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Rev. Proc. 79-66


Rev. Proc. 79-66; 1979-2 C.B. 581

DATED
DOCUMENT ATTRIBUTES
  • Cross-Reference

    26 CFR 601.602: Forms and instructions.

    (Also Part I, Sections 6041, 6042, 6043, 6047, 6049, 6109;

    1.6041-1, 1.6041-4, 1.6041-5, 1.6041-7, 1.6042-2, 1.6042-3,

    1.6043-2, 1.6047-1, 301.6047-1, 1.6049-1, 301.6109-1.)

  • Code Sections
  • Language
    English
  • Tax Analysts Electronic Citation
    not available
Citations: Rev. Proc. 79-66; 1979-2 C.B. 581

Superseded by Rev. Proc. 80-52

Rev. Proc. 79-66

PART A. -- GENERAL.

Section 1. Purpose

.01 The purpose of this revenue procedure is to provide the requirements and conditions for filing information returns in the Forms 1099 and 1087 series, on magnetic tape instead of paper returns. Specifications for filing the following forms are contained in this procedure:

a) Form 1099R, Statement for Recipients of Total Distributions from Profit-Sharing Retirement Plans, and Individual Retirement Arrangements.

b) Form 1099-DIV, Statement for Recipients of Dividends and Distributions.

c) Form 1099-INT, Statement for Recipients of Interest Income.

d) Form 1099-MISC, Statement for Recipients of Miscellaneous Income.

e) Form 1099-MED, Statement for Recipients of Medical and Health Care Payments.

f) Form 1099-OID, Statement for Recipients of Original Issue Discount.

g) Form 1099-PATR, Statement for Recipients (Patrons) of Taxable Distributions received from Cooperatives.

h) Form 1099L, U.S. Information Return for Distribution in Calendar Year.

i) Form 1099-NEC, Statement for Recipients of Nonemployee Compensation.

j) Form 1099-UC, Statement for Recipients of Unemployment Compensation Payments.

k) Form 1087-DIV, Statement for Recipients of Dividends and Distributions.

l) Form 1087-INT, Statement for Recipients of Interest Income.

m) Form 1087-MISC, Statement for Recipients of Miscellaneous Income.

n) Form 1087-MED, Statement for Recipients of Medical and Health Care Payments.

o) Form 1087-OID, Statement for Recipients of Original Issue Discount.

p) Agriculture Subsidy Payment Report.

.02 This procedure supersedes Rev. Proc. 78-26, 1978-2 C.B. 505.

Sec. 2. Nature of Changes

.01 The Revenue Act of 1978, Pub. L. 95-600, 1978-3 C.B. (Vol. 1) 1, requires states paying unemployment compensation benefits to file Form 1099-UC for each payee that receives such benefits totalling $10 or more. Supplementary unemployment benefits paid from a company-financed supplemental unemployment benefit fund are not considered unemployment compensation for purposes of this filing requirement. The format for filing Forms 1099-UC on magnetic tape are contained in Part B, Sec. 5 of this procedure.

.02 Form 1099-NEC, Statement for Recipients of Nonemployee Compensation, is required to be filed for reporting fees, commissions, or any other form of compensation to non-employees. This form may be filed on magnetic tape and the specifications are contained in Part B, Sec. 4 of this procedure.

.03 Minor format changes have been made to Forms 1099-MISC and 1099-PATR.

Sec. 3. Wage and Pension Information

.01 Section 8(b) of Pub. L. 94-202, 1976-1 C.B. 503, enacted in January 1976, authorized the combined reporting of FICA detailed information (previously reported quarterly on Form 941, Schedule A) and annual W-2 (Copy A), Wage and Tax Statement, information in one consolidated annual W-2 (Copy A) to the Federal Government. As a result, Forms W-2 and W-2P are to be filed with the Social Security Administration (SSA).

.02 SSA will accept magnetic media for filing Forms W-2 and W-2P and has issued TIB-4a, Magnetic Tape Reporting, Submitting wage and tax data to Federal and State Agencies, TIB-4b, Magnetic Tape Reporting, Submitting Annuity, Pension, Retired Pay or IRA Payment to the Federal Government on Magnetic Tape, and TIB-4c, Diskette and Disk Cartridge Reporting, Submitting Wage and Tax Data to the Federal Government on Diskette and Disk Cartridge, for this purpose. Applications for filing Forms W-2 and W-2P on magnetic media appear in TIBs-4a, 4b, and 4c.

.03 Copies of Social Security Administration publications TIB-4a, 4b, and 4c are available from any Internal Revenue Service Center or local Social Security Administration office.

Sec. 4. Application for Magnetic Media Reporting

01. For the purposes of this revenue procedure, the payer is the organization making the payments and the transmitter is the organization which is preparing the tape file. Payers or transmitters who decide to file information returns, in the Forms 1099 and 1087 series, on magnetic tape must complete Form 4419, Application for Magnetic Media Reporting of Information Returns. Instructions for completing the application appear on the reverse side of the form.

.02 The Service will act on an application and notify the applicant of authorization to file within 30 days of receipt of the application. No magnetic tape returns may be filed with the Service until authorization to file is received.

.03 The Service will assist new filers with their initial magnetic tape submission by encouraging the submission of test tapes for review in advance of the filing season. Approved payers or transmitters who wish to submit a test tape should contact the magnetic media coordinator at the service center where the application was filed.

.04 Once authorization to file on magnetic tape has been granted to a payer or transmitter, it will remain in effect in succeeding years, provided that all the requirements of this revenue procedure are met and there are no equipment changes by the filer. If a filer discontinues filing on magnetic tape, a new application must be filed before this method of filing may be resumed.

.05 In accordance with Section 1.6041-7 of the Income Tax Regulations, medical payments from separate departments of a health care carrier may be reported as separate returns on magnetic tape. In this case, the headquarters office will be considered to be the transmitter and the individual departments of the company filing reports will be considered to be payers. A single application form covering all the departments which will be filed on magnetic tape should be submitted.

Sec. 5. Filing of Tape Reports

.01 A magnetic tape reporting package, which includes all the necessary transmittals, labels, and instructions, will be mailed to all approved filers between October and December of each year.

.02 Payers may submit a portion of their information returns on magnetic tape and the remainder on paper forms, provided there is NO DUPLICATE FILING. The magnetic tape records and paper forms must be filed at the same location, but in separate shipments. A Form 1096 must accompany paper submissions and a Form 4804 must accompany magnetic tape submissions.

.03 The affidavit which appears on Forms 1096 and 4804 must be signed by the payer. One of the following may, however, sign the affidavit on behalf of the payer if all of these conditions are met. The transmitter, service bureau, or disbursing agent must:

a. have the authority to sign the affidavit under an agency agreement (either oral, written, or implied) that is valid under State law; and

b. have the responsibility (either oral, written, or implied) conferred on it by the payer to request the taxpayer identifying numbers of payees reported on magnetic tape or paper returns; and

c. sign the affidavit and add the caption "For: [name of payer]".

.04 Although a duly authorized agent signs the affidavit, the payer is held responsible for the accuracy of the Form 4804 and will be liable for penalties for failure to comply with filing requirements.

.05 These requirements also apply to paper filers submitting Form 1096, Annual Summary and Transmittal of U.S. Information Returns. Paper filers are responsible for the filing of a correct, complete, and timely Form 1096. The failure of duly authorized "agents" of paper filers to comply with the filing requirements of Form 1096 and attachments does not relieve the payers of any penalties that may arise as a result of such failure to comply.

