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Rev. Proc. 82-43


Rev. Proc. 82-43; 1982-2 C.B. 762

DATED
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Citations: Rev. Proc. 82-43; 1982-2 C.B. 762

Superseded by Rev. Proc. 83-48

Rev. Proc. 82-43

                              CONTENTS

 

 

PART A. -- GENERAL

 

 

SECTION 1. PURPOSE

 

SECTION 2. NATURE OF CHANGES

 

SECTION 3. WAGE AND PENSION INFORMATION

 

SECTION 4. APPLICATION FOR MAGNETIC MEDIA REPORTING

 

SECTION 5. FILING OF DISK REPORTS

 

SECTION 6. FILING DATES

 

SECTION 7. EXTENSIONS TO FILE

 

SECTION 8. PROCESSING OF DISK RETURNS

 

SECTION 9. CORRECTED RETURNS

 

SECTION 10. TAXPAYER IDENTIFICATION NUMBERS

 

SECTION 11. EFFECT ON PAPER RETURNS

 

SECTION 12. MAGNETIC MEDIA COORDINATOR CONTACTS

 

SECTION 13. COMBINED FEDERAL/STATE FILING

 

 

PART B. -- DISK SPECIFICATIONS

 

 

SECTION 1. GENERAL

 

SECTION 2. DEFINITIONS

 

SECTION 3. RECORD LENGTH

 

SECTION 4. PAYER/TRANSMITTER "A" RECORD

 

SECTION 5. PAYEE "B" RECORDS

 

SECTION 6. END OF PAYER "C" RECORD

 

SECTION 7. STATE TOTALS "K" RECORD

 

SECTION 8. END OF TRANSMISSION "F" RECORD

 

SECTION 9. DISK LAYOUTS

 

SECTION 10. EFFECT ON OTHER DOCUMENTS

 

SECTION 11. RECORD LAYOUTS

 

 

PART A. -- GENERAL

SECTION 1. PURPOSE

.01 The purpose of this revenue procedure is to provide the requirements and conditions for filing information returns in the Forms 1099 and 1087 series on disk instead of paper returns. Specifications for filing the following forms are contained in this procedure:

a) Form 1099R, Statement for Recipients of Total Distributions from Profit-Sharing, Retirement Plans, and Individual Retirement Arrangements.

b) Form 1099-DIV, Statement for Recipients of Dividends and Distributions.

c) Form 1099-INT, Statement for Recipients of Interest Income.

d) Form 1099-MISC, Statement for Recipients of Miscellaneous Income.

e) Form 1099-MED, Statement for Recipients of Medical and Health Care Payments.

f) Form 1099-OID, Statement for Recipients of Original Issue Discount.

g) Form 1099-PATR, Statement for Recipients (Patrons) of Taxable Distributions Received from Cooperatives.

h) Form 1099L, U.S. Information Return for Distributions in Liquidation During Calendar Year.

i) Form 1099-NEC, Statement for Recipients of Nonemployee Compensation.

j) Form 1099-UC, Statement for Recipients of Unemployment Compensation Payments.

k) Form 1099-ASC, Statement for Recipients of Interest on All-Savers Certificates.

l) Form 1087-DIV, Statement for Recipients of Dividends and Distributions.

m) Form 1087-INT, Statement for Recipients of Interest Income.

n) Form 1087-MISC, Statement for Recipients of Miscellaneous Income.

o) Form 1087-MED, Statement for Recipients of Medical and Health Care Payments.

p) Form 1087-OID, Statement for Recipients of Original Issue Discount.

q) Form 1087-ASC, Statement for Recipients of Interest on All-Savers Certificates.

r) Agriculture Subsidy Payment Report.

.02 This procedure also provides the requirements and specifications for disk filing under the Combined Federal/State Filing Program.

.03 This procedure supersedes Rev. Proc. 81-55, 1981-2 C.B. 649.

SEC. 2. NATURE OF CHANGES

.01 There are various editorial changes.

.02 Record layouts have been added.

.03 All references to "D" Records have been deleted.

.04 Format changes have been made to Forms 1087-INT and 1099-INT, Statements for Recipients of Interest Income.

.05 Format changes have been made to Form 1099-PATR, Statement for Recipients (Patrons) of Taxable Distributions Received from Cooperatives.

SEC. 3. WAGE AND PENSION INFORMATION

.01 Section 8(b), Pub. L. 94-202, 1976-1 C.B. 503, enacted in January 1976, authorized the combined reporting of FICA detailed information (previously reported quarterly on Form 941, Schedule A and Annual W-2 (Copy A), Wage and Tax Statement) in one consolidated annual W-2 (Copy A) to the Federal Government. As a result, Forms W-2 and W-2P are to be filed with the Social Security Administration (SSA).

.02 SSA will accept magnetic media filing of Forms W-2 and W-2P and has issued TIB-4a, Magnetic Tape Reporting, Submitting Wage and Tax Data to Federal and State Agencies, TIB-4b, Magnetic Tape Reporting, Submitting Annuity, Pension, Retired Pay or IRA Payment to the Federal Government on Magnetic Tape, and TIB-4c, Diskette and Disk Cartridge Reporting, Submitting Wage and Tax Data to the Federal Government on Diskette and Disk Cartridge, for this purpose. Applications for filing Forms W-2 and W-2P on magnetic media appear in TIBs-4a, 4b, and 4c.

.03 Copies of Social Security Administration publications TIB-4a, 4b, and 4c are available from any Internal Revenue Service Center or local Social Security Administration office.

SEC. 4. APPLICATIONS FOR MAGNETIC MEDIA REPORTING

.01 For the purposes of this revenue procedure, the payer is the organization making the payments and the transmitter is the organization preparing the disk file. An organization can be both a transmitter and a payer. Payers or transmitters who decide to file information returns, in the Forms 1099 and 1087 series, on disk, must complete Form 4419, Application for Magnetic Media Reporting Information Returns. Instructions for completing the application appear on the reverse side of the form.

.02 The Service will act on an application and notify the applicant of authorization to file within 30 days of receipt of the application. No disk returns may be filed with the Service until authorization to file is received.

.03 The Service will assist new filers with their initial disk submission by encouraging the submission of test disks for review in advance of the filing season. Approved payers or transmitters who wish to submit a test disk should contact the magnetic media coordinator at the Service Center where the application was filed.

.04 Once authorization to file on disk has been granted to a payer or transmitter, it will remain in effect in succeeding years, provided that all the requirements of this revenue procedure are met and there are no hardware or software changes by the filer which would cause the disk to become unprocessable. If a filer discontinues filing on disk, a new application must be filed before this method of filing may be resumed.

.05 In accordance with Section 1.6041-7 of the Income Tax Regulations, medical payments from separate departments of a health care carrier may be reported as separate returns on disk. In this case, the headquarters office will be considered to be the transmitter and the individual departments of the company filing reports will be considered to be payers. A single application form covering all the departments which will be filing on disk should be submitted.

SEC. 5. FILING OF DISK REPORTS

.01 A disk reporting package, which includes all the necessary transmittals, labels, and instructions, will be mailed to all approved filers between October and December of each year.

.02 Payers may submit a portion of their information returns on disk and the remainder on paper forms, provided there is NO DUPLICATE FILING. The disk records and paper forms must be filed at the same location, but in separate shipments. A Form 1096, Annual Summary and Transmittal of U.S. Information Returns, must accompany paper submissions and a Form 4804. Transmittal of Information Returns Reported on Magnetic Media, must accompany disk submissions.

.03 The affidavit which appears on Forms 1096 and 4804 must be signed by the payer. A transmitter, service bureau, or disbursing agent may, however, sign the affidavit on behalf of the payer if all of these conditions are met:

a. It has the authority to sign the affidavit under an agency agreement (either oral, written, or implied) that is valid under the State law; and

b. It has the responsibility (either oral, written, or implied) conferred on it by the payer to request the taxpayer identifying numbers of payees reported on disk or paper returns; and

c. It signs the affidavit and adds the caption "For: (name of payer)".

.04 Although a duly authorized agent signs the affidavit, the payer is held responsible for the accuracy of the Form 4804 and will be liable for penalties for failure to comply with filing requirements.

.05 These requirements also apply to paper filers submitting Form 1096. Paper filers are responsible for the filing of a correct, complete, and timely Form 1096. The failure of duly authorized "agents" of paper filers to comply with the filing requirements of Form 1096 and attachments does not relieve the payers of any penalties that may arise as a result of such failure to comply.

.06 If a portion of the returns are submitted on paper documents, include a statement on the Form 1096 that the remaining returns are being filed on disk. Please note that Form 1096 instructions normally apply to the filing of information returns on paper; however, filers of disk must review the Form 1096 instructions and file Form 1096 if appropriate.

.07 Health care carriers, or their agents, filing Form 1099-MED per Section 4.05 above, may submit part of their returns on paper documents and part on disk if the records of some departments are not maintained on computer files. However, an information return is required if the aggregate amount paid to a health care service provider from all departments equals $600 or more. For example, Department A pays $200, Department B pays $300, and Department C pays $100 to the same health care service provider. The aggregate amount paid from all departments equals $600. The health care carrier or agent must submit either one information return for the aggregate amount of $600 or three separate returns, one from each department, indicating the amount paid by each department.

