amendment that adds automatic cost- of-living adjustment provision to the plan; and

(c) An amendment solely to include language pursuant to section 403(c)(2) of Title I of the Employee Retirement Income Security Act of 1974 (ERISA) concerning the reversion of employer contributions made as a result of mistake of fact.

(4) This section applies to determination letter requests with respect to plans that combine an ESOP (as defined in section 4975(e)(7) of the Code) with retiree medical benefit features described in section 401(h) ("HSOPs").

(a) In general, determination letters will not be issued with respect to plans that combine an ESOP (as defined in section 4975(e)(7) of the Code) with retiree medical benefit features described in section 401(h) ("HSOPs") with respect to:

(1) whether the requirements of section 4975(e)(7) are satisfied;

(2) whether the requirements of section 401(h) are satisfied; or

(3) whether the combination of an ESOP with an HSOP in a plan adversely affects its qualification under section 401(a).

(b) A plan is considered to combine an ESOP with an HSOP if it contains ESOP provisions and 401(h) provisions.

(c) However, an arrangement will not be considered covered by section 3.02(4) of this revenue procedure if, under the provisions of the plan, the following conditions are satisfied:

(1) No individual accounts are maintained in the section 401(h) account (except as required by section 401(h)(6));

(2) No employer securities are held in the section 401(h) account;

(3) The section 401(h) account does not contain the proceeds (directly or otherwise) of an exempt loan as defined in section 54.4975-7(b)(1)(iii) of the Pension Excise Tax Regulations;

(4) The amount of actual contributions to provide section 401(h) benefits (when added to actual contributions for life insurance protection under the plan) does not exceed 25 percent of the sum of: (i) the amount of cash contributions actually allocated to participants' accounts in the plan, and (ii) the amount of cash contributions used to repay principal with respect to the exempt loan, both determined on an aggregate basis since the inception of the section 401(h) arrangement.

SEC. 4. ON WHAT ISSUES MUST WRITTEN GUIDANCE BE REQUESTED UNDER DIFFERENT PROCEDURES?

01 Other procedures for obtaining rulings, determination letters, opinion letters, etc., on matters within the jurisdiction of the Assistant Commissioner (Employee Plans and Exempt Organizations) are contained in the following revenue procedures:

(1) National Office rulings, information letters, etc.: See Rev. Proc. 94-4.

(2) Master and Prototype (M&P) Plans: See Rev. Proc. 89-9, 1989- 1 C.B. 780, as modified by Rev. Proc. 90-21, 1990-1 C.B. 499, sections 8.03-8.08 of Rev. Proc. 91-66, and Rev. Proc. 92-41, 1992-1 C.B. 870.

(3) Regional Prototype Plans: See Rev. Proc. 89-13, 1989-1 C.B. 801, as modified by Rev. Proc. 91-66.

(4) Technical Advice Requests: See Rev. Proc. 94-5, page 122, this Bulletin.

.02 For the procedures for obtaining rulings, determination letters, etc., on matters within the jurisdiction of the Associate Chief Counsel (Domestic) and the Associate Chief Counsel (Employee Benefits and Exempt Organizations), and the Associate Chief Counsel (International), see Rev. Proc. 94-1, page 10, this Bulletin.

SEC. 5. WHAT IS THE GENERAL PROCEDURE FOR REQUESTING DETERMINATION LETTERS?

This section contains procedures that are generally applicable to all determination letter requests. Additional procedures for specific requests are contained in sections 6 through 16.

.01 A trust created or organized in the United States and forming part of a pension, profit-sharing, stock bonus or annuity plan of an employer for the exclusive benefit of its employees or their beneficiaries that meets the requirements of section 401 of the Code is a qualified trust and is exempt from federal income tax under section 501(a) unless the exemption is denied under section 502, relating to feeder organizations, or section 503, relating to prohibited transactions, if, in the later case, the plan is one described in section 503(a)(1)(B).

.02 A nontrusteed annuity plan that meets the applicable requirements of section 401 of the Code and other additional requirements as provided under section 403(a) and section 404(a)(2), (relating to deductions of employer contributions for the purchase of retirement annuities), qualifies for the special tax treatment under section 404(a)(2), and the other sections of the Code, if the additional provisions of such other sections are also met.

.03 An applicant requesting a determination letter must file the material required by this revenue procedure with the appropriate Key District Director. The filing of the application, when accompanied by all information and documents required by this revenue procedure, will generally serve to provide the Service with the information required to make the requested determination. However, in making the determination, the Service may require the submission of additional information. Information submitted to the Service in connection with an application for determination may be subject to public inspection to the extent provided by section 6104 of the Code.

.04 Rev. Proc. 93-39 sets forth additional procedures for requesting determination letters for pension, profit-sharing, and annuity plans under sections 401(a) and 403(a) of the Code, as amended, and on the tax exempt status of any related trusts or custodial accounts under section 501(a). These procedures are in addition to the Service's general determination letter procedures contained in this revenue procedure.

.05 Section 9 of Rev. Proc. 94-4 is generally applicable to requests for determination letters under this revenue procedure.

.06 The appropriate user fee must be paid according to the procedures of Rev. Proc. 94-8. Form 8717, User Fee for Employee Plan Determination Letter Request, should accompany each determination letter request submitted to a Key District Office.

.07 The application must state whether the plan has been considered under the Voluntary Compliance Resolution program described in Rev. Proc. 92-89, 1992-2 C.B. 498, as modified.

.08 Before filing an application, the applicant requesting a determination letter must satisfy the requirements of section 3001(a) of ERISA, and section 7476(b)(2) of the Code and the regulations thereunder, which provide that an applicant requesting a determination letter on the qualified status of certain retirement plans must notify interested parties of such application. The general rules of the Service with respect to notifying interested parties of requests for determination letters relating to the qualification of plans involving sections 401 and 403(a) are set out below in sections 18, 19 and 20 of this revenue procedure. Section 19 provides rules with respect to the special notice required when certain master or prototype plans or regional prototype plans are adopted.

.09 If the application for determination involves an issue where contrary authorities exist, failure to disclose or distinguish such significant contrary authorities may result in requests for additional information, which will delay action on the application.

.10 Where a multiple employer plan that is maintained by more than one employer is submitted, separate coverage data must be filed by each employer. In contrast to multiemployer plans, multiple employer plans are not maintained pursuant to collective bargaining agreements.

.11 When, in connection with an application for a determination on the qualification of the plan, it is necessary to determine whether an employer-employee relationship exists, the Key District Director will make such determinations. In such cases, the application with respect to the qualification of the plan should be filed in accordance with the provisions of this revenue procedure, contain the information and documents in the instructions to the application, and be accompanied by a completed Form SS-8, Information for Use in Determining whether a Worker is an Employee for Federal Employment Taxes and Income Tax Withholding, and any information and copies of documents the organization deems appropriate to establish its status. The Service may, in addition, require further information that it considers necessary to determine the employment status of the individuals involved or the qualification of the plan. After the employer-employee relationships have been determined, the Key District Director may issue a determination letter as to the qualification of the plan.

.12 If an applicant requesting a determination letter does not comply with all the required provisions of this revenue procedure, the Key District Director, in his or her discretion, may return the application and point out to the applicant those provisions which have not been met. The request will also be returned pursuant to Rev. Proc. 94-8 if the correct user fee is not attached. If such a request is returned to the applicant, the 270-day period described in section 7476(b)(3) of the Code will not begin to run until such time as the provisions of this section have been satisfied.

.13 The Service may determine, based on the application form, the extent of review of the plan document. A failure to disclose a material fact or misrepresentation of a material fact on the application may adversely affect the reliance which would otherwise be obtained through issuance by the Service of a favorable determination letter. Similarly, failure to accurately provide any of the information called for on any form required by this revenue procedure may result in no reliance.

.14 Requests for determination letters are to be addressed to the Key District Director specified below, except as indicated.

(1) In the case of a plan of a single employer, the request is to be addressed to the Key District Director for the district in which the employer's principal place of business is located.

(2) In the case of a multiemployer plan established or proposed by contributing employers with principal places of business located within the jurisdiction of more than one Key District Director, as an alternative to (1) above, the request may be addressed to the Key District Director for the district in which the trustee's principal place of business is located. If the plan has more than one trustee, the request may be addressed to the Key District Director for the district where the trustees usually meet.

(3) In the case of a plan maintained by more than one employer, the applicant or plan administrator must file the appropriate determination letter form with the Key District Director for the Key District in which the principal place of business of the plan sponsor is located. This means the principal place of business of the association, committee, joint board of trustees or other similar group, or representatives of those who establish or maintain the plan.

(4) In the case of related employers described in section 414(b), (c), or (m) of the Code, the request must be addressed to the Key District Director for the district where the principal place of business for the entity is located if the request involves one plan or several plans with substantially similar provisions. All future requests involving any member or members of the entity must be addressed to the same Key District Director.