.06 If a portion of the returns are submitted on paper documents, include a statement on the Form 1096 that the remaining returns are being filed on magnetic tapes. Please note that Form 1096 instructions normally apply to the filing of information returns on paper; however, filers of magnetic tape must review the Form 1096 instructions and file Form 1096 if appropriate.

.07 Health care carriers, or their agents, filing Form 1099-MED per Section 4.05 above, may submit part of their returns on paper documents and part on magnetic tape if the records of some departments are not maintained on computer files. However, an information return is required if the aggregate amount paid to a health care service provider from all departments equals $600 or more. For example, Department A pays $200, Department B pays $300, and Department C pays $100 to the same health care service provider. The aggregate amount paid from all departments equals $600. The health care carrier or agent must submit either one information return for the aggregate amount of $600 or three separate returns, one from each department, indicating the amount paid by each department.

Sec. 6. Filing Dates

.01 Magnetic tape reporting to the Service for all types of Forms 1099 and 1087 must be on a calendar year basis.

.02 The dates prescribed for filing paper returns with the Service will also apply to magnetic tape filing. Tapes must be submitted to the Service Center by February 28. Copies required to be furnished to recipients must be furnished by January 31.

Sec. 7. Extensions to File

.01 If a payer or transmitter is unable to submit its tape file by the date prescribed in Section 6.02 above, a letter requesting an extension must be filed before February 28. The letter should be sent to the attention of the magnetic media coordinator at the Service Center which will receive the tape file. The request should include the estimated number of returns which will be filed late and the reason for the delay.

.02 If an extension is granted by the Service, a copy of the letter granting the extension must be attached to the transmittal Form 4804 when the file is submitted.

Sec. 8. Processing of Tape Returns

.01 The Service will process tax information from the tapes. Tapes which are timely received by the Service will be returned to the filers by August 15 of the year in which submitted.

.02 All tapes submitted must conform totally to this revenue procedure. If tapes are unprocessable, they will be returned to the filer for correction. Corrected tapes must be filed with the Service as soon as possible. Corrected files will be returned by the Service within six months of receipt.

Sec. 9. Corrected Returns

.01 If a large volume of corrected returns is necessary, and the payer or transmitter possesses the capability to provide such corrections on tape, they are encouraged to do so. The filer must contact the magnetic media coordinator for format and shipping instructions. A corrected Form 4804 must accompany the shipment and be marked "Magnetic Media Correction" on the upper portion of the form.

.02 If corrections are not submitted on tape, payers must submit them on official Forms 1099 or 1087 (Copy A) or on approved paper substitutes. Revenue procedures containing specifications for paper returns are available from most Internal Revenue Service offices.

.03 Form 1096 instructions are to be followed when paper returns are filed to correct returns submitted on magnetic media. An "X" must be entered in the box in the left margin and the caption "Magnetic Media Correction" must appear on the top of the form to the left of "FOR OFFICIAL USE ONLY". Corrections must be sent to the attention of the magnetic media coordinator where the original tape file was filed.

Sec. 10. Taxpayer Identification Numbers

.01 Under Section 6109 of the Internal Revenue Code, recipients of dividends, interest, or other payments are required to furnish taxpayer identification numbers (TINs) to the payer. The number must be furnished to the payer whether or not the payee is required to file a tax return or is covered by Social Security.

.02 The Service expects that payers will keep to a minimum those statements submitted without TINs. It is particularly important that correct social security and employer identification numbers for payees be provided on magnetic media or paper forms submitted to the Service.

.03 For each omission of a required TIN, Section 6676 of the Internal Revenue Code provides that the Service charge a $5 penalty, unless the payer or payee responsible for furnishing the number supplies an explanation, upon request from the Service, that establishes reasonable cause for not having done so.

.04 The TIN to be furnished the Service depends primarily upon the manner in which the account is maintained or set up on the record of the payer. The number to be provided must be that of the owner of record. If the account is recorded in more than one name, furnish the TIN and name of the of the holders of the record. The number provided must be associated with the name of the holder provided in the first name line of the Payee "B" Record of Part B of this procedure. For those engaged in a trade or business (including employee trusts, retirement systems, etc.) the TIN is the employer identification number, EIN (00-0000000). For individuals, it is a social security number, SSN (000-00-0000).

.05 Sole proprietors who are payers should show their employer identification numbers in the Payer/Transmitter "A" Record. However, the payer should use the social security number of a sole proprietor in the Payee "B" Record. The table below will help you determine the number to be furnished to the Service.

           Chart 1. Guidelines for Social Security Numbers

 

 ===================================================================

 

                                                         In the

 

                                                         Payee 1st

 

                                                         Name Line

 

                                                         of the

 

                              In tape positions 12-20    Payee "B"

 

                              of the Payee "B" Record,   Record,

 

                              enter the Social Security  enter the

 

 For this type of account:    Number of--                Name of--

 

 -------------------------------------------------------------------

 

 1. An individual's account.  The individual.            The

 

                                                         individual.

 

 

 2.  Joint account of:

 

      a. husband and wife      The actual owner of the   The

 

         individual            account. (If more than    whose SSN

 

                               one owner, the principal  is

 

                               owner.)                   entered.

 

      b. adult and minor      The actual owner of the    The

 

         individual           account. (If more than     whose SSN

 

                              one owner, the principal   is

 

                              owner.)                    entered.

 

      c. two or more individ- The actual owner of the    The

 

         uals                 account. (If more than     individual

 

                              one owner, the principal   whose SSN

 

                               owner.)                   is

 

                                                         entered.

 

 3. Account in the name of    The ward, minor, or        The

 

    a guardian or committee   incompetent person.        individual

 

    for a designated ward,                               whose SSN

 

    minor, or incompetent                                is

 

    person.                                              entered.

 

 4. Custodian account of a    The minor.                 The minor.

 

    minor (Uniform Gifts to

 

    Minor Acts).

 

 5. a. The usual revocable    The grantor-trustee.       The

 

 grantor-

 

       savings trust account                             trustee.

 

       (grantor is also

 

       trustee)

 

    b. So-called trust ac-    The actual owner.          The actual

 

       count that is not a                               owner.

 

       legal or valid trust

 

       under State law.

 

 6. Sole proprietorship.      The owner.                 The owner.

 

 ===================================================================

 

 

       Chart 2. Guidelines for Employer Identification Numbers

 

 ===================================================================

 

                                                         In the

 

                                                         Payee 1st

 

                                                         Name Line

 

                                                         of the

 

                              In tape positions 12-20    Payee "B"

 

                              of the Payee "B" Record    Record,

 

                              enter the Employer Iden-   enter the

 

 For this type of account--   tification Number of--     name of--

 

 -------------------------------------------------------------------

 

 1. A valid trust, estate,    Legal entity. 1          The legal

 

    or pension trust.                                    trust,

 

                                                         estate, or

 

                                                         pension

 

                                                         trust.

 

 2. Corporate account.        The corporation.           The corpo-

 

                                                         ration.

 

 3. Religious, charitable,    The organization.          The organi-

 

    or educational organi-                               zation.

 

    zation.

 

 4. Partnership account       The partnership.           The part-

 

    held in the name of                                  nership.

 

    the business.

 

 5. Association, club, or     The organization.          The organi-

 

    other tax-exempt                                     zation.

 

    organization.

 

 6. A broker or registered    The broker or nominee.     The broker

 

    or

 

    nominee.                                             nominee.

 

 7. Accounts with the         The public entity.         The public

 

    Department of Agricul-                               entity.