.08 Reports for different branches of one payer, or for different types of accounts, should be consolidated under one Payer/Transmitter "A" Record.

SEC. 6. FILING DATES

.01 Disk reporting to the Service for all types of Forms 1099 and 1087 must be on a calendar year basis.

.02 The dates prescribed for filing paper returns with the Service will also apply to disk filing. Disks must be submitted to the Service Center by February 28. The copies of this information required to be furnished to recipients must be furnished by January 31.

SEC. 7. EXTENSIONS TO FILE

.01 If a payer or transmitter is unable to submit its disk file by the date prescribed in Section 6.02 above, a letter requesting an extension must be filed before February 28. The letter should be sent to the attention of the magnetic media coordinator at the Service Center which will receive the disk file. The request should include the estimated number of returns which will be filed late and the reason for the delay.

.02 If an extension is granted by the Service, a copy of the letter granting the extension must be attached to the transmittal Form 4804 when the file is submitted.

SEC. 8. PROCESSING OF DISK RETURNS

.01 The Service will process tax information from disks. Disks which are received timely by the Service will be returned to the filers by August 15 of the year in which submitted.

.02 All disks submitted must conform totally to this revenue procedure. IF DISKS ARE UNPROCESSABLE, THEY WILL BE RETURNED TO THE FILER FOR CORRECTION. Corrected disks must be filed with the Service Center as soon as possible. If the delay will be more than two weeks, contact the Service Center Magnetic Media Coordinator for instructions. Corrected files will be returned by the Service within six months of receipt.

SEC. 9. CORRECTED RETURNS

.01 If a large volume of corrected returns is necessary, and the payer or transmitter possesses the capability to provide such corrections on disk, they are encouraged to do so. The filer must contact the magnetic media coordinator for format and shipping instructions. A corrected Form 4804 must accompany the shipment and be marked "MAGNETIC MEDIA CORRECTION" on the upper portion of the form.

.02 If corrections are not submitted on disk, payers must submit them on official Form 1099 or 1087 (Copy A) or on paper substitutes. Some paper substitutes approved for submission to payees as originals are not acceptable. Revenue procedures containing specifications for paper returns are available from most Internal Revenue Service offices.

.03 Form 1096 instructions are to be followed when paper returns are filed to correct returns previously submitted on magnetic media. An "X" must be entered in the box in the left margin and the caption "MAGNETIC MEDIA CORRECTION" must appear on the top of the form to the left of "FOR OFFICIAL USE ONLY". Corrections must be sent to the attention of the magnetic media coordinator where the original disk file was filed.

.04 Combined Federal/State Filers who submit paper corrections must file directly with the affected state. The service will not transship paper corrections to the states.

SEC. 10. TAXPAYER IDENTIFICATION NUMBERS

.01 Under Section 6109 of the Internal Revenue Code, recipients of dividends, interest, or other payments are required to furnish Taxpayer Identification Numbers (TINs) to the payer. The number must be furnished to the payer whether or not the payee is required to file a tax return or is covered by Social Security.

.02 The Service expects that payers will keep to a minimum those statements submitted without TINs. It is particularly important that correct social security and employer identification numbers for payees be provided on magnetic media or paper forms submitted to the Service.

.03 For each omission of a required TIN, Section 6676 of the Internal Revenue Code provides that the Service charge a $5 penalty unless the payer or payee responsible for furnishing the number supplies an explanation, upon request from the Service, that establishes reasonable cause for not having done so.

.04 The TIN to be furnished to the Service depends primarily upon the manner in which the account is maintained or set up on the payer's record. The TIN to be provided must be that of the owner of the account. If the account is recorded in more than one name, furnish the TIN and name of one of the owners of the account. The TIN provided must be associated with the name of the payee provided in the first name line of the Payee Record ("B" Record). (For individuals, including those individuals operating a business, the payee TIN is the payee's Social Security Number. For other entities, the payee TIN is the payee's Employer Identification Number.)

.05 Sole proprietors who are payers should show their employer identification number in the Payer/Transmitter "A" Record. However, the payer should use the social security number of a sole proprietor in the Payee "B" Record.

.06 The charts below will help you determine the number to be furnished to the Service.

            CHART 1. Guidelines for Social Security Numbers

 

 

                           In disk positions 12-20    In the Payee 1st

 

                           of the Payee "B" Record,   Name Line of the

 

                           enter the Social           Payee "B"

 

    For this account       Security Number of--       Record, enter

 

    type--                                            the name of--

 

 --------------------------------------------------------------------

 

 1. An individual's        The individual.            The individual.

 

    account.

 

 2. Joint account of:

 

    a. Husband and         The actual owner of the    The individual

 

       wife                account. (If more than     whose SSN is

 

                           one owner, the principal   entered.

 

                           owner.)

 

    b. adult and minor     The actual owner of the    The individual

 

                           account. (If more than     whose SSN is

 

                           one owner, the principal   entered.

 

                           owner.)

 

    c. two or more         The actual owner of the    The individual

 

       individuals         account. (If more than     whose SSN is

 

                           one owner, the principal   entered.

 

                           owner.)

 

 

 3. Account in the name of The ward, minor, or        The individual

 

    a guardian or          incompete whose            SSN is

 

    committee for a        person.                    entered.

 

    designated ward,

 

    minor, or incompetent

 

    person.

 

 

 4. Custodian account of   The minor.                 The minor.

 

    a minor. (Uniform

 

    Gifts to Minor Acts).

 

 

 5. a. The usual           The grantor-trustee.       The grantor-

 

       revocable savings                                 trustee.

 

       trust account

 

       (grantor is also

 

       trustee)

 

    b. So called trust     The actual owner.          The actual

 

       account that is                                owner.

 

       not a legal or

 

       valid trust under

 

       State law.

 

 --------------------------------------------------------------------

 

 6. Sole proprietorship.   The owner.                 The owner.

 

 

        CHART 2. Guidelines for Employer Identification Numbers

 

 

                           In disk positions 12-20    In the 1st Name

 

                           of the Payee "B" Record,   Line of the

 

                           enter the Employer         Payee "B"

 

    For this account       Identification Number      Record, enter

 

    type--                       of--                 the name of--

 

 --------------------------------------------------------------------

 

 1. A valid trust,         Legal entity. 1          The legal

 

    estate, or pension                                pension trust.

 

    trust, estate, or

 

    trust.

 

 2. Corporate account.     The corporation.           The corporation.

 

 3. Religious, charitable,

 

    educational            The organization.          The

 

    organization.                                     organization.

 

 4. Partnership account

 

    held in the name of    The partnership.           The partnership.

 

    the business.

 

 5. Association, club,

 

    or other tax-          The organization.          The

 

    exempt organization.                              organization.

 

 6. A broker or

 

    registered nominee.    The broker or nominee.     The broker or

 

                                                      nominee.

 

 7. Accounts with the

 

    Department of          The public entity.         The public

 

    Agriculture in the                                entity.

 

    name of a public

 

    entity (such as a

 

    State or local

 

    government, school

 

    district or

 

    prison that receives

 

    agriculture program

 

    payments)

 

 

      1 Do not furnish the identifying number of the personal

 

 representative or trustee unless the legal entity itself is not

 

 designated in the account title.

 

 

SEC. 11. EFFECT ON PAPER RETURNS

.01 Disk reporting of the information returns listed in Section 1 above applies only to the original (Copy A).

.02 Payers are permitted considerable flexibility in designing the copy of the information return to be furnished to the payee. The payer may combine the information return data with other reports or financial or commercial notices, or expand them to include other information of interest to a depositor, patron, or shareholder. This is permissible so long as all required information present on the official form is included and the payee's copies are conducive to proper reporting of income on tax returns. Payers must include a message similar to "This information is being furnished on Form 1099 (or 1087) to the Internal Revenue Service" on the recipients' copies.

.03 If a portion of the returns is reported on disk and the remainder is reported on paper forms, those returns not submitted on disk must be filed on official forms or on paper substitutes meeting specifications in the revenue procedure on the reproduction of Forms 1099, 1087, and W-2G. Forms 1099-BCD, 1099-F, and W2-G cannot currently be filed on disk.

SEC. 12. MAGNETIC MEDIA COORDINATOR CONTACTS

Requests for additional copies of these revenue procedures or for additional information on disk reporting should be addressed to the attention of the magnetic media coordinator of one of the following:

           (a) Internal Revenue Service

 

              Andover Service Center

 

              Post Office Box 311

 

              Andover, MA 01810

 

 

           (b) Internal Revenue Service

 

              Brookhaven Service Center

 

              Post Office Box 486

 

              Holtsville, NY 11742

 

 

           (c) Internal Revenue Service

 

              Philadelphia Service Center

 

              Post Office Box 245

 

              Bensalem, PA 19020

 

 

           (d) Internal Revenue Service

 

              Atlanta Service Center

 

              Post Office Box 47-421

 

              Doraville, GA 30362

 

 

           (e) Internal Revenue Service

 

              Memphis Service Center

 

              Post Office Box 1900

 

              Memphis, TN 38101

 

 

          (f) Internal Revenue Service

 

              Cincinnati Service Center

 

              Post Office Box 267 Covington, KY 41019

 

 

          (g) Internal Revenue Service

 

              Kansas City Service Center

 

              Post Office Box 24551

 

              2306 East Bannister Rd.

 

              Stop 43

 

              Kansas City, MO 64131

 

 

          (h) Internal Revenue Service

 

              Austin Service Center

 

              Post Office Box 934

 

              Austin, TX 78767

 

 

          (i) Internal Revenue Service

 

              Ogden Service Center

 

              Post Office Box 9941

 

              Ogden, UT 84409

 

 

          (j) Internal Revenue Service

 

              Fresno Service Center

 

              Post Office Box 12866

 

              Fresno, CA 93779

 

 

SEC. 13. COMBINED FEDERAL/STATE FILING

.01 The Service will accept, upon prior approval, disk files containing State reporting information for those states listed in Part B, Section 6.06. The Service will then forward the information to the State indicated at no charge to the filers.

