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Rev. Proc. 84-63

SEP. 17, 1984

Rev. Proc. 84-63; 1984-2 C.B. 527

DATED SEP. 17, 1984
DOCUMENT ATTRIBUTES
  • Cross-Reference

    26 CFR 601.201: Tax forms and instructions.

  • Language
    English
  • Tax Analysts Electronic Citation
    not available
Citations: Rev. Proc. 84-63; 1984-2 C.B. 527
Rev. Proc. 84-63

                              CONTENTS

 

 

PART A. GENERAL

 

 

SECTION 1. PURPOSE

 

SECTION 2. BACKGROUND

 

SECTION 3. NATURE OF CHANGES

 

SECTION 4. WAGE AND PENSION INFORMATION

 

SECTION 5. APPLICATION FOR MAGNETIC MEDIA REPORTING

 

SECTION 6. FILING OF MAGNETIC MEDIA REPORTS

 

SECTION 7. FILING DATES

 

SECTION 8. EXTENSIONS TO FILE

 

SECTION 9. PROCESSING OF MAGNETIC MEDIA RETURNS

 

SECTION 10. CORRECTED RETURNS

 

SECTION 11. TAXPAYER IDENTIFICATION NUMBERS

 

SECTION 12. EFFECT ON PAPER RETURNS

 

SECTION 13. MAGNETIC MEDIA COORDINATOR CONTACTS

 

SECTION 14. COMBINED FEDERAL/STATE FILING

 

SECTION 15. DEFINITIONS

 

SECTION 16. U.S. POSTAL SERVICE STATE ABBREVIATIONS

 

 

PART B. DISK SPECIFICATIONS

 

 

SECTION 1. GENERAL

 

SECTION 2. RECORD LENGTH

 

SECTION 3. OPTIONS FOR FILING

 

SECTION 4. PAYER/ TRANSMITTER `A` RECORD

 

SECTION 5. PAYEE `B` RECORD-GENERAL FIELD DESCRIPTIONS

 

SECTION 6. END OF PAYER `C` RECORD

 

SECTION 7. STATE TOTALS `K` RECORD

 

SECTION 8. END OF TRANSMISSION `F` RECORD

 

 

PART A. -- GENERAL

SECTION 1. PURPOSE

01 The purpose of this revenue procedure is to provide the requirements and conditions for filing information returns in the Form 1099 series, the Form 5498 series and the Form W2-G series, on magnetic disk instead of paper returns. Specifications for filing the following forms are contained in this procedure.

(a) Form 1099-ASC, Statement for Recipients of Interest on All-Savers Certificates.

(b) Form 1099-B, Statement for Recipients of Proceeds from Broker and Barter Exchange Transactions.

(c) Form 1099-DIV, Statement for Recipients of Dividends and Distributions.

(d) Form 1099-G, Statement for Recipients of Certain Government Payments.

(e) Form 1099-INT, Statement for Recipients of Interest Income.

(f) Form 1099-MISC, Statement for Recipients of Miscellaneous Income.

(g) Form 1099-OID, Statement for Recipients of Original Issue Discount.

(h) Form 1099-PATR, Statement for Recipients of Taxable Distributions Received From Cooperatives.

(i) Form 1099-R, Statement for Recipients of Total Distributions from Profit-Sharing, Retirement Plans, Individual Retirement Arrangements, etc.

(j) Form 5498, Individual Retirement Arrangement Information.

(k) Form W2-G, Statement for Recipients of Certain Gambling Winnings.

02 This procedure also provides the requirements and specifications for magnetic disk filing under the Combined Federal/State Filing Program.

03 The following revenue procedures and publication provide more detailed filing procedures for information return payer identification, transfer agents and paper substitute specifications, respectively.

(a) Rev. Proc. 84-24, 1984-12 I.R.B. 11, dated March 19, 1984, regarding preparation of transmittal documents for information returns.

(b) Rev. Proc. 84-33, 1984-16 I.R.B. 16, dated April 16, 1984, regarding the optional method for agents to report and deposit backup withholding.

(c) Publication 1179, Requirements for Reproducing Paper Substitutes of Forms 1099, 5498 and W2-G.

04 Form 1096, Annual Summary and Transmittal of U.S. Information Returns, includes the requirements on who must file and when to file the various information returns (Forms 1099 and 5498)

05 This procedure supersedes the following revenue procedure: Rev. Proc. 83-48, 1983-2 C.B. 420, Publication 1220, Requirements and Conditions for Filing Information Returns in the 1099 Series on Magnetic Media.

SECTION 2. BACKGROUND

01 The following section contains a REVIEW of the changes which were described in the revenue procedure last year. Please insure that the necessary re-programming was accomplished in order to comply.

02 There were numerous changes documented in Revenue Procedure 83-48 (Publication 1220) for Tax Year 1983 (processing year 1984). Some of the major changes were:

(a) An effort to consolidate the number of information returns, as well as the incorporation of the Tax Equity and Fiscal Responsibility Act of 1982, Pub. L. 97-248, 1982-2 C.B. 462, caused the meaning of many of the `Amount Indicators` in the Payer/Transmitter `A` Record to change. PLEASE VERIFY THAT THESE CHANGES WERE MADE THROUGHOUT YOUR PROGRAMS.

(b) The `Amount Indicator` field in the Payer/Transmitter `A` Record was increased from seven to nine positions. Because of this change, the `Savings and Loan Code` field has been replaced by position eight of Amount Indicators. The `Savings and Loan Code` is no longer used.

(c) Payment Amount `8` and Payment Amount `9` were added to the following records:

(1) Payee `B` Record; and

(2) End of Payer `C` Record; and

(3) State Totals `K` Record.

(d) The usage of the `Document Specific Code` in the Payee `B` Record was expanded to include codes specific to Forms 1099-R, 1099-MISC and 1099-G.

(e) The End of Reel Record (`D` Record) has been deleted from the Revenue Procedure and Service programs. All filers using `D` Records must update their programs to reflect this change.

PLEASE SEE SECTION 3, NATURE OF CHANGES, FOR A LIST OF THE CHANGES CONTAINED IN THIS EDITION OF THE REVENUE PROCEDURE.

SECTION 3. NATURE OF CHANGES

01 The following section contains the changes that must be incorporated into your magnetic media programs for Tax Year 1984 (processing year 1985).

02 The following are general changes.

(a) An explanation of applying for waivers for undue hardship has been added to PART A, SEC. 5.

(b) An explanation of penalties has been added to PART A, SEC. 6.

(c) Reports from different branches for one payer must be consolidated under one Payer/Transmitter `A` Record for each type of information return. For example, all like Form 1099-INT documents must be sorted together under one Payer/Transmitter `A` Record, followed by Payee `B` Records and one End of Payer `C` Record. See PART A, SEC. 6.13.

(d) The explanation of Taxpayer Identification Numbers in PART A, SEC. 11 has been rewritten to clarify changes concerning backup withholding and due diligence requirements.

(e) PART A, SEC. 12 has been rewritten to include the changes made to the requirements concerning the paper copy of the information return furnished to the payee.

(f) A definition for `Transfer Agent` has been added to PART A, SEC. 15.

(g) A list of valid U.S. Postal Service State Abbreviations has been added to aid in developing the State Code portion of Name Line fields. See PART A, SEC. 16.

(h) The size of the block which Service programs can accept has been increased to 10,000.

(i) Records may not span blocks.

03 The following changes have been made to the Payer/Transmitter `A` Record.

(a) Header label UHL1 has been added as one of the standard labels Service programs can process. See PART B, SEC. 3.

(b) Trailer labels EOV1 and EOV2 have been added as standard trailer labels Service programs can process. See PART B, SEC. 3.

(c) Amount Indicator `4` is no longer valid for Form 1099-ASC.

(d) Amount Indicator `2` has been added for Form 5498.

(e) `Type of Return` and `Amount Indicators` have been added for Form W2-G.

(f) The codes for `Type of Payer` and `Payee 'B' Record Surname Indicator` fields should be deleted from your programs. However, the positions in the record SHOULD NOT be deleted: Fill these positions with blanks.

(g) The `Second Payer Name` field has been shortened from 40 characters to 39 characters. The contents of the `Second Payer Name` field, as well as the contents of the `Payer Shipping Address` and the `Payer City, State and Zip Code` fields, is now dependent upon the value in the `Transfer Agent Indicator`.

(h) A `Transfer Agent Indicator` has been added following the `Second Payer Name` field. The contents of this field will let the Service programs know if the information in `Second Payer Name`, `Payer Shipping Address` and `Payer City, State and Zip Code` pertains to the Payer or to the Transfer Agent. (See Rev. Proc. 84-33, 1984-16 I.R.B. 16 dated April 16, 1984, for information regarding the optional method for agents to report and deposit backup withholding.)

(i) The name of `Payer Mailing Address` has been changed to `Payer Shipping Address`. Beginning in Tax Year 1984, the Service will notify payers of any information returns not containing valid Taxpayer Identification Numbers (TINs). This notification will include a payee notice for each such information return. Therefore, we must have an address capable of accepting volume mail.

04 The following changes have been made to the Payee `B` Record.

(a) The meaning of the `Document Specific Code` for Form 1099-G has been expanded.

(b) The use of the `Document Specific Code` has been increased to include Type of Wager for Form W2-G.

(c) PLEASE NOTE: If any one Payment Amount Field exceeds `9999999999` (dollars and cents), as many SEPARATE Payee `B` Records as necessary to contain the total MUST be submitted for the Payee. Example: the total money amount to be reported for Payee ABC is $250,371,491.87. Three Payee `B` Records will have to be submitted for Payee ABC to contain the entire total amount. (DO NOT enter dollar signs, commas, decimal points in the Payment Amount fields.)

(d) There are new field definitions specific to Form W2-G for positions 293-360.

05 There are various editorial changes.

SECTION 4. WAGE AND PENSION INFORMATION

01 Section 8(b), Pub. L. 94-202, 1976-1 C.B. 503, enacted in January 1976, authorized the combined reporting of FICA detailed information in one consolidated annual W-2 (Copy A) to the Federal government. As a result, Forms W-2 and W-2P are to be filed with the Social Security Administration (SSA)

02 SSA will accept magnetic media filing of Forms W-2 and W2P and has issued the following concerning this: TIB-4a, `MAGNETIC TAPE REPORTING, Submitting FICA wage and tax data to the Social Security Administration`, TIB-4b, `MAGNETIC TAPE REPORTING, Submitting Annuity, Pension, Retired Pay or IRA Payment to the Social Security Administration`, and TIB-4c, `DISKETTE AND DISK CARTRIDGE REPORTING, Submitting FICA wage and tax data to the Social Security Administration`. Applications for Filing Forms W-2 and W-2P on magnetic media appear in TIBs-4a, 4b, and 4c.

03 Copies of Social Security Administration publications TIB-4a, 5b, and 4c are available from any local Social Security Administration office.

SECTION 5. APPLICATION FOR MAGNETIC MEDIA REPORTING

01 For the purposes of this revenue procedure, the payer is the organization making the payments and the transmitter is the organization preparing the magnetic disk file. The payer and transmitter may be the same organization. Payers or their transmitters are required to complete Form 4419, Application for Magnetic Media Reporting for Information Returns. Requests for copies of this form or for additional information on magnetic disk reporting should be addressed to the attention of the Magnetic Media Coordinator at one of the Service Centers listed in Sec. 13 of this revenue procedure.

02 The Service will act on an application and notify the applicant of authorization to file, in writing, within 30 days of receipt of the application. Magnetic disk returns may not be filed with the Service until the application has been approved.