(5) In the case of a group trust arrangement under Rev. Rul. 81- 100, the request on behalf of the master trust must be addressed to the Key District Director for the district where the principal place of business of the trustee is located. Requests on behalf of the participating trusts and related plans must be addressed as otherwise provided in this section.

.15 The applicant's request for a determination letter may be withdrawn by a written request at any time prior to the issuance of a final adverse determination letter.If an appeal to a proposed adverse determination letter is filed, a request for a determination letter may be withdrawn at any time prior to the forwarding of the proposed adverse action to the Chief, Appeals Office. In the case of a withdrawal, the Service will not issue a determination of any type. A failure to issue a determination letter as a result of a withdrawl will not be considered a failure of the Secretary or his delgate to make a determination within the meaning of section 7476 of the Code. However, the Service may consider the information submitted in connection with the withdrawn request in a subsequent examination. Generally, the user fee will not be refunded if the application is withdrawn.

SEC. 6. INITIAL QUALIFICATION, ETC.

.01 This section contains procedures for requesting determination letters for individually designed defined contribution and defined benefit plans, including employee stock ownership plans, and collectively bargained plans in the following circumstances:

(1) Initial qualification

(2) Amendment (other than minor amendments described in section 10 below for which Form 6406 is appropriate).

(3) Restatement of plan.

(4) Qualification of a plan in the event of a partial termination.

.02 A determination letter request for the items listed in section 6.01 is made by filing the appropriate form according to the instructions to the form and any prevailing revenue procedures, notices, and announcements.

(1) Form 5300, Application for Determination for Employee Benefits Plan, must be filed to request a determination letter for plans other than collectively bargained plans.

(2) Form 5303, Application for Determination for Collectively Bargained Plan, must be filed by a sponsor of a collectively bargained plan. If there is more than one plan, a separate Form 5303 must be filed for each plan.

(4) Form 5309, Application for Determination of Employee Stock Ownership Plan, must be filed as an attachment with a Form 5300 or Form 5303 (if the ESOP is collectively bargained), in order to request a determination whether the plan is an ESOP under sections 409 or 4975(e)(7) of the Code.

.03 For a controlled group of corporations as defined in section 414(b) of the Code, trades or businesses under common control as defined in section 414(c), an affiliated service group within the meaning of section 414(m), and entities utilizing the services of leased employees within the meaning of section 414(n), the coverage items on the application forms referred to in this revenue procedure must be completed as though the controlled group, commonly controlled trades or businesses, affiliated service group, etc., constitutes a single entity. Leased employees within the meaning of section 414(n) must be included as employees of the recipient entity (except in the case of a safe-harbor plan described in section 414(n)(5)).

SEC. 7. MASTER & PROTOTYPE PLANS, REGIONAL PROTOTYPE PLANS

.01 This section contains procedures for requesting determination letters relating to master and prototype plans or regional prototype plans.

.02 Except as provided in section 7.05, the issuance of a favorable opinion letter or notification letter for an M&P plan or regional prototype plan does not constitute a determination that an employer adopting the sponsoring organization or sponsor's plan has reliance that the plan is qualified under section 401(a) of the Code. In order to have reliance, an employer must obtain a favorable determination letter according to this revenue procedure. In general, determination letters are requested for the employer's adoption of an M&P plan or regional prototype plan, or for a change by the employer in the choice of options offered by the sponsoring organization of an M&P plan or sponsor of a regional prototype p1an.

.03 Form 5307, Application for Determination for Adopters of Master or Prototype, Regional Prototype, or Volume Submitter Plan, must be filed to request a determination letter for the adoption of an M&P plan or a regional prototype plan. It may also be filed by adopters of pre-approved plans that are single employer collectively bargained plans that automatically satisfy the requirements of section 1.410(b)-2(b)(7) of the regulations. Plan sponsors of single-employer collectively bargained plans must submit a signed statement attached to the form stating that the plan benefits only collectively bargained employees described in section 1.410(b)-6(d)(2). In addition, such sponsors should conspicuously type "Single-Employer Collectively Bargained Plan -- Not Applicable" within Item #10 "Coverage" on the Form 5307 in lieu of completing Item #10.

.04 The determination letter request must include the following:

(1) An executed adoption agreement showing which elections the employer is making with respect to the elective provisions contained in the plan;

(2) A copy of the plan's most recent opinion letter or notification letter;

(3) In the case of a determination letter request for a regional prototype plan, the application must include a certification by the sponsor that the notification letter has not been withdrawn and is still in effect with respect to the plan being submitted; and

(4) In the case of a determination letter request for a regional prototype plan that uses a separate trust or custodial account, a copy of the employer's trust or custodial account document.

.05 The following procedures apply for an employer's adoption of an M&P or regional prototype standardized form plan or paired plan.

(1) An employer adopting a standardized form or paired plan may rely on that plan's opinion or notification letter, except as provided in section 7.05(2), (3), and (4) below, if the following conditions are satisfied:

(a) The sponsoring organization or sponsor of such plan or plans has a currently valid favorable opinion or notification letter;

(b) The employer has followed the terms of the plan(s), and the coverage and contributions or benefits under the plan(s) are not more favorable to highly compensated employees (as defined in section 414(q) of the Code) than for other employees;

(c) The employer has properly notified all interested parties of the adoption of the plan(s) in accordance with sections 17, 18 and 19 of this revenue procedure; and

(d) The employer has not received, within 120 days after the date of adoption of the plan(s), notice from the Service that the plan(s) will not be treated as qualified pursuant to this subsection.

(2) Except in the case of a combination of paired plans, an employer may not rely on opinion letters for standardized form plans without obtaining a determination letter if the employer maintains at any time, or has maintained at any time, another plan, including a standardized form plan, that was qualified or determined to be qualified covering some of the same participants. For this purpose, a plan that has been properly replaced by the adoption of a standardized form plan is not considered another plan. The plan that has been replaced and the standardized form plan must be of the same type (e.g., both money purchase pension plans) in order for the employer to be able to rely on standardized form plan's opinion or notification letter without obtaining a determination letter.

(3) With respect to M&P plans, a standardized plan sponsored by a trade or professional organization which is adopted by an employer that is not a bona fide member of such organization will be considered an individually designed plan unless the following conditions are satisfied:

(a) The trade or professional organization is exempt from federal income taxation under section 501(c)(6) of the Code;

(b) The plan is a standardized defined contribution plan;

(c) The trade or professional organization makes the plan available for adoption by nonmember employers by furnishing it to those of its members that independently qualify as sponsoring organizations; and

(d) The requirements of section 5.01(2) through 5.01(5) of Rev. Proc. 90-21 are satisfied.

(4) The Key District Director will evaluate comments received from interested parties and from the Secretary of Labor with respect to an employer's adoption of a standardized M&P plan or a regional prototype plan described in section 7.05. If the Key District Director determines that the matters mentioned cannot affect the qualification of the plan, the employer and the interested parties who commented will be so notified. If the Key District Director determines that the matters may affect the qualification of the plan, the Key District Director will inform the employer of the nature of these matters, and will notify the employer that the employer cannot rely on the provisions of section 7.05. The employer should then request a determination letter by submitting a written statement that discusses the matters raised and sets forth the reasons why it believes section 401(a) has been satisfied. However, an additional notice to interested parties will not be required. If a determination letter is requested and the determination is favorable with respect to the qualification of the plan, the employer's adoption of the plan will thereafter be treated as any other adoption of an M&P plan or a regional prototype plan described in section 7.05.

.06 An employer that amends any provision of an M&P plan or regional prototype plan or its adoption agreement (other than to choose among the options offered by the sponsoring organization or sponsor if the plan permits or contemplates such options), or an employer that chooses to discontinue participation in such a plan as amended by its sponsoring organization or sponsor and does not substitute another approved plan referred to in section 7 is considered to have adopted an individually designed plan. The requirements stated in this revenue procedure relating to the issuance of determination letters for individually designed plans will then apply to such plan.

.07 An application submitted by an employer with respect to an M&P plan or regional prototype plan will be treated as an application for an individually designed plan if it is submitted prior to the time the M&P plan or regional prototype plan is approved.

SEC. 8. VOLUME SUBMITTER PLANS

.01 This section contains procedures for requesting advisory letters and determination letters for volume submitter plans.

.02 A volume submitter plan is a profit-sharing plan (including a 401(k) plan), money purchase pension plan or defined benefit plan, the form of which meets certain criteria established by an individual Key District Office and which is submitted pursuant to procedures established by the Key District Office for filing requests for volume submitter advisory letters (with respect to the specimen plan) and requests for determination letters (with respect to the adoption of an approved specimen plan). The Service will not accept volume submitter requests with respect to ESOPs or stock bonus plans.

.03 The volume submitter program enables Key District Offices to expedite the issuance of determination letters in response to applications for approval of individually designed plans. The program is administered locally by each Key District Office.