.02 Those filers wishing to participate in the program must submit a Consent for Internal Revenue Service to Release Tax Information.

.03 Those filers who are participating in the Combined Federal/State Filing Program MUST submit a test disk prior to receiving permission to file their actual data. Additionally, each record in the file MUST be 360 positions in length. The file MUST conform exactly to the specifications detailed in this procedure. The Service will make no attempt to process files with any deviations and will revoke the filing authorization of any filer who submits files that do not totally conform.

.04 The Service is acting as a forwarding agent to simplify information return filing. Some participating states may require separate notification that you are filing in this manner. You should contact the appropriate State for further information.

.05 To simplify filing several states have provided lists of their information return reporting requirements. See the following list. This cumulative list is for information purposes only. For complete information on State filing requirements you may want to contact the appropriate State tax agencies.

                       STATE FILING REQUIREMENTS

 

 

                                     1087/    1087/    1087/    1087/

 

                                     1099-    1099-    1099-    1099-

 

 STATE                      1099R    DIV      INT      MISC     MED

 

 --------------------------------------------------------------------

 

 Alabama                     1500     1500     1500     1500       NR

 

 Arizona 1                  300      300      300      300      300

 

 Arkansas                    2500      100      100     2500     2500

 

 District of Columbia /b/     600      600      600      600      600

 

 Hawaii                       600       10       10 /c/  600      600

 

 Idaho                        600       10       10      600      600

 

 Iowa                        1000      100     1000     1000     1000

 

 Minnesota                    600       10       10 /d/  600 /c/  600

 

 Missouri                      NR       NR       NR     1200 /f/   NR

 

 Montana                      600       10       10      600      600

 

 New Jersey                  1000     1000     1000     1000     1000

 

 New York                     600       NR      600      600 /g/  600

 

 North Carolina               100      100      100      600      600

 

 North Dakota                      SAME AS FEDERAL REQUIREMENTS

 

 Oregon                       600 /b/   10       10      600       NR

 

 Tennessee                     NR       25       25       NR       NR

 

 Wisconsin                    500      100      100      100       NR

 

 

                   1087/                               1087/

 

                   1099-    1099-             1099-    1099-    1099-

 

 STATE             OID      PATR     1099L    NEC      ASC      UC

 

 --------------------------------------------------------------------

 

 Alabama            1500     1500     1500     1500     1500       NR

 

 Arizona 1         300      300      300      300      300      300

 

 Arkansas           2500     2500     2500     2500      100 /a/ 2500

 

 District of

 

   Columbia /b/      600      600      600      600      600      600

 

 Hawaii               10       10      600      600       10      all

 

 Idaho                10       10      600      600      all       10

 

 Iowa               1000     1000     1000     1000     1000     1000

 

 Minnesota            10       10      600      600       10 /d/   10

 

 Missouri             NR       NR       NR     1200 /f/   NR       NR

 

 Montana              10       10      600      600       10       10

 

 New Jersey         1000     1000     1000     1000     1000     1000

 

 New York             NR       NR       NR      600 /g/  600      600

 

 North Carolina      100      100      100      100      100      100

 

 North Dakota                  SAME AS FEDERAL REQUIREMENTS

 

 Oregon               10       10      600      600       10       10

 

 Tennessee            NR       NR       NR       NR       NR       NR

 

 Wisconsin            NR      100       NR      500      100       NR

 

 

 Footnotes:

 

 

      NR--No filing requirement.

 

 

      /a./ State does not permit an exclusion for All Savers

 

 Certificates. All income is taxable.

 

 

      /b./ Amounts are for aggregates of several types of income from

 

 the same payroll.

 

 

      /c./ State regulation changing filing requirement from $600 to

 

 $10 is pending.

 

 

      /d./ $10.01 for Savings and Loan Associations and Credit Unions.

 

      /e./ $600.01 for Rents and Royalties.

 

 

      /f./ Aggregate both types of returns. The State would prefer

 

 those returns filed with respect to non-Missouri residents to be sent

 

 directly to the State agency.

 

 

      /g./ Aggregate of several types of income.

 

 

      /h./ Return required for State of Oregon residents only.

 

 

      /i./ These requirements apply to individuals and business

 

 entities.

 

 

PART B. -- DISK SPECIFICATIONS

SECTION 1. GENERAL

.01 The disk specifications contained in this part prescribe the required format and contents of the records to be included in the file. These specifications must be adhered to unless deviations have been specifically granted by the Service in writing.

.02 To be compatible, a disk file must meet any set of the following specifications in total:

                       SET 1--SPECIFICATIONS /*/

 

             Job Control Statement for Honeywell Disk Pack

 

 

 Item                                Description

 

 --------------------------------------------------------------------

 

 1              Data Management System-Logical I/O function of

 

                MOD I (MSR).

 

 

 2              Six (6) Bit (BCD) Recording Code.

 

 

 3              VOL PREP--One (1) for each Disk Pack

 

                a. Name--IRSINF

 

                b. Device Type--259

 

                c. Day--YYDDD

 

 

 4              Allocate--One (1) for each File 1

 

                (a) File Name--Type of statement being processed

 

                (b) Unit's Name--Type of statement being processed

 

                from--(C,T,); to--(C,T)

 

                (c) Day--YYDDD

 

 

 5              Record Serial Number (internally and externally) for

 

                each disk pack where a file or portions of a file are

 

                contained on more than one disk pack; e.g., pack

 

                one (1) for the first pack and increment by one (1)

 

                for each additional pack.

 

 

 6              All records within a file must be fixed length. The

 

                record requiring the most positions determines the

 

                length of all records in the file; e.g., if an "A"

 

                record equals 360 positions, the subsequent "B", "C"

 

                and "F" records must equal 360 positions.

 

 

 7              Records may be blocked or unblocked, but must be

 

                all blocked or unblocked within each file.

 

 

 8              No password (keyword) protection.

 

 

 9              File organization must be sequential.

 

 

                Note: Indexed sequential, partioned sequential and

 

                direct access files are unacceptable.

 

 

 10             Only one unit of allocation is permitted per volume

 

                per file.

 

 

      1 File: See Part B, Section 2, Definitions. An acceptable disk

 

 file will also contain, for each payer, the following:

 

 

           (1) A Payer/Transmitter "A" Record,

 

 

           (2) A series of Payee "B" Records, and

 

 

           (3) An End of Payer "C" Record.

 

 

           (4) State Totals "K" Record(s) are optional.

 

 

           (5) An End of Transmission "F" Record. This includes

 

      transmitter files containing multiple payers within a file.

 

 

      /*/ Where a Payer/Transmitter's Disk Pack File consists of more

 

 than one pack, each additional pack must be defined using these

 

 specifications.

 

 

                       SET 2--SPECIFICATIONS /*/

 

              Job Control Statement for GE-4020 Disk Pack

 

 

 Externally identify the following:

 

 

 Item                                Description

 

 

   1            Address location of first record.

 

 

   2            Number of records.

 

 

   3            Record size.

 

 

   4            Records may be blocked or unblocked, but must be

 

                all blocked or unblocked within each file. 1

 

 

   5            Record Type--variable or fixed. 2

 

 

   6            Blocking Factor:

 

                6 bit--cannot exceed 3840 characters (10 sectors)

 

                8 bit--cannot exceed 2880 characters (10 sectors)

 

 

   7            Character Set--6 bit or 8 bit; character set must be

 

                specified.

 

 

   8            Disk Packs--number in shipment.

 

 

   9            Disk Pack must be compatible with DSC 160 AA-

 

                DSU 160.B.

 

 

  10            FILE ORGANIZATION must be SEQUENTIAL.

 

                INDEXED SEQUENTIAL, PARTITIONED

 

                SEQUENTIAL AND DIRECT ACCESS FILES

 

                ARE UNACCEPTABLE.

 

 

      1 File: See Part B, Section 2, Definitions. An acceptable disk

 

 file will also contain, for each payer, the following:

 

 

           (1) A Payer/Transmitter "A" Record,

 

 

           (2) A series of Payee "B" Records, and

 

 

           (3) An End of Payer "C" Record.

 

 

           (4) State Totals "K" Record(s) are optional.

 

 

           (5) An End of Transmission "F" Record. This includes

 

      transmitter files containing multiple payers within a file.

 

 

      2 For a given "A" Record, all succeeding "B" Records must be

 

 the same length.

 

 

      /*/ Where a Payer/Transmitter's Disk Pack File consists of more

 

 than one pack, each additional pack must be defined using these

 

 specifications.

