HOME Tax Notes Research Federal IRS Guidance revenue procedures

Rev. Proc. 87-12

Rev. Proc. 87-12; 1987-1 C.B. 582

DATED

DOCUMENT ATTRIBUTES

Language
English
Tax Analysts Electronic Citation
not available

Citations: Rev. Proc. 87-12; 1987-1 C.B. 582

Rev. Proc. 87-12

PART A. -- GENERAL

SECTION 1. PURPOSE AND NATURE OF CHANGES

The purpose of this revenue procedure is to update Rev. Proc. 86-7, 1986-1 C.B. 512, concerning the requirements and conditions for filing annual information returns for windfall profit tax on magnetic tape instead of on paper returns. Specifications for filing Form 6248, Annual Information Return of Windfall Profit Tax, are contained in this procedure. For tax year 1986 there are no changes to the record layouts; however, there are several changes as follows which may affect the filing of Forms 6248:

.01 Part A, Sec. 2 now outlines the mandatory magnetic media filing requirements for Forms 6248, and provides information about securing waivers under certain conditions.

.02 Part A, Sec. 4.01 has been revised to indicate that the magnetic tape reporting package will be mailed at least 60 days prior to the due date of the return.

.03 Part A, Sec. 4.03 has been expanded to clarify the conditions that must be met in order for a transmitter, service bureau or disbursing agent to sign the affidavit appearing on Forms 4804 and 6248-T.

.04 Part A, Sec. 4.07 has been added to provide retention requirements for information returns filed with Internal Revenue Service (IRS).

.05 Part A, Sec. 6.01 now contains new information required in a request for an extension of time to file.

.06 Part A, Sec. 7.02 now specifies that if a filer's tape is unprocessable, the filer will have 30 days to correct the problem and return a replacement tape to IRS.

.07 Part A, Sec. 11 now gives a land carrier address in addition to the Postal Service address and also provides an IRS National Computer Center telephone number for questions related to magnetic media processing.

.08 In Part B, Sec. 4, the ZIP Code ranges have been deleted from the table of valid state abbreviations. However, it remains the filer's responsibility to ensure that correct ZIP Codes are used.

SEC. 2. MANDATORY MAGNETIC MEDIA FILING REQUIREMENTS AND REQUESTS FOR WAIVERS

.01 Section 6011(c) of the Internal Revenue Code, as amended by the Interest and Dividend Tax Compliance Act of 1983, 1983-2 C.B. 352, 359, requires that any person, including corporations, partnerships, individuals, estates and trusts, required to file 500 or more Forms 6248 in 1987 (for tax year 1986) must file such returns on magnetic media. This requirement applies separately to Forms 6248 reporting original, corrected, suspense, or corrected suspense information. For Forms 6248 filed in 1988 (for tax year 1987) and subsequent years, reporting on magnetic media is required if 250 or more Forms 6248 are filed. There is a penalty of $50 per document for each document not submitted on magnetic media. The maximum penalty is $50,000.

.02 The requirements shall not apply if it will cause undue hardship. Any person required to file returns on magnetic media may request a waiver from the filing requirements by submitting Form 8508, Request for Waiver From Filing Information Returns on Magnetic Media, to the IRS National Computer Center, if filing on magnetic media would be an undue hardship. For Forms 6248, waiver requests must be filed at least 90 days prior to the due date of the return and can only be requested for one tax year at a time. Waivers are granted on a case-by-case basis and may be approved at the discretion of the IRS National Computer Center. If the request is approved, do not send a copy of the approved waiver to the service center. Retain the approved waiver for a record. An approved waiver from filing information returns on magnetic media does not provide exemption from filing; acceptable paper Forms 6248 must still be filed.

SEC. 3. APPLICATION FOR MAGNETIC MEDIA REPORTING

.01 For the purpose of this revenue procedure only, the first purchasers, filers, and payers are equivalent to each other, and are considered to be the person making the payments. The producer, recipient, or payee is the receiver of the payments. The transmitter is the organization preparing the tape file. Payers or transmitters who decide to file information returns on magnetic tape must complete Form 4419, Application for Magnetic Media Reporting of Information Returns. Instructions for completing the application appear on the reverse side of the form.