 

    ture in the name of a

 

    public entity (such as

 

    a State or local

 

    government, school

 

    district or prison

 

    that receives agri-

 

    culture program

 

    payments).

 

 ===================================================================

 

 

1 Do not furnish the identifying number of the personal representative or trustee unless the legal entity itself is not designated in the account title.

Sec. 11. Effect on Paper Returns

.01 Magnetic tape reporting of the information returns listed in Section 1 above applies only to the original (Copy A).

.02 Payers are permitted considerable flexibility in designing the copy of the information return to be furnished to the payee. The payer may combine the information return data with other reports or financial or commercial notices, or expand them to include other information of interest to a depositor, patron, or shareholder. This is permissible so long as all required information present on the official form is included and the payees' copies are conducive to proper reporting of income on tax returns. Payers must include the message "This information is being furnished on Form 1099 (or 1087) to the Internal Revenue Service" on the recipients' copies.

.03 If a portion of the returns is reported on magnetic tape and the remainder is reported on paper forms, those returns not submitted on magnetic tape must be filed on official forms or on paper substitutes meeting specifications in the revenue procedure on the reproduction of Forms 1099, 1087, and W-2G. Form W-2G, Statement for Certain Gambling Winnings, cannot currently be filed on magnetic tape.

Sec. 12. Additional Information

Requests for additional copies of this Revenue Procedure or for additional information on tape reporting should be addressed to the attention of the magnetic media coordinator of one of the following:

     (a) Internal Revenue Service

 

        Andover Service Center

 

        Post Office Box 311

 

        Andover, MA 01810

 

 

     (b) Internal Revenue Service

 

        Brookhaven Service Center

 

        P.O. Box 486

 

        Holtsville, NY 11742

 

 

     (c) Internal Revenue Service

 

        Philadelphia Service Center

 

        Post Office Box 245

 

        Bensalem, PA 19020

 

 

     (d) Internal Revenue Service

 

        Atlanta Service Center

 

        Post Office Box 47421

 

        Doraville, GA 30362

 

 

     (e) Internal Revenue Service

 

        Memphis Service Center

 

        P.O. Box 1900

 

        Memphis, TN 38101

 

 

     (f) Internal Revenue Service

 

        Cincinnati Service Center

 

        Post Office Box 267

 

        Covington, KY 41019

 

     (g) Internal Revenue Service

 

        Kansas City Service Center

 

        Post Office Box 5321

 

        Kansas City, MO 64131

 

 

     (h) Internal Revenue Service

 

        Austin Service Center

 

        Post Office Box 934

 

        Austin, TX 78767

 

 

     (i) Internal Revenue Service

 

        Ogden Service Center

 

        Post Office Box 9941

 

        Ogden, UT 84409

 

 

      (j) Internal Revenue Service

 

        Fresno Service Center

 

        Post Office Box 12866

 

        Fresno, CA 93779

 

 

PART B. -- MAGNETIC TAPE SPECIFICATIONS

SEC. 1. GENERAL

.01 The magnetic tape specifications contained in this Part prescribe the required format and contents of the records to be included in the file. These specifications must be adhered to unless deviations have been specifically granted by the Service in writing.

.02 In most instances, the Service will be able to process any compatible tape files. Compatible tape files must meet any one set of the following:

(a) 7 channel BCD (binary coded decimal) with

(1) Either Even or Odd Parity and

(2) A density of 556 or 800 BPI.

(b) 9 channel EBCDIC (Extended Binary Coded Decimal Interchange Code) with

(1) Odd Parity and

(2) A density of 800, 1600, or 6250 BPI.

(c) 9 channel ASCII (American Standard Coded Information Interchange) with

(1) Odd Parity and

(2) A density of 800, 1600, or 6250 BPI.

.03 Although the Service can process, after translation, tapes created at 6250 BPI, it is preferred that filers submit 1600 BPI tapes if possible.

.04 All compatible tape files must have the following characteristics:

(a) Type of tape--1/2 inch Mylar base, oxide coated; and

(b) Interrecord Gap--3/4 inch.

.05 Service programs are capable of accommodating some minor deviations. Payers who can substantially conform to these specifications, but do require some minor deviations, must contact the magnetic media coordinator at the service center where the file will be submitted. Under no circumstances may tapes deviating from the specifications in this revenue procedure be submitted without prior written approval from the Service.

SEC. 2. RECORD LENGTH

.01 The tape records prescribed in these specifications may be blocked or unblocked, subject to the following:

(a) A block must not exceed 4,000 tape positions.

(b) A record must be a minimum of 200 positions and a maximum of 360 positions.

(c) If the use of blocked records would result in a short block, all remaining positions of the block must be filled with 9's. Do not pad a block with blanks.

(d) All records except the Header and Trailer Labels, may be blocked.

.02 Provision is made in the Payee "B" Records for special data entries. These entries are optional. If the field is utilized, it must be present on all Payee "B" Records. The field is intended to serve one or both of these purposes:

(a) Contain information required by state or local governments. Filers who wish to use this option for satisfying state or local reporting requirements should contact their state or local department of revenue for filing instructions.

(b) Facilitate making all records the same length.

SEC. 3. OPTIONS FOR FILING

.01 For filing convenience, this procedure contains two options for using Header Labels and Payer/Transmitter "A" Records. For the purposes of this procedure the following conventions must be used:

Header Label:

1. Payers may use standard headers, provided they begin with 1HDR, HDR1, VOL1 or VOL2.

2. Consist of a maximum of 80 positions.

3. May not contain the letters A, B, C, D, E, or F in position 9.

Trailer Label:

1. Standard trailer labels may be used provided that they begin with 1EOR, 1EOF, EOR1, or EOF1.

2. Consist of a maximum of 80 positions.

Record Mark:

1. Special character used to separate blocked records on tape.

2. Can be written only at the end of a record or block.

3. For odd parity tapes, use BCD bit configuration 011010 ("A82").

Tape Mark:

1. Used to signify the physical end of the recording on tape:

2. For even parity, use BCD configuration 001111 ("8421").

3. May follow the header label and precede and/or follow the trailer label.

Option 1: When using this option, a correct Payer/Transmitter "A" Record, described in Sec. 4 below, is required as the first record on each reel. Filers using this option may have Header Labels preceding the "A" Record, however, headers are not required. The reel sequence number must appear in positions 3-5 of each "A" Record and must be incremented by 1 on each tape reel of the file after the first reel.

Option 2: Requires a Header Label as the first record on each reel. The Header Label must contain the reel sequence number and it must be incremented by 1 on each reel after the first reel. The "A" Record will contain the location of the reel sequence number in the Header Label. If your system generates a four-digit reel sequence number, ignore the first digit when determining the location for the purposes of the "A" Record.

Example: If your Header Label reel sequence is four digits (e.g. 0001) and is in positions 28-31, enter 29 as the location in positions 3 and 4 of the "A" Record and also enter an "X" in position 5 of the "A" Record.

Example: If your Header Label reel sequence number is 3 digits (e.g. 001) and is in positions 10-12, enter 10 as the location in positions 3 and 4 of the "A" Record and also enter an "X" in position 5 of the "A" Record. This option requires a Trailer Label at the end of each reel. Also, ignore the "D" Record instructions in this Part if you use Option 2.

SEC. 4. PAYER/TRANSMITTER "A" RECORD

Identifies the payer and transmitter of the tape file and provides parameters for the succeeding Payee "B" Records. The Service's computer programs rely on the absolute relationship between the parameters in the "A" Record and the data fields in the "B" Records to which they apply.