 

 

                       SET 3--SPECIFICATIONS /*/

 

         File Description Requirements for System/3 Disk Packs

 

 

 Item                                Description

 

 

   1            Data set must be structured sequentially.

 

 

   2            No password (keyword) protection.

 

 

   3            The Volume Serial of the pack must be VOLIRS.

 

 

   4            The Data Set Name of the file 1 must be INFODOCS.

 

 

   5            The records must be fixed in length.

 

 

   6            Record size will not exceed 360 bytes.

 

 

   7            All of the above items, 1-6, must be compatible with

 

                and retrievable by System/3 sequential access

 

                methods.

 

 

   8            The Volume Table of Contents (VTOC) must be

 

                structured and physically located so as to be

 

                compatible with and accessible by the System/3 full

 

                Operating System (OS).

 

 

   9            Types of Disk Packs:

 

                a. Model 5440 Cartridge Disk Pack (with a track

 

                capacity of 6144 bytes).

 

 

      1 File: See Part B, Section 2, Definitions. An acceptable disk

 

 file will also contain, for each payer, the following:

 

 

           (1) A Payer/Transmitter "A" Record,

 

 

           (2) A series of Payee "B" Records, and

 

 

           (3) An End of Payer "C" Record.

 

 

           (4) State Totals "K" Record(s) are optional, and

 

 

           (5) An End of Transmission "F" Record. This includes

 

      transmitter files containing multiple payers within a file.

 

 

      /*/ Where a Payer/Transmitter's Disk Pack File consists of more

 

 than one pack, each additional pack must be defined using these

 

 specifications.

 

 

SEC. 2. DEFINITIONS

 Element                                 Description

 

 

 b                    Denotes a blank position. For compatibility with

 

                      IRS equipment, use BCD bit configuration 010000

 

                      ("A" bit only) in even parity; 001101 ("841"

 

                      bits) in odd parity.

 

 

 Special Character    Any character that is not a numeral, a letter or

 

                      a blank.

 

 

 Payer                Person or organization, including paying agent,

 

                      making payments. The Payer will be held

 

                      responsible for the completeness, accuracy and

 

                      timely submission of disk pack files.

 

 

 Transmitter          Person or organization preparing disk file(s).

 

                      May be Payer or agent of Payer.

 

 

 Payee                Person(s) or organization(s) receiving payments

 

                      from Payer.

 

 

 Coding Range         Indicates the allowable codes for a particular

 

                      type of statement.

 

 

 Record               A group of related fields of information treated

 

                      as a unit.

 

 

   a. Blocked         Two or more records grouped together between

 

                      interrecord gaps.

 

 

   b. Unblocked       A single record which is written between

 

                      interrecord gaps.

 

 

 Blocking Factor      Number of records grouped together to form a

 

                      block. Should be "01" if records are not blocked

 

                      (unblocked).

 

 

 File                 For the purpose of this procedure, a file

 

                      consists of all disk records submitted by a

 

                      Payer or Transmitter.

 

 

 Taxpayer

 

   Identifying

 

   Number             May be either an EIN or SSN.

 

 

 SSN                  Social Security Number assigned by SSA.

 

 

 EIN                  Employer Identification Number which has been

 

                      assigned by IRS to the employing or reporting

 

                      entity.

 

 

.02 The Payer/Transmitter ("A" Record), End of Payer ("C" Record), and End of Transmission ("F" Record) perform the functions normally assigned to header and trailer labels and related conventions. The Payer/Transmitter "A" Record serves the purpose of a Header Label, the End of Payer "C" Record indicates that all Payee Records for a Payer have been written on the disk, and the End of Transmission "F" Record indicates that the end of the file has been reached. In addition to the functions stated above, the End of Payer "C" Records are used to balance each payer's records on the pack.

SEC. 3. RECORD LENGTH

.01 The disk records prescribed in these specifications may be blocked or unblocked.

(a) If the use of blocked records would result in a short block at the end of the file representing all payments made by the payer, all remaining positions of the block must be filled with 9's. However, filling with 9's is allowable only in the last block of returns for a payer.

(b) If payments from more than one payer are reported on the same disk pack, a Payer/Transmitter "A" Record cannot be in the middle of a block, but must be the first record in a block.

.02 Provision has been made for a special data entries field in the Payee "B" Record. These entries are optional. If the field is used, it must be present in all Payee "B" Records of a Payer. The field is intended to serve one or both of these purposes:

(a) Carry information required by state or local governments in connection with reporting on disk pack to those jurisdictions when authorized by them.

(b) Facilitate making all records the same length.

SEC. 4. PAYER/TRANSMITTER "A" RECORD

.01 Identifies the payer and transmitter of the disk file and provides the parameters for the succeeding Payee "B" Records. The Service's computer programs rely on the absolute relationship between the parameters in the "A" Record and the data fields in the "A" Record and the data fields in the "B" Records to which they apply.

The number of "A" Records appearing on one disk pack will depend on the number of payers and the different types of returns being reported. A transmitter may include Payee "B" Records for more than one payer on a disk pack, however, each payer's Payee "B" Records must be preceded by an "A" Record. Separate disk files on separate disk packs MUST be submitted if the payer is reporting payment data for more than one type of return (Forms 1099-DIV and 1099-INT, for instance). When multiple disk packs are required for a single file, the correct Payer/Transmitter "A" Record MUST be repeated as the first record on every succeeding disk pack in the file to which it applies, and the disk pack sequence number MUST be incremented by 1 on each pack after the first disk pack. Any "A" Record in the same block as a "B" Record must appear only at the beginning of that block.

               RECORD NAME: PAYER/TRANSMITTER "A" RECORD

 

 

 Disk

 

 Position     Field Title      Length      Description and Remarks

 

 --------------------------------------------------------------------

 

 1          Record Type           1     Required. Enter "A".

 

 

 2          Payment Year          1     Required. Must be the right

 

                                        most digit of the year for

 

                                        which payments are being

 

                                        reported (e.g. if payments

 

                                        were made in 1982, enter 2).

 

                                        This number must be

 

                                        incremented each year.

 

 

 3-5        Disk Sequence         3     Required. Sequence number of

 

            Number                      the disk in the disk file.

 

 

 6-14       Payer's Federal EIN   9     Required. Must be the valid

 

                                        9-digit number assigned to the

 

                                        payer by IRS. DO NOT ENTER

 

                                        HYPHENS, ALPHA CHARACTERS OR

 

                                        ALL 9's OR ALL ZEROES.

 

 

 15         Type of Payer         1     Required. Enter the

 

                                        appropriate code from the

 

                                        table below:

 

                                        Type of Payer             Code

 

                                              Non-government        P

 

                                              Federal government    F

 

                                              State or local        W

 

                                              government

 

 

 16         Combined Federal/     1     Enter 1 if participating in

 

            State Identification        the Combined Federal/State

 

                                        Filing Program. Enter blank if

 

                                        not. Prior approval is

 

                                        required and the consent to

 

                                        release tax information to the

 

                                        states must be on file with

 

                                        the service.

 

 

 17         Type of Return        1     Required. Enter appropriate

 

                                        code from table below:

 

                                        Type of Return            Code

 

                                              1099-ASC              S

 

                                              1099-DIV              1

 

                                              1099-INT              6

 

                                              1099L                 E

 

                                              1099-MED              C

 

                                              1099-MISC             A

 

                                              1099-NEC              Q

 

                                              1099-OID              D

 

                                              1099-PATR             7

 

                                              1099R                 9

 

                                              1099-UC               P

 

                                              1087-ASC              T

 

                                              1087-DIV              2

 

                                              1087-INT              M

 

                                              1087-MED              K

 

                                              1087-MISC             G

 

                                              1087-OID              H

 

                                              Agriculture Payments  4

 

 

 18-24      Amount Indicator      7     Required. The amount code

 

                                        entered for a given return

 

                                        indicates type(s) of

 

                                        payment(s) which were made.

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is 6 (for 1099-INT) and

 

                                        positions 18-24 are 24bbbbb,

 

                                        this indicates that two amount

 

                                        fields are present in all

 

                                        following Payee "B" Records.

 

                                        The 1st field contains

 

                                        Interest qualifying for

 

                                        exclusion and the 2nd contains

 

                                        Amount of forfeiture. Enter

 

                                        indicators in ASCENDING

 

                                        SEQUENCE.

 

 

            Amount Indicator            For reporting payments on Form

 

            Form 1099R                  1099R:

 

 

                                        Amount

 

                                        Code       Amount Type

 

                                        1  Amount includable as income

 

                                           (add amounts for codes 2,

 

                                           3, and 4).

 

                                           MUST BE GROSS AMOUNT.

 

 

                                        2  Capital gain (for lump-sum

 

                                           distributions only).

 

                                        3  Ordinary income.

 

                                        4  Premiums paid by trustee or

 

                                           custodian for current

 

                                           insurance.

 

                                        5  Employee contributions to

 

 

                                           profit-sharing or

 

                                           retirement plans.

 

                                        6  Amount of IRA distributions

 

                                           (do not include code 4

 

                                           amount).

 

                                        7  Net unrealized appreciation

 

                                           in employer's securities.

 

                                        8  Other.

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is 9 (for 1099R) and positions

 

                                        18-24 are "1345bbb", this

 

                                        indicates that 4 amount fields

 

                                        are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents

 

                                        Amount includable as income;

 

                                        the 2nd, Ordinary income; the

 

                                        3rd, Premiums paid by trustee

 

                                        or custodian for current

 

                                        insurance; the 4th, Employee

 

                                        contributions to

 

                                        profit-sharing or retirement

 

                                        plans.