.02 The IRS will act on an application and notify the applicant of authorization to file within 30 days of receipt of the application. No magnetic tape returns may be filed with IRS until authorization to file is received.

.03 The IRS will assist new filers with their initial magnetic tape submission by reviewing test tapes in advance of the filing season. Approved payers or transmitters who wish to submit test tapes should contact the Magnetic Media Specialist at the IRS National Computer Center. See Part A, Sec. 11 for the correct address.

.04 Once authorization to file on magnetic tape has been granted to a payer or transmitter, it will remain in effect in succeeding years, provided that all the requirements of this revenue procedure are met and there are no equipment changes by the filer. If a filer discontinues filing on magnetic tape, a Magnetic Media Specialist at the IRS National Computer Center should be contacted before this method of filing may be resumed.

.05 Upon receiving approval to file on magnetic tape, each transmitter will be assigned a unique five-character Transmitter Control Code (TCC). This code should be included on any correspondence concerning magnetic media reporting.

SEC. 4. FILING OF TAPE REPORT

.01 A magnetic tape reporting package, which includes all the necessary transmittals, labels, and instructions, will be mailed to all approved filers at least 60 days prior to the date the returns are due to IRS.

.02 Payers may submit a portion of their information returns on magnetic tape and the remainder on paper forms provided there is no duplicate filing. If the total number of returns filed exceeds the amounts shown in Sec. 2.01 above, a waiver must be secured in order to file any returns on paper. A Form 6248-T, Summary and Transmittal of Windfall Profit Tax, must accompany paper submissions and a Form 4804, Transmittal of Information Returns Reported on Magnetic Media, must accompany magnetic tape submissions. See Part A, Sec. 11 for information on where to file.

.03 The affidavit that appears on Form 6248-T and Form 4804 must be signed by the payer. However, the transmitter, service bureau, or the disbursing agent may sign the affidavit on behalf of the payer if three conditions are met. The conditions are that the agent must:

(a) have the authority to sign the affidavit under an agency agreement (either oral, written, or implied) that is valid under state law;

(b)(i) have the responsibility (either oral, written or implied) conferred on it by the payer to request the taxpayer identification numbers of payees reported on magnetic tape or paper returns; OR

(ii) if the return of more than one payer is included in a single tape submission, covered by a single Form 4804, each payer has attested by affidavit to the transmitter, service bureau, or disbursing agent that the payer has complied with the law in attempting to secure correct taxpayer identification numbers; and

.04 Although a duly authorized agent signs the affidavit, the payer is held responsible for the accuracy of the Form 4804 and will be liable for penalties for failure to comply with filing requirements.

.05 The preceding requirements also apply to paper filers submitting Form 6248-T. The failure of duly authorized agents of paper filers to comply with filing requirements for Form 6248-T and attachments does not relieve the payers of any penalties that may arise as a result of such failure to comply.

.06 If a portion of the returns is submitted on paper documents, include a statement on the Form 6248-T that the remaining returns are being filed on magnetic tapes.

.07 Payers are required to either retain a copy of the information returns filed with IRS or be able to reconstruct the data for at least three years.

SEC. 5. FILING DATES

.01 Magnetic tape reporting to IRS for Forms 6248 is on a calendar year basis.

.02 The dates prescribed for filing paper returns with IRS will also apply to magnetic tape filing. Tapes must be submitted to the IRS National Computer Center by April 30. Copies required to be furnished to the producer or other recipients must be furnished by March 31.

SEC. 6. EXTENSIONS OF TIME TO FILE

.01 If a payer or transmitter is unable to submit the tape file by the April 30 due date, a letter requesting an extension must be filed before April 30. The letter should be sent to the attention of the Magnetic Media Specialist at the IRS National Computer Center. The request should include the filer's name, address, taxpayer identification number and, if assigned, the filer's transmitter control code. Also provide the tax year, expected number of returns that will be filed late, the reason for the delay, and the expected filing date. Give the name and telephone number of a person to contact who is familiar with the request. If filing for multiple payers, the request must include a list of all payers and their taxpayer identification numbers.

.02 If an extension is granted by the IRS, a copy of the letter granting the extension must be attached to the transmittal Form 4804 when the file is submitted.