The number of "A" Records appearing on tape reel will depend on the number of payers and the different types of returns being reported. A transmitter may include Payee "B" Records for more than one payer on a tape reel, however, each separate payer's Payee "B" Record(s) must be preceded by an "A" Record. A single tape reel may also contain different types of returns, but the returns may not be intermingled. A separate "A" Record is required for each type of return being reported. An "A" Record may be blocked with "B" Records, however, the "A" Record must appear as the first record in the block.

               RECORD NAME: PAYER/TRANSMITTER "A" RECORD

 

 

   Tape

 

 Position      Field Title     Length      Description and Remarks

 

 --------------------------------------------------------------------

 

    1       Record Type           1     Required. Enter "A".

 

 

    2       Payment Year          1     Required. Must be the right

 

                                        most digit of the year for

 

                                        which payments are being

 

                                        reported (e.g. if payments

 

                                        were made in 1979, enter 9).

 

                                        This number must be

 

                                        incremented each year.

 

 

   3-5      Reel Sequence         3     Required. Sequence number of

 

            Number                      the reel in the tape file.

 

                                        (See explanation in Sec. 3

 

                                        above). Position 5 must

 

                                        contain an "X" if you are

 

                                        using Option 2.

 

 

   6-14     Payer's Federal       9     Required. Must be the valid 9

 

            EIN                         numerical assigned to the

 

                                        payer. DO NOT ENTER HYPHENS,

 

                                        ALPHA CHARACTERS OR ALL 9's or

 

                                        ZEROES.

 

 

    15      Type of Payer         1     Required. Enter the

 

                                        appropriate code from the

 

                                        table below:

 

 

                                             Type of Payer       Code

 

                                        Non-government             P

 

                                        Federal government         F

 

                                        State or local government  W

 

 

    16      Blank                 1     Enter blank (Reserved for IRS

 

                                        Use).

 

 

    17      Type of Return        1     Required. Enter appropriate

 

                                        code from the table below:

 

 

                                          Type of Return         Code

 

                                            1099R                  9

 

                                            1099-DIV               1

 

                                            1099-INT               6

 

                                            1099-MISC              A

 

                                            1099L                  E

 

                                            1099-MED               C

 

                                            1099-OID               D

 

                                            1099-PATR              7

 

                                            1099-NEC               Q

 

                                            1099-UC                P

 

                                            1087-DIV               2

 

                                            1087-INT               M

 

                                            1087-MISC              G

 

                                            1087-MED               K

 

                                            1087-OID               H

 

                                            Agriculture Subsidy

 

                                            Payments               4

 

 

  18-24     Amount Indicator  Variable  Required. The amount code

 

                                        entered for a given return

 

                                        indicates the type(s) of

 

                                        payment(s) which were made.

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is 6 (for 1099-INT) and

 

                                        positions 18-24 are "24bbbbb",

 

                                        this indicates that two amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The first field contains

 

                                        interest from Savings and Loan

 

                                        Association and the other

 

                                        contains Amount of forfeiture.

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1099R                1099R:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Amount includable as

 

                                                  income (add amounts

 

                                                  for codes 2, 3, and

 

                                                  4). MUST BE GROSS

 

                                                  AMOUNT.

 

                                             2    Capital gain (for

 

                                                  lump-sum

 

                                                  distributions only).

 

                                             3    Ordinary income.

 

                                             4    Premiums paid by

 

                                                  trustee or custodian

 

                                                  for current

 

                                                  insurance.

 

                                             5    Employee

 

                                                  contributions to

 

                                                  profit-sharing or

 

 

                                                  retirement plans.

 

                                             6    Amount of IRA

 

                                                  distributions (do

 

                                                  not include code 4

 

                                                  amount).

 

                                             7    Net unrealized

 

                                                  appreciation in

 

                                                  employer's

 

                                                  securities.

 

                                             8    Other.

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is 9 (for 1099R), and

 

                                        positions 18-24 are "1354bbb",

 

                                        this indicates that 4 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The first field represents

 

                                        Amount includable as income;

 

                                        the second, Ordinary income;

 

                                        the third, Premiums paid by

 

                                        trustee or custodian for

 

                                        current insurance; the fourth,

 

                                        Employee contributions to

 

                                        profit-sharing or retirement

 

                                        plans.

 

 

                                          Please Note: If you are

 

                                            reporting IRA

 

                                            distributions using amount

 

                                            code 6, only one payment

 

                                            amount may be present--

 

                                            all others must be blank.

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1099-DIV             1099-DIV:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Gross dividends and

 

                                                  other distributions

 

                                                  on stock (must be

 

                                                  gross amount).

 

                                             4    Dividends qualifying

 

                                                  for exclusion

 

                                                  (included in amount

 

                                                  for code 1).

 

                                             5    Dividends not

 

                                                  qualifying for

 

                                                  exclusion (included

 

                                                  in amount for code

 

                                                  1).

 

                                             6    Capital gain

 

                                                  distributions.

 

                                             7    Non-taxable

 

                                                  distributions (if

 

                                                  determinable).

 

                                             8    Foreign tax paid (if

 

                                                  eligible for foreign

 

                                                  tax credit).

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is 1 (for 1099-DIV) and

 

                                        positions 18-24 are "16bbbbb",

 

                                        this indicates that 2 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents Gross

 

                                        dividends and other

 

                                        distributions on stock; the

 

                                        2nd, Capital gain

 

                                        distributions.

 

 

                                          Please Note: The sum of the

 

                                            amounts for codes 4 and 5

 

                                            must equal that for code

 

                                            1. Amounts for codes 6 and

 

                                            7 must be included in that

 

                                            code 1; however, they will

 

                                            not necessarily equal that

 

                                            for code 1.

 

 

  18-24     Amount Indicator            For Reporting Payments on Form

 

              Form 1099-INT             1099-INT:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             2    Earnings from

 

                                                  savings and loan

 

                                                  associations, credit

 

                                                  unions, etc.

 

                                             3    Other interest on

 

                                                  bank deposit (Do not

 

                                                  include amounts

 

                                                  reported for code

 

                                                  2).

 

                                             4    Amount of forfeiture

 

                                             9    Foreign tax credit

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is 6 (for 1099-INT), and

 

                                        positions 18-24 are "34bbbbb",

 

                                        this indicates that 2 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Payee

 

                                        Records. The 1st field

 

                                        represents Other interest on

 

                                        bank deposits, etc.; the 2nd,

 

                                        Amount of forfeiture.

 

 

                                          Please Note: Do not subtract

 

                                            the amount for code 4 from

 

                                            the amount in code 2 or 3

 

                                            (for certificates of

 

                                            deposit only).

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1099-MISC            1099-MISC:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Royalties

 

                                             2    Prizes and awards

 

                                                  (No Forms W-2 or

 

                                                  1099-NEC items)

 

                                             5    Rents

 

                                             6    Other fixed or

 

                                                  determinable income

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "A" (for 1099-MISC) and

 

                                        positions 18-24 are "125bbbb",

 

                                        this indicates that 3 amount

 

                                        fields are present in all the

 

                                        following, Payee "B" Records.

 

                                        The 1st field represents

 

                                        Royalties; the 2nd, Prizes and

 

                                        awards, and the 3rd, Rents.

 

 

  18-24     Amount Indicator            For Reporting Payments on Form

 

              Form 1099L                1099L:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Cash

 

                                             2    Fair market value at

 

                                                  date of distribution

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "E" (for 1099L) and

 

                                        positions 18-24 are "1bbbbbb",

 

                                        this indicates that 1 amount

 

                                        field is present in all the

 

                                        following Payee "B" Records.