 

 

                                        Please Note: If you are

 

                                        reporting IRA distributions

 

                                        using amount code 6, only one

 

                                        payment amount code may be

 

                                        present in the Amount

 

                                        Indicators, all others must be

 

                                        blank. Also, only one payment

 

                                        may be present in the Payee

 

                                        "B" Record.

 

 

            Amount Indicator            For reporting payments on Form

 

            Form 1099-DIV               1099-DIV:

 

 

                                        Amount

 

                                        Code       Amount Type

 

                                        1  Gross dividends and other

 

                                           distributions on stock

 

                                           (MUST be gross amount).

 

                                        4  Dividends qualifying for

 

                                           exclusion (included in

 

                                           amount for code 1).

 

                                        5  Dividends not qualifying

 

                                           for exclusion (included in

 

                                           amount for code 1).

 

                                        6  Capital gain distributions.

 

                                        7  Non-taxable distribution

 

                                           (if determinable).

 

                                        8  Foreign tax paid (if

 

                                           eligible for foreign tax

 

                                           credit).

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is 1 (for 1099-DIV) and

 

                                        positions 18-24 are "16bbbbb",

 

                                        this indicates that 2 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents Gross

 

                                        dividends and other

 

                                        distributions on stock; the

 

                                        2nd, Capital gain

 

                                        distributions.

 

 

                                        Please Note: The sum of the

 

                                        amounts for codes 4 and 5 MUST

 

                                        equal that for code 1. Amounts

 

                                        for codes 6 and 7 must be

 

                                        included in that for code 1;

 

                                        however, they will not

 

                                        necessarily equal that for

 

                                        code 1.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1099-INT               1099-INT:

 

 

                                        Amount

 

                                        Code       Amount Type

 

                                        2  Earnings from savings and

 

                                           loan associations, credit

 

                                           unions, etc.

 

                                        3  Other interest on bank

 

                                           deposits, etc. (Do not

 

                                           include amounts reported

 

                                           under amount 2.)

 

                                        4  Amount forfeiture

 

                                        9  Foreign tax paid (if

 

                                           eligible for foreign tax

 

                                           credit).

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is 6 (for 1099-INT), and

 

                                        positions 18-24 are "24bbbbb",

 

 

                                        this indicates that 2 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents

 

                                        Earnings from savings and loan

 

                                        associations, credit unions,

 

                                        etc.; the 2nd, Other interest

 

                                        on bank deposits.

 

 

                                        Please Note: Do not subtract

 

                                        the amount for code 4 from the

 

                                        amount in code 2 or 3 (for

 

                                        certificates of deposit only).

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1099-MISC              1099-MISC:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Royalties

 

                                        2  Prizes and awards (No Form

 

                                           W-2 or 1099-NEC items)

 

                                        5  Rents

 

                                        6  Other fixed or determinable

 

                                           income

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "A" (For 1099-MISC) and

 

                                        positions 18-24 are "125bbbb",

 

                                        this indicates that 3 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents

 

                                        Royalties; the 2nd, Prizes and

 

                                        awards, and the 3rd, Rents.

 

 

            Amount Indicator            Reporting Payments on Form

 

            Form 1099L                  1099L:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Cash

 

                                        2  Fair market value at date

 

                                           of distribution

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "E" (for 1099L), and

 

                                        positions 18-24 are "1bbbbbb",

 

                                        this indicates one amount

 

                                        field is present in all the

 

                                        following Payee "B" Records.

 

                                        This amount field represents

 

                                        Cash.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1099-MED:              1099-MED:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Total medical and health

 

                                           care payments

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Records

 

                                        is "C" (for 1099-MED),

 

                                        positions 18-24 must be

 

                                        "1bbbbbb". This indicates one

 

                                        amount filed is present in all

 

                                        the following Payee "B"

 

                                        Records and represents Total

 

                                        medical and health care

 

                                        payments.

 

 

                                        NO OTHER CODING IS PERMISSIBLE

 

                                        FOR THIS TYPE OF PAYMENT.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1099-OID               1099-OID:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Total original issue

 

                                           discount in 1982 for

 

                                           holders of discount

 

                                           obligations from financial

 

                                           institutions

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        2  Total original issue

 

                                           discount in 1982 for

 

                                           holders of corporate

 

                                           obligations

 

                                        3  Issue price of obligation

 

                                        4  Stated redemption price at

 

                                           maturity

 

                                        5  Ratable monthly portion

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "D" (for 1099-OID), and

 

                                        positions 18-24 are "134bbbb",

 

                                        this indicates that three

 

                                        amount fields are present in

 

                                        all the Payee "B" Records

 

                                        following. The 1st field

 

                                        represents Total original

 

                                        issue discount in 1982 for all

 

                                        holders of discount

 

                                        obligations from financial

 

                                        institutions; the 2nd, Issue

 

                                        price of obligation; and the

 

                                        3rd, Stated redemption price

 

                                        at maturity.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1099-PATR              1099-PATR:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Patronage dividends

 

                                        2  Nonpatronage dividends

 

                                        3  Per-unit retain allocations

 

                                        4  Redemption of nonqualified

 

                                           notices and retain

 

                                           allocations

 

                                        5  Investment Credit

 

                                        6  Energy Investment Credit

 

                                        7  Jobs Credit

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "7" (for 1099-PATR) and

 

                                        positions 18-24 are "134bbbb",

 

                                        this indicates that 3 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents

 

                                        patronage dividends; the 2nd,

 

                                        Per-unit retain allocations;

 

                                        the 3rd, Redemption of

 

                                        nonqualified notices and

 

                                        retain allocations.

 

 

                                        Note: The amounts shown for

 

                                        amount codes 1 thru 4 are

 

                                        taxable payments only. Other

 

                                        payments that are not taxable

 

                                        need not be reported.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1099-NEC               1099-NEC:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Fees, commissions, and

 

                                           other compensation

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "Q" (for 1099-NEC),

 

                                        positions 18-24 must be

 

                                        "1bbbbbb". This indicates one

 

                                        amount field is present in all

 

                                        the following Payee "B"

 

                                        Records and represents Fees,

 

                                        commissions and other

 

                                        compensation. NO OTHER CODING

 

                                        IS PERMISSIBLE FOR THIS TYPE

 

                                        OF PAYMENT.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1099-UC                1099-UC:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Total unemployment

 

                                           compensation payments

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "P" (for 1099-UC),

 

                                        positions 18-24 must be

 

                                        "1bbbbbb". This indicates one

 

                                        amount field is present in all

 

                                        the following Payee "B"

 

                                        Records and represents Total

 

                                        unemployment compensation

 

                                        payments. NO OTHER CODING IS

 

                                        PERMISSIBLE FOR THIS TYPE OF

 

                                        PAYMENT.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1099-ASC               1099-ASC:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        2  Interest on All-Savers

 

 

                                           Certificates (qualifies for

 

                                           All-Savers Certificate

 

                                           exclusion)

 

                                        3  Interest not qualifying for

 

                                           All-Savers Certificate

 

                                           exclusion

 

                                        4  Amount of forfeiture

 

                                        5  1981 Qualifying Interest

 

                                           Disqualified in 1982

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "S" (for 1099-ASC),

 

                                        positions 18-24 are "2345bbb".

 

                                        This indicates that four

 

                                        amount fields are present in

 

                                        all the following Payee "B"

 

                                        Records. The 1st field

 

                                        represents Interest on All-

 

                                        Savers Certificates and the

 

                                        2nd field represents

 

                                        Interest not qualifying for

 

                                        exclusion, that is, if the

 

                                        All-Savers Certificate was

 

                                        cashed in prematurely. The

 

                                        third field represents

 

                                        forfeiture and would be used

 

                                        only if the All-Savers

 

                                        Certificate was cashed in

 

                                        prematurely. The fourth field

 

                                        represents interest paid in

 

                                        1981 but was disqualified

 

                                        (withdrawn prematurely) in

 

                                        1982.

 

 

                                        Please Note: Do not subtract

 

                                        the amount for Code 4 from any

 

                                        other amount if this amount is

 

                                        present.

 

 

            Amount Indicator            For Reporting Payment on Form

 

            Form 1087-DIV               1087-DIV:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Gross dividends and other

 

                                           distribution on stock

 

                                        2  Dividends qualifying for

 

                                           exclusion (included in

 

                                           amount for code 1)

 

                                        3  Dividends not qualifying

 

                                           for exclusion (included in

 

                                           amount for code 1)

 

                                        4  Capital gain distributions

 

                                           (included in amount of code

 

                                           1)

 

                                        5  Foreign tax paid (if

 

                                           eligible for foreign tax

 

                                           credit)

 

                                        6  Non-Taxable distribution

 

                                           (if determinable)

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "2" (for 1087-DIV),

 

                                        positions 18-24 are "12bbbbb",

 

                                        this indicates that two amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st represents Gross

 

                                        dividends and other

 

                                        distributions on stock; the

 

                                        2nd, Dividends qualifying for

 

                                        exclusion (included in amount

 

                                        for code 1).