SEC. 7. PROCESSING OF TAPE RETURNS

.01 The IRS will process tax information from the tapes. Tapes that are received timely by the IRS will be returned to the filer within six months of receipt.

.02 All tapes submitted must conform totally to this revenue procedure. If tapes are unprocessable, they will be returned to the filer for correction. Unprocessable tapes must be corrected and returned to the IRS National Computer Center within 30 days of receipt by the filer. Corrected files will be returned by the IRS within six months of receipt.

SEC. 8. CORRECTED RETURNS, SUBSTITUTE FORMS AND COMPUTER-GENERATED FORMS

.01 If returns must be corrected or amended, approved magnetic media filers should make every attempt to provide such corrections on tape. Note that the requirements of Sec. 2.01 above also apply to corrected returns. Form 4804 must accompany the shipment and be marked "Magnetic Media Correction" on the top margin of the form. Corrected or amended Forms 6248 data must be filed in accordance with Rev. Proc. 83-86, 1983-2 C.B. 604.

.02 If corrections are not submitted on tape, payers must submit them on official Forms 6248 (Copy A). Substitute forms that have been previously approved by the IRS, or computer-generated forms that are exact facsimiles of the official form (except for minor page size or print style deviations), may be submitted without reobtaining the IRS's approval before using the form. In all other cases, the IRS's approval must be obtained before a substitute or computer-generated form can be used. Publication 1167, containing specifications for paper returns, is available from most IRS offices.

.03 Requests for approval of computer-generated or substitute forms should be sent to the following address with a copy of the proposed form:

Internal Revenue Service

Attn: Substitute Forms Program

Room 7033 D:R:R:I

1111 Constitution Avenue N.W.

Washington, D.C. 20224

.04 Form 6248 instructions are to be followed when paper returns are filed to correct returns submitted on magnetic media. The caption "Magnetic Media Correction" must appear on the top right corner of the form. SEND PAPER CORRECTIONS TO THE APPROPRIATE SERVICE CENTER, as prescribed in the instructions for Form 6248-T.

SEC. 9. TAXPAYER IDENTIFICATION NUMBERS

.01 Under section 6109 of the Internal Revenue Code, recipients of income are required to furnish taxpayer identification numbers (TINs) to the payer whether or not the payee is required to file a tax return.

.02 Payers are expected to keep to a minimum those statements submitted without TINs. It is particularly important that correct social security and employer identification numbers for payees be provided on magnetic media or paper forms submitted to the IRS.

.03 For each omission of a required TIN, Section 6676 of the Code imposes a $50 penalty, unless the payer or payee responsible for furnishing the number establishes reasonable cause for not having done so.

.04 The TIN to be furnished depends primarily upon the manner in which the account is maintained or set up on the record of the payer. The number to be provided must be that of the owner of record. If the account is recorded in more than one name, furnish the TIN and name of one of the holders of record. For those engaged in a trade or business (including employee trusts, retirement systems, etc.) the TIN is the employer identification number (EIN), without hyphens. For individuals, it is a social security number (SSN), without hyphens.

.05 Sole proprietors who are payers should show their EIN and/or their SSN in the Filer/Transmitter "G" Record. The tables provided in Part A, Sec. 9.06 will help determine the number to be furnished to IRS.

.06 Any person required to file an information return that is based, in whole or in part, upon information received from another person MUST include the TIN of that person on the return. The tables provided in Part A, Sec. 9.06 will help determine the number to be furnished to IRS.

Table 1. Guidelines for Social Security Numbers

In tape positions In tape positions

2-10 of the 20-339 of the

Producer/Recipient Producer/Recipient

If the producer/recipient "H" Record, enter "H" Record, enter

is: the SSN of: the name of:

--------------------------------------------------------------------

1. An individual The individual The individual

2. A joint account of two The actual or The individual

or more individual, principal owner whose SSN is

a husband and wife or of the account entered

adult and minor

3. An account in the name The ward, minor, or The individual whose

of the guardian incompetent person SSN is entered

or committee for a

designated ward, minor,

or incompetent person

4. A custodian of a minor The minor The minor

(Uniform Gifts to Minors

Act)