 

                                        This amount field represents

 

                                        Cash.

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1099-MED             1099-MED:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Total medical and

 

                                                  health care payments

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "C" (for 1099-MED),

 

                                        positions 18-24 must be

 

                                        "1bbbbbb". This indicates one

 

                                        amount field is present in all

 

                                        the following Payee "B"

 

                                        Records and represents Total

 

                                        medical and health care

 

                                        payments. No other coding is

 

                                        permissible for this type of

 

                                        payment.

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1099-OID             1099-OID:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Total original issue

 

                                                  discount (includes

 

                                                  discount for all

 

                                                  holders)

 

                                             2    Ratable monthly

 

                                                  portion

 

                                             3    Issue price of

 

                                                  obligation

 

                                             4    Stated redemption

 

                                                  price at maturity

 

 

                                        Example: If position 17 of the

 

 

                                        Payer/Transmitter "A" Record

 

                                        is "D" (for 1099-OID), and

 

                                        positions 18-24 are "1234bbb",

 

                                        this indicates that all four

 

                                        amount fields are present in

 

                                        all the Payee "B" Records

 

                                        following. The 1st field

 

                                        represents Total original

 

                                        issue discount; the 2nd,

 

                                        Ratable monthly portion; the

 

                                        3rd, Issue price of

 

                                        obligation; and 4th, Stated

 

                                        redemption price at maturity.

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1099-PATR            1099-PATR:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Patronage dividends

 

                                             2    Nonpatronage

 

                                                  dividends

 

                                             3    Per-unit retain

 

                                                  allocations

 

                                             4    Redemption of

 

                                                  nonqualified notices

 

                                                  and retain

 

                                                  allocations

 

                                             5    Investment credit

 

                                             6    Energy investment

 

                                                  credit

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "7" (for 1099-PATR) and

 

                                        positions 18-24 are "134bbbb",

 

                                        this indicates that 3 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents

 

                                        Patronage Dividends; the 2nd,

 

                                        Per-Unit Retain Allocations;

 

                                        the 3rd, Redemption of

 

                                        Nonqualified Notices and

 

                                        Retain Allocations.

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1099-NEC             1099-NEC:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Fees, commissions,

 

                                                  and other

 

                                                  compensation

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "Q" (for 1099-NEC),

 

                                        positions 18-24 must be

 

                                        "1bbbbbb". This indicates one

 

                                        amount field is present in all

 

                                        the following Payee "B"

 

                                        Records and represents Fees,

 

                                        commissions and other

 

                                        compensation. No other coding

 

                                        is permissible for this type

 

                                        of payment.

 

 

  18-24     Amount Indicator            For Reporting Payments on Form

 

              Form 1099-UC              1099-UC:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Total unemployment

 

                                                  compensation

 

                                                  payments

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "P" (for 1099-UC),

 

                                        positions 18-24 must be

 

                                        "1bbbbbb". This indicates one

 

                                        amount field is present in all

 

                                        the following Payee "B"

 

                                        Records and represents Total

 

                                        unemployment compensation

 

                                        payments. No other coding is

 

                                        permissible for this type of

 

                                        payment.

 

 

            Amount Indicator            For Reporting Payment on Form

 

              Form 1087-DIV             1087-DIV:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Gross dividends and

 

                                                  other distributions

 

                                                  on stock

 

                                             2    Dividends not

 

                                                  qualifying for

 

 

                                                  exclusion (included

 

                                                  in amount for code

 

                                                  1)

 

                                             3    Capital gain

 

                                                  distributions

 

                                                  (included in amount

 

                                                  of code 1)

 

                                             4    Foreign tax paid (if

 

                                                  eligible for foreign

 

                                                  tax credit)

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "2" (for 1087-DIV) and

 

                                        positions 18-24 are "12bbbbb",

 

                                        this indicates that two amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents Gross

 

                                        dividends and other

 

                                        distributions on stock; the

 

                                        2nd, Dividends not qualifying

 

                                        for exclusion (included in

 

                                        amount for code 1).

 

 

                                          Please Note: The sum of the

 

                                            amounts for codes 2 and 3

 

                                            must equal that for code

 

                                            1.

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1087-INT             1087-INT:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Earnings from

 

                                                  savings and loan

 

                                                  associations, credit

 

                                                  unions, etc.

 

                                             2    Other interest on

 

                                                  bank deposits, etc.

 

                                                  (Do not include

 

                                                  amounts reportable

 

                                                  under Amount Code

 

                                                  1.)

 

                                             3    Foreign tax paid (if

 

                                                  eligible for foreign

 

                                                  tax credit)

 

                                             4    Amount of forfeiture

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "M" (or 1087-INT) and

 

                                        positions 18-24 are "123bbbb",

 

                                        this indicates that all 3

 

                                        amount fields are present in

 

                                        all the Payee "B" Records. The

 

                                        1st field represent Earnings

 

                                        from savings and loan

 

                                        associations, credit unions,

 

                                        etc.; the 2nd, Other interest

 

                                        on bank deposits, etc.; and

 

                                        3rd, Foreign tax paid.

 

 

                                          Please Note: Do not subtract

 

                                            the amount for code 4 from

 

                                            the amount in code 2 or 3.

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1087-MISC            1087-MISC:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Royalties

 

                                             2    Prizes and awards

 

                                                  (No Forms W-2 or

 

                                                  1099-NEC items)

 

                                             3    Rents

 

                                             4    Other fixed or

 

                                                  determinable income

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "G" (for 1087-MISC) and

 

                                        positions 18-24 are "13bbbbb",

 

                                        this indicates that 2 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents

 

                                        Royalties; the 2nd, Rents.

 

 

            Amount Indicator            For Reporting Payments on Form

 

              Form 1087-MED             1087-MED:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Total medical and

 

                                                  health care payments

 

 

                                        Example: If position 17 of the

 

 

                                        Payer/Transmitter "A" Record

 

                                        is "K" (for 1087-MED),

 

                                        positions 18-24 must be

 

                                        "1bbbbbb". This indicates one

 

                                        amount field is present in all

 

                                        the following Payee "B"

 

                                        Records and represents Total

 

                                        medical and health care

 

                                        payments. No other coding is

 

                                        permissible for this type of

 

                                        payment.

 

 

            Amount Indicator            For Reporting Payment on Form

 

              Form 1087-OID             1087-OID:

 

 

                                          Amount

 

                                          Code        Amount Type

 

                                             1    Total original issue

 

                                                  discount for year

 

                                                  being reported

 

                                                  (includes discount

 

                                                  for all holders)

 

                                             2    Ratable monthly

 

                                                  portion

 

                                             3    Issue price of

 

                                                  obligation

 

                                             4    Stated redemption

 

                                                  price at maturity

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "H" (for 1087-OID), and

 

                                        positions 18-24 are "1234bbb",

 

                                        this indicates that all four

 

                                        amount fields are present in

 

                                        all the Payee "B" Records. The

 

                                        1st field represents Total

 

                                        original issue discount; the

 

                                        2nd, Ratable monthly portion;

 

                                        the 3rd, Issue price of

 

                                        obligations; and 4th, Stated

 

                                        redemption at maturity.

 

 

    25      Savings and           1     Enter "S" if the payer is a

 

              Loan Code                 savings and loan, building and

 

                                        loan, mutual savings bank, or

 

                                        credit union. If the payer is

 

                                        none of these, enter blank.

 

 

    26      Blank                 1     Enter blank.

 

 

    27      Surname Indicator     1     Enter "1" if the payees'

 

                                        surnames appear first in the

 

                                        name line of the "B" Records.