 

 

                                        Please Note: The sum of the

 

                                        amounts for codes 2 and 3 must

 

                                        equal that for code 1.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1087-INT               1087-INT:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Earnings from savings and

 

                                           loan associations, credit

 

                                           unions, etc.

 

                                        2  Other interest on bank

 

                                           deposits, etc. (Do not

 

                                           include amounts reported

 

                                           under amount code 2.)

 

                                        3  Foreign tax paid (if

 

                                           eligible for foreign tax

 

                                           credit)

 

                                        4  Amount of forfeiture

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "M" (for 1087-INT),

 

 

                                        positions 18-24 are "123bbbb",

 

                                        this indicates that 3 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st represents Earnings

 

                                        from savings and loan

 

                                        associations, credit unions,

 

                                        etc.; the 2nd, Other interest

 

                                        on bank deposits, etc.; and

 

                                        3rd, Foreign tax paid. Please

 

                                        Note: Do not subtract the

 

                                        amount for code 4 from the

 

                                        amounts in code 1, 2 or 3.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1087-MISC              1087-MISC:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Royalties

 

                                        2  Prizes and awards (No Forms

 

                                           W-2 or 1099-NEC items)

 

                                        3  Rents

 

                                        4  Other fixed or determinable

 

                                           income

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "G" (for 1087-MISC), and

 

                                        positions 18-24 are "13bbbbb",

 

                                        this indicates that 2 amount

 

                                        fields are present in all the

 

                                        following Payee "B" Records.

 

                                        The 1st field represents

 

                                        Royalties; the 2nd, Rents.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1087-MED               1087-MED:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Total medical and health

 

                                           care payments

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "K" (for 1087-MED),

 

                                        positions 18-24 must be

 

                                        "1bbbbbb". This indicates one

 

                                        amount field is present in all

 

                                        the following Payee "B"

 

                                        Records and represents Total

 

                                        medical and health care

 

                                        payments. NO OTHER CODING IS

 

                                        PERMISSIBLE FOR THIS TYPE OF

 

                                        PAYMENT.

 

 

            Amount Indicator            For Reporting Amounts on Form

 

            Form 1087-OID               1087-OID:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Total original issue

 

                                           discount in 1982 for

 

                                           holders of discount

 

                                           obligations from financial

 

                                           institutions

 

                                        2  Total original issue

 

                                           discount in 1982 for

 

                                           holders of corporate

 

                                           obligations

 

                                        3  Issue price of obligation

 

                                        4  Stated redemption price at

 

                                           maturity

 

                                        5  Ratable monthly portion

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "H" (for 1087-OID), and

 

                                        positions 18-24 are "134bbbb",

 

                                        this indicates that three

 

                                        amount fields are present in

 

                                        all the Payee "B" Records. The

 

                                        1st field represents Total

 

                                        original issue discount in

 

                                        1982 for all holders of

 

                                        discount obligations from

 

                                        financial institutions; the

 

                                        2nd, Issue price of

 

                                        obligation; and the 3rd,

 

                                        Stated redemption price at

 

                                        maturity.

 

 

            Amount Indicator            For Reporting Payments on Form

 

            Form 1087-ASC               1087-ASC:

 

 

                                        Amount

 

                                        Code        Amount Type

 

                                        1  Interest on All-Savers

 

                                           Certificates (qualifies for

 

 

                                           All-Savers Certificate

 

                                           exclusion)

 

                                        2  Interest not qualifying for

 

                                           All-Savers Certificate

 

                                           exclusion

 

                                        4  Amount of forfeiture

 

                                        5  1981 Qualifying Interest

 

                                           Disqualified in 1982

 

 

                                        Example: If position 17 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is "T" (for 1087-ASC),

 

                                        positions 18-24 are "124bbbb".

 

                                        This indicates that three

 

                                        amount fields are present in

 

                                        all the following Payee "B"

 

                                        Records. The 1st field

 

                                        represents Interest on All-

 

                                        Savers Certificates, the 2nd

 

                                        field represents Interest not

 

                                        qualifying for exclusion, that

 

                                        is, if the All-Savers

 

                                        Certificate was cashed in

 

                                        prematurely, and the 3rd field

 

                                        indicates Amount of forfeiture

 

                                        and would be used only if the

 

                                        All-Savers Certificate was

 

                                        cashed in prematurely.

 

 

                                        Please Note: Do not subtract

 

                                        the amount for Code 4 from any

 

                                        other amount if this amount is

 

                                        present.

 

 

                                        Amount

 

                                        Code        Amount Type

 

 

 25         Savings and Loan      1     Enter "S" if the payer is a

 

            Code                        savings and loan, building and

 

                                        loan, mutual savings bank, or

 

                                        credit union. If the payer is

 

                                        none of these, enter blank.

 

 

 26         Blank                 1     Enter blank.

 

 

 27         Surname Indicator     1     Enter "1" if the payees'

 

                                        surnames appear first in the

 

                                        name line of the "B" Records.

 

                                        Enter "2" if the payees' names

 

                                        appear last. If business and

 

                                        individual entities are

 

                                        contained in the file, enter

 

                                        blank.

 

 

 28-30      "A" Record Length     3     Required. Enter the number of

 

                                        positions allowed for the "A"

 

                                        Record.

 

 

 31-33      "B" Record Length     3     Required. Enter the name of

 

                                        positions allowed for the "B"

 

                                        Records. Include positions

 

                                        used for the special data

 

                                        fields, if used.

 

 

 34         Blank                 1     Enter blank.

 

 

 35-39      Transmitter Control   5     Required. Enter the 5 digit

 

            Code                        Transmitter Control Code

 

                                        assigned by the IRS.

 

 

 40         Blank                 1     Enter blank.

 

 

 41-120     Payer Name           80     Required. Enter the name of

 

                                        the payer in the manner in

 

                                        which it is used in normal

 

                                        business. ANY EXTRANEOUS

 

                                        INFORMATION (SUCH AS BOND

 

                                        MATURITY DATES) MUST BE

 

                                        DELETED FROM THE NAME LINE.

 

                                        Left justify and fill with

 

                                        blanks.

 

 

 121-160    Payer Street         40     Required. Enter the street

 

            Address                     address of the payer. Left

 

                                        justify and fill with blanks.

 

                                        If the payer does not have a

 

                                        street address, this field

 

                                        MUST be blank-filled.

 

 

 161-200    Payer City, State    40     Required. Enter the city,

 

            and Zip Code                state and  zip code of the

 

                                        payer. Left justify and fill

 

                                        with blanks. DO NOT FILL WITH

 

                                        ALL BLANKS OR ALL 9's.

 

 

 201-280    Transmitter's Name   80     Enter the name of the

 

                                        transmitter in the manner in

 

                                        which it is used in normal

 

                                        business. THE NAME OF THE

 

                                        TRANSMITTER SHOULD BE CONSTANT

 

                                        THROUGH THE ENTIRE FILE. Left

 

                                        justify and fill with blanks.

 

 

 281-320    Transmitter Street   40     Enter the street address of

 

            Address                     the transmitter. Left justify

 

                                        and fill with blanks. If the

 

                                        transmitter does not have a

 

                                        street address, this field

 

                                        must be blank.

 

 

 321-360    Transmitter City,    40     Enter the city, state, and zip

 

            State and Zip Code          code of the transmitter. Left

 

                                        justify and fill with blanks.

 

                                        DO NOT FILL WITH ALL BLANKS OR

 

                                        ALL 9's.

 

 

Sec. 5. PAYEE "B" RECORDS

.01 Contains payment record from individual statements. A block may not exceed one track. Do not pad unused blocks with blank records.

.02 All payee records must contain correct payee name and address information entered in the fields prescribed in this section.

.03 The Service must be able to identify the surname associated with the taxpayer identifying number (SSN or EIN) furnished on a statement. The specifications below include a field in the payee records called "Name Control" in which the first four alphabetic characters of the payee's surname are to be entered by the payers. In addition, a blank must precede the identifying surname in the first name line of all Payee "B" Records unless the surname begins in the first position of the field.

.04 If payers are unable to provide the first four characters of the surname, the specifications permit the submission of statements on disk with the Name Control Field left blank; however, the following will help the Service generate the Name Control.

(a) The surname of the payee whose taxpayer identifying number (SSN or EIN) is shown in the Payee "B" Record, must be the only name in the first name line.

(b) A blank must precede the surname unless the surname begins in the first position of the field.

(c) In the case of multiple payees, only the surname of the payee whose taxpayer identifying number (SSN or EIN) is shown in the Payee "B" Record, must be present in the first name line. Surnames of any other payees in the record must be entered in the second name line.

.05 Provision is also made in these specifications for data entries required by state or local governments. This should minimize the Payer/Transmitter's programming burden should payers desire to report on disk to state or local governments.

.06 Those filers participating in the Combined Federal/State Filing Program must have 360 position records. Positions 359 and 360 in the Payee "B" Records must contain the state code for the state to receive the information. Do not code for the states unless prior approval to participate has been granted by the service.