03 The Service will assist new filers with their initial magnetic disk submission by requiring the submission of test files for review in advance of the filing season. Approved payers or transmitters who wish to submit a test file should contact the Magnetic Media Coordinator at the Service Center where the application was filed.

04 If there are hardware or software changes that would affect the characteristics of the magnetic disk submission, the payer (or its transmitter) is required to submit a new Form 4419.

05 In accordance with section 1.6041-7 of the Income Tax Regulations, medical payments from separate departments of a health care carrier may be reported as separate returns on magnetic disk. In this case, the headquarters office will be considered to be the transmitter and the individual departments of the company filing reports will be considered to be payers. A single application form covering all the departments which will be filing on magnetic disk should be submitted.

06 Section 1.6045-1(l) of the Income Tax Regulations requires magnetic media filing of ALL information returns for broker and barter exchanges (Forms 1099-B) as of January 1, 1984. However, the Secretary is granted authority to relieve filers on a case-by-case basis if the requirement would cause undue hardship.

07 Requests for undue hardship exemptions must be submitted by existing brokers and barter exchanges at least 90 days before the due date of the return; new brokers and barter exchanges by the end of the second month following the month in which the person becomes a broker or barter exchange, but no later than 90 days before the due date of the return.

08 Section 6011(e) of the Internal Revenue Code, as amended by the interest and Dividend Tax Compliance Act of 1983, Pub. L. 96-67, 1983-2 C.B. 352, requires any person, including individuals, estates and trusts, required to file more than 50 information returns in the aggregate for payments of interest (Forms 1099-INT and 1099-OID), dividends (Form 1099-DIV) or patronage dividends (Form 1099-PATR) for any calendar year, must file such returns on magnetic media. The Secretary is granted authority to relieve filers on a case-by-case basis if imposition of the requirements would cause undue hardship.

09 Filers must submit a written statement requesting an undue hardship waiver from magnetic media filing for a specific period of time, not to exceed one tax year. If the filer requires a waiver for a longer period of time, the filer may reapply at the appropriate time. Filers may not apply for a waiver for more than one tax year at a time. The written statement must contain the following identifying information:

(a) The filer's name;

(b) The filer's address;

(c) The filer's Employer Identification Number (EIN);

(d) The date to which the waiver is requested;

(e) The name and telephone number of a person to contact regarding the information contained in the waiver;

(f) A statement regarding the cost which is causing the undue hardship condition; and

(g) A statement explaining any other reasonable attempts the filer has made to comply with this magnetic media filing requirement.

10 Waivers are granted on a case-by-case basis and may be approved at the discretion of the Service Center Magnetic Media Coordinator.

11 Any filer who files paper forms without an approved waiver from magnetic media reporting on record may be subject to failure to file penalty.

SECTION 6. FILING OF MAGNETIC MEDIA REPORTS

01 Payers must use magnetic media to file information returns reporting payments of interest, dividends or patronage dividends made after December 31, 1983, to more than 50 payees. The returns affected are Forms 1099-INT and 1099-OID for interest, Form 1099-DIV for dividends and Form 1099-PATR for patronage dividends.

02 The penalty for both the failure to timely file MOST information returns and failure to file returns as prescribed by the Service is now $50 a return up to a maximum of $50,000 a year. However, there is not a maximum penalty for returns of interest, dividends or patronage dividends. If the failure to file is due to intentional disregard of the filing requirements, the penalty may be greater than $50 a return and there is no maximum penalty.

03 Payers are now subject to a $50 penalty for EACH failure to include the payee's correct Taxpayer Identification Number (TIN) on an information return unless the payer has exercised due diligence.

04 Rev. Proc. 84-24, 1984-12 I.R.B. 11, which gives detailed information on preparing the transmittal documents for information returns (Forms 1099, 5498 and W2-G) is available at your Internal Revenue Service office. Specific guidelines are given on how to report the payers' names, addresses and TINs on transmittal documents and information returns. Instructions for multiple transmittals and the submission of transmittals by service bureaus or agents are also covered.

05 Any person who is required to file information returns because of payments of dividends, patronage dividends or interest to more than 50 payees (in the aggregate) for any calendar year after 1983, must file the returns with the Service on magnetic media. This requirement shall not apply to any person for any period if such person establishes that this requirements would result in undue hardship. Request for relief because of undue hardship should be sent to your attention of the Magnetic Media Coordinator of the Service Center for your area (see Sec. 13).

06 Brokers and barter exchanges are required to use magnetic media in reporting Form 1099-B data to the Service. New brokers and barter exchanges may request an undue hardship exception by filing an application with their Service Center Magnetic Media Coordinator by the end of the second month following the month in which they became a broker or barter exchange.

07 A magnetic disk reporting package, which includes all the necessary transmittals, labels, and instructions will be mailed to all approved filers between October and December of each year.

08 With the Service's concurrence, payers can, IN MOST CASES, submit a portion of their returns on magnetic media and the remainder on paper Forms 1099 (or paper Forms 5498 or paper Forms W2-G). HOWEVER, there are two exceptions. Per the Tax Equity and Fiscal Responsibility Act of 1982, ALL Forms 1099-B must be filed on magnetic media unless a waiver has been approved. Also, per the Interest and Dividend Tax Compliance Act of 1983, the same requirement applies if more than 50 information returns are filed in the aggregate for Forms 1099-DIV, 1099-INT, 1099-OID and 1099-PATR.

09 The magnetic disk records and paper forms must be filed at the same location but in separate shipments. A Form 1096, Annual Summary and Transmittal of U.S. Information Returns, must accompany paper submissions and a Form 4804, Transmittal of Information Returns Reported on Magnetic Media, MUST ACCOMPANY magnetic disk submissions.

10 The affidavit which appears on Forms 1096 and 4804 should be signed by the payer. A transmitter, service bureau, or disbursing agent may, however, sign the affidavit on behalf of the payer if all of these conditions are met:

(a) It has the authority to sign the affidavit under an agency agreement (either oral, written, or implied) that is valid under the State law.

(b) it has the responsibility (either oral, written, or implied) conferred on it by the payer to request the taxpayer identifying numbers of payees reported on magnetic media or paper returns.

(c) it signs the affidavit and adds the caption `For: (name of payer)`.

11 Although a duly authorized agent signs the affidavit, the payer is held responsible for the accuracy of the Form 4804 and will be liable for penalties for failure to comply with filing requirements.

12 If a portion of the returns are submitted on paper documents, include a statement on the Form 1096 that the remaining returns are being filed on magnetic disk.

13 Reports from different branches for one payer MUST be consolidated under one Payer/Transmitter `A` Record for each type of information return. For example, all Forms 1099-INT documents must be sorted together under one Payer/Transmitter `A` Record followed by the appropriate `B` Records and one `C` Record.

14 Health care carriers, or their agents, filing Form 1099-MISC per SEC. 5.05 above, may submit part of their returns on paper documents and part on magnetic disk if the records of departments are not maintained on computer files. However, an information return is required if the aggregate amount paid to a health care service provider from all departments equals $600 or more. For example, Department A pays $200, Department B pays $300, and Department C pays $100 to the same health care service provider. The aggregate amount paid from all departments equals $600. The health care carrier or agent must submit either one information return for the aggregate amount of $600 or three separate returns, one from each department, indicating the amount paid by each department.

SEC. 7. FILING DATES

01 Magnetic disk reporting to the Service for all types of Form 1099, From 5498 and Form W2-G must be on a calendar year basis.

02 The dates prescribed for filing paper returns with the Service will also apply to magnetic disk filing. Files must be submitted to the Service Center by FEBRUARY 28. The copies of this information required to be furnished to recipients must be furnished by JANUARY 31.

SEC. 8. EXTENSIONS TO FILE

01 If a payer or transmitter is unable to submit its magnetic disk file by the date prescribed in Sec. 7.02 above, a letter requesting an extension must be filed before February 28. The letter should be sent to the attention of the Magnetic Media Coordinator at the Service Center which will receive the magnetic disk file. The request should include the estimated number of returns which will be filed late and the reason for the delay.

02 If an extension is granted by the Service, a copy of the letter granting the extension must be attached to the transmittal Form 4804 when the file is submitted.

SEC. 9 PROCESSING OF MAGNETIC MEDIA RETURNS

01 The Service will process tax information from magnetic disk files. Files which are received timely by the Service will be returned to the filers, by August 15 of the year in which submitted.

02 All files submitted must conform totally to this revenue procedure. IF FILES ARE UNPROCESSABLE, THEY WILL BE RETURNED TO THE FILER FOR CORRECTION. Corrected files must be filed with the Service Center within 15 days from receipt. Corrected files will be returned by the Service within six months of receipt.

SEC. 10. CORRECTED RETURNS

01 If returns must be corrected, approved magnetic disk filers are encouraged to file such corrections on magnetic disk. The filer must contact the Magnetic Media Coordinator for format and shipping instructions. A corrected Form 4804 must accompany the shipment and be marked `MAGNETIC MEDIA CORRECTION` on the upper portion of the form.

02 If, upon approval from the Service Center Magnetic Media Coordinator, corrections are not submitted on magnetic disk, payers must submit them on official Form 1099 (Copy A), Form 5498 (Copy A) or Form W2-G (Copy A) or on paper substitutions approved for submission to the Internal Revenue Service. Some paper substitutes approved for submission to payees as originals are not acceptable for submission to the Internal Revenue Service as corrections. Revenue procedures containing specifications for paper returns are available from most Internal Revenue Service offices.

03 Form 1096 instructions are to be followed when paper returns are filed to correct returns previously submitted on magnetic disk. An `X` must be entered in the box in the left top corner and the caption `MAGNETIC MEDIA CORRECTION` must appear on the bottom of Form 1096 below the instructions. Corrections MUST be sent to the attention of the Magnetic Media Coordinator where the original file was filed.

04 Combined Federal/State Filers who submit paper corrections must file directly with the affected state. The Service WILL NOT transship paper corrections to the states.

SEC. 11. TAXPAYER IDENTIFICATION NUMBERS

01 Under section 6109 of the Internal Revenue Code, recipients of all reportable payments on information returns are required to furnish Taxpayer Identification Numbers (TINs) to the payer. The number must be furnished to the payer whether or not the payee is required to file a tax return or is covered by Social Security.

02 The recipients' TINs are used to associate and verify amounts reported to the Service with corresponding amounts on tax returns. Therefore, it is particularly important that correct Social Security and Employer Identification Numbers for payees be provided on magnetic media or paper forms submitted to the Service.

03 For each failure to furnish a TIN to another person who is required to file an information return or for each failure by such person to include a TIN on the information return, section 6676 of the Internal Revenue Code provides for a $50 PENALTY unless the payer or payee of non-interest and dividend payments responsible for furnishing a correct TIN supplies an explanation, upon request from the Service, that establishes reasonable cause for not having done so.

04 With respect to all payers of interest and dividends, section 6676 of the Internal Revenue Code provides that the payer must self-assess a $50 PENALTY for each failure to include a payee's TIN or each inclusion of an incorrect TIN on an information return, unless the payer can demonstrate that the payer met the due diligence requirements in attempting to acquire correct TINs for payees. Payees of interest and dividends are subject to a $50 PENALTY for failing to furnish their correct TINs to payers unless the payee supplies an explanation, upon request from the Service, that establishes reasonable cause for not having done so.