5. a. The usual revocable The grantor-trustee The grantor-trustee

savings trust account

(grantor is also

trustee)

b. So-called trust The actual owner The actual owner

account that is not

a legal or valid trust

under state law

6. A sole proprietor The owner The owner

7. A grantor trust described The grantor The grantor

in section 1.671-4(b) of

the Income Tax

Regulations

Table 2. Guidelines for Employer Identification Numbers

In tape positions In tape positions

11-19 of the 20-339 of the

Producer/Recipient Producer/Recipient

If the producer/recipient "H" Record, enter "H" Record, enter

is: the EIN of: the name of:

--------------------------------------------------------------------

1. A valid trust, estate or Legal entity (Do The legal trust,

pension trust not furnish the estate or pension

identification trust

number of the

personal

representative

or trustee unless

the name of the

representative or

trustee is

designated in the

account title)

2. A corporation The corporation The corporation

3. A religious, charitable The organization The organization

or educational

organization

4. A partnership held in The partnership The partnership

the name of the business

5. An association, club, or The organization The organization

other tax-exempt

organization

6. A broker or registered The broker or The broker or

nominee nominee nominee

7. An account with the The public entity The public entity

Department of Agriculture

in the name of a public

entity (such as a state

or local government,

school district or prison

that receives agriculture

program payments)

SEC. 10. EFFECT ON PAPER RETURNS

.01 Magnetic tape reporting of Form 6248 applies only to the original (Copy A).

.02 Payers are permitted considerable flexibility in designing the copy of the information return to be furnished to the payee. The payer may combine the information return data with other reports or financial or commercial notices, or expand them to include other information. This is permissible as long as all required information present on the official form is included and the payees' copies are conducive to proper reporting of income on tax returns. Payers must include the message "This information is being furnished on Form 6248 to the Internal Revenue Service" on the recipients' copies.

.03 If a portion of the returns is reported on magnetic tape and the remainder is reported on paper forms, those returns not submitted on magnetic tape must be filed on official Forms 6248. Also see Sec. 4.02 above for waiver considerations.

SEC. 11. ADDITIONAL INFORMATION

.01 All magnetic media files (including current reporting, corrected records and test tapes) are to be submitted to the IRS National Computer Center at the addresses shown below. In addition, all correspondence or contacts regarding magnetic media related forms, publications, information, application for reporting on magnetic media, waivers and requests for extensions of time to file will be directed to:

(If by Postal Service)

Magnetic Media Reporting

Internal Revenue Service

National Computer Center

P.O. Box 1359

Martinsburg, WV 25401-1359

(If by land carrier)

Magnetic Media Reporting

Internal Revenue Service

National Computer Center

Route 9 and Needy Road

Martinsburg, WV 25401

.02 Magnetic Media Specialists will be available to answer magnetic media related questions at telephone number (304) 263-8700, between the hours of 8:30 a.m. and 8 p.m. Eastern Time. All requests for assistance not related to magnetic media processing should be directed to local IRS offices or to the local toll-free number.

.03 Only magnetic media reporting is to be submitted to the National Computer Center. SEND ALL PAPER FORMS 6248 TO THE APPROPRIATE INTERNAL REVENUE SERVICE CENTER AS PRESCRIBED IN THE INSTRUCTIONS FOR FORM 6248-T.

PART B.--MAGNETIC TAPE SPECIFICATIONS

SECTION 1. GENERAL

.01 The magnetic tape specifications contained in this part prescribe the required format and contents of the records to be included in the file. THESE SPECIFICATIONS MUST BE ADHERED TO UNLESS DEVIATIONS HAVE BEEN SPECIFICALLY GRANTED BY THE IRS IN WRITING.