.04 Under the volume submitter program, a practitioner who qualifies may request the Service to issue an advisory letter regarding a volume submitter specimen plan. A specimen plan is a sample plan of a practitioner (rather than the actual plan of an employer) that contains provisions which are identical or substantially similar to the provisions in plans that such practitioner's clients have adopted or are expected to adopt. Once the Service has approved the specimen plan, the practitioner will be able to file determination letter requests on behalf of employers adopting substantially similar plans.

.05 Rev. Proc. 94-8, provides reduced user fees for requests under the volume submitter program if certain requirements are satisfied. For adopting employers to be entitled to file a request with the lower fees, the volume submitter practitioner must certify at the time of filing the specimen plan that at least 30 employers within any two regions of the Service are expected to adopt plans that are substantially similar in form to the specimen plan. Also, the volume submitter practitioner must be a representative of the employer when the employer's determination letter application is filed. Although the volume submitter is not required to submit a list of adopting employers, the Service reserves the right to request such a list.

.06 With respect to advisory letters for volume submitter specimen plans:

(1) A request for approval of a volume submitter specimen plan must be submitted to the Key District Office in which the practitioner has its principal place of business. The request must include the following:

(a) A copy of the specimen plan and any related specimen trust instrument;

(b) A cover letter requesting approval that includes the certification described in section 8.05 above and indicates the type of plan for which approval is being requested; and

(c) The required user fee submitted with Form 8717, User Fee for Employee Plan Determination Letter Request.

(2) A practitioner who has received approval of a volume submitter specimen plan in a Key District Office must receive separate approval of the plan from each other Key District Office in which there are clients adopting substantially similar plans. Once the practitioner has received approval from the Key District Office in which the practitioner's principal place of business is located, the practitioner may file for approval of the same specimen plan in other Key District Offices where there are employers who will adopt substantially similar plans. If the practitioner certifies at the time of filing with the second Key District Office that the specimen plan is identical to a specimen plan approved by another Key District Office with respect to that practitioner and attaches a copy of that office's advisory letter, then the user fee that would otherwise be charged for the specimen plan will not be charged.

.07 With respect to determination letters for volume submitter plans:

(1) Form 5307, Application for Determination for Adopters of Master or Prototype, Regional Prototype, or Volume Submitter Plan, is filed to request a determination letter on an employer's adoption of a volume submitter plan, including adopters of single-employer collectively bargained plans that automatically satisfy the requirements of section 1.410(b)-2(b)(7) of the regulations.

(2) A copy of the advisory letter for the practitioner's volume submitter specimen plan must be submitted with each Form 5307.

(3) The volume submitter practitioner must be the representative of the employer when the employer's determination letter application is filed.

(4) All applications submitted by adopters of district approved volume submitter plans must be accompanied by a copy of the plan and trust instrument and by a written representation made by the volume submitter which states whether the plan is word-for-word, and if not, explains how the plan and trust instrument are not word-for-word identical to the District approved specimen plan and which describes the location, nature and effect of each difference from the language of the approved specimen plan. The extent to which the plan and trust instrument may differ from the approved specimen plan will be governed by the procedures of the appropriate Key District Office.

(5) All applications submitted by adopters of district approved volume submitter plans must also be accompanied by any other information or material required by the Key District Office.

(6) All applications for plans that have at any time in the past received a favorable determination letter must submit a copy of the plan's latest determination letter.

SEC. 9. MULTIPLE EMPLOYER PLANS

.01 This section contains procedures for applications filed with respect to plans described in section 413(c) of the Code.

.02 An application filed with respect to a multiple employer plan must include a completed Form 5300 filed on behalf of one employer and a separate Form 5300 completed through line 12 for each other employer maintaining the plan.

.03 Certain multiple employer plans have in the past received Service approval as M&P plans. In the case of such a plan that will continue to use an adoption agreement format, the application must also include a completed adoption agreement for each employer maintaining the plan. Regardless of whether an adoption agreement format continues to be used for such a plan, the rules of section 1.414(l)-1 of the regulations will apply in determining whether the plan is a single plan for which only one determination letter will be issued and which requires only one user fee.

.04 The complete application, including all Forms 5300 (and, if applicable, adoption agreements) for employers maintaining the plan as of the date of the application, must be filed as one package submission in the Key District Office where the association maintaining the plan, the trustees, or the plan administrators have their principle place of business. The application is to be directed to the attention of the Key District Office volume submitter coordinator.

.05 Multiple employer plan applicants who previously received Service approval for a plan as an M&P plan and who will continue to use an adoption agreement format are encouraged to request preliminary approval of the provisions of the plan, including the permitted adoption agreement elections, prior to making the submission described above. Preliminary approval may be requested by submitting a copy of the plan and trust instrument, including a blank adoption agreement, and a copy of the latest opinion letter to the volume submitter coordinator for the Key District where the complete application will be filed, requesting preliminary approval pursuant to this procedure. The request should not include an application form or user fee. The Key District will notify the applicant in writing if preliminary approval is granted, and the complete application may then be filed. Adopting employers will not be entitled to rely on the preliminary approval as to the qualified status of the plan. If the applicant requests preliminary approval of the plan on or before November 14, 1990, the Service will treat the TRA '86 section 401(b) remedial amendment period for the plan as not expiring earlier than the date that is twelve months after the date of the Key District Office's preliminary approval.

.06 The Service will mail a copy of the determination letter issued with respect to the plan to each employer maintaining the plan.

.07 If other employers become participating employers under the plan after a favorable determination letter has been issued, the employers may not continue to rely on such favorable determination letter. However, an applicant may request a determination that the addition of new participating employers to the plan does not adversely affect the plan's qualified status by filing a completed Form 5300 for the plan in the name of the controlling member on the Form 5300 filed pursuant to section 9.02 above, and a supplemental Form 5300 (and, if applicable, adoption agreement) for each new participating employer. The Service will send copies of such a determination only to the applicant and the new participating employers.

SEC. 10. MINOR AMENDMENT OF PREVIOUSLY APPROVED PLAN

.01 This section contains procedures for requesting determination letters on the effect of a minor plan amendment.

.02 Form 6406, Short Form Application for Determination for Amendment of Employee Benefit Plan, must be filed to request a determination letter on a minor plan amendment unless the applicant is an adopter of an M&P, regional prototype, or volume submitter plan. An adopter of an M&P, regional prototype, or volume submitter plan who is filing for a determination letter on the effect of a minor plan amendment, must use a Form 5307 and should print "MINOR PLAN AMENDMENT" on the top of the form.

.03 All applications must be accompanied by a copy of the new amendments, a statement as to how the amendments affect or change the plan or any other plan maintained by the employer, and a copy of the latest determination letter. A copy of the plan or trust instrument should not be filed with the Form 6406 or Form 5307. Applications for a plan that is the subject of a favorable determination letter that takes into account all TRA issues must generally comply with the instructions of section 5 of Rev. Proc. 93-39, with the exception of Sections 5.03 through 5.07, provided the plan amendment is otherwise eligible to be submitted under this section 10.

.04 Since determination letters issued on minor amendments express an opinion only as to whether the amendments, in and of themselves, affect the qualification of employee plans under section 401 or 403(a) of the Code, the minor amendment procedures cannot be used for complex amendments that may affect other portions of the plan so as to cause plan disqualification. Thus, the minor amendment procedures may not be used for an amendment to add a 401(k) or an ESOP provision to a plan, or to restate a plan. In addition, the minor amendment procedures may not be used to obtain a determination letter on plan amendments involving plan mergers or consolidations, transfers of assets or liabilities, or plan terminations (including partial terminations). A determination letter on a complex amendment or on the entire plan may only be obtained by submitting an application on the appropriate 5300 series form in accordance with Rev. Proc. 93-39.

.05 The Key District Office has discretion to determine whether a plan amendment may be submitted as a minor plan amendment. The Key District Office may request additional information, including the filing of a Form 5300 series application and the information required by section 5 of Rev. Proc. 93-39, if it determines that the application and the attachments filed under the minor amendment procedures do not contain sufficient information, or that the Form 6406 or Form 5307 is inappropriate.

SEC. 11. TERMINATION OR DISCONTINUANCE OF CONTRIBUTIONS; NOTICE OF MERGERS, CONSOLIDATIONS, ETC.

.01 This section contains procedures for requesting determination letters involving plan termination or discontinuance of contributions. This section also contains procedures regarding required notice of merger, consolidation, or transfer of assets or liabilities.

.02 Required Forms

(1) A Form 5310, Application for Determination Upon Termination, is filed by plans other than multiemployer plans covered by the insurance program of the Pension Benefit Guaranty Corporation (PBGC).

(2) Form 5303 is filed in the case of a multiemployer plan covered by PBGC insurance.

(3) A Form 6088, Distributable Benefits from Employee Pension Benefit Plans, is also required of every sponsor or plan administrator of a defined contribution or defined benefit plan who files only an application for a determination letter regarding plan termination. For collectively bargained plans, a Form 6088 is required only if the plan benefits employees who are not collectively bargained employees within the meaning of section 1.410(b)-6(d) of the regulations. A separate Form 6088 is required for each employer employing such employees.