05 For any reportable amount, if the payee fails to provide a TIN to the payer or if the Service shows that the TIN provided is incorrect, then backup withholding must be instituted for that payee. In the case of notice of an incorrect TIN by the Service, the payer must begin withholding 30 days after the day on which the notice is received. If the payer receives certified information from the payee within 30 days of notice from the Service, no withholding is required.

06 The TIN to be furnished to the Service depends primarily upon the manner in which the account is maintained or set up on the payer's record. The TIN to be provided must be that of the owner of the account. If the account is recorded in more than one name, furnish the TIN and name of one of the owners of the account. The TIN provided must be associated with the name of the payee provided in the first name line of the Payee `B` Record. (For individuals, including those individuals operating a business, the payee TIN is the payee's Social Security Number. For other entities, the payee TIN is the payee's Employer Identification Number.)

07 Sole proprietors who are payers should show their Employer Identification Number in the Payer/Transmitter `A` Record. However, sole proprietors that are not required to have an Employer Identification Number should use their Social Security Number.

08 Sole proprietors' Social Security Numbers must be used in the Payee `B` Record.

09 The charts below will help you determine the number to be furnished to the Service for recipients of reportable payments (payees).

            CHART 1. Guidelines for Social Security Numbers

 

 

                                         In the Taxpayer

 

                                         Identifying Number of

 

                                         the Payee `B`

 

                                         Record, enter the

 

 For this account type--                 SSN of--

 

 

 1. An individual's account.             The individual.

 

 

 2. A joint account (husband             The actual owner

 

    and wife, adult and                  of the account. (If

 

    minor, or any two or more            more than one owner,

 

    individuals).                        the principal owner.)

 

 

 3. Account in the name of a             The ward, minor, or

 

    guardian or committee for a          incompetent person.

 

    designated ward, minor, or

 

    incompetent person.

 

 

 4. Custodian account of a minor         The minor.

 

    (Uniform Gifts to Minors

 

    Act).

 

 

 5. The usual revocable savings          The grantor-trustee.

 

    trust account (grantor is

 

    also trustee).

 

 

 6. A so-called trust account            The actual owner.

 

    that is not a legal or

 

    valid trust under State

 

    law.

 

 

 7. A sole proprietorship.               The owner.

 

 

                                                (continued below)

 

 

                                         In the First Payee

 

                                         Name Line of the

 

                                         Payee `B` Record,

 

 For this account type--                 enter the name of--

 

 

 1. An individual's account.             The individual.

 

 

 2. A joint account (husband             The individual whose

 

    and wife, adult and minor,           SSN is entered.

 

    or any two or more

 

    individuals).

 

 

 3. Account in the name of a             The individual whose

 

    guardian or committee for a          SSN is entered.

 

    designated ward, minor, or

 

    incompetent person.

 

 

 4. Custodian account of a minor         The minor.

 

    (Uniform Gifts to Minors

 

    Act).

 

 

 5. The usual revocable savings          The grantor-trustee

 

    trust account (grantor is

 

    also trustee).

 

 

 6. A so-called trust account            The actual owner.

 

    that is not a legal or

 

    valid trust under State

 

    law.

 

 

 7. A sole proprietorship.               The owner.

 

 

        CHART 2. Guidelines for Employer Identification Numbers

 

 

                            In the Taxpayer      In the First

 

                            Identifying          Payee Name

 

                            Number of            Line of the

 

                            the Payee `B`        `B` Record,

 

                            Record, enter        enter the

 

 For this account type--    the EIN of--         name of--

 

 

 1. A valid trust, estate,    Legal entity. 1     The legal

 

    or pension trust.                               trust,

 

                                                    estate, or

 

                                                    pension

 

                                                    trust.

 

 

 2. A corporate account.      The corporation.      The

 

                                                    corporation.

 

 

 3. A religious,              The corporation.      The

 

    charitable, or                                  corporation.

 

    educational

 

    organization.

 

 

 4. A partnership             The partnership.      The

 

    account held                                    partnership

 

    in the name

 

    of the

 

    business.

 

 

 5. An association,           The organization.     The

 

    club, or other                                  organization.

 

    tax-exempt

 

    organization.

 

 

 6. A broker or               The broker or         The broker or

 

    registered                nominee/              nominee/

 

    nominee/                  middleman.            middleman.

 

    middleman.

 

 

 7. Account with              The public            The public

 

    the Department            entity.               entity.

 

    of Agriculture

 

    in the name

 

    of a public entity

 

    (such as State or

 

    local government,

 

    school district

 

    or prison that

 

    receives agriculture

 

    program payments).

 

 

      1 Do not furnish the identifying number of the personal

 

 representative or tr ustee unless the legal entity itself is not

 

 designated in the account title.

 

 

SEC. 12 EFFECT ON PAPER RETURNS

01 Magnetic disk reporting of the information returns listed in Sec. 1 above applies only to the original (Copy A).

0-2 For payments of dividends or interest (reported on Forms 1099-DIV, 1099-PATR, 1099-INT or 1099-OID) made in 1984 and subsequent years, the payer is required to furnish an official Form 1099 to a payee either in a separate mailing or in person. These forms may not be combined or mailed with other information furnished to the recipient with the exception of the Form W-9 and/or Form W-8 solicitation. The payer may use substitute Forms 1099 if they are substantially similar to the official forms and only if the payer complies with all revenue procedures relating to substitute Forms 1099 in effect at the time (See Publication 1179, Requirements for Reproducing Paper Substitutes of Forms 1099, 5498 and W2-G). Copy B (For Recipient) of the substitute forms must contain the statement `This is important tax information and is being furnished to the Internal Revenue Service. If you are required to file a return, a negligence penalty will be imposed on you if this income is taxable and the Service determines that it has not been reported.`

03 Statements to recipients for Forms 1099-B, 1099-G, 1099-MISC, l099-R, 5498 or W2-G need not be a copy of the paper form filed with the Service. It is important that income items be properly classified for Federal tax purposes on the statement the payer gives to recipients. The message `This information is being furnished to the Internal Revenue Service` must appear on the statements. The payer may combine the statement with other reports or financial or commercial notices, or expand them to include other information of interest to the recipient. Also, be sure that all copies of the forms are legible and provide the recipient with any instructions that appear on the back of the recipient's copy of the official Internal Revenue Service form so that the information may properly be used by the recipient in meeting his or her tax obligations.

04 For 1984, brokers reporting Form 1099-B information are asked to voluntarily provide information to their customers as to what amount was or will be reported to the Service, i.e., gross proceeds or gross proceeds less commissions and option premiums.

05 If a portion of the returns is reported on magnetic disk and the remainder is reported on paper forms, those returns not submitted on magnetic disk must be filed on official forms or on paper substitutes meeting specifications in the revenue procedure on the reproduction of Forms 1099, 5498 and W-2G.

SEC. 13 MAGNETIC MEDIA COORDINATOR CONTACTS

Requests for additional copies of this revenue procedure or for additional information on magnetic media reporting should be addressed to the attention of the Magnetic Media Coordinator of one of the following:

     (a) Internal Revenue Service

 

         Andover Service Center

 

         Post Office Box 311

 

         Andover, MA 01810

 

 

     (b) Internal Revenue Service

 

         Brookhaven Service Center

 

         Post Office Box 486

 

         Holtsville, NY 11742

 

 

     (c) Internal Revenue Service

 

         Philadelphia Service Center

 

         Post Office Box 245

 

         Bensalem, PA 19020

 

 

     (d) Internal Revenue Service

 

         Atlanta Service Center

 

         Post Office Box 47-421

 

         Doraville, GA 30362

 

 

     (e) Internal Revenue Service

 

         Memphis Service Center

 

         Post Office Box 1900

 

         Memphis, TN 38101

 

 

     (f) Internal Revenue Service

 

         Cincinnati Service Center

 

         Post Office Box 267

 

         Covington, KY 41019

 

 

     (g) Internal Revenue Service

 

         Kansas City Service Center

 

         Post Office Box 24551

 

         2306 East Bannister Rd.

 

         Stop 43

 

         Kansas City, MO 64131

 

 

     (h) Internal Revenue Service

 

         Austin Service Center

 

         Post Office Box 934

 

         Austin, TX 78767

 

 

     (i) Internal Revenue Service

 

         Ogden Service Center

 

         Post Office Box 9941

 

         Ogden, UT 84409

 

 

     (j) Internal Revenue Service

 

         Fresno Service Center

 

         Post Office Box 12866

 

         Fresno, CA 93779

 

 

SEC. 14. COMBINED FEDERAL/STATE FILING

01 The Service will accept, upon prior approval, magnetic disk files containing State reporting information, for those states listed in .05 of this section. The Service will then forward the information to the state indicated at no charge to the filers. FORM 1099B AND FORM W2-G CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM.

02 Those filers wishing to participate in this program MUST submit a Form 6847, Consent for Internal Revenue Service To Release Tax Information, to the Internal Revenue Service to release tax information. Requests for copies of this form or for additional information on magnetic disk reporting should be addressed to the attention of the Magnetic Media Coordinator of one of the Service Centers listed in Sec. 13 of this revenue procedure.

03 Those filers who are participating in the Combined Federal/State Filing Program MUST submit a test file prior to receiving permission to file their actual data. Additionally, each record in the file MUST be 360 positions in length. The file MUST conform exactly to the specifications detailed in this revenue procedure, and must meet the money criteria in .06 below. The Service will make no attempt to process files with any deviations and will revoke the filing authorization of any filer who submits files that do not totally conform.

04 The Service is acting as a forwarding agent to simplify information return filing. Some participating States may require separate notification that you are filing in this manner. You should contact the appropriate States for further information.

05 Those filers participating in the Combined Federal/State Filing Program must have 360 position records. Positions 359 and 360 in the Payee `B` Records must contain the state code (see the following table) if the state is to receive the information. DO NOT CODE this UNLESS prior approval to participate has been granted by the Internal Revenue Service.

 State       Code State        Code  State         Code

 

 

 Alabama      01  Iowa          19   New York       36

 

 Arizona      04  Kansas        20   North Carolina 37

 

 Arkansas     05  Maine         23   North Dakota   38

 

 California   06  Massachusetts 25   Oregon         41

 

 Delaware     10  Minnesota     27   South Carolina 45

 

 District

 

 of Columbia  11  Mississippi   28   Tennessee      47

 

 Georgia      13  Missouri      29   Wisconsin      55

 

 Hawaii       15  Montana       30

 

 Idaho        16  New Jersey    34

 

 Indiana      18  New Mexico    35

 

 

06 To simplify filing, several States have provided lists of their information return reporting requirements (see the following list). This cumulative list is for information purposes only. For complete information on State filing requirements you may want to contact the appropriate State tax agencies.