.02 In most instances, the IRS will be able to process tape files that meet any one set of the following specifications:

(a) 9 track EBCDIC (Extended Binary Coded Decimal Interchange Code) with

(1) Odd Parity and

(2) A density of 800, 1600, or 6250 BPI

(b) 9-track ASCII (American Standard Coded Information Interchange) with

(1) Odd Parity

(2) A density of 800, 1600, or 6250 BPI

(1) Either Even or Odd Parity and

(2) A density of 556 or 800 BPI

.03 All tape files must have the following characteristics:

(a) Type of tape--1/2 inch Mylar base, oxide coated; and

(b) Interrecord Gap

(1) .75 inch for 556 or 800 BPI density 7-track

(2) .6 inch for 800 or 1600 BPI density 9-track

(3) .3 inch for 6250 BPI density 9-track

.04 The IRS programs are capable of accommodating some minor deviations. Filers who can substantially conform to these specifications, but do require some minor deviations, must contact the Magnetic Media Specialist at the IRS National Computer Center. UNDER NO CIRCUMSTANCES MAY TAPES DEVIATING FROM THE SPECIFICATIONS IN THIS REVENUE PROCEDURE BE SUBMITTED WITHOUT PRIOR WRITTEN APPROVAL FROM THE IRS.

SEC. 2. RECORD LENGTH

.01 The tape records prescribed in these specifications may be blocked or unblocked, subject to the following:

(a) A block must not exceed 14,500 tape positions.

(b) If the use of blocked records would result in a short block, all remaining positions of the block must be filled with 9s. Do not pad a block with blanks.

.02 All records, other than header and trailer records, must be 1,450 characters in length.

SEC. 3. OPTIONS FOR FILING

.01 For filing convenience, this procedure contains two options for using header labels and Filer/Transmitter "G" Records. For purposes of this procedure the following conventions must be used:

Header label:

1. Payers may use standard headers; however, they must begin with 1HDR, HDR1, HDR2, VOL1 or VOL2.

2. Consist of either 80 or 120 positions each.

Trailer label:

1. Standard trailer labels may be used; however, they must begin with 1EOR, 1EOF, EOR1, or EOF1.

2. Consist of either 80 or 120 positions each.

Record mark:

1. Special character used to separate blocked records on tape.

2. Can be written only at the end of a record or block.

3. For odd parity tapes, use BCD bit configuration 011010 ("A82").

Tape mark:

1. Used to signify the physical end of the recording on tape.

2. Must be even parity, BCD configuration 001111 ("8421").

3. May follow the header label(s) and precede and/or follow the trailer label(s). Option 1: When using this option, a correct Filer/Transmitter "G" Record, described in Part B, Sec 5 is to be the first record on each reel. Filers using this option may have header labels preceding the "G" Record; however, headers are not required. The reel sequence number must appear in positions 3-5 of each "G" Record and must be incremented by 1 on each tape reel of the file after the first reel.

Option 2: Requires a header label as the first record on each reel. The header label must contain the reel sequence number and it must be incremented by 1 on each reel. The "G" Record will contain the location of the reel sequence number in the header label. If the system generates a four digit reel sequence number, ignore the first digit when determining the location of the reel sequence in the "G" Record.

Example 1: If the header label reel sequence is four digits (e.g., 0001) and is in positions 28-31, enter 29 as the location in positions 3 and 4 of the "G" Record and also enter an "X" in position 5 of the "G" Record.

Example 2: If the header label reel sequence number is 3 digits (e.g., 001) and is in positions 10-12, enter 10 as the location in positions 3 and 4 of the "G" Record. This option requires a trailer label at the end of each reel. Also, ignore the "J" Record instructions in this part if you use option 2.

SEC. 4. VALID STATE ABBREVIATIONS

The following table gives the list of valid state abbreviations to be used in the "G" and "H" records. The valid abbreviations for the U.S. territories American Samoa, Guam, Puerto Rico and the Virgin Islands are also included. If the producer lives in a foreign country, a period followed by a blank (". ") should be entered in the two position state field and blanks should be entered for ZIP Code. The table lists the only valid data entries for state information.