(4) Form 5310-A Notice of Merger Consolidation or Transfer of Assets or Liabilities, generally must be filed not later than 30 days before merger, consolidation or transfer of assets and liabilities. The filing of Form 5310-A will not result in the issuance of a determination letter.

.03 In the case of plans subject to Title IV of ERISA, a favorable determination letter issued in connection with a plan's termination is conditioned on approval that the termination is a valid termination under Title IV of ERISA. Notification by PBGC that a plan may not be terminated will be treated as a material change of fact.

.04 A plan that terminates after the effective date of a change in law, but prior to the date that amendments are otherwise required, must be amended to comply with the applicable provisions of law from the date on which such provisions become effective with respect to the plan. Because such a terminated plan would no longer be in existence by the required amendment date and therefore could not be amended on that date, such plan must be amended in connection with the plan termination to comply with those provisions of law that become effective with respect to the plan on or before the date of plan termination (such amendments include any amendments made after the date of plan termination that were required in order to obtain a favorable determination letter). In addition, annuity contracts distributed from such terminated plans also must meet all the applicable provisions of any change in law. However, see Notice 88-131, 1988-2 C.B. 546, Rev. Proc. 89-65, 1989-2 C.B. 86, Notice 89-92, 1989-2 C.B. 410, Notice 90-73, 1990-2 C.B. 353, Notice 91-38, 1991-2 C.B. 636, and Notice 92-36, 1992-2 C.B. 634.

SEC. 12. FOREIGN SITUS TRUSTS, FOREIGN EMPLOYERS

.01 This section contains procedures for requesting determination letters involving foreign situs trusts and foreign employers.

.02 A domestic employer adopting a foreign situs trust may request a determination letter regarding the qualification of its plan under section 401(a) of the Code by filing Form 5300, Form 5303 or Form 5307, whichever is appropriate.

.03 Such a request should be addressed to the District Director for the Key District Office in which the employer's principal place of business is located. If there is a plan administrator, this material should be filed where the plan administrator is located.

.04 In the case of a foreign employer and U.S. possessions, the request should be addressed to the:

     Internal Revenue Service

.01 This section provides special procedures for requesting a determination letter on the qualified status of a group trust under Rev. Rul. 81-100.

.02 A request for a determination letter on the status of a group trust as described in Rev. Rul. 81-100 is made by submitting a written request demonstrating how the group trust satisfies the five criteria listed in Rev. Rul. 81-100, together with the trust instrument and related documents.

SEC. 14. AFFILIATED SERVICE GROUPS; LEASED EMPLOYEES

.01 This section provides procedures for determination letter requests on affiliated service group status under section 414(m) of the Code, and the effect of leased employees on a plan's qualified status.

.02 An employer that is subject to section 414(m) or (n) of the Code may request a determination letter under the following circumstances: (1) with respect to the initial qualification of its plan, (2) on a plan amendment, and (3) in certain circumstances, even though the plan has not been amended (for example, where there has been a change in membership in the affiliated service group or where the employer did not previously have reliance).

.03 Generally, a determination letter will cover section 414(m) or 414(n) of the Code only if employer requests such determination, and submits with the determination letter application information specified in section 14.09 below.

.04 Form 5300 is submitted for a request on affiliated service group status or leased employee status. Form 5307 cannot be used for this purpose.

.05 An employer is responsible for determining at any particular time whether it is a member of an affiliated service group and, if so, whether its plan(s) continues to meet the requirements of section 401(a) of the Code after the effective date of section 414(m), including 414(m)(5). An employer or plan administrator is also responsible for taking action relative to the employer's qualified plan if that employer becomes, or ceases to be, a member of an affiliated service group. An employer that is the recipient of services of leased employees within the meaning of section 414(n) of the Code is also responsible for determining at any particular time whether a leased employee is deemed to be an employee of the recipient for qualified plan purposes.

.06 Failure to properly indicate that there is or may be an affiliated service group and to provide the information specified in section 14.10 of this revenue procedure, or failure to properly indicate that an employer is utilizing the services of leased employees and to provide the information specified in section 14.10(11), is an omission of a material fact. The failure of the adopting employer to follow the procedures in this section will result in the employer being unable to rely on any favorable determination letter concerning the effect of section 414(m) or 414(n) of the Code on the qualified status of the plan.

.07 If the Service considers whether the plan of an employer satisfies the requirements of section 414(m) or 414(n) of the Code, the determination letter issued to the employer will state that questions arising under section 414(m) or 414(n) have been considered, and that the plan satisfies qualification requirements relating to that section. Absent such a statement pertaining to section 414(m) or 414(n), a determination letter does not apply to any qualification issue arising by reason of such provisions.

.08 An employer that has adopted an M&P plan or a regional prototype plan (including a standardized form plan within the meaning of section 3.08 of Rev. Proc. 89-9 or a standardized regional prototype plan within the meaning of section 4.11 of Rev. Proc. 89-13) and wants a determination as to the effect of section 414(m) or 414(n) of the Code on the qualified status of its plan must attach the information required by section 14.09 of this revenue procedure to Form 5300 and submit the information, Form 5300, and any other materials necessary to make a determination to the appropriate Key District Office.

.09 Required information. A determination letter issued with respect to a plan's qualification under section 401(a), 403(a), or 4975(e)(7) of the Code will be a determination as to the effect of section 414(m) upon the plan's qualified status only if the application includes:

(1) A description of the nature of the business of the employer, specifically whether it is a service organization or an organization whose principal business is the performance of management functions for another organization, including the reasons therefor;

(2) The identification of other members (or possible members) of the affiliated service group;

(3) A description of the business of each member (or possible member) of the affiliated service group, describing the type of organization (corporation, partnership, etc.) and indicating whether the member is a service organization or an organization whose principal business is the performance of management functions for the other group member(s);

(4) The ownership interests between the employer and the members (or possible members) of the affiliated service group (including ownership interests as described in section 414(m)(2)(B)(ii) or 414(m)(6)(B) of the Code);

(5) A description of services performed for the employer by the members (or possible members) of the affiliated service group, or vice versa (including the percentage of each member's (or possible member's) gross receipts and service receipts provided by such services, if available, and data as to whether such services are a significant portion of the member's business) and whether, as of December 13, 1980, it was not unusual for the services to be performed by employees of organizations in that service field in the United States;

(6) A description of how the employer and the members (or possible members) of the affiliated service group associate in performing services for other parties;

(7) In the case of a management organization under section 414(m)(5) of the Code:

(a) a description of the management functions, if any, performed by the employer for the member(s) (or possible member(s)) of the affiliated service group, or received by the employer from any other members (or possible members) of the group (including data explaining whether the management functions are performed on a regular and continuous basis) and whether or not it is unusual for such management functions to be performed by employees of organizations in the employer's business field in the United States;

(b) if management functions are performed by the employer for the member (or possible members) of the affiliated service group, a description of what part of the employer's business constitutes the performance of management functions for the member (or possible member) of the group (including the percentage of gross receipts derived from management activities as compared to the gross receipts from other activities);

(8) A brief description of any other plan(s) maintained by the members (or possible members) of the affiliated service group, if such other plan(s) is designated as a unit for qualification purposes with the plan for which a determination letter has been requested;

(9) A description of how the plan(s) satisfies the coverage requirements of section 410(b) of the Code if the members (or possible members) of the affiliated service group are considered part of an affiliated service group with the employer;

(10) A copy of any ruling issued by the National Office on whether the employer is an affiliated service group; a copy of any prior determination letter that considered the effect of section 414(m) of the Code on the qualified status of the employer's plan; and, if known, a copy of any such ruling or determination letter issued to any other member (or possible member) of the same affiliated service group, accompanied by a statement as to whether the facts upon which the ruling or determination letter was based have changed.

(11) Unless the plan provides that all leased employees within the meaning of section 414(n)(2) of the Code are treated as common law employees for all purposes under the plan, a determination letter issued with respect to the plan's qualification under section 401(a) or 403(a) of the Code will be a determination as to the effect of section 414(n) upon the plan's qualified status only if the application includes:

(a) A description of the nature of the business of the recipient organization;

(b) A copy of the relevant leasing agreement(s);

(c) A description of the function of all leased employees within the trade or business of the recipient organization (including data as to whether all leased employees are performing services on a substantially full-time basis) and whether it is not unusual for the services to be performed by employees of organizations in the recipient organization's business field in the United States; and

(d) If the recipient organization is relying on any qualified plan(s) maintained by the employee leasing organization for purposes of qualification of the recipient organization's plan, a description of such plan(s) (including a description of the contributions or benefits provided for all leased employees which are attributable to services performed for the recipient organization, plan eligibility, and vesting).

SEC. 15. WAIVER OF MINIMUM FUNDING

.01 This section provides procedures for defined contribution plans to request a waiver of the minimum funding standard account and to request a determination letter on any plan amendment required for the waiver.