                     State Filing Requirements /*/

 

 

                                   1099-       1099-        1099

 

 STATE                     1099R    DIV         INT         MISC

 

 -------------------------------------------------------------------

 

 Alabama                   1500     1500        1500        1500

 

 Arizona /a/                300      300         300         300

 

 Arkansas                  2500      100         100        2500

 

 District of

 

 Columbia /c/               600      600         600         600

 

 Hawaii                     600       10          10 /d/     600

 

 Idaho                      600       10          10         600

 

 Iowa                      1000      100        1000        1000

 

 Minnesota                  600       10          10 /e/     600 /f/

 

 Missouri                    NR       NR          NR        1200 /g/

 

 Montana                    600       10          10         600

 

 New Jersey                1000     1000        1000        1000

 

 New York                   600       NR         600         600 /h/

 

 North Carolina             100      100         100         600

 

 North Dakota                   SAME AS FEDERAL REQUIREMENTS

 

 Oregon                     600 /i/   10          10         600

 

 Tennessee                   NR       25          25          NR

 

 Wisconsin                  500      100         100         100

 

 

                                                (continued below)

 

 

                           1099-     1099-            1099-

 

 STATE                     PATR       ASC     1099G    OID    5498 /k/

 

 ----------------------------------------------------------------------

 

 Alabama                   1500      1500 /e/   NR    1500       NR

 

 Arizona /a/                300       300      300     300       NR

 

 Arkansas                  2500       100 /b/ 2500    2500       /j/

 

 District of

 

 Columbia /c/               600       600      600     600       NR

 

 Hawaii                      10        10      all      10       /j/

 

 Idaho                       10       all       10      10       /j/

 

 Iowa                      1000      1000     1000    1000       NR

 

 Minnesota                   10        10 /e/   10      10       NR

 

 Missouri                    NR        NR       NR      NR       NR

 

 Montana                     10        10       10      10       /j/

 

 New Jersey                1000      1000     1000    1000       NR

 

 New York                    NR       600      600      NR       NR

 

 North Carolina             100       100      100     100       /j/

 

 North Dakota                   SAME AS FEDERAL REQUIREMENTS

 

 Oregon                      10        10       10      10       NR

 

 Tennessee                   NR        NR       NR      NR       NR

 

 Wisconsin                  100       100       NR      NR       NR

 

 

 NR-No filing requirement.

 

 

 FOOTNOTES:

 

 /a/ These requirements apply to individuals and business entities.

 

 /b/ State does not permit an exclusion for All-Savers Certificates.

 

 All Incom e is taxable.

 

 /c/ Amounts are for aggregates of several types of income from the

 

 same payrol l.

 

 /d/ State regulation changing filing requirement from $600 to $10 is

 

 pending.

 

 /e/ $10.01 for Savings and Loan Associations and Credit Unions.

 

 /f/ $600.01 for Rents and Royalties.

 

 /g/ Aggregate both types of returns. The State would prefer those

 

 returns fil ed with respect to non-Missouri residents to be sent

 

 directly to the State agen cy.

 

 /h/ Aggregate of several types of income.

 

 /i/ Return required for State of Oregon residents only.

 

 /j/ Same as Federal requirement.

 

 /k/ The state filing requirement for Form 5498 for Maine and South

 

 Carolina ar e the same as the Federal requirement.

 

 chart are the same as the Federal requirement.

 

 

SEC. 15. DEFINITIONS

 Element                   Description

 

 

 b                         Denotes a blank position. Enter

 

                           blank(s) when this symbol is used.

 

 

 Coding Range              Indicates the allowable code for a

 

                           particular type of statement.

 

 

 EIN                       Employer Identification Number

 

                           which has been assigned by

 

                           Internal Revenue Service to the

 

                           reporting entity.

 

 

 File                      For the purpose of this procedure,

 

                           a file consists of all magnetic

 

                           disk records submitted by a Payer

 

                           or Transmitter.

 

 

 Nominee/middleman         The category of documents whose

 

                           information was previously

 

                           reported on the Form 1087 series.

 

 

 Payee                     Person(s) or organization(s)

 

                           receiving payments from the Payer.

 

 

 Payer                     Person or organization, including

 

                           paying agent, making payments.

 

                           The Payer will be held responsible

 

                           for the completeness, accuracy and

 

                           timely submission of magnetic disk

 

                           files.

 

 

 Special Character         Any character that is not a

 

                           numeral, a letter or a blank.

 

 

 SSA                       Social Security Administration.

 

 

 SSN                       Social Security Number assigned by

 

                           SSA.

 

 

 Taxpayer Identification   May be either an EIN or SSN.

 

 Number (TIN)

 

 

 Transfer Agent            The transfer or paying agent who

 

                           has been authorized to report and

 

                           pay backup withholding for the

 

                           payers of reportable payments.

 

 

 Transmitter               Person or organization preparing

 

                           magnetic disk file(s). May be

 

                           Payer or agent of Payer.

 

 

SEC. 16 U.S. POSTAL SERVICE STATE ABBREVIATIONS

Use the following U. S. Postal Service state abbreviations when developing the state code portion of Name Line fields.

 State       Code  State         Code  State         Code

 

 

 Alabama      AL   Kentucky       KY   North Dakota   ND

 

 Alaska       AK   Louisiana      LA   Ohio           OH

 

 Arizona      AZ   Maine          ME   Oklahoma       OK

 

 Arkansas     AR   Maryland       MD   Oregon         OR

 

 California   CA   Massachusetts  MA   Pennsylvania   PA

 

 Colorado     CO   Michigan       MI   Rhode Island   RI

 

 Connecticut  CT   Minnesota      MN   South Carolina SC

 

 Delaware     DE   Mississippi    MS   South Dakota   SD

 

 District of       Missouri       MO   Tennessee      TN

 

 Columbia     DC   Montana        MT   Texas          TX

 

 Florida      FL   Nebraska       NE   Utah           UT

 

 Georgia      GA   Nevada         NV   Vermont        VT

 

 Hawaii       HI   New Hampshire  NH   Virginia       VA

 

 Idaho        ID   New Jersey     NJ   Washington     WA

 

 Illinois     IL   New Mexico     NM   West Virginia  WV

 

 Indiana      IN   New York       NY   Wisconsin      WI

 

 Iowa         IA   North Carolina NC   Wyoming        WY

 

 Kansas       KS

 

 

PART B. DISK SPECIFICATIONS

SECTION 1. GENERAL

01 The specifications contained in this part of the revenue procedure define the required format and contents of the records to be included in the disk file. These specifications must be adhered to unless deviations have been specifically granted by the Service in writing.

02 To be compatible, a disk file must meet any set of the following specifications in total:

 SET 1-SPECIFICATIONS /*/

 

 

          Job Control Statement for Honeywell Disk Pack

 

 

 Item    Description

 

 

 1       Data Management System-Logical I/O function of MOD 1

 

         (MSR).

 

 

 2       Six (6) Bit (BCD) Recording Code.

 

 

 3       VOL PREP - One (1) for each Disk Pack

 

         a. Name - IRSINF

 

         b. Device Type - 259

 

         c. Day - YYDDD

 

 

 4       Allocate - One (1) for each File 1

 

         a. File Name - Type of statement being processed

 

         b. Units Name - Type of statement being processed

 

            from - (C,T); to - (C,T)

 

         c. Day - YYDDD

 

 

 5       Record Serial Number (internally and externally) for

 

         each disk pack where a file or portions of a file are

 

         contained on more than one disk pack; e.g., pack one

 

         (1) for the first pack and increment by one (1) for

 

         each additional pack.

 

 

 6       All records within a file must be fixed length. The

 

         record requiring the most positions determines the

 

         length of all records in the file; e.g., if an `A`

 

         record equals 360 positions, the subsequent `B`, `C`

 

         and `F` records must equal 360 positions.

 

 

 7       Records may be blocked or unblocked, but must be all

 

         blocked or unblocked within each file. Records may

 

         not span blocks.

 

 

 8       No password (keyword) protection.

 

 

 9       File organization must be sequential.

 

 

         NOTE: Indexed sequential, partitioned sequential and

 

         direct access files are unacceptable.

 

 

 10      Only one unit of allocation is permitted per volume

 

         per file.

 

 

 1 File: See PART A, SEC. 15, Definitions. An acceptable disk file

 

 will also contain, for each payer, the following:

 

 

         1. A Payer/Transmitter `A` Record,

 

         2. A series of Payee `B`Records, and

 

         3. An End of Payer `C` Record.

 

         4. State Totals `K` Record(s) are optional.

 

         5. An End of Transmission `F` Record. This

 

            includes transmitter files containing multiple payers

 

            within a file.

 

 

 /*/ Where a Payer/Transmitter's Disk Pack File consists of more than

 

 one pack, each additional pack must be defined using these

 

 specifications.

 

 

                       SET 2 - SPECIFICATIONS /*/

 

 

              Job Control Statement for GE-4020 Disk Pack

 

 

 Externally identify the following:

 

 

 Item    Description

 

 

 1       Address location of first record.

 

 

 2       Number of records.

 

 

 3       Record size.

 

 

 4       Records may be blocked or unblocked, but must be all

 

         blocked or all unblocked within each file. 1

 

         Records may not span blocks.

 

 

 5       Record Type - variable or fixed. 2

 

 

 6       Blocking Factor:

 

         6 bit - cannot exceed 3840 characters (10 sectors)

 

         8 bit - cannot exceed 2880 characters (10 sectors)

 

 

 7       Character Set - 6 bit or 8 bit, character set must

 

         be specified.

 

 

 8       Disk Packs - number in shipment.

 

 

 9       Disk Pack must be compatible with DSC 160 AA-DSU

 

         160.B.

 

 

 10      FILE ORGANIZATION MUST BE SEQUENTIAL. INDEXED

 

         SEQUENTIAL, PARTITIONED SEQUENTIAL AND DIRECT ACCESS

 

         FILES ARE UNACCEPTABLE.

 

 

 1 File: See PART A, SEC. 15, Definitions. An acceptable disk file

 

 will also contain, for each payer, the following:

 

 

         1. A Payer/Transmitter `A` Record,

 

         2. A series of Payee `B`Records, and

 

         3. An End of Payer `C` Record.

 

         4. State Totals `K` Record(s) are optional, and

 

         5. An End of Transmission `F` Record. This includes

 

            transmitter files containing multiple payers within a

 

            file.

 

 

 /*/ Where a Payer/Transmitter's Disk Pack File consists of more than

 

 one pack, each additional pack must be defined using these

 

 specifications.

 

 

                      SET 3 - SPECIFICATIONS /*/

 

 

         File Description Requirements for System/3 Disk Packs

 

 

 Item    Description

 

 

   1     Data set must be structured sequentially;

 

 

   2     No password (keyword) protection;

 

 

   3     The Volume Serial of the pack must be VOLIRS;

 

 

   4     The Data Set Name of the file 1 must be INFODOCS;

 

 

   5     The records must be fixed in length;

 

 

   6     Record size will not exceed 360 bytes;

 

 

   7     All of the above items, 1-6 must be compatible with and

 

         retrievable by System/3 sequential access methods.

 

 

   8     The Volume Table of Contents (VTOC) must be structured

 

         and physically located so as to be compatible with and

 

         accessible by the System/3 full Operating System (OS).

 

 

   9     Types of Disk Packs: a. Model 5440 Cartridge Disk Pack (with

 

         a track capacity of 6144 bytes).

 

 

 1 File: See PART A, SEC. 15, Definitions. An acceptable disk file

 

 will also contain, for each payer, the following:

 

 

         1. A Payee/Transmitter `A` Record,

 

         2. A series of Payee `B` Records, and

 

         3. An End of Payer `C` Record.

 

         4. State Totals `K` Record(s) are optional, and

 

         5. An End of Transmission `F` Record. This includes

 

            transmitter files containing multiple payers within a

 

            file.

 

 

 /*/ Where a Payer/Transmitter's Disk Pack File consists of more than

 

 one pack, each additional pack must be defined using these

 

 specifications.

 

 

03 The Payer/Transmitter `A` Record, End of Payer `C` Record, and End of Transmission `F` Record perform the functions normally assigned to header and trailer labels and related conventions. The Payer/Transmitter `A` Record serves the purpose of a Header Label, the End of Payer `C` Record indicates that all Payee Records for a Payer have been written on the disk, and the End of Transmission `F` Record indicates that the end of the file has been reached. In addition to the functions stated above, the End of Payer `C` Records are used to balance each payer's records on the pack.