Table 3. VALID STATE ABBREVIATIONS

Alabama AL

Alaska AK

American Samoa AS

Arizona AZ

Arkansas AR

California CA

Colorado CO

Connecticut CT

Delaware DE

Dist. of Columbia DC

Florida FL

Georgia GA

Guam GU

Hawaii HI

Idaho ID

Illinois IL

Indiana IN

Iowa IA

Kansas KS

Kentucky KY

Louisiana LA

Maine ME

Maryland MD

Massachusetts MA

Michigan MI

Minnesota MN

Mississippi MS

Missouri MO

Montana MT

Nebraska NE

Nevada NV

New Hampshire NH

New Jersey NJ

New Mexico NM

New York NY

North Carolina NC

North Dakota ND

Ohio OH

Oklahoma CK

Oregon OR

Pennsylvania PA

Puerto Rico PR

Rhode Island RI

South Carolina SC

South Dakota SD

Tennessee TN

Texas TX

Utah UT

Vermont VT

Virginia VA

Virgin Islands VI

Washington WA

West Virginia WV

Wisconsin WI

Wyoming WY

Foreign City .b

FOOTNOTE: "b" denotes a blank

SEC. 5. FILER/TRANSMITTER "G" RECORD

.01 This record identifies the filer and the transmitter of the tape file and provides parameters for the processing of the succeeding records. The IRS computer programs rely on the parameters supplied in this record in the processing of the tape file.

.02 The number of "G" Records appearing on a tape reel will depend on the number of filers for whom data is present. A transmitter may include Producer/Recipient "H" Records for more than one filer on a tape reel; however, each series of separate Producer/Recipient "H" Record(s) must be preceded by a "G" Record. All "G" Records must be 1,450 characters in length.

.03 A separate "G" Record is required for each type of return, for example, original, corrected.

RECORD NAME: FILER/TRANSMITTER "G" RECORD

Tape

Position Field Title Length Description and Remarks

--------------------------------------------------------------------

1 Record Type 1 Enter "G".

--------------------------------------------------------------------

2 Filing Year 1 Must be the rightmost digit of

the year for which WPT data is

being reported (e.g., if data

is for 1986 enter a 6). This

number must be incremented

each year.

--------------------------------------------------------------------

3-5 Reel Sequence 3 Sequential number of the reel

Number within the tape file upon

which this record appears (see

explanation of Option 1 and

Option 2 filing). Position 5

must contain an "X" if you are

using Option 2.

--------------------------------------------------------------------

6-9 "G" Record Length 4 Enter 1450.

--------------------------------------------------------------------

10-13 "H" Record Length 4 Enter 1450.

--------------------------------------------------------------------

14-17 "I" Record Length 4 Enter 1450.

--------------------------------------------------------------------

18 Type of Account 1 This field is used to identify

Filer's TIN the data in tape positions

19-27 as either an EIN or an

SSN. Use one of the following

codes as appropriate:

0 Use the digit "0" if the

number provided is an SSN.

1 Use the digit "1" if the

number provided is an EIN.

2 Use the digit "2" if it is

not known if the number

provided is an SSN or EIN.

3 Use the digit "3" if no

number is provided

(positions 19-27 should be

blank filled in this

case).

--------------------------------------------------------------------

19-27 Filer's Taxpayer 9 Enter the taxpayer

Identification identification number of the

Number filer (SSN or EIN as

appropriate). If no TIN is

provided leave blank.

--------------------------------------------------------------------

28-67 Filer's Name 40 Enter the name of the filer as

used in normal business.

Abbreviate any extraneous data

other than the name as

necessary. Left justify and

blank fill.

--------------------------------------------------------------------

68-102 Filer's Street 35 Enter the street address of

Address the filer. Left justify and

blank fill.

--------------------------------------------------------------------

103-115 Filer's City 13 Enter the city of the filer.

Left justify and blank fill.

--------------------------------------------------------------------

116-117 Filer's State 2 Enter the two digit

abbreviation of the filer's

state. (See Table of Valid

State Abbreviations in Part B,

Sec. 4.)

--------------------------------------------------------------------

118-126 Filer's ZIP Code 9 Enter the nine digit ZIP Code

of the filer. If ZIP Code of

the filer is not known, this

field must be blank. If you do

not have the nine digit ZIP

Code, LEFT JUSTIFY the five

digit ZIP Code and fill the

remaining four positions with

ZEROS.

--------------------------------------------------------------------

127 Type of Filing 1 Enter a zero "0" if the

Indicator documents being filed are

original returns.

Enter "1" if the documents are

corrected returns (adjustments

to previously supplied

returns).

Enter "2" if the documents are

"Corrected Suspense Accounts"

(proceeds are released from

suspense).