.02 The procedures of Rev. Proc. 83-41, 1983-2, C.B. 775, as modified by Rev. Proc 88-5, 1988-1 C.B. 587, and Rev. Proc. 88-29, 1988-1 C.B. 828, apply to the request for a waiver of the minimum funding requirement.

.03 Under this section, both the request for a waiver ruling and the request for a determination letter on the effect of any amendment necessary to satisfy section 3 of Rev. Rul. 78-223, 1978-1 C.B. 125, must be submitted by the taxpayer to the National Office where it will be treated as a mandatory request for technical advice. The request that is submitted to the National Office must include the following:

(1) All the procedural requirements described in section 3.03 of Rev. Proc. 83-41 (as modified by Rev. Procs. 88-5 and 88-29) must be satisfied;

(2) The submission must include a completed Form 5300 and all necessary documents, plan amendments, and information required by the Form 5300 and by this revenue procedure for approval of the plan amendments;

(3) The request must indicate which Key District Office has audit jurisdiction over the return; and

(4) The request and the applicable user fee (required by Rev. Proc. 94-8) for both the waiver request and the determination letter request should be sent to:

     Internal Revenue Service

     Chief, Actuarial Branch

(1) The waiver request and supporting documents will be forwarded to the Actuarial Branch, which will treat the request as a technical advice on the qualification issue with respect to the plan provisions necessary to satisfy section 3 of Rev. Rul. 78-223.

(2) The appropriate Key District Office will be notified of the request. All materials relating to the determination letter request will be sent by the National Office to the Key District Director for consideration while the technical advice request is completed in order not to delay the processing of the request.

(3) The National Office will consider both the application for a funding waiver and the proposed plan amendment. If a waiver is to be granted and if the National Office believes that qualification of the plan is not adversely affected by the plan amendment, the mandatory technical advice memorandum will be issued to the Key District Director. The Key District Director must decide within 10 working days from the date of the technical advice memorandum either to furnish the applicant with the technical advice memorandum and with a favorable advance determination letter, or to ask for reconsideration of the technical advice memorandum. This request must be in writing. An initial written notice of an intent to make this request may be submitted within 10 working days of the date of the technical advice memorandum and followed by a written request within 30 working days from the date of such written notice. If the Key District Director does not ask for reconsideration of the technical advice memorandum within 10 working days, the Actuarial Branch will issue the waiver ruling. This ruling will not contain the caveat described in section 3.02 of Rev. Proc. 83-41.

.05 The notice and comment requirements for interested parties provided in sections 18, 19, and 20 of this revenue procedure must be satisfied. Comments are to be forwarded to the Key District Office that is considering the determination letter request for the plan amendments. With respect to the waiver request the notice requirements applicable to waiver requests found in Rev. Proc. 83-41 (as modified by Rev. Procs. 88-5 and 88-29) must be satisfied.

.06 In the case of a plan other than a multiemployer plan, no waiver may be granted under section 412(d) of the Code with respect to any plan for any plan year unless an application therefor is submitted to the Service not later than the 15th day of the third month beginning after the close of such plan year. The Service may not extend this deadline. A request for a waiver with respect to a multiemployer plan generally must be submitted no later than the close of the plan year following the plan year for which the waiver is requested.

In seeking a waiver with respect to a plan year which has not yet ended, the applicant may have difficulty in furnishing sufficient current evidence in support of the request. For this reason it is generally advisable that such advance request be submitted no earlier than 180 days prior to the end of the plan year for which the waiver is requested.

SEC. 16. SECTION 420 DETERMINATION LETTERS

.01 This section provides procedures for requesting determination letters on plan language that permits, pursuant to section 420 of the Code, the transfer of assets in a defined benefit plan to a health benefit account described in section 401(h).

.02 The Key District Director will consider the qualified status of plan language designed to comply with section 420 of the Code only if the plan sponsor requests such consideration in a cover letter attached to the application form. The cover letter must specifically state (i) whether consideration is being requested only with regard to section 420, or (ii) whether consideration is being requested with regard to section 420 in addition to other matters under section 401(a). The cover letter must specifically state the location of a plan provision that satisfies each of the following requirements. The checklist in the Appendix of this revenue procedure may be used to identify the location of relevant plan provisions.

(1) The plan must include a health benefits account as described in section 401(h).

(2) The plan must provide that transfers shall be limited to transfers of "excess assets" as defined in section 420(e)(2).

(3) The plan must provide that only one transfer may be made in a taxable year. However, for purposes of determining whether the rule in the preceding sentence is met, a plan may provide that a transfer will not be taken into account if it is a transfer that:

(a) is made after the close of the taxable year preceding the employer's first taxable year beginning after December 31, 1990, and before the earlier of (i) the due date (including extensions) for the filing of the return of tax for such preceding year, or (ii) the date such return is filed; and

(b) does not exceed the expenditures of the employer for qualified current retiree health liabilities for such preceding taxable year.

(4) The plan must provide that the amount transferred shall not exceed the amount which is reasonably estimated to be the amount the employer will pay out (whether directly or through reimbursement) of the health benefit account during the taxable year of the transfer for "qualified current retiree health liabilities", as defined in section 420(e)(1).

(5) The plan must provide that no transfer will be made in any taxable year beginning after December 31, 1995.

(6) The plan must provide that any assets transferred, and any income allocable to assets, shall be used only to pay qualified current retiree health liabilities for the taxable year of transfer.

(7) The plan must provide that any amounts transferred to a health benefits account (and income attributable to such amounts) which are not used to pay qualified current retiree health liabilities shall be transferred back to the defined benefit portion of the plan.

(8) The plan must provide that the amounts paid out of a health benefits account will be treated as paid first out of transferred assets and income attributable to those assets.

(9) The plan must provide that the accrued pension benefits for participants and beneficiaries must become nonforfeitable as if the plan had terminated immediately prior to the transfer (or in the case of a participant who separated during the 1-year period ending on the date of transfer immediately before such separation). In the case of a transfer described in section 420(b)(4) that relates to a prior year, the plan must provide that the accrued benefit of a participant who separated from service during the taxable year to which such transfer releases will be recomputed and treated as nonforfeitable immediately before such separation.

(10) The plan must provide that a transfer will be permitted only if each group health plan or arrangement under which health benefits are provided, provides that the "applicable employer cost" for each taxable year during the "cost maintenance period" shall not be less than the higher of the applicable employer costs for each of the two taxable years immediately preceding the taxable year of the qualified transfer. The plan must define "applicable employee cost" and "cost maintenance period" consistent with section 420(c)(3)(B) and (D). The plan may provide that costs may be determined separately with respect to individuals eligible for benefits under Title XVIII of the Social Security Act at any time during the taxable year and with respect to individuals not so eligible.

(11) The plan must provide that transferred assets cannot be used for key employees (as defined in section 416(i)(1)).

PART II. INTERESTED PARTY NOTICE AND COMMENT

SEC. 17. WHAT RIGHTS TO NOTICE AND COMMENT DO INTERESTED PARTIES HAVE?

.01 Persons who qualify as interested parties under section 1.7476-1(b) of the regulations, have the following rights:

(1) To receive notice, in accordance with section 18 below, that an application for an advance determination will be filed regarding the qualification of plans described in sections 401, 403(a), 409 and/or 4975(e)(7) of the Code, or, with respect to plans described in section 7.05 above, to receive notice, in accordance with section 19 below, of the adoption or amendment of such plans;

(2) To submit written comments with respect to the qualification of such plans to the Service;

(3) To request the Department of Labor to submit a comment to the Service on behalf of the interested parties; and

(4) To submit written comments to the Service on matters with respect to which the Department of Labor was requested to comment but declined.

.02 Comments submitted by interested parties must be received by the Key District Director by the 45th day after the day on which the application for determination is received by the Key District Director. (However, see sections 17.03 and 17.04 for filing deadlines where the Department of Labor has been requested to comment). Such comments must be in writing, signed by the interested parties or by an authorized representative of such parties (as provided in section 9.01(7) of Rev. Proc. 94-4), addressed to the Key District Director to whom the application for determination was submitted, and contain the following information:

(1) The names of the interested parties making the comments;

(2) The name and taxpayer identification number of the applicant for a determination;

(3) The name of the plan, the plan identification number, and the name of the plan administrator;

(4) Whether the parties submitting the comment are:

(a) Employees eligible to participate under the plan,

(b) Employees with accrued benefits under the plan, or former employees with vested benefits under the plan,

(c) Beneficiaries of deceased former employees who are eligible to receive or are currently receiving benefits under the plan,

(d) Employees not eligible to participate under the plan.