SECTION 2. RECORD LENGTH

01 The disk records prescribed in these specifications may be blocked or unblocked.

(a) If the use of blocked records would result in a short block at the end of the file representing all payments made by the payer, all remaining positions of the block must be filled with 9's. However, filling with 9's is allowable only in the last block of returns for a payer. Records may not span blocks.

(b) If payments from more than one payer are reported on the same disk pack, a Payer/Transmitter `A` Record cannot be in the middle of a block, but must be the first record in a block.

02 Provision has been made for a special data entries field in the Payee `B` Record. These entries are optional. If the field is utilized, it must be present in all Payee `B` Records. The field is intended to serve one or both of these purposes:

(a) Carry information required by state or local governments. Filers who wish to use this option for satisfying state or local reporting requirements should contact their state or local department of revenue for filing instructions. Also refer to Part A, sec. 14.

(b) Facilitate making all records the same length.

SECTION 3. PAYER/TRANSMITTER `A` RECORD

01 Identifies the payer and transmitter of the disk file and provides parameters for the succeeding Payee `B` Records. The Service's computer programs rely on the absolute relationship between the parameters in the `A` Record and the data fields in the `A` Record and the data fields in the `B` Records to which they apply.

02 The number of `A` Records appearing on a disk pack will depend on the number of payers and the different types of returns being reported. A transmitter may include Payee `B` Records for more than one payer on a disk pack, however, each payer's Payee `B` Record(s) must be preceded by an `A` Record. A single disk pack may also contain different types of returns, but the returns MUST not be intermingled. A separate `A` Record is required for each type of return being reported. An `A` Record may be blocked with `B` Records, however, the `A` Record MUST APPEAR AS THE FIRST RECORD IN THE BLOCK. Records may not span blocks.

               RECORD NAME: PAYER/TRANSMITTER `A` RECORD

 

 

 Disk

 

 Position    Field Title        Length   Description and Remarks

 

 

 1           Record Type           1     REQUIRED. Enter `A`

 

 

 2           Payment Year          1     REQUIRED. Must be the right

 

                                         most digit of the year for

 

                                         which payments are being

 

                                         reported. (e.g., if

 

                                         payments were made in 1984,

 

                                         enter `4`). Must be

 

                                         incremented each year.

 

 

 3-5         Disk Sequence Number  3     REQUIRED. Sequence number

 

                                         of the disk in the disk file

 

                                         starting with 001.

 

 

 6-14        Payer's Federal EIN   9     REQUIRED. Must be the VALID

 

                                         9-digit number assigned to

 

                                         the payer by the Internal

 

                                         Revenue Service. DO NOT

 

                                         ENTER HYPHENS, ALPHA

 

                                         CHARACTERS, ALL 9's OR ALL

 

                                         ZEROES.

 

 

 15          Blank                 1     REQUIRED. Enter blank.

 

 

 16          Combined Federal/     1     REQUIRED. Enter the

 

             State Filer                 appropriate code from the

 

                                         table below. PRIOR APPROVAL

 

                                         is required and the consent

 

                                         to release tax information

 

                                         to the states must be on

 

                                         file with the Internal

 

                                         Revenue Service for those

 

                                         states Participating in the

 

                                         Combined Federal/State

 

                                         Filing Program. If the

 

                                         Payer/Transmitter is not

 

                                         participating in the

 

                                         Combined Federal/State

 

                                         Filing Program, enter

 

                                         blanks.

 

 

                                         Code    Meaning

 

 

                                         1       Participating in the

 

                                                 Combined Federal/

 

                                                 State Filing Program

 

 

                                         Blank   Not participating.

 

 

 17          Type of Return        1     REQUIRED. Enter appropriate

 

                                         code from table below:

 

 

                                         Type of Return          Code

 

 

                                         1099-ASC                  S

 

                                         1099-ASC (nominee/

 

                                                   middleman)      T

 

                                         1099-B                    B

 

                                         1099-B (nominee/

 

                                                 middleman)        C

 

                                         1099-DIV                  1

 

                                         1099-DIV (nominee/

 

                                                   middleman)      2

 

                                         1099-G                    F

 

                                         1099-G (nominee/

 

                                                 middleman)        K

 

                                         1099-INT                  6

 

                                         1099-INT (nominee/

 

                                                   middleman)      M

 

                                         1099-MISC                 A

 

                                         1099-MISC (nominee/

 

                                                    middleman)     G

 

                                         1099-OID                  D

 

                                         1099-OID (nominee/

 

                                                   middleman)      H

 

                                         1099-PATR                 7

 

                                         1099-PATR (nominee/

 

                                                 middleman)        8

 

                                         1099-R                    9

 

                                         5498                      L

 

                                         W2-G                      W

 

 

 18-26       Amount Indicators     9     REQUIRED. The amount

 

                                         indicators entered for a

 

                                         given type of return

 

                                         indicate type(s) of

 

                                         payment(s) which were

 

                                         made. Example: If position

 

                                         17 of the Payer/Transmitter

 

                                         `A` Record is `6` (for

 

                                         1099-INT) and positions

 

                                         18-26 are `123bbbbbb`,

 

                                         these indicate that 3

 

                                         payment amount fields are

 

 

                                         present in all of the

 

                                         following Payee `B`

 

                                         Records. The 1st field

 

                                         represents Earnings from

 

                                         savings and loan

 

                                         associations, credit

 

                                         unions, bank deposits,

 

                                         bearer certificates of

 

                                         deposit, etc., the 2nd

 

                                         represents Amount of

 

                                         forfeiture and the 3rd

 

                                         represents Federal income

 

                                         tax withheld. Enter the

 

                                         Amount Indicators in

 

                                         ASCENDING SEQUENCE, left

 

                                         justify, filing unused

 

                                         positions with blanks. For

 

                                         any further clarification

 

                                         of the Amount Indicator

 

                                         codes, you may contact the

 

                                         Service Center Magnetic

 

                                         Media Coordinator.

 

 

 Amount Indicators                       For Reporting Payments on

 

 Form 1099-ASC or Form 1099-ASC:

 

 1099-ASC (nominee/

 

 middleman)                              Amount Code     Amount Type

 

 

                                         1               Interest on

 

                                                         All Savers

 

                                                         Certificates

 

 

                                         2               Interest not

 

                                                         qualifying for

 

                                                         exclusion

 

 

                                         3               Amount of

 

                                                         forfeiture

 

 

 Amount Indicators                       For Reporting Payments on

 

 Form 1099-B or 1099-B                   Form 1099-B:

 

 (nominee/middleman)

 

 

                                         Amount Code     Amount Type

 

 

                                         2               Stocks, bonds,

 

                                                         etc. (For

 

                                                         Forward

 

                                                         Contracts

 

                                                         see NOTE

 

                                                         below.)

 

 

                                         3               Bartering

 

 

                                         4               Federal

 

                                                         income tax

 

                                                         withheld

 

 

                                         6               Profit or

 

                                                         (loss)

 

                                                         realized

 

                                                         in 1984

 

 

                                         7               Unrealized

 

                                                         profit or

 

                                                         (loss)

 

                                                         on open

 

                                                         contracts-end

 

                                                         of prior year

 

 

                                         8               Unrealized

 

                                                         profit or

 

                                                         (loss) on

 

                                                         open contracts

 

                                                         12/31/84

 

 

                                         9               Aggregate

 

                                                         profit or

 

                                                         (loss)

 

 

      NOTE: The Payment Amount field associated with this Amount

 

 Indicator may be used to represent a (loss) when the reporting is

 

 for Forward Contracts. Refer to Payee `B` Record-General Field

 

 Descriptions, Payment Amount Fields.

 

 

 Amount Indicators                       For Reporting Payments on Form

 

 Form 1099-DIV or                        1099-DIV:

 

 1099-DIV (nominee/

 

 middleman)

 

                                         Amount Code   Amount Type

 

 

                                         1             Gross dividends

 

                                                       and other

 

                                                       distributions on

 

                                                       stock

 

 

                                         2             Dividends

 

                                                       qualifying for

 

                                                       exclusion

 

 

                                         3             Dividends not

 

                                                       qualifying

 

                                                       for exclusion

 

 

                                         4             Federal income

 

                                                       tax withheld

 

 

                                         5             Capital gain

 

                                                       distributions

 

 

                                         6             Nontaxable

 

                                                       distributions

 

                                                       (if

 

                                                       determinable)

 

 

                                         7             Foreign tax

 

                                                       paid

 

 

                                         8             Cash liquidation

 

                                                       distributions

 

 

                                         9             Non-cash

 

                                                       liquidation

 

                                                       distributions

 

                                                       (Show fair

 

                                                       market value)

 

 

 Amount Indicators                       For Reporting Payments on Form

 

 Form 1099-G or                          1099-G:

 

 1099-G (nominee/

 

 middleman)

 

 

                                         Amount Code     Amount Type

 

 

                                         1               Unemployment

 

                                                         compensation

 

                                         2               Income tax

 

                                                         refunds

 

                                         4               Federal

 

                                                         income

 

                                                         tax

 

                                                         withheld

 

                                         5               Discharge of

 

                                                         indebtedness

 

                                         6               Taxable grants

 

                                         7               Agriculture

 

                                                         payments

 

 

 Amount Indicators                       For Reporting Payments on Form

 

 Form 1099-INT or                        1099-INT:

 

 1099-INT (nominee/

 

 middleman)

 

 

                                         Amount Code     Amount Type

 

 

                                         1               Earnings from

 

                                                         savings and

 

                                                         loan

 

                                                         associations,

 

                                                         credit unions,

 

                                                         bank deposits,

 

                                                         bearer

 

                                                         certificates

 

                                                         of deposits,

 

                                                         etc.

 

 

                                         2               Amount of

 

                                                         forfeiture

 

 

                                         3               Federal income

 

                                                         tax withheld

 

 

                                         4               Foreign tax

 

                                                         paid (if

 

                                                         eligible for

 

                                                         foreign tax

 

                                                         credit)

 

 

 Amount Indicators                       For Reporting Payments on Form

 

 Form 1099-MISC or                       1099-MISC:

 

 1099-MISC (nominee/

 

 middleman)

 

 

                                         Amount Code     Amount Type

 

 

                                         1               Rents

 

                                         2               Royalties

 

                                         3               Prizes and

 

                                                         awards

 

                                         4               Federal

 

                                                         income tax

 

                                                         withheld

 

                                         5               Fishing boat

 

                                                         proceeds

 

                                         6               Medical and

 

                                                         health care

 

                                                         payments

 

                                         7               Nonemployee

 

                                                         compensation

 

                                         8               Direct sales

 

 

                                                         indicator

 

                                                         (see NOTE)

 

 

 NOTE: Use for DIRECT SALES reporting of sales to the payee

 

 of consumer products on a buy-sell, deposit-commission, or

 

 any other basis for resale, if such sales have amounted to

 

 $5,000 or more.

 

 

 Since this reflects an `INDICATOR` field and not an

 

 `AMOUNT` field, the appropriate Payment Amount Field in the

 

 payee `B` Record MUST be reflected as 0000000100.