Enter "3" if the documents are

"Suspense Accounts" (proceeds

being held in suspense).

--------------------------------------------------------------------

128-178 Reserved 51 Reserved for IRS use. Blank

fill.

--------------------------------------------------------------------

179-183 Transmitter 5 Enter the 5 digit transmitter

Control Code control code assigned by IRS.

--------------------------------------------------------------------

184 Transmitter Code 1 If the filer of these Forms

6248 and the transmitter are

the same, enter the digit "0"

in this location and blank

fill the rest of the record.

If they are not the same,

enter the digit "1" and supply

the information indicated for

the remainder of the record.

--------------------------------------------------------------------

185-193 Reserved 9 Reserved for IRS use. Blank

fill.

--------------------------------------------------------------------

194-233 Transmitter's 40 Enter the name of the

Name ¹ transmitter. Left justify and

blank fill.

--------------------------------------------------------------------

234-268 Transmitter's 35 Enter the street address of

Street the transmitter. Left justify

Address ¹ and blank fill.

--------------------------------------------------------------------

269-281 Transmitter's 13 Enter the city of transmitter.

City ¹ Left justify and blank fill.

--------------------------------------------------------------------

282-283 Transmitter's 2 Enter the abbreviation of

State ¹ state of transmitter.

--------------------------------------------------------------------

284-292 Transmitter's ZIP 9 Enter the nine digit ZIP Code

Code ¹ of transmitter. If you do not

have the nine digit ZIP Code,

LEFT JUSTIFY the five digit

ZIP Code and fill the

remaining four positions with

ZEROS.

--------------------------------------------------------------------

293-1450 Reserved 1158 Reserved for IRS use. Blank

fill.

¹ If file is being transmitted by filer, then the Transmitter

Name, Street Address, City, State and ZIP Code can be blank filled.

SEC. 6. PRODUCER/RECIPIENT "H" RECORD

.01 This record is used to provide the information contained in Part I, II, III, IV, and V of Form 6248. All "H" Records must be of the same fixed length. Records may be blocked or unblocked. A block may not exceed 14,500 positions. Do not pad unused blocks with blank records, fill with 9s. Zero fill any barrel or liability field for which data is not present. Right justify and zero fill any barrel or liability field for which data is present. Blank fill any other field for which data is not present.

.02 Each field must contain data (dollars, barrels, etc.) covering only the interest of the producer/recipient for whom the Form 6248 is prepared.

.03 All amount fields in this section should be expressed in whole dollars without decimals. All quantities of oil should be expressed in whole barrels without decimals or fractions.

.04 Amount fields and barrel fields may be signed or unsigned. Unsigned fields will always be considered positive. If signed decimal data is used, the rightmost (units) position of the field must be used to carry the sign of the field (negative or positive) as an overpunch character. This is the only format permissible for the entry of signed decimal data. If the computer system cannot conform to this standard, or if there are any questions about entering data in this format, please contact the Magnetic Media Specialist at the National Computer Center.

.05 All "H" Records must be 1450 characters long.

RECORD NAME: PRODUCER/RECIPIENT "H" RECORD

Tape

Position Field Title Length Description and Remarks

--------------------------------------------------------------------

1 Record Type 1 Enter "H".

--------------------------------------------------------------------

2-10 Producer's SSN 9 Enter SSN of Producer, without

hyphens, if available.

Otherwise, blank fill.

--------------------------------------------------------------------

11-19 Producer's EIN 9 Enter EIN number of Producer,

without hyphens, if available.

Otherwise, blank fill.

--------------------------------------------------------------------

NOTE: The following 8 fields are for the Producer Name/Address

information. If the name/address fields contain less than 40

characters, do not pack information from more than one

name/address field into any one of the following name/address

fields. If the name/address fields are longer than 40

characters each, contact the Magnetic Media Specialist at the

IRS National Computer Center for instructions on entering the

data. The IRS encourages use of the 2 character state

abbreviations. Valid characters for these name lines are:

Alphabetic, Numeric, Blanks, "&", "-", "/", "%", commas,

and periods.

--------------------------------------------------------------------

20-59 Producer's 1st 40 Enter data from the first