(5) The specific matters raised by the interested parties on the question of whether the plan meets the requirements for qualification involving sections 401 and 403(a) of the Code, and how such matters relate to the interests of the parties making the comment; and

(6) The address of the interested party submitting the comment (or if a comment is submitted jointly by more than one party, the name and address of a designated representative) to which all correspondence, including a notice of the Service's final determination with respect to qualification, should be sent. (The address designated for notice by the Service will also be used by the Department of Labor in communicating with the parties submitting a request for comment.) The designated representative may be one of the interested parties submitting the comment or an authorized representative. If two or more interested parties submit a single comment and one person is not designated in the comment as the representative for receipt of correspondence, a notice of determination mailed to any interested party who submitted the comment shall be notice to all the interested parties who submitted the comment for purposes of section 7476(b)(5) of the Code.

.03 A request to the Department of Labor to submit to the Key District Director a comment pursuant to section 3001(b)(2) of ERISA must be made in accordance with the following procedures.

(1) The request must be received by the Department of Labor by the 25th day after the day the application for determination is received by the Key District Director. However, if the parties requesting the Department to submit a comment wish to preserve the right to comment to the Key District Director in the event the Department declines to comment, the request must be received by the Department by the 15th day alter the day the application for determination is received by the Key District Director.

(2) The request to the Department of Labor to submit a comment to the Key District Director must:

(a) Be in writing;

(b) Be signed as provided in section 17.02 above;

(c) Contain the names of the interested parties requesting the Department to comment and the address of the interested party or designated representative to whom all correspondence with respect to the request should be sent. See also section 17.02(6) above;

(d) Contain the information prescribed in section 17.02(2), (3), (4), (5) and (6) above;

(e) Contain the address of the Key District Director to whom the application was or will be submitted;

(f) Contain a statement of the specific matters upon which the Department's comment is sought, as well as how such matters relate to the interested parties making the request; and

(g) Be addressed as follows:

     Deputy Assistant Secretary

.05 For rules regarding the confidentiality of contents of written comments submitted by interested parties to the Service pursuant to section 17.02 or 17.04, see section 601.201(o)(5) of the Statement of Procedural Rules.

.06 For rules regarding the availability to the applicant of copies of all comments on the application submitted pursuant to section 17.01(1), (2), (3) and (4) of this revenue procedure. see section 60l.201(o)(5) of the .

.07 An application for an advance determination, a comment to the Key District Director, or a request to the Department of Labor shall be deemed made when it is received by the Key District Director, or the Department Notification by the Department that it declines to comment shall be deemed given when it is received by the interested party or designated representative. The notice described in section 18.01 below shall be deemed given when it is given in person, posted as prescribed in the regulations under section 7476 of the Code, or received through the mall. In any case where such an application, comment, request, notification, or notice is sent by mail, it shall be deemed received as of the date of the postmark (or if sent by certified or registered mail, the date of certification or registration), if it is deposited in the mail in the United States in an envelope or other appropriate wrapper, first class postage prepaid, properly addressed. However, if such an application, comment, request, notification, or notice is not received within a reasonable period from the date of postmark, the immediately preceding sentence shall not apply.

SEC. 18, WHAT ARE THE GENERAL RULES FOR NOTICE TO INTERESTED PARTIES?

.01 Notice that an application for an advance determination regarding the qualification of a plan described in sections 401, 403(a), 409 and 4975(e)(7) of the Code is to be made must be given to all interested parties in the manner set forth in section 1.7476-2(c) of the regulations and in accordance with the requirements of this section.

.02 When the notice referred to in section 18.01 is given by posting or in person, such notice must be given not less than 7 days nor more than 21 days prior to the day the application for a determination is made. When the notice is given by mailing, it should be given not less than 10 days nor more than 24 days prior to the day the application for a determination is made. If, however, an application is returned to the applicant for failure to adequately satisfy the notification requirements with respect to a particular group or class of interested parties, the applicant need not cause notice to be given to those group or class of interested parties with respect to which the notice requirement was already satisfied merely because, as a result of the resubmission of the application, the time limitations of this subsection would not be met.

.03 The notice refereed to in section 18.01 shall be in writing and shall contain the following information:

(1) A brief description identifying the class or classes of interested parties to whom the notice is addressed (e.g., all present employees of the employer, all present employees eligible to participate);

(2) The name of the plan, the plan identification number, and the name of the plan administrator;

(3) The name and taxpayer identification number of the applicant for a determination;

(4) That an application for a determination as to the qualified status of the plan is to be made to the Service, stating whether the application relates to an initial qualification, a plan amendment, termination, or a partial termination and the address of the Key District Director to whom the application will be submitted;

(5) A description of the class of employees eligible to participate under the plan;

(6) Whether or not the Service has issued a previous determination as to the qualified status of the plan;

(7) A statement that any person to whom the notice is addressed is entitled to submit, or request the Department of Labor to submit, to the Key District Director described in section 18.03(4), a comment on the question of whether the plan meets the requirements of sections 401, or 403(a) of the Code; that two or more such persons may join in a single comment or request; and that if such persons request the Department of Labor to submit a comment and the Department of Labor declines to do so with respect to one or more matters raised is the request, the persons may still submit a comment to the Key District Director with respect to the matters on which the Department declines to comment. The PBGC may also submit comments. In every instance where there is either a final adverse termination or a distress termination, the Service formally notifies the PBGC for comments;

(8) The specific dates by which a comment to the Key District Director or a request to the Department of Labor must be received in order to preserve the right of comment (see section 17 above);

(9) The number of interested parties needed in order for the Department of Labor to comment; and

(10) Except to the extent that the additional informational material required to be made available by sections 18.05 through 18.09 are included in the notice, a description of a reasonable procedure whereby such additional informational material will be available to interested parties (see section 18.04). (Examples of notices setting forth the above information, in a case in which the additional information required by sections 18.05 through 18.09 will be made available at places accessible to the interested parties, are set forth in Exhibits "I" and "II" attached to this Revenue Procedure.)

.04 The procedure referred to in section 18.03(10), whereby the additional informational material required by sections 18.05 through 18.09 will (to the extent not included in the notice) be made available to interested parties, may consist of making such material available for inspection and copying by interested parties at a place or places reasonably accessible to such parties, or supplying such material in person or by mail, or by a combination of the foregoing, provided such procedure is immediately available to all interested parties, is designed to supply them with such additional informational material in time for them to pursue their rights within the time period prescribed, and is available until the earlier of: 1) the filing of a pleading commencing a declaratory judgment action under section 7476 of the Code with respect to the qualification of the plan; or 2) the 92nd day after the day the notice of final determination is mailed to the applicant. Reasonable charges to interested parties for copying and/or mailing such additional informational material are permissible.

.05 Unless provided in the notice, or unless section 18.06 applies, there shall be made available to interested parties under a procedure described in section 18.04:

(1) An updated copy of the plan and the related trust agreement (if any); and

(2) The application for determination.

.06 If there would he less than 26 participants in the plan, as described in the application (including, as participants, former employees with vested benefits under the plan, beneficiaries of deceased former employees currently receiving benefits under the plan, and employees who would be eligible to participate upon making mandatory employee contributions, if any), then in lieu of making the materials described in section 18.05 available to interested parties who are not participants (as described above), there may be made available to such interested parties a document containing the following information:

(1) A description of the plan's requirements respecting eligibility for participation and benefits and the plan's benefit formula;

(2) A description of the provisions providing for nonforfeitable benefits;

(3) A description of the circumstances which may result in ineligibility, or denial or loss of benefits;

(4) A description of the source of financing of the plan and the identity of any organization through which benefits are provided;

(5) A description of any optional forms of benefits described in section 411(d)(6) of the Code which have been reduced or eliminated by plan amendment; and

(6) Whether the applicant is claiming in the application that the plan meets the requirements of section 410(b)(1)(A) of the Code, and, if not, the coverage schedule required by the application in the case of plans not meeting the requirements of such section. However, one an interested party or designated representative receives a notice of final determination, the applicant must, upon request, make available to such interested party (whether or not the plan has less than 26 participants) an updated copy of the plan and related trust agreement (if any) and the application for determination.

.07 Information of the type described in section 6104(a)(1)(D) of the Code should not be included in the application, plan, or related trust agreement submitted to the Service. Accordingly, such information should not be included in any of the material required by section 18.05 or 18.06 to be available to interested parties.

.08 Unless provided in the notice, there shall he made available to interested parties under a procedure described in section 19.04, any additional document dealing with the application which is submitted by or for the applicant to the Service, or furnished by the Service to the applicant; provided, however, if there would be less than 26 participants in the plan as described in the application (including, as participants, former employees with vested benefits under the plan, beneficiaries of deceased former employees currently receiving benefits under the plan, and employees who would be eligible to participate upon making mandatory employee contributions, if any), such additional documents need not be made available to interested parties who are not participants (as described above) until they, or their designated representative, receive a notice of final determination. The applicant may also withhold from such inspection and copying information described in section 6104(a)(1)(C) and (D) of the Code which may be contained in such additional documents.

.09 Unless provided in the notice, there shall be made available to all interested parties under a procedure described in section 18.04 the material described in sections 18.02 through 18.07 above.