 

 

 Amount Indicators                       For Reporting Payments on Form

 

 Form 1099-OID or                        1099-OID:

 

 1099-OID (nominee/

 

 middleman)

 

 

                                         Amount Code     Amount Type

 

 

                                         1               Total original

 

                                                         issue discount

 

                                         2               Stated

 

                                                         interest

 

                                         3               Amount of

 

                                                         forfeiture

 

                                         4               Federal income

 

                                                         tax withheld

 

 

 Amounts Indicators                      For Reporting Payments on Form

 

 Form 1099-PATRON or                     1099-PATR:

 

 1099-PARTR

 

 (nominee

 

 middleman)

 

 

                                         Amount Code     Amount Type

 

 

                                         1               Patronage

 

                                                         dividends

 

                                         2               Nonpatronage

 

                                                         dividends

 

                                         3               Per unit

 

                                                         retain

 

                                                         allocations

 

                                         4               Federal income

 

                                                         tax withheld

 

                                         5               Redemption of

 

                                                         nonqualified

 

                                                         notices and

 

                                                         retain

 

                                                         allocations

 

                                         6               Investment

 

                                                         credit

 

                                         7               Energy

 

                                                         investment

 

                                                         credit

 

                                         8               Jobs credit

 

 

 Amount Indicators                       For Reporting Payments on Form

 

 Form 1099-R                             1099-R:

 

 

                                         Amount Code     Amount Type

 

 

                                         1               Amount

 

                                                         includible

 

                                                         as income (add

 

                                                         boxes 2 and 3)

 

                                         2               Capital gain

 

                                                         (for lump-sum

 

                                                         distributions

 

                                                         only)

 

                                         3               Ordinary

 

                                                         income

 

                                         4               Federal income

 

                                                         tax withheld

 

                                         5               Employee

 

                                                         contributions

 

                                                         to profit-

 

                                                         sharing or

 

                                                         retirement

 

                                                         plans

 

                                         6               IRA, SEP,

 

                                                         or DEC

 

                                                         distributions

 

                                         8               Net unrealized

 

                                                         appreciation

 

                                                         in employer's

 

                                                         securities

 

                                         9               Other

 

 

 NOTE: If you are reporting total IRA distributions using

 

 amount indicator `6`, only amount indicator `4` may also be

 

 present in Amount Indicators, all others must be blank.

 

 Also, only two Payment Amounts may be present in the payee

 

 `B` Record.

 

 

 Amount Indicators                       For Reporting Payments on Form

 

 Form 5498                               5498:

 

 

                                         Amount Code     Amount Type

 

 

                                         1               Regular

 

                                                         IRA or SEP

 

                                                         contributions

 

                                         2               Rollover

 

                                                         IRA on SEP

 

                                                         contributions

 

 

 Amount Indicators                       For Reporting Payments on Form

 

 Form W2-G                               W2-G:

 

 

                                         Amount Code     Amount Type

 

 

                                         1               Gross winnings

 

                                         2               Federal income

 

                                                         tax withheld

 

                                         7               Winnings from

 

                                                         identical

 

                                                         wagers

 

 

 27           Blank                1     REQUIRED. Enter blank

 

 

 28-30       `A` Record Length     3     REQUIRED. Enter the number

 

                                         of positions allowed for

 

                                         the `A` Record. RECOMMEND

 

                                         360.

 

 

 31-33       `B` Record Length     3     REQUIRED. Enter the number

 

                                         of positions allowed for

 

                                         the `B` Record. RECOMMEND

 

                                         360.

 

 

 34          Blank                 1     REQUIRED. Enter blank.

 

 

 35-39       Transmitter Control   5     REQUIRED. Enter the 5 digit

 

             Code                        Transmitter Control code

 

                                         assigned by the Internal

 

                                         Revenue Service.

 

 

 40          Blank                 1     REQUIRED. Enter blank.

 

 

 41-80       First Payer Name     40     REQUIRED. Enter the name of

 

                                         the payer in the manner in

 

                                         which it is used in normal

 

                                         business. Any extraneous

 

                                         information must be deleted

 

                                         from the name line. Left

 

                                         justify and fill with

 

                                         blanks.

 

 

 81-119      Second Payer Name    39     REQUIRED. The contents of

 

                                         this field are dependent

 

                                         upon the TRANSFER AGENT

 

                                         INDICATOR in position 120

 

                                         of this record. If the

 

                                         Transfer Agent Indicator

 

                                         contains a `1` this field

 

                                         will contain the name of

 

                                         the Transfer Agent. If the

 

                                         Transfer Agent Indicator

 

                                         contains a `0` (zero) this

 

                                         field will contain either a

 

                                         continuation of the First

 

                                         Payer Name field or

 

                                         blanks. Left justify and

 

                                         fill unused positions with

 

 

                                         blanks. IF NO ENTRIES ARE

 

                                         PRESENT FOR THIS FIELD FILL

 

                                         WITH BLANKS

 

 

 120         Transfer Agent        1     REQUIRED. Identifies the

 

                                         Indicator entity in the Second

 

                                         Payer Name field.

 

 

                                         Code       Meaning

 

 

                                         1          The entity in the

 

                                                    Second Payer Name

 

                                                    field is the

 

                                                    Transfer Agent.

 

 

                                         0          (zero) The entity

 

                                                    shown is the

 

                                                    Transfer Agent

 

                                                    (i.e., the Second

 

                                                    Payer Name field

 

                                                    contains either a

 

                                                    continuation of the

 

                                                    First Payer Name

 

                                                    field or blanks).

 

 

 121-160     Payer Shipping       40     REQUIRED. If the TRANSFER

 

             Address                     AGENT INDICATOR in position

 

                                         120 is a `1` enter the

 

                                         shipping address of the

 

                                         Transfer Agent. Otherwise,

 

                                         enter the shipping address

 

                                         of the payer. Left justify

 

                                         and fill with blanks.

 

 

 161-200     Payer City, State    40     REQUIRED. If the TRANSFER

 

             and Zip Code                AGENT INDICATOR in position

 

                                         120 is a `1` enter the

 

                                         city, state and zip code of

 

                                         the Transfer Agent.

 

                                         Otherwise, enter the city,

 

                                         state and zip code of the

 

                                         payer. Left justify and

 

                                         fill with blanks.

 

 

 201-280     Transmitter Name     80     REQUIRED. Enter the name of

 

                                         the transmitter in the

 

                                         manner in which it is used

 

                                         in normal business. The

 

                                         name of the transmitter

 

                                         MUST be constant through

 

                                         the entire file. Left

 

                                         justify and fill with

 

                                         blanks.

 

 

 281-320     Transmitter Mailing  40     REQUIRED. Enter the mailing

 

             Address                     address of the transmitter.

 

                                         Left justify and fill with

 

                                         blanks.

 

 

 321-360     Transmitter City,    40     REQUIRED. Enter the city,

 

             State and Zip               state, and zip code of the

 

                                         Code transmitter. Left justify

 

                                         and fill with blanks.

 

 

SEC. 4. PAYEE `B` RECORD-GENERAL FIELD DESCRIPTIONS

01 Contains the payment record from individual statements. When filing information documents on disk(s), the format for the Payee `B` Records will vary in relation to the number of payment amount fields being reported as indicated by the Amount Indicators in positions 18-26 of the Payer/Transmitter `A` Record.

02 All records must be a fixed length. Records may be blocked or unblocked. Records may not span blocks. A block may not exceed 10,000 positions, DO NOT PAD A BLOCK WITH BLANKS..

03 All payee records MUST CONTAIN CORRECT PAYEE NAME AND ADDRESS INFORMATION entered in the fields prescribed in this section. Any records containing an invalid Taxpayer Identification Number (SSN or EIN) and having no address data present will be returned for correction.

04 The Service must be able to identify the surname associated with the Taxpayer Identification Number (SSN or EIN) furnished on a statement. The specifications below include a field in the payee records called `Name Control` in which the first four alphabetic characters of the payees surname are to be entered by the payers. In addition, a blank MUST precede the identifying surname in the first name line of all Payee `B` Records unless the surname begins in the first position of the field.

05 If payers are unable to provide the first four characters of the surname, the Name Control Field may be left blank; however, compliance with the following will facilitate the Service's computer programs in generating the Name Control.

(a) The surname of the payee whose Taxpayer Identification Number (SSN or EIN) is shown in the Payee `B` Record, must be the only name in the first name line.

(b) A blank must precede the surname unless the surname begins in the first position of the field.

(c) In the case of multiple payees, only the surname of the payee whose Taxpayer Identification Number (SSN or EIN) is shown in the Payee `B` Record must be present in the First Payee Name Line. Surnames of any other payees in the record must be entered in the Second Payee Name Line.

06 Provision is also made in these specifications for data entries required by state or local governments. This should minimize the Payer/Transmitter's programming burden should payers desire to report on disk to state or local governments.

07 Those filers participating in the Combined Federal/State Filing Program must have 360 position records. Positions 359 and 360 in the Payee `B` Records must contain the state code for the state to receive the information, and meets the money criteria described in Part A, Sec. 14.06. Do not code for the states unless prior approval to participate has been granted by the Internal Revenue Service. See Part A. Sec. 14 for a list of the valid participating state codes. FORMS 1099-B AND W2-G CANNOT BE FILED UNDER THE COMBINED FEDERAL/STATE FILING PROGRAM.

                     RECORD NAME: PAYEE `B` RECORD

 

 

 Disk

 

 Position    Field Title        Length   Description and Remarks

 

 

 1           Record Type           1     REQUIRED. Enter `B`.

 

 

 2-3         Payment Year          2     REQUIRED. Must be the last

 

                                         two digits of the year for

 

                                         which payments are being

 

                                         reported (e.g., if payments

 

                                         were made in 1984 enter

 

                                         `84`). Must be incremented

 

                                         each year.

 

 

 4           Document Specific     1     REQUIRED for Forms 1099-R,

 

             Code                        1099-MISC, 1099-G and

 

                                         W2-G. For Form 1099-R,

 

                                         enter the appropriate value

 

                                         for the Category of Total

 

                                         IRA Distribution. For FORM

 

                                         1099-MISC, enter the

 

                                         appropriate value for

 

                                         Direct Sales. For FORM

 

                                         1099-G, enter the Year of

 

                                         income tax refund. For Form

 

                                         W2-G enter the Type of

 

                                         Wager. FOR ALL OTHER FORMS,

 

                                         ENTER BLANK.

 

 

             Category of Total           Use only for reporting on

 

             IRA Distribution            Form 1099-R to identify the

 

             (Form 1099-R only)          Category of Total IRA

 

                                         Distribution. Enter the

 

                                         applicable code from the

 

                                         table below. Code 7 below

 

                                         is NOT REQUIRED for Amount

 

                                         Indicators 1, 2 and 3.

 

 

                                         Category                 Code

 

 

                                         Premature distribution     1

 

                                         (other than Category of

 

                                         Total IRA Distribution

 

                                         codes 2,3,4, or 5)

 

                                         Rollover                   2

 

                                         Disability                 3

 

                                         Death                      4

 

                                         Prohibited transaction     5

 

                                         Other                      6

 

                                         Normal Distributions       7

 

                                         Excess contributions       8

 

                                         refunded plus earnings

 

                                         on such excess

 

                                         contributions

 

                                         Transfers to an IRA for    9

 

                                         a spouse due to a divorce

 

 

             Direct Sales                Use only for direct sales

 

             (Form 1099-MISC only)       reporting on Form

 

                                         1099-MISC. If sales to the

 

                                         payee of consumer products

 

                                         on a buy-sell,

 

                                         deposit-commission, or any

 

                                         other basis for resale,

 

                                         have amounted to $5,000 or

 

                                         more, ENTER `1`. Otherwise,

 

                                         enter `0` (Zero).