 

                                        Enter "2" if the payees' names

 

                                        appear last. If business and

 

                                        individual entities are

 

                                        contained in the file, enter

 

                                        blanks.

 

 

  28-30     "A" Record Length     3     Required. Enter the number of

 

 

                                        positions allowed for the "A"

 

                                        Record.

 

 

  31-33     "B" Record Length     3     Required. Enter the number of

 

                                        positions allowed for the "B"

 

                                        Records. Include positions

 

                                        used for the special data

 

                                        fields, if used.

 

 

    34      Blank                 1     Enter blank.

 

 

  35-39     Transmitter           5     Required. Enter the 5-digit

 

              Control Code              Transmitter Control Code

 

                                        assigned by the IRS.

 

 

    40      Blank                 1     Enter blank.

 

 

  41-120    Payer Name           80     Required. Enter the name of

 

                                        the payer in the manner in

 

                                        which it is used in normal

 

                                        business. Any extraneous

 

                                        information (such as bond

 

                                        maturity dates) must be

 

                                        deleted from the name line.

 

                                        Left justify and fill with

 

                                        blanks.

 

 

 121-160    Payer Street         40     Required. Enter the street

 

              Address                   address of the payer. Left

 

                                        justify and fill with blanks.

 

                                        If the payer does not have a

 

                                        street address, this field

 

                                        must be blank-filled.

 

 

 161-200    Payer City, State    40     Required. Enter the city,

 

              and Zip Code              state and zip code of the

 

                                        payer. Left justify and fill

 

                                        with blanks. DO NOT FILL WITH

 

                                        ALL BLANKS OR ALL 9's.

 

 

 201-280    Transmitter's        80     Enter the name of the

 

              Name                      transmitter in the manner in

 

                                        which it is used in normal

 

                                        business. The name of the

 

                                        transmitter should be constant

 

                                        through the entire file. Left

 

                                        justify and fill with blanks.

 

 

 281-320    Transmitter          40     Enter the street address of

 

              Street Address            the transmitter. Left justify

 

                                        and fill with blanks. If the

 

                                        transmitter does not have a

 

                                        street address, this field

 

                                        must be blank.

 

 

 321-360    Transmitter City,    40     Enter the city, state, and zip

 

              State and Zip             code of the transmitter. Left

 

              Code                      justify and fill with blanks.

 

                                        DO NOT FILL WITH ALL BLANKS OR

 

                                        ALL 9's.

 

 

SEC. 5. PAYEE "B" RECORDS

.01 Contains payment record from individual statements. All records must be fixed length. Records may be blocked or unblocked. A block may not exceed 4000 positions. Do not pad unused blocks with blank records.

.02 All payee records must contain correct payee name and address information entered in the fields prescribed in this Part.

.03 The Service must be able to identify the surname associated with the taxpayer identifying number (SSN or EIN) furnished on a statement. The specifications below include a field in the payee records called "Name Control" in which the first four alphabetic characters of the payee surname are to be entered by the payers. In addition, a blank must precede the identifying surname in the first name line of all Payee "B" Records unless the surname begins in the first position of the field.

.04 If payers are unable to provide the first four characters of the surname, the specifications permit the submission of statements on magnetic tape with the Name Control Field left blank; however, compliance with the following will facilitate the Service computer programs required to generate the Name Control.

(a) The surname of the payee whose taxpayer identifying number (SSN or EIN) is shown in the Payee "B" Record, must be the only name in the first name line.

(b) A blank must precede the surname unless the surname begins in the first position of the field.

(c) In the case of multiple payees, only the surname of the payee whose taxpayer identifying number (SSN or EIN) is shown in the Payee "B" Record, must be present in the first name line. Surnames of any other payees in the record must be entered in the second name line.

.05 Provision is also made in these specifications for data entries required by state or local governments. This should minimize the Payer/Transmitter's programming burden should payers desire to report on tape to state or local governments.

                     RECORD NAME: PAYEE "B" RECORD

 

 

   Tape

 

 Position        Field Title   Length      Description and Remarks

 

 --------------------------------------------------------------------

 

    1       Record Type           1     Required. Enter "B".

 

 

   2-3      Payment Year          2     Required. Must be the two last

 

                                        digits of the year for which

 

                                        payments are being reported

 

                                        (e.g. if payments were made in

 

                                        1979, enter "79"). Must be

 

                                        incremented each year.

 

 

    4       Category of           1     Use only for Form 1099R.

 

              Distribution              Identify the category of

 

              (for reporting            distribution and enter the

 

              IRA income                applicable code from the table

 

              only)                     below.

 

 

                                            Category             Code

 

                                          Premature distribution   1

 

                                           (other than codes

 

                                           2, 3, 4, or 5 below)

 

                                          Rollover                 2

 

                                          Disability               3

 

                                          Death                    4

 

                                          Prohibited transaction   5

 

                                          Other                    6

 

                                          Normal                   7

 

                                          Excess contributions

 

                                           refunded plus

 

                                           earnings on such

 

                                           excess contributions    8

 

                                          Transfers to an IRA

 

                                           for a spouse incident

 

                                           to a divorce            9

 

 

   5-6      Blank                 2     Enter blanks.

 

 

   7-10     Name Control          4     Enter the first 4 letters of

 

                                        the surname of the payee. Last

 

                                        names of less than four (4)

 

                                        letters should be left

 

                                        justified, filling the unused

 

                                        positions with blanks. Special

 

                                        characters and imbedded blanks

 

                                        should be removed. If the Name

 

                                        Control is not determinable by

 

                                        the payer, leave this field

 

                                        blank.

 

 

   11       Type of Account       1     This field is used to identify

 

                                        the data in 12-20 as to

 

                                        Employer Identification

 

                                        Number, Social Security

 

                                        Number, or the reason no

 

                                        number is shown. Enter a

 

                                        "blank" if a taxpayer

 

                                        identifying number is required

 

                                        but unobtainable due to

 

                                        legitimate cause; e.g., number

 

                                        applied for but not received.

 

 

                                        1) Enter the digit "1" if the

 

                                           payee is a business or any

 

                                           organization for which an

 

                                           EIN was provided.

 

                                        2) Enter the digit "2" if the

 

                                           payee is an individual and

 

                                           an SSN is provided in

 

                                           positions 12-20.

 

 

  12-20     Taxpayer              9     Required. Enter the taxpayer

 

              Identifying               identifying number of the

 

              Number                    payee (SSN or EIN, as

 

                                        appropriate). Where an

 

                                        identifying number has been

 

                                        applied for but not received

 

                                        or any other legitimate cause

 

                                        for not having an identifying

 

                                        number, enter blanks.

 

 

  21-30     Account Number       10     Optional. Payers may use this

 

                                        field to enter the payee's

 

                                        account number. Although this

 

                                        item is optional, its use will

 

                                        facilitate easy reference to

 

                                        specific records in the

 

                                        payer's file, should any

 

                                        questions arise.

 

 

  31-110    Payment Amount              The number of payment amounts

 

              Fields                    is dependent on the number of

 

                                        Amount Indicators in positions

 

                                        18-24 of the "A" Record. Each

 

                                        payment amount field must

 

                                        contain 10 characters. Do not

 

                                        provide a payment amount field

 

 

                                        when the Amount Indicator is

 

                                        blank. Each payment amount

 

                                        must be entered in dollars and

 

                                        cents. Do not enter dollar

 

                                        signs, commas, decimal points,

 

                                        or negative payments. Example:

 

                                        The Amount Indicator contains

 

                                        123bbbb. Payee "B" Records in

 

                                        this field should have only

 

                                        three payment amount fields.