The codes for the participating states are:

 State                                                            Code

 

 

 Alabama                                                            01

 

 Arizona                                                            04

 

 Arkansas                                                           05

 

 California                                                         06

 

 Delaware                                                           10

 

 District of Columbia                                               11

 

 Georgia                                                            13

 

 Hawaii                                                             15

 

 Idaho                                                              16

 

 Indiana                                                            18

 

 Iowa                                                               19

 

 Kansas                                                             20

 

 Maine                                                              23

 

 Massachusetts                                                      25

 

 Minnesota                                                          27

 

 Mississippi                                                        28

 

 Missouri                                                           29

 

 Montana                                                            30

 

 New Jersey                                                         34

 

 New Mexico                                                         35

 

 New York                                                           36

 

 North Carolina                                                     37

 

 North Dakota                                                       38

 

 Oregon                                                             41

 

 South Carolina                                                     45

 

 Tennessee                                                          47

 

 Wisconsin                                                          55

 

 

                     RECORD NAME: PAYEE "B" RECORD

 

 

 Disk

 

 Position     Field Title      Length      Description and Remarks

 

 --------------------------------------------------------------------

 

 1          Record Type           1     Required. Enter "B".

 

 

 2-3        Payment Year          2     Required. Must be the two last

 

                                        digits of the year for which

 

                                        payments are being reported

 

                                        (e.g. if payments were made in

 

                                        1982 enter "82"). Must be

 

                                        incremented each year.

 

 

 4          Category of           1     Use only for IRA reporting on

 

            Distribution (for           Form 1099R. Identify the

 

            reporting IRA               category of distribution and

 

            income only)                enter the applicable code from

 

                                        the table below.

 

 

                                                Category          Code

 

                                        Premature distribution      1

 

                                         (other than codes 2,

 

                                         3, 4, 5 below)

 

                                        Rollover                    2

 

                                        Disability                  3

 

                                        Death                       4

 

                                        Prohibited transaction      5

 

                                        Other                       6

 

                                        Normal                      7

 

                                        Excess contributions

 

                                         refunded plus earnings

 

                                         on such excess

 

                                         contributions              8

 

                                        Transfers to an IRA for

 

                                         a spouse incident to a

 

                                         divorce                    9

 

 

 5-6        Blank                 2     Enter blanks. (Reserved for

 

                                        Service use).

 

 

 7-10       Name Control          4     Required. Enter the first 4

 

                                        letters of the surname of the

 

                                        payee. Surnames of less than

 

                                        four (4) letters should be

 

                                        left justified, filling the

 

                                        unused positions with blanks.

 

                                        Special characters and

 

                                        imbedded blanks should be

 

                                        removed. If the Name Control

 

                                        is not determinable by the

 

                                        payer, leave this field blank.

 

 

 11         Type of Account       1     Required. This field is used

 

                                        to identify the data in 12-20

 

                                        as either an Employer's

 

                                        Identification Number, a

 

                                        Social Security Number, or the

 

                                        reason no number is shown.

 

                                        Enter a "blank" if a taxpayer

 

                                        identifying number is required

 

                                        but unobtainable due to

 

                                        legitimate cause; e.g. number

 

                                        applied for but not received.

 

 

                                        1) Enter the digit "1" if the

 

                                           payee is a business or any

 

                                           organization for which an

 

                                           EIN was provided.

 

 

                                        2) Enter the digit "2" if the

 

                                           payee is an individual and

 

                                           an SSN is provided in

 

                                           positions 12-20.

 

 

 12-20      Taxpayer              9     Required. Enter the valid 9-

 

            Identifying                 digit taxpayer identifying

 

            Number                      number of the payee (SSN or

 

                                        EIN, as appropriate). Where an

 

                                        identifying number has been

 

                                        applied for but not received

 

                                        or where there is any other

 

                                        legitimate cause for not

 

                                        having an identifying number,

 

                                        enter blanks.

 

 

                                        DO NOT ENTER HYPHENS, ALPHA

 

                                        CHARACTERS, OR ALL 9's OR ALL

 

                                        ZEROES.

 

 

 21-30      Account Number       10     Optional. Payer may use this

 

                                        field to enter the payee's

 

                                        account number. Although this

 

                                        item is optional, its use will

 

                                        facilitate easy reference to

 

                                        specific records in the

 

                                        payer's file, should any

 

                                        questions arise. DO NOT ENTER

 

                                        A TAXPAYER IDENTIFYING NUMBER

 

 

                                        IN THIS FIELD.

 

 

 31-100     Payment Amount              The number of payment amounts

 

            Fields                      is dependent on the number of

 

                                        Amount Indicators in positions

 

                                        18-24 of the "A" Record. Each

 

                                        payment amount field must

 

                                        contain 10 characters. Do not

 

                                        provide a payment amount field

 

                                        when the Amount Indicator is

 

                                        blank. Each payment amount

 

                                        must be entered in dollars and

 

                                        cents. Do not enter dollar

 

                                        signs, commas, decimal points,

 

                                        or negative payments. Example:

 

                                        The Amount Indicator contains

 

                                        123bbbb. Payee "B" Records in

 

                                        this field should have only

 

                                        three payment amount fields.

 

                                        If Amount Indicator contains

 

                                        12367bb, the "B" Records

 

                                        should have 5 payment amount

 

                                        fields. Payment amounts MUST

 

                                        be right-justified and unused

 

                                        portions MUST be zero-filled.

 

 

 31-40      Payment Amount       10     This amount is identified by

 

            Field 1                     the amount code in position 18

 

                                        of the Payer/Transmitter "A"

 

                                        Record. This entry must always

 

                                        be present.

 

 

 41-50      Payment Amount       10     This amount is identified by

 

            Field 2                     the amount code in position 19

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position 19 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is blank, do not provide for

 

                                        this payment field.

 

 

 51-60      Payment Amount       10     This amount is identified by

 

            Field 3                     the amount code in position 20

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position 20 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is blank, do not provide for

 

                                        this payment field.

 

 

 61-70      Payment Amount       10     This amount is identified by

 

            Field 4                     the amount code in position 21

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position 21 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is blank, do not provide for

 

                                        this payment field.

 

 

 71-80      Payment Amount       10     This amount is identified by

 

            Field 5                     the amount code in position 22

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position 22 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is blank, do not provide for

 

                                        this payment field.

 

 

 81-90      Payment Amount       10     This amount is identified by

 

            Field 6                     the amount code in position 23

 

                                        of the Payer/Transmitter "A"

 

                                        Record. If position 23 of the

 

                                        Payer/Transmitter "A" Record

 

                                        is blank, do not provide for

 

                                        this payment field.

 

 

 91-100     Payment Amount       10     This amount is identified by

 

            Field 7                     the amount code in position 24

 

                                        of "A" Record. If position 24

 

                                        of the Payer/Transmitter "A"

 

                                        Record is blank, do not

 

                                        provide for this payment

 

                                        field.

 

 

 Next 40    Payee Name (1st      40     Required. Enter the name of

 

 positions  Name Line) (A               the payee whose taxpayer

 

 after the  blank must precede          identifying number appears in

 

 last       the surname unless          disk positions 12-20 above. If

 

 Payment    the surname begins          fewer than 40 characters are

 

 

 Amount     in the first                required, left justify and

 

 Field      position of the             fill unused positions with

 

 used       field)                      blanks. If more space is

 

                                        required, utilize the 2nd Name

 

                                        Line field below. If there are

 

                                        multiple payees, only the name

 

                                        of the payee whose taxpayer

 

                                        identifying number has been

 

                                        provided can be entered in

 

                                        this field. The names of the

 

                                        other payees may be entered in

 

                                        the 2nd Name Line field. The

 

                                        order in which the payee's

 

                                        name appears in this field

 

                                        must correspond with the

 

                                        Surname Indicator entered in

 

                                        disk position 27 of the

 

                                        Payer/Transmitter "A" Record

 

                                        No descriptive or other data

 

                                        is to be entered in this

 

                                        field.

 

 

 Next 40    Payee Name (2nd      40     If the payee name requires

 

 positions  Name Line)                  more space than is available

 

 after the                              in the 1st Name Line, enter

 

 1st Name                               the remaining portion of the

 

 Line                                   name in this field. If there

 

                                        are multiple payees, this

 

                                        field may be used for those

 

                                        payees' names who are not

 

                                        associated with the taxpayer

 

                                        identifying number provided in

 

                                        disk positions 12-20 above.

 

                                        Left justify and fill unused

 

                                        portions with blanks. Fill

 

                                        with blanks if no entries are

 

                                        required in this field.

 

 

 Next 40    Payee Street         40     Required. Enter street address

 

 positions  Address                     of payee. Left justify and

 

 after 2nd                              fill unused positions with

 

 Name Line                              blanks. Address MUST be

 

                                        present. This field MUST NOT

 

                                        contain any data other than

 

                                        the payee's street address.

 

 

 Next 40    Payee City, State    40     Required. Enter the city,

 

 positions  and Zip Code                state and Zip Code of the

 

 after the                              payee, in that sequence.

 

 street                                 Use U. S. Postal Service

 

 address                                abbreviations for states. Left

 

                                        justify and fill unused

 

                                        positions with blanks. City,

 

                                        state and zip code must be

 

                                        present.

 

 

 Next       Special Data                Optional. The last portion of

 

 field      Entries                     the "B" Record may be used to

 

 after                                  record information required

 

 City,                                  for State or local government

 

 State                                  reporting, or for other

 

 and Zip                                purposes. The special data

 

 Code                                   entries will begin in

 

                                        positions 201, 211, 221,

 

                                        231, 241, 251, or 261,

 

                                        depending on the number of

 

                                        payment amount fields

 

                                        included in the record.