 

 

             Refund is for Tax Year      Use only for reporting the

 

             (Form 1099-G only)          Year of Refund on Form

 

                                         1099-G. If the payment

 

 

                                         amount field associated

 

                                         with Amount Indicator 2,

 

                                         Income Tax Refunds,

 

                                         contains a refund, credit

 

                                         or offset that is

 

                                         attributable to an income

 

                                         tax that applies

 

                                         exclusively to income from

 

                                         a trade or business and is

 

                                         not of general application,

 

                                         then enter the ALPHA

 

                                         equivalent of the year of

 

                                         refund from the table

 

                                         below. Otherwise, enter the

 

                                         NUMERIC Year of Refund.

 

 

                                           Year of      Alpha

 

                                           Refund       Equivalent

 

 

                                              1            A

 

                                              2            B

 

                                              3            C

 

                                              4            D

 

                                              5            E

 

                                              6            F

 

                                              7            G

 

                                              8            H

 

                                              9            I

 

                                              0            J

 

 

             Type of Wager               Use only for reporting the

 

             (Form W2-G only)            Type of Wager on Form W2-G.

 

 

                                         Category                 Code

 

 

                                         Horse Race Track           1

 

                                         (or Off Track

 

                                         Betting of a Horse

 

                                         Track nature)

 

                                         Dog Race Track (or Off     2

 

                                         Track Betting of a Dog

 

                                         Track nature)

 

                                         Jai-alai                   3

 

                                         State Conducted Lottery    4

 

                                         Keno                       5

 

                                         Casino Type Bingo. DO      6

 

                                         NOT use this code for any

 

                                         other type of Bingo

 

                                         winnings (i.e., Church,

 

                                         Fire Dept. etc.)

 

                                         Slot Machines              7

 

                                         Any other types of         8

 

                                         gambling winnings. This

 

                                         includes Church Bingo,

 

                                         Fire Dept. Bingo,

 

                                         unlabeled winnings, etc.

 

 

 5-6         Blank                 2     REQUIRED. Enter blanks.

 

                                         (Reserved for Internal

 

                                         Revenue Service use).

 

 

 7-10        Name Control          4     REQUIRED. Enter the first 4

 

                                         letters of the surname of

 

                                         the payee. Surnames of less

 

                                         than four (4) letters

 

                                         should be left justified,

 

                                         filling the unused

 

                                         positions with blanks.

 

                                         Special characters and

 

                                         imbedded blanks should be

 

                                         removed. IF THE NAME

 

                                         CONTROL IS NOT DETERMINABLE

 

                                         BY THE PAYER, LEAVE THIS

 

                                         FIELD BLANK.

 

 

 11          Type of TIN           1     REQUIRED. This field is

 

                                         used to identify the

 

                                         Taxpayer Identification

 

                                         Number (TIN) in positions

 

                                         12-20 as either an Employer

 

                                         Identification Number, a

 

                                         Social Security Number, or

 

                                         the reason no number is

 

                                         shown. Enter the

 

                                         appropriate code from the

 

                                         table below:

 

 

                                          Type    Type

 

                                          of      of

 

                                          TIN     TIN   Account

 

 

                                           1      EIN   A business or

 

                                                        an

 

                                                        organization

 

                                           2      SSN   An individual

 

                                           9      SSN   The payee is a

 

                                                        foreign

 

                                                        individual and

 

                                                        not a U.S.

 

                                                        resident

 

                                          blank   N/A   A Taxpayer

 

                                                        Identification

 

                                                        Number is

 

                                                        required but

 

                                                        unobtainable

 

                                                        due to

 

                                                        legitimate

 

                                                        cause, e.g.,

 

                                                        number applied

 

                                                        for but not

 

                                                        received.

 

 

 12-20       Taxpayer              9     REQUIRED. Enter the valid

 

             Identification              9-digit Taxpayer

 

             Number                      Identification Number of

 

                                         the payee (SSN or EIN, as

 

                                         appropriate). Where an

 

                                         identification number has

 

                                         been applied for but not

 

                                         received or where there is

 

                                         any other legitimate cause

 

                                         for not having an

 

                                         identification number,

 

                                         ENTER BLANKS.

 

 

                                         DO NOT ENTER HYPHENS, ALPHA

 

                                         CHARACTERS, ALL 9's OR ALL

 

                                         ZEROS.

 

 

 21-30       Payers' Account      10     REQUIRED. Payer may use

 

             Number for Payee            this field to enter the

 

                                         payee's account number. The

 

                                         use of this item will

 

                                         facilitate easy reference

 

                                         to specific records in the

 

                                         payer's file, should any

 

                                         questions arise. DO NOT

 

                                         ENTER A TAXPAYER

 

                                         IDENTIFICATION NUMBER IN

 

                                         THIS FIELD. Enter blanks if

 

                                         the Payer's Account Number

 

                                         for Payee is not to be

 

                                         entered in this field.

 

 

             Payment Amount              The number of payment

 

             Fields                      amounts is dependent on the

 

                                         number of Amount Indicators

 

                                         present in positions 18-26

 

                                         of the `A` Record. Each

 

                                         payment amount field must

 

                                         contain 10 numeric

 

                                         characters (see NOTE

 

                                         below). Do not provide a

 

                                         payment amount field when

 

                                         the corresponding Amount

 

                                         Indicator in the Payer/

 

                                         Transmitter `A` Record is

 

                                         blank. Each payment amount

 

                                         must be entered in dollars

 

                                         and cents. Do not enter

 

                                         dollar signs, commas,

 

                                         decimal points, or NEGATIVE

 

                                         PAYMENTS (except those

 

                                         items that reflect a (loss)

 

                                         on Form 1099-B and must be

 

                                         negative overpunched in the

 

                                         units position). Example:

 

                                         If the Amount Indicators

 

                                         are reflected as

 

                                         `123bbbbbb`, the Payee `B`

 

                                         Records must have only 3

 

                                         payment amount fields. If

 

                                         Amount Indicators are

 

                                         reflected as `12367bbbb`,

 

                                         the `B` Records must have

 

                                         only 5 payment amount

 

                                         fields. Payment amounts

 

                                         MUST be right-justified and

 

                                         unused portions MUST be

 

                                         zero-filled.

 

 

                                         NOTE: If any one payment

 

                                         amount exceeds `9999999999`

 

                                         (dollars and cents), as

 

                                         many SEPARATE Payee `B`

 

                                         Records as necessary to

 

                                         contain the total amount

 

                                         MUST be submitted for the

 

                                         Payee.

 

 

 31-40       Payment Amount 1      10    This amount is identified

 

                                         by the indicator in

 

                                         position 18 of the Payer/

 

                                         Transmitter `A` Record.

 

                                         This amount must always be

 

                                         present.

 

 

 41-50       Payment Amount 2      10    This amount is identified

 

                                         by the indicator in

 

                                         position 19 of the Payer/

 

                                         Transmitter `A` Record. If

 

                                         position 19 is blank, do

 

                                         not provide for this

 

                                         payment amount.

 

 

 51-60       Payment Amount 3      10    This amount is identified

 

                                         by the indicator in

 

                                         position 20 of the Payer/

 

                                         Transmitter `A` Record. If

 

                                         position 20 is blank, do

 

                                         not provide for this

 

                                         payment amount.

 

 

 61-70       Payment Amount 4      10    This amount is identified

 

                                         by the indicator in

 

                                         position 21 of the Payer/

 

                                         Transmitter `A` Record. If

 

                                         position 21 is a blank, do

 

                                         not provide for this

 

                                         payment amount.

 

 

 71-80       Payment Amount 5      10    This amount is identified

 

                                         by the indicator in

 

                                         position 22 of the Payer/

 

                                         Transmitter `A` Record. If

 

                                         position 22 is blank, do

 

                                         not provide for this

 

                                         payment amount.

 

 

 81-90       Payment Amount 6      10    This amount is identified

 

                                         by the indicator in

 

                                         position 23 of the Payer/

 

                                         Transmitter `A` Record. If

 

                                         position 23 is blank, do

 

                                         not provide for this

 

                                         payment amount.

 

 

 91-100      Payment Amount 7      10    This amount is identified

 

                                         by the indicator in

 

                                         position 24 of the Payer/

 

                                         Transmitter `A` Record. If

 

                                         position 24 is blank, do

 

                                         not provide for this

 

                                         payment amount.

 

 

 101-110     Payment Amount 8      10    This amount is identified

 

                                         by the indicator in

 

                                         position 25 of the Payer/

 

                                         Transmitter `A` Record. If

 

                                         position 25 is blank, do

 

                                         not provide for this

 

                                         payment amount.

 

 

 111-120     Payment Amount 9      10    This amount is identified

 

                                         by the indicator in

 

                                         position 26 of the Payer/

 

                                         Transmitter `A` Record. If

 

                                         position 26 is blank, do

 

                                         not provide for this

 

                                         payment amount.

 

 

 THE NEXT 160 POSITIONS MUST BEGIN IMMEDIATELY AFTER THE

 

 LAST PAYMENT AMOUNT FIELD. THE NUMBER OF PAYMENT AMOUNT

 

 FIELDS IS DETERMINED BY THE NUMBER OF AMOUNT INDICATORS IN

 

 POSITIONS 18-26 OF THE PAYER/TRANSMITTER `A` RECORD.

 

 

             First Payee Name      40     REQUIRED. Enter the name of

 

                                          Line the payee whose Taxpayer

 

                                          Identification Number

 

                                          appears in positions 12-20

 

                                          above. If fewer than 40

 

                                          characters are required,

 

                                          left justify and fill

 

                                          unused positions with

 

                                          blanks. If more space is

 

                                          required, utilize the

 

                                          Second Payee Name Line

 

                                          field below. If there are

 

                                          multiple payees, only the

 

                                          name of the payee whose

 

                                          Taxpayer Identification

 

                                          Number has been provided

 

                                          should be entered in this

 

                                          field. The names of the

 

                                          other payees should be

 

                                          entered in the Second Payee

 

                                          Name Line field.

 

 

             Second Payee Name     40    REQUIRED. If the payee name

 

                                         Line requires more space than

 

                                         is available in the First

 

                                         Payee Name Line, enter the

 

                                         remaining portion of the

 

                                         name in this field. If

 

                                         there are multiple payees,

 

                                         this field may be used for

 

                                         those payees' names who are

 

                                         not associated with the

 

                                         Taxpayer Identification

 

                                         Number provided in

 

                                         positions 12-20 above. Left

 

                                         justify and fill unused

 

                                         portions with blanks. FILL

 

                                         WITH BLANKS IF NO ENTRIES

 

                                         ARE PRESENT FOR THIS FIELD.

 

 

             Payee Mailing         40    REQUIRED. Enter mailing

 

             Address                     address of payee. Left

 

                                         justify and fill unused

 

                                         positions with blanks.

 

                                         Address MUST be present.

 

                                         This field MUST NOT contain

 

                                         any data other than the

 

                                         payee's mailing address.

 

 

             Payee City, State     40    REQUIRED. Enter the city,

 

             and Zip Code                state and Zip Code of the

 

                                         payee, in that sequence.

 

                                         Use U.S. Postal Service

 

                                         abbreviations for states

 

                                         (see PART A, SEC. 16 for a

 

                                         list of the valid Postal

 

                                         Service abbreviations).

 

                                         Left justify and fill

 

                                         unused positions with

 

                                         blanks. City, state and Zip

 

                                         code must be present.