 

                                        If Amount Indicator contains

 

                                        12367bb, the "B" Records

 

                                        should have 5 payment amount

 

                                        fields.

 

 

  31-40     Payment Amount       10     This amount is identified by

 

              Field 1                   the amount code in position 18

 

                                        of the Payer/Transmitter "A"

 

                                        Record. This entry must always

 

                                        be present.

 

 

  41-50     Payment Amount       10     This amount is identified by

 

              Field 2                   the amount code in position 19

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position 19 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is blank, do not provide for

 

                                        this payment field.

 

 

  51-60     Payment Amount       10     This amount is identified by

 

              Field 3                   the amount code in position 20

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position 20 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is blank, do not provide for

 

                                        this payment field.

 

 

  61-70     Payment Amount       10     This amount is identified by

 

              Field 4                   the amount code in position 21

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position 21 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is blank, do not provide for

 

                                        this payment field.

 

 

  71-80     Payment Amount       10     This amount is identified by

 

              Field 5                   the amount code in position 22

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position 22 of the

 

                                        "A" Record is blank, do not

 

                                        provide for this payment

 

                                        field.

 

 

  81-90     Payment Amount       10     This amount is identified by

 

              Field 6                   the amount code in position 23

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position of the "A"

 

                                        Record is blank, do not

 

                                        provide for this payment

 

                                        field.

 

 

  91-100    Payment Amount       10     This amount is identified by

 

              Field 7                   the amount code in position 24

 

                                        of the "A" Record. If position

 

                                        24 of the "A" Record is blank,

 

                                        do not provide for this

 

                                        payment field.

 

 

 Next 40    Payee Name           40     Required. Enter the name of

 

 positions    (1st name line)           the payee whose taxpayer

 

 after the    (A blank must             identifying number appears in

 

 last         precede the               tape positions 12-20 above. If

 

 Payment      surname unless            fewer than 40 characters are

 

 Amount       the surname               required, left justify and

 

 Field        begins in the             fill unused positions with

 

 

 used         first position            blanks. If more space is

 

              of the field)             required, utilize the 2nd Name

 

                                        Line field below. If there are

 

                                        multiple payees, only the name

 

                                        of the payee whose taxpayer

 

                                        identifying number has been

 

                                        provided can be entered in

 

                                        this field. The names of the

 

                                        other payees may be entered in

 

                                        the 2nd Name Line field. The

 

                                        order in which the payee's

 

                                        name appears in this field

 

                                        must correspond with the

 

                                        Surname Indicator entered in

 

                                        tape position 27 of the

 

                                        Payer/Transmitter "A" Record.

 

                                        No descriptive or other data

 

                                        is to be entered in this

 

                                        field.

 

 

 Next 40    Payee Name           40     If the payee name requires

 

 positions    (2nd Name Line)           more space than is available

 

 after the                              in the 1st Name Line, enter

 

 1st Name                               the remaining portion of the

 

 Line                                   name in this field. If there

 

                                        are multiple payees, this

 

                                        field may be used for those

 

                                        payees' names who are not

 

                                        associated with the taxpayer

 

                                        identifying number provided in

 

                                        tape positions 12-20 above.

 

                                        Left justify and fill unused

 

                                        positions with blanks. Fill

 

                                        with blanks if this field is

 

                                        not required.

 

 

 Next 40    Payee Street         40     Enter street address of payee.

 

 positions    Address                   Left justify and fill unused

 

 after 2nd                              positions with blanks. Address

 

 Name Line                              must be present. This field

 

                                        must not contain any data

 

                                        other than the payee's street

 

                                        address.

 

 

 Next 40    Payee City, State    40     Required. Enter the city,

 

 positions    and Zip Code              state and ZIP code of the

 

 after the                              payee, in that sequence. Use

 

 street                                 U.S. Postal Service

 

 address                                abbreviations for states. Left

 

                                        justify and fill unused

 

                                        positions with blanks. City,

 

                                        state and ZIP code must be

 

                                        present.

 

 

 Next       Special Data                Optional. The last portion of

 

 field        Entries                   the "B" Record may be used to

 

 after                                  record information required

 

 City,                                  for State or local government

 

 State and                              reporting, or for other

 

 Zip Code                               purposes. The special data

 

                                        entries will begin in

 

                                        positions 201, 211, 221, 231,

 

                                        241, 251, or 261, depending on

 

                                        the number of payment amount

 

                                        fields included in the record.

 

                                        Special Data Entries may be

 

                                        used to make all records the

 

                                        same length however, the

 

                                        record length may not exceed

 

                                        360 positions. Payers should

 

                                        contact their state or local

 

                                        revenue departments for their

 

                                        filing requirements.

 

 

NOTE 1: The first name of the Payee shown as beginning the tape position 101 must be shifted to the field immediately following the last payment amount field used. For example, if two payment amount fields are used, the first name line field would be shifted to position 51. Succeeding fields would be shifted accordingly. Also see SEC. 11 below for a record layout reflecting 2 payment amount fields.

SEC. 6. END OF PAYER "C" RECORD

.01 The End of Payer "C" Record is a summary record for a given payer. It must be the same length as the "B" Records in the payer's file.

.02 The "C" Record will contain the totals of the payment amount fields and the payees filed by a given payer. The "C" Record must be written after the last payee record for each payer. For each "A" Record on the file, there must be a corresponding "C" Record.

.03 Payers/transmitters must verify the accuracy of the totals in the "C" Record and must enter the totals on the transmittal, Form 4804, which will accompany the shipment.

.04 The "C" Record cannot be followed by a Tape Mark.

                 RECORD NAME: END OF PAYER "C" RECORD

 

 

   Tape

 

 Position        Field Title   Length      Description and Remarks

 

 --------------------------------------------------------------------

 

    1       Record Type           1     Required. Enter "C".

 

   2-7      Number of Payees      7     Required. Enter the number of

 

                                        payees covered by the payer on

 

                                        this tape reel. Right justify

 

                                        and zero fill.

 

            Totals from                 Right justify and zero fill

 

              Payment Amount            each Control Total amount. If

 

              Fields                    less than seven amount fields

 

                                        are being reported, zero fill

 

                                        tape fields for Control Totals

 

                                        3, 4, 5, 6, and 7.

 

                                        Option 1--Enter the grand

 

                                        total of each payment amount

 

                                        field for the given payer of

 

                                        this reel.

 

                                        Option 2--If the given payer's

 

                                        file is continued on multiple

 

                                        reels, enter the grand total

 

                                        of each payment amount field

 

                                        for that payer on this tape

 

                                        reel and on prior reel(s).

 

   8-19     Control Total 1      10

 

  20-31     Control Total 2      10

 

  32-43     Control Total 3      10

 

  44-55     Control Total 4      10

 

  56-67     Control Total 5      10

 

  68-79     Control Total 6      10

 

  80-91     Control Total 7      10

 

  92-end    Blanks                      Enter blanks.

 

 of record

 

 

SEC. 7. END OF REEL "D" RECORD--OPTIONAL

.01 The End of Reel "D" Record will be present for Option 1 only. It must be the same length as the "B" Records.

.02 Write this record when the end of the normal writing area of the reel has been reached, but all the records of the file have not been written. This record indicates that there are additional reels in the file.

.03 Each "D" Record must contain a count of payees and totals of each payment amount reported for all "B" Records not summarized in the preceding "C" Records on the reel.