SEC. 19. WHAT ARE THE SPECIAL NOTICE RULES FOR M&P PLANS, AND REGIONAL PROTOTYPE PLANS?

.01 An employer who adopts or amends an M&P plan or regional prototype plan for which no determination will he issued (as described in section 7.05 above) must comply with the requirements for notification of interested parties described in section 18 above, except as otherwise provided by this section.

.02 The reference in section 18.02 above to the day an application for determination is made should be read as a reference to the day that is 30 days after the day an M&P plan or regional prototype plan described in section 7.05 above is adopted or amended. Therefore, notice to interested parties must be given not earlier than 6 days, if by mail, (9 days, if by posting or in person) nor later than 20 days, if by mail, (23 days, if by posting or in person) after the day a M&P plan or regional prototype plan described in section 7.05 above is adopted or amended.

.03 The notice referred to in section 18.01 above must be in writing and contain the following information:

(1) The name of the plan sponsor, if any;

(2) The name and taxpayer identification number of the plan adopter;

(3) The information described in sections 18.03(1), (2), (5), (6), (7), (9), and (10) above; and

(4) The specific dates by which a comment to the Key District Director, or a request to the Department of Labor, must he received in order to preserve the right of comment (See section 17 above. References in section 17 above to the day an application for determination is made will be read as a reference to the date that is 30 days after the date a plan described in section 7.05 above is adopted or amended.)

.04 The procedure described in section 18.04 above, whereby additional informational material as described in sections 18.05 through 18.09 above will (to the extent not included in the notice) be made available to interested parties need only be made available until such time as the Service notifies the adopter of the plan pursuant to section 7.05(5) above that no determination letter need be requested, or, if the plan's adopter receives no notice from the Service, 120 days from the date the plan was adopted.

.05 The reference to the application for determination in section 18.05(2) above is not applicable to plans described in section 7.05 above.

.06 In determining the number of plan participants for purposes of section 18.06 above. the number of plan participants is to be determined as though an application for determination were to be made. The provisions of section 18.06(5) above are not applicable to plans described in section 7.05 above.

.07 Information of the type described in section 6104(a)(1)(D) of the Code should not be included in the additional informational material made available pursuant to a procedure described in section 18.04 above.

.08 Unless provided in the notice, there shall be made available to interested parties under a procedure described in section 18.04 above any additional document dealing with the adoption of the plan described in section 7.05 above which is submitted by or for the plan's adopter to the Service, or furnished by the Service to the plan's adopter; provided however, if there would be less than 26 participants in the plan (as determined by sections 18.06 above and 19.06) such additional documents need not be made available to interested parties who are not participants (as described above) until the earlier of the date the Service notifies the plan's adopter, pursuant to section 7.05(5) above, that no determination letter request need be made, 120 days from the date the plan was adopted, or, if the Service notifies the plan's adopter that a determination letter should be requested, the date a final determination is made. The plan's adopter may also withhold from such inspection and copying information described in section 6104(a)(1)(C) and (D) of the Code which may be contained in such documents.

.09 Unless provided in the notice, there shall be made available to all interested parties under a procedure described in section 18.04 above the material described in sections 17.02, 17.03 and 17.04 above, except that interested parties must be informed that any references in such sections to the date an application for determination is made should be read as references to the date that is 30 days from the date a plan described in section 5.05 above is adopted or amended.

PART III. PROCESSING DETERMINATION LETTER REQUESTS

SEC. 20. HOW DOES THE SERVICE HANDLE DETERMINATION LETTER REQUESTS?

.01 Oral advice.

(1) The Service does not issue determination letters on oral requests. However, personnel in the Key District Offices ordinarily will discuss with taxpayers or their representatives inquiries regarding: substantive tax issues; whether the Service will issue a determination letter on particular issues; and questions relating to procedural matters about submitting determination letter requests. Any discussion of substantive issues will be at the discretion of the Service on a time available basis, will not be binding on the Service, and cannot be relied upon as a basis of obtaining retroactive relief under the provisions of section 7805(b) of the Code. A taxpayer may seek oral technical assistance from a Taxpayer Service Representative in a district office or Service Center when preparing a return or report, under established procedures. Oral advice is advisory only, and the Service is not bound to recognize it in the examination of the taxpayer's return.

(2) The advice or assistance furnished, whether requested by personal appearance, telephone, or correspondence, except as otherwise provided in section 19.02, will he limited to general procedures, or will direct the inquirer to source material, such as pertinent Code provisions, regulations, revenue procedures, and revenue rulings that may aid the inquirer in resolving the question or problem.

.02 A Key District Director may grant a conference upon written request from a taxpayer or his representative, provided the request shows that a substantive plan, amendment, etc., has been developed for submission to the Service, but that special problems or issues are involved, and the Key District Director concludes that a conference would be warranted in the interest of facilitating review and determination when the plan, etc., is formally submitted.

.03 Administrative Record

(1) In the case of a request for a determination letter, the determination of the Key District Director or the Appeals office on the qualification or non-qualification of the retirement plan shall be based solely upon the facts contained in the administrative record. The administrative record shall consist of the following:

(a) The request for determination, the retirement plan and any related trust instruments, and any written modifications or amendments made by the applicant during the proceedings within the Service;

(b) All other documents submitted to the Service by, or on behalf of, the applicant with respect to the request for determination;

(c) All written correspondence between the Service and the applicant with respect to the request for determination and any other documents issued to the applicant from the Service;

(d) All written comments submitted to the Service pursuant to sections 17.01(1), (2), and (3) above, and all correspondence relating to comments submitted between the Service and persons (including the Pension Benefit Guaranty Corporation and the Department of Labor) submitting comments pursuant to sections 17.01(1), (2), and (3) above;

(e) In any case in which the Service makes an investigation regarding the facts as represented or alleged by the applicant in the request for determination or in comments submitted pursuant to sections 17.01(1), (2), and (3) above, a copy of the official report of such investigation;

(2) The administrative record shall be closed upon the earlier of the following events:

(a) The date of mailing of a notice of final determination by the Service with respect to the application for determination; or

(b) The filing of a petition with the United States Tax Court seeking a declaratory judgment with respect to the retirement plan.

(3) Any oral representation or modification of the facts as represented or alleged in the application for determination or in a comment filed by an interested party, which is not reduced to writing shall not become a part of the administrative record and shall not be taken into account in the determination of the qualified status of the retirement plan by the Key District Director or the Appeals office.

.04 In the case of final determination, the notice of final determination

(1) shall be the letter issued by the Key District Director or the Appeals office which states that the applicant's plan satisfies the qualification requirements of the Code. The favorable determination letter will be sent by certified or registered mail where either an interested party, the Department of Labor, or the Pension Benefit Guaranty Corporation has commented on the application for determination.

(2) shall be the letter issued, by certified or registered mail, by the Key District Director or the Appeals office subsequent to a letter of proposed determination, stating that the applicant's plan fails to satisfy the qualification requirements of the Code.

.05 The Key District Director or the Appeals office will send the notice of final determination to the applicant, to the interested parties who have previously submitted comments on the application to the Service (or to the persons designated by them to receive such notice), to the Department of Labor in the case of a comment submitted by the Department, and to the Pension Benefit Guaranty Corporation if it has filed a comment.

.06 Following are the 7 Key District Offices that issue determination letters and the areas covered by each:

KEY DISTRICT IRS DISTRICTS COVERED

.01 For purpose of section 7476(b)(3) of the Code, a petitioner shall be deemed to have exhausted the administrative remedies available within the Service upon the completion of the steps described in sections 21.02, 21.03, 21.04, or 21.05 subject, however, to sections 21.06 and 21.07. If applicants, interested parties, or the PBGC do not complete the applicable steps described below, they will not have exhausted their respective available administrative remedies as required by section 7476(b)(3) and will, thus, be precluded from seeking declaratory judgment under section 7476 except to the extent that section 21.05 or 21.08 applies.

.02 In the case of an applicant, with respect to any matter relating to the qualification of a plan, the steps referred to in section 21.01 are:

(1) Filing a completed application with the appropriate Key District Director pursuant to this revenue procedure;

(2) Complying with the requirements pertaining to notice to interested parties as set forth in this revenue procedure and section 1.7476-2 of the regulations; and,

(3) Appealing to the Appeals Office pursuant to paragraph 601.201(o)(6) of the , in the event a notice of proposed adverse determination is issued by the Key District Director.

.03 Consideration of relief under section 7805(b) of the Code will be included as one of the applicant's steps in exhausting administrative remedies only if the applicant requests the Key District Director to seek technical advice from the National Office on the applicability of such relief. The applicant's request must be made in writing according to the procedures for requesting technical advice (see section 16 of Rev. Proc. 94-5).

.04 In the case of an interested party or the PBGC, the steps referred to in section 21.01 are, with respect to any matter relating to the qualification of the plan, submitting to the Key District Director a comment raising such matter in accordance with section 17.01(1) above, or requesting the Department of Labor to submit to the Key District Director a comment with respect to such matter in accordance with section 17.01(2) and, if the Department of Labor declines to comment, submitting the comment in accordance with section 17.01(3) above, so that it may be considered by the Service through the administrative process.