 

 

 THE FOLLOWING FIELD DEFINITIONS DESCRIBE PAYEE `B` RECORD

 

 POSITIONS FOLLOWING PAYEE CITY, STATE AND ZIP CODE FOR

 

 EITHER (1) FORMS 1099-ASC, 1099-DIV, 1099-G, 1099-INT,

 

 1099-MISC, 1099-OID, 1099-PATR, 1099-R AND 5498 OR (2) FORM

 

 1099-B OR (3) FORM W2-G.

 

 

 (1) FORMS 1099-ASC, 1099-DIV, 1099-G, 1099-INT, 1099-MISC,

 

 1099-OID, 1099-PATR, 1099-R and 5498

 

 

 NEXT FIELD AFTER PAYEE CITY, STATE AND ZIP CODE:

 

 

 (-358)      Special Data Entries        REQUIRED. This portion of

 

                                         the Payee `B` Record may be

 

                                         used to record information

 

                                         for state or local

 

                                         government reporting or for

 

                                         other purposes. Payers

 

                                         should contact their state

 

                                         or local revenue

 

                                         departments for their

 

                                         filing requirements. The

 

                                         Special Data Entries will

 

                                         begin in positions 201,

 

                                         211, 221, 231, 241, 251,

 

                                         261, 271 or 281 depending

 

                                         on the number of payment

 

                                         amounts used in the

 

                                         record. Special Data

 

                                         Entries may be used to make

 

                                         all records the same

 

                                         length; however, the record

 

                                         may not exceed 360

 

                                         positions. If this field is

 

                                         not utilized, ENTER BLANKS.

 

 

 359-360     State Code            2     REQUIRED. If this payee

 

                                         record is to be forwarded

 

                                         to a state agency as part

 

                                         of the Combined Federal/

 

                                         State Filing Program, enter

 

                                         the valid state code from

 

                                         Part A, SEC. 14.05. For

 

                                         those states NOT

 

                                         participating in this

 

                                         program, ENTER BLANKS.

 

 

 (2) FORM 1099-B (For detailed explanations of the following

 

 fields see `Instructions for Form 1096` which is available

 

 at Internal Revenue service centers and district offices).

 

 

 NEXT FIELD AFTER PAYEE CITY, STATE AND ZIP CODE:

 

 

 (-317)      Blank                       REQUIRED. Enter blanks.

 

 

 318         Date of Sale          1     REQUIRED FOR FORM 1099-B

 

             Indicator                   ONLY. Enter appropriate

 

                                         indicator from table below:

 

 

                                         Indicator     Usage

 

 

                                         S             Date of Sale is

 

                                                       the actual

 

                                                       settlement date

 

 

                                         blank         Date of Sale is

 

                                                       the trade date

 

                                                       or this is an

 

                                                       aggregate

 

                                                       transaction

 

 

 319-324     Date of Sale          6     REQUIRED FOR FORM 1099-B

 

                                         ONLY. Enter the trade date

 

                                         or the actual settlement

 

                                         date of the transaction in

 

                                         the format MMDDYY. Enter

 

                                         blanks if this is an

 

                                         aggregate transaction. DO

 

                                         NOT ENTER HYPHENS OR

 

                                         SLASHES.

 

 

 325-332     CUSIP No.             8     REQUIRED FOR FORM 1099-B

 

                                         ONLY. Enter the CUSIP

 

                                         number of the items

 

                                         reported for Amount

 

                                         Indicator `2` (Stocks,

 

                                         bonds, etc.). Enter blanks

 

                                         if this is an aggregate

 

                                         transaction.

 

 

 333-358     Description           26    REQUIRED FOR FORM 1099-B

 

                                         ONLY. Enter a brief

 

                                         description of the item or

 

                                         services for which the

 

                                         proceeds are being

 

                                         reported. If fewer than 26

 

                                         characters are required,

 

                                         left justify and fill

 

                                         unused positions with

 

                                         blanks. For regulated

 

                                         futures contracts, enter

 

                                         the customer account

 

                                         number. Enter blanks if

 

                                         this is an aggregate

 

                                         transaction.

 

 

 359-360     Blank                 2     REQUIRED. Enter blanks.

 

 

 (3) FORM W2-G (For detailed explanations of the following

 

 fields see Form W3-G, Transmittal of Certain Information

 

 Returns, which is available at Internal Revenue service

 

 centers and district offices).

 

 

 NEXT FIELD AFTER PAYEE CITY, STATE AND ZIP CODE:

 

 

 (-292)      Blank                       REQUIRED. Enter blanks.

 

 

 293-298     Date Won              6     REQUIRED FOR FORM W2-G

 

                                         ONLY. Enter the date of the

 

                                         winning event in MMDDYY

 

                                         format. This is not the

 

                                         date the money was paid, if

 

                                         paid after the date of the

 

                                         race (or game). DO NOT

 

                                         ENTER HYPHENS OR SLASHES.

 

 

 299-313     Transaction           15    REQUIRED FOR FORM W2-G

 

                                         ONLY. The ticket number,

 

                                         card number (and color, if

 

                                         applicable), machine serial

 

                                         number or any other

 

                                         information that will help

 

                                         identify the winning

 

                                         transaction.

 

 

 314-318     Race                  5     REQUIRED FOR FORM W2-G

 

                                         ONLY. The race (or game)

 

                                         applicable to the winning

 

                                         ticket.

 

 

 319-323     Cashier               5     REQUIRED FOR FORM W2-G

 

                                         ONLY. The initials of the

 

                                         cashier and/or the window

 

                                         number making the winning

 

                                         payment.

 

 

 324-328     Window                5     REQUIRED FOR FORM W2-G

 

                                         ONLY. The location of the

 

                                         person paying the winnings.

 

 

 329-343     First ID              15    REQUIRED FOR FORM W2-G

 

                                         ONLY. The first

 

                                         identification number of

 

                                         the person receiving the

 

                                         winnings.

 

 

 344-358     Second ID             15    REQUIRED FOR FORM W2-G

 

                                         ONLY. The second

 

                                         identification number of

 

                                         the person receiving the

 

                                         winnings.

 

 

 359-360     Blank                 2     REQUIRED. Enter blanks.

 

 

SEC. 5. END OF PAYER `C` RECORD

01 The End of Payer `C` Record is a summary record for a Type of Return for a given payer. It MUST be the same length as the `B` Records in the payer's file.

02 The `C` Record will contain the totals of the payment amount fields and the payees filed by a given payer. The `C` Record must be written after the last payee record for each Type of Return for a given payer. For each `A` Record on the file, there must be a corresponding `C` Record.

03 Payers/Transmitters must verify the accuracy of the totals in the `C` Record and must enter the totals on the transmittal, Form 4804, which will accompany the shipment.

                 RECORD NAME: END OF PAYER `C` RECORD

 

 

 Disk

 

 Position    Field Title        Length   Description and Remarks

 

 

 1           Record Type           1     REQUIRED. Enter `C`.

 

 

 2-7         Number of Payees      6     REQUIRED. Enter the total

 

                                         number of payees (`B`

 

                                         Records) covered by the

 

                                         preceding Payer/Transmitter

 

                                         `A` Record. Right justify

 

                                         and zero fill.

 

 

 8-19        Control Total 1       12    REQUIRED. Enter accumulated

 

                                         totals from Payment Amount

 

                                         1. Right justify and zero

 

                                         fill each Control Total

 

                                         amount. IF LESS THAN 9

 

                                         AMOUNT FIELDS ARE BEING

 

                                         REPORTED, ZERO FILL UNUSED

 

                                         CONTROL TOTAL FIELDS.

 

 

 Control Total 2 through Control Total 9 are OPTIONAL. If

 

 any corresponding Payment Amount files are present in the

 

 Payee `B` Records, accumulate into the appropriate Control

 

 Total field. ZERO FILL UNUSED CONTROL TOTAL FIELDS.

 

 

 20-31       Control Total 2      12

 

 32-43       Control Total 3      12

 

 44-55       Control Total 4      12

 

 56-67       Control Total 5      12

 

 68-79       Control Total 6      12

 

 80-91       Control Total 7      12

 

 92-103      Control Total 8      12

 

 104-155     Control Total 9      12

 

 

 116-360     Blank                 245   REQUIRED. Enter blanks.

 

 

SEC. 6. STATE TOTALS `K` RECORD

01 The State Totals `K` Record is a summary for a given payer and a given state in the Combined Federal/State Filing Program, used ONLY when State Reporting approval has been granted. IT MUST BE 360 POSITIONS IN LENGTH.

02 The `K` Record will contain the totals of the payment amount fields and the payees filed by a given payer for a given state. The `K` Record(s) must be written after the `C` Record for the related `A` Record.

03 There MUST be a separate `K` Record for EACH STATE being reported.

                 RECORD NAME: STATE TOTALS `K` RECORD

 

 

 Disk

 

 Position    Field Title        Length   Description and Remarks

 

 

 1           Record Type           1     REQUIRED. Enter `K`

 

 

 2-7         Number of Payees      6     REQUIRED. Enter the number

 

                                         of payees being reported to

 

                                         this state. Right justify

 

                                         and zero fill.

 

 

 8-19        Control Total 1       12    REQUIRED. Enter accumulated

 

                                         total from Payment Amount

 

                                         1. Right justify and zero

 

                                         fill each Control Total

 

                                         amount. IF LESS THAN NINE

 

                                         AMOUNT FIELDS ARE BEING

 

                                         REPORTED, ZERO FILL UNUSED

 

                                         CONTROL TOTAL FIELDS.

 

 

 Control Total 2 through Control Total 9 are OPTIONAL. If

 

 any corresponding Payment Amount fields are present in the

 

 Payee `B` Records, accumulate into the appropriate Control

 

 Total field . ZERO FILL UNUSED CONTROL TOTAL FIELDS.

 

 

 20-31       Control Total 2      12

 

 32-43       Control Total 3      12

 

 44-55       Control Total 4      12

 

 56-67       Control Total 5      12

 

 68-79       Control Total 6      12

 

 80-91       Control Total 7      12

 

 92-103      Control Total 8      12

 

 104-115     Control Total 9      12

 

 

 116-358     Reserved              243   REQUIRED. Reserved for

 

                                         Internal Revenue Service

 

                                         use. Enter blanks.

 

 

 359-360     State Code            2     REQUIRED. Enter the code

 

                                         for the state to receive

 

                                         the information.

 

 

SEC. 7. END OF TRANSMISSION `F` RECORD

01 The `F` Record is a summary of the number of payers and disks in the entire file.

02 This record should be written after the last `C` Record (or `K` Record, when applicable).

03. Only a Tape Mark or a Tape Mark and Trailer Label may follow the `F` Record.

              RECORD NAME: END OF TRANSMISSION `F` RECORD

 

 

 Disk

 

 Position    Field Title        Length   Description and Remarks

 

 

 1           Record Type           1     REQUIRED. Enter `F`.

 

 

 2-5         Number of Payers      4     REQUIRED. Enter the total

 

                                         number of payers in the

 

                                         transmission. Right justify

 

                                         and zero fill.

 

 

 6-8         Number of Reels       3     REQUIRED. Enter the total

 

                                         number of reels in

 

                                         transmission. Right justify

 

                                         and zero fill.

 

 

 9-30        Zero                  22     REQUIRED. Enter zeros.

 

 

 31-360      Blank                 330   REQUIRED. Enter blanks.
DOCUMENT ATTRIBUTES
  • Cross-Reference

    26 CFR 601.201: Tax forms and instructions.

  • Language
    English
  • Tax Analysts Electronic Citation
    not available
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