.04 If you do not wish to use a "D" Record, or your system is unable to generate it, you may delete it; however, the last "B" Record on the tape reel MUST be followed by a Tape Mark.

SEC. 8. END OF TRANSMISSION "F" RECORD

.01 The "F" Record is a summary of the number of payers and tapes in the entire file.

.02 This record should be written after the last "C" Record.

.03 Only a Tape Mark or a Tape Mark and Trailer Label may follow the "F" Record.

.04 The "F" Record must be the same length as the "B" Records.

              RECORD NAME: END OF TRANSMISSION "F" RECORD

 

 

   Tape

 

 Position        Field Type    Length      Description and Remarks

 

 --------------------------------------------------------------------

 

    1       Record Type           1     Required. Enter "F".

 

   2-5      Number of Payers      4     Required. Enter the total

 

                                        number of payers in the

 

                                        transmission. Right justify

 

                                        and zero fill.

 

   6-8      Number of Tapes       3     Required. Enter the total

 

                                        number of tapes in the

 

                                        transmission. Right justify

 

                                        and zero fill.

 

   9-30                          22     Required. Enter zeroes.

 

  31-end                                Enter blanks.

 

 of record

 

 

SEC. 9. TAPE LAYOUTS -- OPTION 1

The following charts show, by type of file, the record types to be used in the first two and the last three records written on a tape reel when only one type of document (file) is reported on a reel or series of reel. /*/

                                                 2nd

 

                                                 from   Next

 

                                   1st    2nd    last  to last  Last

 

                                  record record record  record  record

 

         Type of File              type   type   type   type    type

 

 --------------------------------------------------------------------

 

 Single payer, single reel           A      B      B    C 1   F

 

 

 Single payer, multiple reels:

 

   Reel 1                            A      B      B    B       TM 2

 

   Last reel                         A      B      B    C 1   F

 

 

 Multiple payers, single reel:

 

   Payer 1                           A      B      B    B       C 1

 

   Payer 2                           A      B      B    B       C 1

 

   Last payer                        A      B      B    C 1   F

 

 

 Multiple payers, multiple reels:

 

    First payer's records split

 

    between reel 1 and reel 2;

 

    second payer's records split

 

    between reel 2 and reel 3:

 

   Reel 1: Payer 1                   A      B      B    B       TM 2

 

   Reel 2:

 

     Payer 1                         A      B      B    B       C 1

 

     Payer 2                         A      B      B    B       TM 2

 

   Reel 3:

 

     Payer 2                         A      B      B    B       C 1

 

     Payer 3                         A      B      B    C 1   TM 2

 

   Reel 4: Last Payer                A      B      B    C 1   F

 

 

 Multiple payers, single

 

    transmitter, separate files

 

    for each payer:

 

   File 1: Payer 1: Last reel        A      B      B    C 1   F

 

   File 2: Payer 2:

 

     Reel 1                          A      B      B    B       TM 2

 

     Last reel                       A      B      B    C 1   F

 

   File 3: Payer 3: Last reel        A      B      B    C 1   F

 

 

 Single payer, multiple

 

    transmitter (payer submits

 

    files from various locations):

 

   Payer 1:

 

     Location 1: Last reel           A      B      B    C 1   F

 

     Location 2: Last reel           A      B      B    C 1   F

 

 

 Single payer, multiple

 

    transmitter, etc.:

 

   Location 3:

 

     Reel 1                          A      B      B    B       TM 2

 

     Reel 2                          A      B      B    B       TM 2

 

     Last reel                       A      B      B    C 1   F

 

 

1 Must contain "Number of Payers" and "Control Totals" summarizing all Payee Records written for this Payer on this reel.

2 Tape Mark.

/*/ When more than one type of document (file) is reported on a tape reel, there will be a corresponding increase in the series of "A", "B--B" and "C" records since, within a tape reel, a file is equivalent to an "A" record, a series of "B" records and a "C" record for a single payer.

SEC. 10. TAPE LAYOUTS -- OPTION 2

(REEL SEQUENCE NUMBER IS IN THE HEADER LABEL).

Where the Header Label is the first record, the following charts show, by type of file, the record types to be used in the 2nd and 3rd records and the last three records written on a tape reel prior to the Trailer label when only one type of document (file) is reported on a reel or series of reels. /*/

                                   1st    2nd

 

                                  record record  2nd

 

                                   type   type   from   Next

 

                                  after  after  last   to last  Last

 

                                  Header Header record record record

 

         Type of File              Label  Label  type   type   type

 

 --------------------------------------------------------------------

 

 Single payer, single reel           A      B      B    C 1   F

 

 

 Single payer, multiple reels:

 

   Reel 1                            A      B      B    B       B

 

   Last reel                         B      B      B    C 2   F

 

 

 Multiple payers, single reel:

 

   Payer 1                           A      B      B    B       C 1

 

   Payer 2                           A      B      B    B       C 1

 

   Last payer                        A      B      B    C 1   F

 

 

 Multiple payers, multiple reels;

 

    first payer's records split

 

    between reel 1 and reel 2;

 

    second payer's records split

 

    between reel 2 and reel 3:

 

   Reel 1: Payer 1                   A      B      B    B       B

 

   Reel 2:

 

     Payer 1                         B      B      B    B       C 3

 

     Payer 2                         A      B      B    B       B

 

   Reel 3:

 

     Payer 2                         B      B      B    B       C 3

 

     Payer 3                         A      B      B    C 3   A

 

   Reel 4:

 

     Payer 4                         B      B      B    C 3   F

 

 

 Multiple payers, single

 

    transmitter, separate files

 

    for each payer:

 

   File 1: Payer 1: Last reel        B      B      B    C 2   F

 

   File 2: Payer 2:

 

     Reel 1                          A      B      B    B       B

 

     Last reel                       B      B      B    C 2   F

 

 

 Single payer, multiple

 

    transmitter (payer submits

 

    files from various locations):

 

   Each Location:

 

     1st reel                        A      B      B    B       B

 

     Last reel                       B      B      B    C 2   F

 

 

 Single payer, multiple

 

    transmitter, etc.:

 

   Location 3:

 

     Reel 1                          A      B      B    B       B

 

     Reel 2                          B      B      B    B       B

 

     Last reel                       B      B      B    C 2   F

 

 

1 Must contain "Number of Payees" and "Control Totals" summarizing all Payee "B" Records written for this payer on this reel.

2 Must contain "Number of Payees" and "Control Totals" summarizing all Payee "B" Records written for this payer on this reel and on prior reel(s).

3 Must contain "Number of Payees" and "Control Totals" summarizing all Payee "B" Records written for this payer on this reel and for this payer on the prior reel(s).

/*/ When more than one type of document (file) is reported on a tape reel, there will be a corresponding increase in the series of "A", "B--B" and "C" records since, within a tape reel, a file is equivalent to an "A" record, a series of "B" records and a "C" record for a single payer.

SEC. 11. EFFECT ON OTHER DOCUMENTS

.01 Rev. Proc. 78-26 is superseded.

DOCUMENT ATTRIBUTES
  • Cross-Reference

    26 CFR 601.602: Forms and instructions.

    (Also Part I, Sections 6041, 6042, 6043, 6047, 6049, 6109;

    1.6041-1, 1.6041-4, 1.6041-5, 1.6041-7, 1.6042-2, 1.6042-3,

    1.6043-2, 1.6047-1, 301.6047-1, 1.6049-1, 301.6109-1.)

  • Code Sections
  • Language
    English
  • Tax Analysts Electronic Citation
    not available
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