 

                                        Special Data Entries may be

 

                                        used to make all records the

 

                                        same length; however, the

 

                                        record length may not exceed

 

                                        360 positions. Payers should

 

                                        contact their state or local

 

                                        revenue departments for their

 

                                        filing requirements.

 

 

      NOTE 1: The first name line of the Payee, shown as beginning at

 

 disk position 101, must be shifted to the field immediately following

 

 the last payment amount field used. For example, if two payment

 

 amount fields are used, the first name line field would be shifted to

 

 position 51. Succeeding fields would be shifted accordingly. Also see

 

 Sec. 11 for a record layout reflecting 4 payment amount fields.

 

 

SEC. 6. END OF PAYER "C" RECORD

.01 Write this record after the last Payee "B" Record following the last preceding Payer/Transmitter "A" Record. A disk pack will contain more than one End of Payer "C" Record if the last Payee "B" Record for MORE THAN ONE PAYER is reported on the same disk pack.

.02 Each End of Payer "C" Record must contain a count of the number of Payee "B" Records as well as a total of the payment amounts for all the Payee "B" Records immediately preceding the End of Payer "C" Record and following the preceding Payer/Transmitter "A" Record under which a Payer is reporting payments for a type of return.

To illustrate:

(a) Single disk pack;

Where all of the records of a Payer for a particular type of return are reported on a single disk pack, the last preceding Payer/Transmitter "A" Record would be the "A" Record immediately preceding the Payer's Payee "B" Records for which the End of Payer "C" Record has been written.

(b) Multiple disk packs;

Where the reporting of a Payer for a particular type of return begins on one disk pack and ends on another disk pack, the last preceding Payer/Transmitter "A" Record immediately preceding all the Payee "B" Records on the disk pack on which the Payer "C" Records has been written.

.03 The End of Payer "C" Record must be followed by a State Totals "K" Record, a new Payer/Transmitter "A" Record for the next Payer, if any, or an End of Transmission "F" Record.

                 RECORD NAME: END OF PAYER "C" RECORD

 

 

 Disk

 

 Position     Field Title      Length      Description and Remarks

 

 --------------------------------------------------------------------

 

 1          Record Type           1     Required. Enter "C".

 

 

 2-7        Number of Payees      6     Required. Enter the number of

 

                                        payees covered by the payer on

 

                                        this disk pack. Right justify

 

                                        and zero fill.

 

 

            Totals from                 Per Part B, Sec. 4, enter

 

            Payment Amount              grand total of each payment

 

            Fields                      amount for each payer on each

 

                                        disk pack. Right justify and

 

                                        zero fill each Control Total

 

                                        amount. If less than seven

 

                                        amount fields are being

 

                                        reported in the Payee "B"

 

                                        Records, zero fill remaining

 

                                        Control Total positions. For

 

                                        example: If only two payment

 

                                        amounts are being reported,

 

                                        zero fill disk fields for

 

                                        Control Totals 3, 4, 5, 6, and

 

                                        7. If seven amounts are being

 

                                        reported on the Payee "B"

 

                                        Records, all Control Total

 

                                        positions will have payment

 

                                        amounts exceeding zero.

 

 

 8-19       Control Total 1      12

 

 

 20-31      Control Total 2      12

 

 

 32-43      Control Total 3      12

 

 

 44-55      Control Total 4      12

 

 

 56-67      Control Total 5      12

 

 

 68-79      Control Total 6      12

 

 

 80-91      Control Total 7      12

 

 

 92-360     Blanks              269     Enter blanks to make the "C"

 

                                        Record length the same as the

 

                                        Payee "B" Record length.

 

 

SEC. 7. STATE TOTALS "K" RECORD

.01 The State Totals "K" Record is a summary for a given payer and a given state in the Combined Federal/State Filing Program used only when State Reporting approval has been granted. It must be 360 positions in length.

.02 The "K" Record will contain the totals of the payment amount fields and the payees filed by a given payer for a given state. The "K" Record(s) must be written after the "C" Record for the related "A" Record.

.03 There must be a separate "K" Record for each state being reported.

                 RECORD NAME: STATE TOTALS "K" RECORD

 

 

 Disk

 

 Position     Field Title      Length      Description and Remarks

 

 --------------------------------------------------------------------

 

 1          Record Type           1     Required. Enter "K"

 

 

 2-7        Number of Payees      6     Required. Enter the number of

 

                                        payees being reported to this

 

                                        state. Right justify and zero

 

                                        fill.

 

 

 8-19       Control Total 1      12     Required. Enter totals from

 

                                        payment amount field. Right

 

                                        justify and zero fill each

 

 20-31      Control Total 2      12     Control Total amount. If less

 

 32-43      Control Total 3      12     than seven amount fields are

 

 44-55      Control Total 4      12     being reported, zero fill

 

 56-67      Control Total 5      12     unused Control Total fields.

 

 68-79      Control Total 6      12

 

 80-91      Control Total 7      12

 

 92-358     Reserved            267     Reserved for IRS use. Blank

 

                                        fill.

 

 

 359-360    State Code    2             Required. Enter the code for

 

                                        the state to receive the

 

                                        information.

 

 

SEC. 8. END OF TRANSMISSION "F" RECORD

.01 The "F" Record is a summary of the number of payers and packs in the entire file.

.02 This record should be written after the last "C" Record or "K" Record, whichever is applicable.

.03 The "F" Record must be the same length as the "B" Records.

              RECORD NAME: END OF TRANSMISSION "F" RECORD

 

 

 Disk

 

 Position     Field Title      Length      Description and Remarks

 

 --------------------------------------------------------------------

 

 1          Record Type           1     Required. Enter "F"

 

 

 2-5        Number of Payers      4     Required. Enter the total

 

                                        number of payers in the

 

                                        transmission. Right justify

 

                                        and zero fill.

 

 

 6-8        Number of Packs       3     Required. Enter the total

 

                                        number of packs in

 

                                        transmission. Right justify

 

                                        and zero fill.

 

 

 9-30       Zeroes               22     Enter zeroes.

 

 

 31-360     Blanks              330     Enter blanks to make the "F"

 

                                        Record the same length as the

 

                                        payee "B" Record.

 

 

SEC. 9. DISK LAYOUTS

.01 The following charts show, by type of file, the record types to be used in the first two and the last three records written on a disk pack when only one type of document (file) is reported on a pack or series of packs. /*/

.02 When reporting under the Combined Federal/State Filing program the State Total's "K" Record(s) will follow the "C" Records regardless of the Type of File.

                                              2nd from Next to

 

                            1st      2nd      last     last     Last

 

                            record   record   record   record   record

 

   Type of File             type     type     type     type     type

 

 --------------------------------------------------------------------

 

 Single payer, single pack  A        B        B        C 1     F

 

 Single payer, multiple

 

  packs

 

   Pack 1                   A        B        B        B         B

 

   Last pack                A        B        B        C 1     F

 

 

 Multiple payers,

 

  single pack:

 

   Payer 1                  A        B        B        B         C 1

 

   Payer 2                  A        B        B        B         C 1

 

   Last payer               A        B        B        C 1     F

 

 

 Multiple payers, multiple

 

  packs: First payer's

 

  records split between

 

  pack 1 and pack 2; second

 

  payer's records split

 

  between pack 2 and

 

  pack 3:

 

   Pack 1: Payer 1          A        B        B        B         B

 

   Pack 2: Payer 1          A        B        B        B         C 1

 

           Payer 2          A        B        B        B         B

 

   Pack 3: Payer 2          A        B        B        B         C 1

 

           Payer 3          A        B        B        B         C 1

 

   Pack 4:  Last Payer      A        B        B        C 1     F

 

 

 Multiple payers, single

 

  transmitter, separate

 

  packs for each payer:

 

   Payer 1: one pack        A        B        B        B         C 1

 

   Payer 2: two packs

 

    Pack 1                  A        B        B        B         C 1

 

    Last pack               A        B        B        B         C 1

 

   Payer 3: one pack        A        B        B        C 1     F

 

 

 Single payer, multiple

 

  transmitter (payer

 

  submits files from

 

  various locations):

 

   Payer 1:

 

    Location 1: Last pack   A        B        B        C 1     F

 

    Location 2: Last pack   A        B        B        C 1     F

 

 

 Single payer, multiple

 

  transmitter, etc.:

 

   Location 3:

 

    Pack 1                  A        B        B        B         C 1

 

    Pack 2                  A        B        B        B         C 1

 

    Last Pack               A        B        B        C 1     F

 

 

      1 If a "D" Record is used, must contain "Number of Payers" and

 

 "Control Totals" summarizing all Payee Records written for this Type

 

 of Document for this Payer on this pack.

 

 

      /*/ When more than one Type of Document (file) is reported on a

 

 disk pack, there will be a corresponding increase in the series of

 

 "A", "B--B" and "C" records since, within a disk pack, a file is

 

 equivalent to an "A" record, a series of "B" records and a "C" record

 

 for a single payer.

 

 

SEC 10. EFFECT ON OTHER DOCUMENTS

Rev. Proc. 81-55 is superseded.

SEC. 11. RECORD LAYOUTS

[Editor's note: These record layouts are graphic representations of the file specifications described above. They have been omitted because they provide no additional information and are not suitable for clear on-screen presentation.]

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