.05 An applicant, an interested party, or the PBGC shall in no event be deemed to have exhausted administrative remedies prior to the earlier of:

(1) The completion of those steps applicable to each as set forth in section 21.01, 21.02, 21.03, or 21.04, which constitute their administrative remedies; or,

(2) The expiration of the 270 day period described in section 7476(b)(3) of the Code, which period shall be extended in a case where there has not been a completion of all the steps referred to in section 21.02 and the Service has proceeded with due diligence in processing the application for determination.

.06 The step described in section 21.02(3) will not be considered completed until the Service has had a reasonable time to act upon the appeal.

.07 Where the applicant has requested the Key District Director to seek technical advice on the applicability of section 7805(b) relief, the applicant's administrative remedies will not be considered exhausted until the National Office has had a reasonable time to act upon the request for technical advice.

.08 The step described in section 21.02(3) will not be available or necessary with respect to any issue on which technical advice has been obtained from the National Office.

SEC. 22. WHAT EFFECT WILL AN EMPLOYEE PLAN DETERMINATION LETTER HAVE?

.01 A determination letter issued pursuant to this revenue procedure contains only the opinion of the Service as to the qualification of the particular plan involving the provisions of sections 401 and 403(a) of the Code and the status of a related trust, if any, under section 501(a). Such a determination letter is based on the facts presented to the Service in connection with the application for the determination letter and may not be relied upon after a change in material fact or the effective date of a change in law, except as provided. For example, a determination letter issued pursuant to this revenue procedure may not be relied upon after a significant change in plan coverage resulting from the operation of the plan. The Service may determine, based on the application form, the extent of review of the plan document. Failure to disclose a material fact or misrepresentation of a material fact may adversely affect the reliance which would otherwise be obtained through the issuance by the Service of a favorable determination letter. Similarly, failure to accurately provide any of the information called for on any form required by this revenue procedure may result in no reliance.

.02 Determination letters issued on amendments to plans and trusts under this revenue procedure will merely express an opinion whether the amendment, in and of itself, affects the existing status of the plan's qualification and the exempt status of the related trust. In no event should such a determination letter be construed as an opinion on the qualification of the plan as a whole and the exempt status of the related trust as a whole.

.03 Except as otherwise provided in this section, determination letters referred to in sections 22.01 and 22.02 are governed, generally, by the provisions of sections 12 and l3 of Rev. Proc. 94- 4.

.04 The prior qualification of a plan as adopted by an employer will not be considered to be adversely affected by the publication of a revenue ruling, a revenue procedure, or an administrative pronouncement within the meaning of section 1.6661-3(b)(2) of the regulation where:

(1) The plan was the subject of a favorable determination letter and the request for that letter contained no misstatement or omission of material facts;

(2) The facts subsequently developed are not materially different from the facts on which the determination letter was based;

(3) There has been no change in the applicable law; and

(4) The employer that established the plan acted in good faith in reliance on the determination letter.

However, all such plans must be amended to comply with the published revenue ruling for subsequent years. The conforming amendment to an individually designed plan must be adopted before the end of the first plan year that begins after the revenue ruling, revenue procedure, or administrative pronouncement is published in the Internal Revenue Bulletin and must be effective, for all purposes, not later than the first day of the first plan year beginning after the revenue ruling is published. For the rule as to the conforming amendment to an M&P plan, see section 14 of Rev. Proc. 89-9 and Rev. Proc. 89-13, as modified by Rev. Proc. 90-21, sections 8.03-8.08 of Rev. Proc. 91-66, and Rev. Proc. 92-41.

.05 While a favorable determination letter may serve as a basis for determining deductions for employer contributions thereunder, it is not to be taken as an indication that contributions are necessarily deductible as made. This latter determination can be made only upon an examination of the employer's tax return, in accordance with the limitations, and subject to the conditions of, section 404 of the Code.

SEC. 23. EFFECT ON OTHER DOCUMENTS

.01 Rev. Proc. 93-6 is superseded.

.02 Rev. Proc. 93-39 is modified so that references in that revenue procedure to Rev. Proc. 93-6 should be read as references to the corresponding sections of this revenue procedure.

SEC. 24. EFFECTIVE DATE

This revenue procedure is effective January 3, 1994.

DRAFTING INFORMATION

The principal author of this revenue procedure is Sanford Karo of the Employee Plans Technical and Actuarial Division. For further information regarding this revenue procedure, contact the Employee Plans Technical and Actuarial telephone assistance service between the hours of 1:30 and 4:00 p.m. Eastern time, Monday through Thursday, on (202) 622-6074 (not a toll-free call). Mr. Karo can be contacted by calling (202) 622-6214 (also not a toll-free call).

EXHIBITS I AND II: SAMPLE NOTICES TO INTERESTED PARTIES

Exhibit I and Exhibit II, set forth below, may be used to satisfy the requirements of section 18 and section 19 of this revenue procedure.

EXHIBIT I: SAMPLE NOTICE TO INTERESTED PARTIES

REQUESTS FOR COMMENTS BY THE DEPARTMENT OF LABOR

11. The Department of Labor may not comment on behalf of interested parties unless requested to do so by the lessor of 10 employees or 10 percent of the employees who qualify as interested parties. The number of persons needed for the Department to comment with respect to this plan is _______________. If you request the Department to comment, your request must be in writing and must specify the matters upon which comments are requested, and must also include:

(1) the information contained in items 2 through 5 of this Notice; and

(2) the number of persons needed for the Department to comment

A request to the Department to comment should be addressed as follows:

     Deputy Assistant Secretary

12. Comments submitted by you to the Key District Director must be in writing and received by him by ______. However, if there are matters that you request the Department of Labor to comment upon on your behalf, and the Department declines, you may submit comments on these matters to the Key District Director to be received by him within 15 days from the time the Department notifies you that it will not comment on a particular matter, or by ____, whichever is later, but not after _____. A request to the Department to comment on your behalf must be received by it by ____ if you wish to preserve your right to comment on a matter upon which the Department declines to comment, or by ____ if you wish to waive that right.

ADDITIONAL INFORMATION

13. Detailed instructions regarding the requirements for notification of interested parties may be found in sections 17, 18, and 19 of Rev. Proc. 94-6. Additional information concerning this application (including, where applicable, an updated copy of the plan and related trust; the application for determination; any additional documents dealing with the application that have submitted to the IRS; and copies of section 17 of Rev. Proc. 94-6 are available at ______ during the hours of _____] for inspection and copying. [sic] (There is a nominal charge for copying and/or mailing.)

Exhibit II: Sample Notice to Interested Parties (where no application for determination is filed with the IRS)

1. Notice To: ____ [describe class or classes of interested parties]

2. ____ [name of adopter] has ____ [adopted/amended] the employee pension benefit plan described below on __________________

3. ____________________________________________________________ (name of plan)

4. ____________________________________________________________ (plan identification number)

5. ____________________________________________________________ (opinion letter number)

6. ____________________________________________________________ (name and address of sponsor)

7. ____________________________________________________________ (adopter's EIN)

8. ____________________________________________________________ (name and address of plan administrator)

9. ____________________________________________________________ (address of Key District Director having jurisdiction of plan)

10. It is not contemplated that the plan will be submitted to the Internal Revenue Service for an advance determination as to whether or not it meets the qualification requirements of section 401 or 403(a) of the Internal Revenue Code with respect to its ____ [initial qualification, amendment].

11. The employees eligible to participate under the plan are: ______________ [describe by class]

12. The Internal Revenue Service _____ [has, has not] previously issued a determination letter with respect to the qualification of this plan.

RIGHTS OF INTERESTED PARTIES

13. You have the right to submit to the Key District Director, at the above address, either individually or jointly with other interested parties, your comments as to whether this plan meets the qualification requirements of the Internal Revenue Code. You may instead, individually or jointly with other interested parties, request the Department of Labor to submit, on your behalf, comments to the Key District Director regarding qualification of the plan. If the Department declines to comment on all or some of the matters you raise, you may, individually, or jointly if your request was made to the Department jointly, submit your comments on these matters directly to the Key District Director.

REQUESTS FOR COMMENTS BY THE DEPARTMENT OF LABOR

14. The Department of Labor may not comment on behalf of interested parties unless requested to do so by the lesser of 10 employees or 10 percent of the employees who qualify as interested parties. The number of persons needed for the Department to comment with respect to this plan is _____________________. If you request the Department to comment, your comment must be in writing and must specify the matters upon which comments are requested, and must also include:

(1) the information contained in items 2 through 9 of this Notice; and

(2) the number of persons needed for the Department to comment.

A request to the Department to comment should be addressed as follows:

     Deputy Assistant Secretary

15. Comments submitted by you to the Key District Director must be in